IFB 024_24 Tormach CNC Machines _ Robotics Eq.pdf

“Bidder must return each and every page of the Bid.”

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 2 of 76

SCHEDULE OF EVENTS

EVENT DATE OR DEADLINE

Eastern Standard Time (EST)

IFB Release May 2, 2024 Pre-Bid Conference Zoom ID # 607 424 4602

May 7, 2024 @ 11:00 a.m.

Deadline for Submission of Questions

May 14, 2024 @ 3:00 p.m.

Submit questions to: Bonfire Portal Answers Posted by Addendum at:

Bonfire CCPS Bids and GPR CCPS Bids May 17, 2024 @ 3:00 p.m.

IFB Submission Deadline May 30, 2024 @ 3:00 p.m.

Bid Opening Zoom ID # 607 424 4602

May 30, 2024 @ 3:01 p.m.

Procurement Representative Arnita Watson

RESPONSE SUBMISSION FORM

This form must be completed in its entirety and signed by the authorized representative or official submitting the response. This completed and signed form must be returned with each response.

Failure to do so may render a bid non-responsive.

Company Name:

Mailing Address:

(Street, City, State, Zip Code)

Email Address:

Phone Number:

Fax Number:

Social Security or Tax ID#:

Name of Authorized Representative:

(printed or typed only)

Title of Authorized Representative:

Signature of Authorized Representative:

Date of Signature:

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 3 of 76

TABLE OF CONTENTS

DESCRIPTION BEGINNING PAGE

Information and Instructions to Bidders 4 Submission of Responses 6 General Information 9

Introduction 9 Background 9 Objectives 9 Intent to Award 9 Term of Agreement 9

Scope of Services 10 Minimum Requirements 10 CCPS Standard Draft Agreement 10 Required Form Submittals 11 Requirements Contract Clause 11 Price Increase after Award of Contract 11 Brand Name Specifications and Approved Equivalents

Appendices A. Code of Ethics 15 B. General Terms and Conditions 16 C. Required Forms 29 D. SLBE Program – Required Documents 38 E. General School Holiday Schedule 50

Attachments A. Scope of Services 51 B. Bid Cost Form 52 C. CCPS Standard Draft Agreement 57

Exhibits

1. CCPS Locations

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IFB 024-24

TORMACH CNC MACHINES & ROBOTICS EQUIPMENT

A. INFORMATION AND INSTRUCTIONS TO BIDDERS

1. Services Required: This Invitation for Bids (“IFB”) is to solicit bids from qualified

Bidders to provide Tormach Computer Numerical Control (CNC) Machines & Robotics Equipment for Clayton County Public Schools (“CCPS” or “District”).

Bidders will provide high-quality, durable machines, along with comprehensive training, support, and maintenance services to CCPS as needed.

2. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the CCPS Purchasing Policies and Procedures. By submitting responses in reference to this solicitation, a Bidder acknowledges familiarity with CCPS Purchasing Policy and Procedures and all laws applicable to this solicitation, which policies, procedures and laws are incorporated into this IFB by reference.

3. Minimum Qualifications:

Each Bidder shall have the minimum qualifications set forth in the IFB.

4. Criminal Background Check: By submitting a response in reference to this solicitation, the Bidder acknowledges that a satisfactory criminal background check and history may be required for anyone coming into direct or indirect contact with CCPS students at no cost to CCPS.

5. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit with its response documentation that demonstrates it is duly authorized to conduct business in the State of Georgia. This requirement also applies to Joint Venture (JV) Team Members, Sub-Contractors and Sub-Sub-Contractors.

6. Business License: The Bidder is requested to submit a copy of its current, valid business license with its submittal. If the Bidder is a Georgia corporation, Bidder is requested to submit a valid county or city business license. If Bidder is a joint venture, Bidder is requested to submit valid business licenses for each member of the joint venture. If the Bidder is not a Georgia corporation, Bidder is requested to submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

7. Professional License: The Bidder must attach a copy of any professional license required by this IFB with its submittal. All required licenses must be maintained for the duration of any contract award period.

8. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Respondent. All services, labor, and materials must

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 5 of 76 comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall apply to the contract throughout and will be deemed to be included in the contract the same as though herein written out in full.

9. No Offer by CCPS and Firm Offer by Bidder: This solicitation does not constitute an offer by CCPS to enter into an agreement and cannot be accepted by any Bidder to form an Agreement. This solicitation is only an invitation for offers from interested Respondents and no offer shall bind CCPS. A Respondent’s offer is a firm offer and may not be withdrawn except as provided in this IFB, CCPS Purchasing Policies and Procedures and other applicable law.

10. Georgia Open Records Act: Information provided to CCPS is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq.

Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

11. Illegal Immigration Reform and Enforcement Act: This IFB is subject to the Illegal Immigration Reform and Enforcement Act of 2011 (“Act”), formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the Bidder/Bidder must provide with its submittal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration Reform and Enforcement Act Forms must be submitted with the Response at the time of submission. Under State Law, the CCPS cannot consider any Response which does not include the completed forms. Where the business structure of a Bidder is such that Bidder/Bidder is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Bidder/Bidder must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Bidder/Bidder itself. Where the business structure of a Bidder/Bidder does not require it to obtain an EIN, each entity comprising Bidder must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Respondents intending to do business with CCPS are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on CCPS solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e- verify.uscis.gov/enroll.

Sub-Contractors and Manufacturers: Bidders are required to submit, in writing, the addresses of any proposed Sub-contractor or equipment manufacturers listed in the response and may be required to submit other material information relative

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 6 of 76 to proposed Sub-contractor. CCPS reserves the right to disapprove any proposed Sub-contractor whose technical or financial ability, or resources, or experience are deemed inadequate.

12. Inclusivity in Purchasing Policy: Bidders are required to comply with the CCPS Inclusivity in Purchasing Policy (DJEAB) and Small Local Business Enterprise Program.

13. Minority, Female Business and Local Enterprises: It is the intent of CCPS that Minority Business Enterprises (MBE), Woman Business Enterprises (WBE), and Local and Small Business Enterprises (L/SBE) have an equal opportunity to participate in CCPS procurement opportunities. Bidders are encouraged to use said MBE, WBE and L/SBE’s whenever possible in the execution of any contract, however, CCPS does not provide a contracting preference and it is not the intent of CCPS to violate any local, state or federal laws.

14. Cooperative Agreement: CCPS may permit piggybacking or cooperative use of any contract resulting from this IFB by other city, county, local authority, agency, or board of education if the Bidder/Bidders will extend the same prices, terms, and conditions. This provision shall not apply to any contract where piggybacking or cooperative use is prohibited by law.

15. Reasonable Accommodation: CCPS will provide reasonable accommodations for Bidders with a disability. Bidders should request reasonable accommodations by contacting the Purchasing Department by email with the IFB name and number in the subject line to purchasing@clayton.k12.ga.us. If accommodations at the Pre- Bid conference are needed, please notify the Purchasing Department by email no later than forty-eight (48) hours in advance.

16. Conflict of Interest: Bidders are advised to read and familiarize themselves with the conflict of interest provisions of this IFB contained in Appendix B, General Terms and Conditions, and Required Form Submittals.

16.1 CCPS reserves the right to issue solicitations for specific projects that are independent of this IFB. Except as stated in this IFB, successful Bidders under this IFB are not precluded from responding to such solicitations.

16.2 All interests of CCPS employees, officers or elected officials in Bidder’s firm should be listed and disclosed with Bidder’s response to this IFB.

B. SUBMISSION OF RESPONSE

1. Ownership of Responses: Each Response submitted to CCPS shall become the property of CCPS, without compensation to a Bidder, for use by CCPS, at its discretion. CCPS shall not be liable for any response preparation costs incurred by Bidders, or for any subsequent work on the response or additional documentation required by CCPS.

mailto:purchasing@clayton.k12.ga.us

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2. Duration: Responses submitted in to this IFB must be valid for a period of one hundred-twenty (120) calendar days from the Response Submission Deadline and must be marked as such.

3. Submission Deadline and Bid Opening: Sealed Responses to this IFB will be received by the CCPS Purchasing Department until 3:00 P.M., Eastern Standard Time (EST) on Thursday, May 30, 2024. The bid opening will be held via Zoom at:

IFB 024-24 Tormach CNC Machines & Robotics Equipment Public Bid Opening.

Zoom Meeting ID: # 941 5850 8928, Passcode # 576974. Attendance during the bid opening is voluntary for Bidders responding to this IFB; however, Bidders are encouraged to attend.

3.1 Bidders must register in Bonfire as a vendor at:

https://claytonk12ga.bonfirehub.com/portal/?tab=login in order to submit a bid prior to the submission deadline.

3.2 Bids and all required forms must be fully completed, signed in ink and uploaded in Bonfire under the correct solicitation (IFB No. 024- 24 Tormach CNC Machines & Robotics Equipment.

3.3 CCPS will only accept online submissions for this IFB. Oral, telephonic, facsimile, emailed and mailed bids will not be considered.

3.4 For any technical questions or difficulties, contact Bonfire Support at https://support.gobonfire.com/hc/en-us.

4. Late Responses: Late Responses received will not be considered.

5. Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been scheduled for Tuesday, May 7, 2024 at 11:00 a.m., EST. The Pre-Bid Conference will be via Zoom ID # 607 424 4602. During the Pre-Bid Conference, the general requirements of the project will be discussed. Any questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid Conference will not be authoritative. It should be emphasized, however, that nothing stated or discussed during the course of this conference call shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

6. Solicitation Questions: Any questions regarding this IFB should be submitted on or before Tuesday, May 14, 2024 at 3:00 p.m., EST. All questions must be submitted in writing to the Director, CCPS Purchasing Department by email with the IFB name and number in the subject line to purchasing@clayton.k12.ga.us.

Questions received after the designated period may not be considered. Verbal responses are not authoritative. Answers to questions will be made by addendum posted to the CCPS website no later than 3:00 p.m., EST on Friday, May 17, 2024.

It is the responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by monitoring the CCPS website at claytonk12ga.bonfirehub.com.

https://clayton-k12-ga-us.zoom.us/j/94158508928?pwd=ZHBSalAzK1R1MUo0NCs5c0k1aEVGZz09 https://claytonk12ga.bonfirehub.com/portal/?tab=login%20 https://claytonk12ga.bonfirehub.com/portal/?tab=login%20 https://support.gobonfire.com/hc/en-us https://support.gobonfire.com/hc/en-us mailto:purchasing@clayton.k12.ga.us https://claytonk12ga.bonfirehub.com/portal/?tab=openOpportunities

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6. Prohibited Contacts: All Bidders and representatives of Bidders are strictly prohibited from contacting CCPS employees, CCPS Officials, Elected Officials or any third-party representatives of CCPS on any matter having to do with this IFB.

All communications by any Bidder concerning this IFB must be made in writing to the CCPS Purchasing Department.

7. Protests: Protests dealing with specifications or the solicitation shall be filed not later than three (3) working days prior to the response due date. Other protests shall be filed no later than three (3) working days after the response due date, or if the protest is based on subsequent actions of CCPS, not later than three (3) working days after the aggrieved person knows or should have knowledge, of the facts given rise to the protest. All Protests should specify exactly what is being protested. Protests are considered filed when received by the Director of Purchasing. Protests which are not filed in a timely manner, as set forth above, will not be considered. Bidder agrees to pay for CCPS reasonable attorney’s fees and expenses of litigation for any protest arising out of this solicitation in which CCPS is a prevailing party. Only those who participated in the solicitation are eligible to protest.

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IFB 024-24

TORMACH CNC MACHINES & ROBOTICS EQUIPMENT

GENERAL INFORMATION

1. INTRODUCTION

Clayton County Public Schools (“CCPS”) is soliciting bids from qualified individuals or firms (“Bidder”) for Tormach CNC Machines and Robotics Equipment. Bidders will provide services to the District on an as-needed basis. A detailed Scope of Services (“SOS”) is set forth in this IFB.

2. BACKGROUND

Clayton County Public Schools (CCPS) is fully accredited through Cognia. The district offers a focused world-class program based on a challenging curriculum which is taught from pre-kindergarten through 12th grade. Serving over 52,002 students, Clayton County Public Schools is ranked among the 100 largest school districts. Made up of 67 schools and a variety of programs, the school system has over 6,200 employees.

3. OBJECTIVE

To equip the CCPS Career Technology & Agricultural Education (CTAE) Engineering & Technology Lab with cutting-edge Tormach CNC Machines and Robotics tools, providing students with tangible, real-world experience in CNC machining and robotics, ensuring alignment with industry standards. This equipment will be installed in the Engineering & Technology Pathway Lab at Morrow High School, with comprehensive educator training to ensure proper usage and maintenance. The primary goal is to significantly improve the technical skills of CTAE students by providing a solid foundation in both CNC Machine operations and Robotics, preparing them for the demands of careers in engineering and technology fields, thereby bridging the gap between academic learning and professional application.

4. INTENT TO AWARD

CCPS intends to make one (1) award; however, CCPS reserves the right to make one award, multiple awards or no award for IFB No: 024-24 Tormach CNC Machines & Robotics Equipment.

5. TERM OF AGREEMENT

The Contract shall commence within ten (10) calendar days after receipt of the Notice to Proceed. The initial term of the Agreement and any renewal terms are collectively referred to as the “Term”. The initial term of this Agreement shall be for

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 10 of 76 one (1) year, and may be automatically renewed for two (2) successive one (1) year terms upon the same terms and conditions. The services to be performed under this Agreement shall commencement a on the effective date of this agreement and terminate absolutely and without further obligation on the part of the CCPS on June 30th of the year in which it was executed and on June 30th of each succeeding and renewed year, as required by O.C.G.A. § 20-2-506 (b), as amended, unless terminated earlier in accordance with the termination provisions of this agreement.

This contract shall not be deemed to create a debt of CCPS for the payment of any sum beyond the fiscal year of execution or, in the event of a renewal, beyond the fiscal year of such renewal.

6. SCOPE OF SERVICES

The provided Scope of Work details the acquisition of Tormach CNC Machines and Robotics Equipment for Morrow High School’s Engineering & Technology Pathway Lab. This procurement includes various pieces of equipment such as a CNC lathe, mill, routers, and a robotic starter kit, all from Tormach. Bidders must comply with all Federal, State of Georgia, and local regulations and laws applicable to provide Tormach CNC Machines and Robotics Equipment. Bidders must provide all services as requested in this IFB in accordance with the Scope of Services attached hereto and incorporated herein by reference.

7. MINIMUM REQUIREMENTS

The bidder must possess a minimum of two (2) years of experience in successfully supplying and supporting Tormach CNC machines and robotics equipment, or equivalent, to organizations of comparable scale and complexity. This experience should include a proven track record of reliable delivery, installation, comprehensive training, and after-sales support services.

The bidder should demonstrate expertise in integrating these technologies into educational or industrial settings, ensuring that they meet the specific needs of such environments. Additionally, the bidder must be able to provide evidence of effective customer service and technical support capabilities, including the provision of timely maintenance and repair services, to ensure the ongoing operational efficiency of the equipment. Evidence of previous successful projects or partnerships with educational institutions would be considered an asset, underscoring the vendor's understanding of the unique requirements of an academic setting.

8. CCPS STANDARD AGREEMENT

The Draft Agreement included as Attachment C is a standard CCPS document which should be thoroughly reviewed by all Bidders prior to submitting a bid. Any proposed revisions to the terms or language of this IFB must be submitted in writing with Bidder’s response. Since proposed revisions may result in a bid being rejected

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 11 of 76 if the revisions are unacceptable to CCPS, Bidders should review any proposed revisions carefully. Refer to Information and Instructions to Bidders, Award and Execution of Agreement in this IFB. Modifications or additions to the CCPS Standard Contract will not be entertained after contract award.

9. REQUIRED FORM SUBMITTALS

The forms and documents contained in Appendix D, Required Forms, are mandatory forms required to be submitted with each bid. Failure to provide the information or documentation required may cause a bid to be declared non-responsive and rejected. Failure to have an authorized representative sign all documents at the signature line, or failure to have all documents properly notarized as requested, may cause a bid to be declared non-responsive and rejected.

10. REQUIREMENTS CONTRACT CLAUSE

The quantities specified in the Bid Cost Form are estimates only. There are no guarantees as to the quantities CCPS will require over the time period stated, therefore, no liability for the non-purchase of any goods and/or services. More or less of the estimated quantity may be purchased.

11. PRICE INCREASE AFTER AWARD OF CONTRACT

11.1 Only one (1) price change per item in the base year, plus one (1) price change per item in the option year.

11.2 Price changes will be allowed only if the contractor provided to CCPS

Purchasing Department, a letter from the manufacturer on the manufacturer’s letterhead with an authorized signature and date. The letter shall also state the current manufacturer’s price along with the manufacturer’s increased price. The manufacturer shall certify that the CCPS price increase is “across the board” for all customers. This is the only cost increase CCPS will accept during the course of this contract. The increase that will be allowed is the total dollar in the manufacturer’s price. No additional profit or administrative cost will be allowed.

12. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS

Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in the specifications are intended only to identify the quality and characteristics desired. They are not intended to limit competition. The Bidder may offer any equivalent product which meets or exceeds the specifications. If bids are based on equivalent products, the bid must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include complete descriptive literature and/or specifications; c) Include proof that the proposed equivalent will meet the specifications. CCPS reserves the right to be the sole judge of what is equal and acceptable to meet its needs in all respects.

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13. APPLICATION AND UTILIZATION

13.1 The equipment will be used to provide students with hands-on, practical training in Computer Numerical Control (CNC) machining and robotics. This initiative is designed to align with current technical standards and best practices within the industry. Through direct engagement with this machinery, students will gain invaluable insights and skills that mirror the competencies demanded by engineering and manufacturing sectors. This experiential learning approach not only enhances theoretical knowledge but also cultivates proficiency in the practical application of CNC operations and robotics, thereby significantly contributing to the student's readiness for career opportunities in technologically advanced environments.

14. LOCATION AND IMPLEMENTATIONS

14.1 The machinery will be installed in the Engineering and Technology Pathway Lab at Morrow High School where students will have access to the equipment for both instructional periods and project-based learning. The equipment will create an immersive learning environment where students can apply theoretical concepts in real-world scenarios, fostering a hands-on approach to education.

15. TRAINING AND MAINTENANCE

15.1 To guarantee the sustainable utilization and longevity of the newly acquired equipment, a comprehensive training program for educators will be organized in collaboration with the equipment vendor. This program will cover both operational techniques and maintenance protocols, ensuring that instructors are well-equipped with the knowledge and skills required to effectively use and maintain the machinery.

The training will be designed to empower educators not only in the technical aspects but also in the best practices for integrating this technology into their curriculum, thereby maximizing the educational impact.

Additionally, ongoing support and refresher courses will be considered to keep the faculty abreast of any updates or advancements related to the equipment, ensuring that the learning environment remains cutting-edge and relevant.

16. OUTCOME AND GOALS

16.1 The integration of this cutting-edge machinery into the educational framework is strategically aimed at significantly enhancing students' technical skills, from foundational to advanced CNC operations. Additionally, it is designed to impart a comprehensive understanding of robotic programming and automation principles.

This initiative is not just about skill acquisition but also about cultivating a deep-seated analytical mindset and problem-solving capabilities among students, enabling them to navigate and innovate within the rapidly evolving landscapes of

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 13 of 76 manufacturing and engineering.

The ultimate goal is to equip students with a robust skill set and knowledge base that positions them favorably for future educational pursuits and career opportunities in high-demand technical fields.

17. JUSTIFICATION OF PURCHASE

17.1 The purchase of Tormach CNC Machines and Robotics Equipment for the Engineering & Technology Pathway Lab at Morrow High School is a strategic decision aimed at directly enhancing educational outcomes and aligning with industry standards. Here’s a detailed justification for this acquisition:

17.1.1 EDUCATIONAL ENHANCEMENT

The Tormach CNC Machines and Robotics Equipment will significantly elevate the learning experience, by providing students with a hands-on approach to acquiring advanced technical skills and insights into modern manufacturing processes.

Including the industry-standard technologies into the classroom, CCPS can bridge the gap between theoretical knowledge and practical application, fostering a deeper understanding and proficiency in cutting-edge manufacturing and robotics. This proactive approach not only enriches the educational landscape but also equips students with the skills and knowledge crucial for thriving in the technological workforce of the future.

17.1.2 INDUSTRY-RELEVANT EQUIPMENT

Tormach's machinery is known for its relevance and application in the industry, with capabilities to cut a wide range of materials. The Tormach ZA6 robot, for example, is built to industrial standards, yet is easy to program and manipulate, making it an excellent tool for training students in robotics and automation—a field that is increasingly important in modern manufacturing. By incorporating industry-standard machinery into the lab, students gain familiarity with the tools and technologies prevalent in today's engineering sectors, making their skills immediately transferable to the workplace.

17.1.3 STANDARDIZED EQUIPMENT

Adopting Tormach machines across the Engineering & Technology Pathway Lab promotes standardization in several critical areas:

• Operations: A unified platform simplifies the learning process for students, allowing them to transfer skills seamlessly between different machines without the need to relearn basic operations.

• Training: Standardization streamlines educator training, so

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 14 of 76 instructors can become proficient in a single ecosystem of tools, enhancing the quality and consistency of instruction.

• Safety and User-Friendliness: The uniform adoption of Tormach machines across the lab ensures that students interact with a consistent and user-friendly platform across all devices.

This standardization is particularly beneficial in educational settings, characterized by learning through trial and error. The Tormach equipment is designed to withstand the demands of such environments, effectively reducing the risk of costly damages due to operational mistakes. This uniformity across the board not only enhances safety but also boosts students' confidence, as familiarity with the platform grows with each use, regardless of the specific machine being operated.

Consequently, this fosters a more engaging and proactive learning atmosphere, where students are encouraged to delve into hands-on activities with greater assurance. Engaging with a single, familiar platform on all machines significantly enhances the learning process, promoting a deeper, more intuitive understanding and retention of practical skills—a cornerstone of effective education.

• Maintenance: A single brand means uniform maintenance procedures and schedules, reducing the complexity and cost associated with upkeep.

• Spare Parts Inventory: Managing spare parts becomes more straightforward, as many components and consumables are interchangeable among machines, ensuring that repairs and replacements can be handled swiftly and efficiently.

17.1.4 WORKFORCE DEVELOPMENT

Integrating Tormach CNC Machines and Robotics Equipment into the curriculum directly addresses the growing demand for skilled technicians and engineers in the advanced manufacturing sector. By providing students with hands-on experience and an understanding of CNC machining and robotics, this acquisition directly contributes to the development of a highly skilled workforce ready to meet the challenges of the modern industrial landscape. This initiative not only benefits students by enhancing their employability and career prospects but also supports the broader economic goal of fostering a competitive, technologically adept workforce.

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APPENDIX A

PURCHASING DEPARTMENT

CODE OF ETHICS

I. Give first consideration to the mission and policies of Clayton County Public Schools.

II. Strive to obtain maximum value for each dollar spent.

III. Decline personal favors, gifts, and gratuities. Grant all competitive Respondents fair and equal consideration.

IV. Conduct business with potential and current Respondents in an atmosphere of good faith.

V. Demand honesty in sales representations whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.

VI. Receive consent from the originator for the use of proprietary ideals and designs.

VII. Make a reasonable effort to obtain equitable settlement of any controversy with a Contractor.

VIII. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.

IX. Create an environment of fair, ethical, and legal business practices.

X. Protect Clayton County Public Schools’ interest by ensuring that Respondents honor all terms of their contract.

IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 16 of 76

APPENDIX B

GENERAL TERMS AND CONDITIONS

The General Terms and Conditions contained in this Request for Bid (IFB) apply to all solicitations. Where there are specific or special conditions contained herein that conflict with the General Information and Instructions, the more specific or special conditions will prevail. The terms Contractor, Supplier, Provider and Bidder may be used interchangeably herein.

I. Contract Renewal. Upon executing its option to renew, CCPS will notify the

Contractor of such renewal, at which time the Contractor shall be bound to provide Services during such renewal term, without the need for the Parties to execute any further documents evidencing such renewal, it being acknowledged by the Contractor that its initial execution of this Agreement is deemed its agreement to continue to provide Services during any renewal term.

II. Payment. A purchase order will be issued to authorize the purchase of the services/commodities. Delivery/release of services/commodities is not authorized until the receipt of a purchase order.

a. The Contractor shall invoice CCPS on a monthly basis. If payment is to be made by line item, when a single line item has been satisfactorily delivered, complete payment will be made within thirty (30) days from either the date of delivery or the receipt of a satisfactory invoice, whichever occurs last. Original invoices should be sent to via U.S. mail to: Clayton County Public Schools, Accounts Payable, 1058 Fifth Avenue, Jonesboro, Georgia 30236 or via email to accountspayable@clayton.k12.ga.us. All invoices must show the contract number, work performed and period of work. Separate invoices are required for each purchase order. Payment will be made via electronic payment or check. CCPS reserves the right to modify these terms should extenuating circumstances prevail.

III. Non-Appropriation. Notwithstanding any other provision of this agreement, the parties hereto agree that the charges hereunder are payable to the Contractor by CCPS solely from appropriations received by CCPS. In the event such appropriations are determined, in the sole discretion of the Chief Financial Officer of CCPS, no longer to exist or to be insufficient with respect to the charges payable hereunder, this agreement shall terminate without further obligation of CCPS at the end of any fiscal period (hereinafter referred to as “Event”). In such Event, the Chief Financial Officer for CCPS shall certify to the Contractor the occurrence thereof, and such certification shall be conclusive.

IV. Scope of Services. Contractor shall provide Tormach CNC Machines and Robotics

Equipment as requested in accordance with the IFB and Scope of Services.

mailto:accountspayable@clayton.k12.ga.us

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V. Compliance with Laws, Licenses, Permits. Contractor shall comply with all local, state, and federal laws and regulations applicable to its responsibilities under this Agreement. During the term of this Agreement the Contractor shall maintain all licensing and permits required to provide Services. Failure to maintain such licensing shall be cause for termination of this Agreement. Contractor shall obtain and maintain all permits, licenses, certifications and approvals as required by all regulatory agencies with jurisdiction over the assigned Services, including any regulatory agencies of CCPS.

VI. Insurance.

Proof of insurance shall be provided within 15 days of the date of written notification of award.

a. The following general requirements apply to any and all work under this contract by all Contractors and Sub-Contractors, where applicable, of any tier.

1. Any and all insurance required by this contract shall be maintained during the entire length of this contract, including any extensions thereto, and until all work has been completed to the satisfaction of Clayton County Public Schools. Any and all insurance must be on an occurrence basis.

No Contractor or Sub-contractor shall commence any work of any kind under a contract until all insurance requirements contained within the solicitation have been complied with and until evidence of all insurance requirements have been received demonstrating such compliance in each and every contract with each and every sub- contractor of any tier.

2. Clayton County Public Schools shall be covered as an Additional Insured under any and all insurance required by the contract. Confirmation of this shall appear on all certificates of insurance and on any and all applicable policies.

3. Clayton County Public Schools shall be given no less than thirty (30) days’ notice of cancellation. Clayton County Public Schools shall be given not less than thirty (30) days prior written notice of material changes of any insurance required under this contract.

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4. and every agent shall warrant when signing the certificate of insurance that he is acting as an authorized representative on behalf of the companies affording insurance coverage under the contract and that he is licensed by the State of Georgia to conduct insurance business in the State of Georgia and that the companies affording insurance coverage are currently licensed by the State of Georgia and are currently in good standing with the Commissioner of Insurance for the State of Georgia.

5. Any and all companies providing insurance required by a contract must meet the minimum financial security requirements as set forth below. The rating for each company must be indicated on the certificate of insurance.

For all contracts, regardless of risk, companies providing insurance under this contract must have a current:

a. Best’s Rating not less than A, and

b. Best’s Financial Size Category not less than Class VII

6. In the event the Contractor neglects, refuses, or fails to provide the insurance required by the Contract Documents, or if such insurance is cancelled for any reason, CCPS shall have the right, but not the duty, to procure the same, and the cost thereof shall be deducted from monies then due or thereafter to become due to the Contractor or shall have the right to cancel the contract.

b. Worker’s Compensation and Employer’s Liability Insurance

The Contractor shall procure and maintain Worker’s Compensation and Employer’s Liability Insurance in the following limits. Such insurance is to cover each and every employee who is or maybe engaged in work under the contract.

Worker’s Compensation Statutory

Employer’s Liability Bodily Injury by Accident $100,002 each accident Bodily Injury by Disease $100,002 each employee Bodily Injury by Disease $500,002 policy limit

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c. Comprehensive General Liability Insurance

The Contractor shall procure and maintain Comprehensive Insurance in an amount not less than $1,002,002.00 for bodily injury and property damage combined single limit. The following specific extensions of coverage shall be provided and indicated on the certificate of insurance.

1. Comprehensive Form

2. Contractual Insurance

3. Personal Injury

4. Broad Form Property Damage

5. Premises – Operations

6. Completed Operations

This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile Liability under the contract. Policy coverage must be on an occurrence basis.

d. Automobile Liability Insurance

The Contractor shall procure and maintain Automobile Liability Insurance in an amount not less than $1,002,002.00 for bodily injury and property damage combined single limit. The following extensions of coverage shall be provided and indicated on the certificate of insurance.

1. Comprehensive Form

2. Owned, Hired, Leased and non-owned vehicles to be covered. If the

Contractor does not own any vehicles in the corporate name, non-owned vehicles coverage shall apply and must be endorsed on either the Contractor’s personal automobile policy or the Comprehensive General Liability coverage required under this contract.

VII. Conflict of Interest Notice to Contractors. All firms, Sub-Contractors, Sub- Contractors and their employees are notified and advised to avoid potential conflicts of interests. Full and prompt disclosure of involvement in any project or services to other clients that may be in conflict with the financing, operation and management of CCPS projects shall be made to the CCPS in the technical response of the firm’s response, and in advancement of assignment so that real or potential conflicts of interest can be avoided.

In any circumstance where Contractor, including any joint venture partners, parent or subsidiary companies, or affiliates under common control, is providing Services or work under another contract with CCPS and a dispute, claim or conflict of interest arises between CCPS and such Contractor under this agreement or another contract, IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 20 of 76

CCPS may in its sole determination and discretion, suspend all existing work under this Agreement and may or may not issue any further work to the Contractor under this agreement unless and until such dispute, claim or conflict of interest is resolved to the satisfaction of CCPS. Should CCPS take such action, Contractor shall not be entitled to any additional costs of any kind resulting from such action except that Contractor may be paid for any authorized Services provided to CCPS under this Agreement prior to the effective date of the suspension of the work. This provision shall not be deemed exclusive and shall be supplemental to any rights and remedies available to CCPS under this Agreement, any other contract or as may be available under applicable law.

VIII. Contractor as Independent Contractor. In conducting its business hereunder, the Contractor shall act as an independent contractor and not as an employee or agent of CCPS. The selection, retention, assignment, direction and payment of the Contractor’s employee shall be the sole responsibility of the Contractor. Nothing in this agreement shall be deemed to constitute Contractor and CCPS as partners, joint ventures, or principal and agent, or be construed as requiring or permitting the sharing or profits or losses. Neither party has authority to represent or bind or create any legal obligations for or on behalf of the other party.

IX. Contractor’s Personnel. The Contractor shall assign sufficient qualified personnel to provide the Services required by CCPS. Contractor shall assign personnel that possess the necessary skill sets to ensure proper installation and operation of the Services. The Contractor will assume all costs associated with the replacement of any Contractor personnel whose continued assignment is not in the best interest of CCPS. Without cost to CCPS, the Contractor agrees to remove any personnel who has engaged in a willful misconduct or had committed a material breach of this agreement.

X. Contractor’s Authority, Representations and Warranties. The Contractor represents that the Contractor, its employees, and its sub-Contractors are possessed of the knowledge, training, skills, experience, and financial strength required to provide the services outlined in this Agreement. Contractor further warrants that its integrity, reputation, skills and performance of the Services requested shall be of the highest caliber. Contractor warrants that it will perform its services in a prompt and timely manner, which shall not impose delays in official operation of CCPS; and that services will be performed in accordance with the standards imposed by applicable law and the practices and professional standards used in well managed operations performing similar services. The Contractor warrants that as of the date above written that:

a. It is duly organized and validly existing in good standing under the laws of the state in which it is organized, is qualified to do business in all jurisdictions in which it is operating, and has the power and authority to execute and deliver and to perform its obligations under this Agreement and the documents to which it is signatory; and

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b. The execution, delivery and performance by Contractor and its undersigned representative(s) of this Agreement and other documents to which Contractor is a signatory do not require the approval or consent of any other person, entity or government agency and do not result in any breach of any agreement to which Contractor is a party or by which it is bound; and

c. The execution, delivery and performance by Contractor of this Agreement and other documents to which it is a signatory have been duly authorized by all necessary action, and constitute legal, valid and binding obligations of Contractor, and is enforceable against Contractor in accordance with its terms;

and

d. No action, suit or proceeding to which Contractor is a party is pending or threatened that may restrain or question this Agreement, or any other document to which it is a signatory, or the enjoyment of rights or benefits contemplated herein.

XI. Confidential Information.

a. General. Each Party agrees to preserve as strictly confidential all Confidential Information of the other Party for two (2) years following the expiration or termination of this Agreement; provided, however, that each Party’s obligations for the other Party’s Confidential Information that constitutes trade secrets pursuant to Applicable Laws will continue for so long as such Confidential Information continues to constitute a trade secret under Applicable Law. Any Confidential Information that may be deemed Sensitive Security Information by the Department of Homeland Security or any other similar Confidential Information related to security will be considered trade secrets. Upon request by CCPS, Contractor will return any trade secrets to CCPS. Each Party agrees to hold the Confidential Information of the other in trust and confidence and will not disclose it to any Person, or use it (directly or indirectly) for its own benefit or the benefit of any other Person other than in the performance of its obligations under this Agreement.

The Contractor shall indemnify and hold harmless the School District/public entity against any liability, including costs and expenses, for infringement of any patent, trademark, or copyright arising out of Contract performance or use by the School District/public entity of materials furnished or work performed under this Contract. The School District/public entity shall reasonably notify the Contractor of any claim for which it may be liable under this paragraph.

b. Disclosure of Confidential Information or Information Other Party Deems to be Confidential Information. Each Party will be entitled to disclose any Confidential Information if compelled to do so pursuant to: (i) a subpoena; (ii) judicial or administrative order; or (iii) any other requirement imposed upon it by Applicable Law. Prior to making such a disclosure, to the extent allowed pursuant to Applicable Law, each Party shall provide the other with thirty six

(36) hours prior notice by facsimile of its intent to disclose, describing the content of the information to be disclosed and providing a copy of the pleading, IFB 024-24 Tormach CNC Machines and Robotics Equipment Page 22 of 76 instrument, document, communication or other written item compelling disclosure or, if not in writing, a detailed description of the nature of the communication compelling disclosure with the name, address, phone number and facsimile number of the Person requesting disclosure. Should the non-disclosing Party contest the disclosure, it must: seek a protective order preventing such disclosure; or intervene in such action compelling disclosure, as appropriate. This Section shall be applicable to information that one Party deems to be Confidential Information but the other Party does not.

XII. Work Product. Except as otherwise expressly provided in this Agreement, all reports, information, data, specifications, computer programs, technical reports, operating manuals and similar work or other documents, all deliverables, and other work product prepared or authored by Contractor or any of its Contractors exclusively for CCPS under this Agreement, and all intellectual property rights associated with the foregoing items (collectively, the “Work Product”) shall be and remain the sole and exclusive property of CCPS. Any of Contractor’s or its Contractors’ works of authorship comprised within the Work Product (whether created alone or in concert with CCPS or Third Party) shall be deemed to be “works made for hire” and made in the course of services rendered and, whether pursuant to the provisions of Section 101 of the U.S. Copyright Act or other Applicable Law, such Work Product shall belong exclusively to CCPS. Contractor and its Contractors grant CCPS a non-exclusive, perpetual, worldwide, fully paid up, royalty-free license to all Work Product not exclusively developed for CCPS under this Agreement

a. If any of the Work Product is determined not to be a “work made for hire”, Contractor assigns to CCPS, worldwide and in perpetuity, all rights, including proprietary rights, copyrights, and related rights, and all extensions and renewals of those rights, in the Work Product. If Contractor has any rights to the Work Product that cannot be assigned to CCPS, Contractor unconditionally and irrevocably waives the enforcement of such rights and irrevocably grants to CCPS during the term of such rights an exclusive, irrevocable, perpetual, transferable, worldwide, fully paid and royalty-free license, with rights to sublicense through multiple levels of sub-licensees, to reproduce, make, have made, create derivate works of, distribute, publicly perform and publicly display by all means, now known or later developed, such rights.

b. CCPS shall have the sole and exclusive right to apply for, obtain, register, hold and renew, in its own name or for its own benefit, all patents, copyrights, applications and registrations, renewals and continuations and all other appropriate protection.

c. To the extent exclusive title or complete and exclusive ownership rights in any

Work Product created by Contractor Personnel may not originally vest in CCPS by operation of Applicable Law, Contractor shall immediately upon request, unconditionally and irrevocably assign, transfer and convey to CCPS

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d. Without any…