IFB_0000001668_-_Multi_Sport_Helmets.pdf

IMPORTANT NOTICE TO ALL BIDDERS

Solicitation No. BU: #4265 IFB: #0000001668

This solicitation/acquisition is being conducted under Public Contract Code § 12125, et seq., the Alternative Protest Process.

Submission of a bid constitutes consent of the bidder for participation in the Alternative Protest Process.

Any protests filed in relation to the proposed contract award shall be conducted under the procedures in this document for the Alternative Protest Process.

Any bidder wishing to protest the proposed award of this solicitation must submit a written Notice of Intent to Protest (facsimile acceptable) to the Coordinator before the close of business on the last day of the protest period, which will be established in the Notice of Intent to Award. Failure to submit a timely, written Notice of Intent to Protest waives the bidder’s right to protest.

Alternative Protest Process Coordinator/Dispute Resolution

Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Voice: 916 / 375-4587 Fax: 916 / 376-6226

Page 1 of 11 BU: #4265 IFB #0000001668

Rev. 05/03/16

Form GSOP S5-PIN (01-05)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Invitation for Bid

DUE DATE

May 31, 2016 Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date

SUPPLIER NAME AND ADDRESS BU #

SOLICITATION #

0000001668

DATE

May 20, 2016

DELIVERY DATE

As Specified

PAGE

REQUISITION. NO.

0000000005

AGENCY BILLING CODE

83118

AGENCY PURCHASE EST NO.

15-CPH-2714

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

YES NO

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

YES NO

SUPPLIER CONTACT:

PHONE:

SUPPLIER NUMBER:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

As Specified

NAME (PRINT)

TITLE FOR FURTHER INFORMATION, CONTACT:

PROCUREMENT OFFICIAL: Vikki Eszlinger

PHONE: (916) 375-4499

EMAIL: Vikki.Eszlinger@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

SIGNATURE DATE

Return To:

DGS/PROCUREMENT DIVISION

707 3

RD

ST. 2

ND

FL (95605)

P.O. BOX 989054

WEST SACRAMENTO, CA 95798

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

Multi-Sport Helmets

BU: #4265 IFB: #0000001668

The Department of General Services (DGS), Procurement Division, One Time Acquisitions Unit is facilitating this purchase on behalf of the Department of of Public Health (CDPH).

KEY ACTION DATES

Invitation For Bid (IFB) Release May 20, 2016 Last day to submit questions May 24, 2016 Invitation For Bid (IFB) Due May 31, 2016

The Key Action Dates stated above are the important actions and dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB. ALL DATES AFTER THE IFB BID SUBMISSION DEADLINE ARE APPROXIMATE AND MAY BE ADJUSTED AS CONDITIONS INDICATE, WITHOUT ADDENDUM TO

THIS IFB.

SOLICITATION

Also referred to as Event in Cal eProcure.

mailto:Vikki.Eszlinger@dgs.ca.gov

Page 2 of 11 BU: #4265 IFB #0000001668

METHOD OF AWARD

This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation.

PROCUREMENT OFFICIAL

The Procurement Official is the state’s designated authorized representative regarding this procurement.

Bidders are directed to communicate with the Procurement Official to submit questions, deliver proposals, and submit all other formal correspondence regarding this procurement.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

ALTERNATIVE PROTEST PROCESS

This solicitation/acquisition is being conducted under the provisions of the Alternative Protest Process (Public Contract Code Section 12125, et seq.) By submitting a bid or proposal to this solicitation, the bidder consents to participation in the Alternative Protest Process, and agrees that all protests of the proposed award shall be resolved by binding arbitration pursuant to the California Code of Regulations, Title 1, Division 2, Chapter 5. The link to the regulations is:

http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

A Notice of Intent to Award for this solicitation will be publicly posted in the Procurement Division reception area and sent via facsimile to any bidder who submits a written request for notice and provided a facsimile number.

During the protest period, any participating bidder may protest the proposed award on the following grounds:

1. For major information technology acquisitions – that there was a violation of the solicitation procedure(s) and that the protesting bidder’s bid should have been selected; or

2. For any other acquisition – that the protesting bidder’s bid or proposal should have been selected in accordance with the selection criteria in the solicitation document.

A written Notice of Intent to Protest the proposed award of this solicitation must be received (facsimile acceptable) by the Coordinator before the close of business 5 p.m. PST/PDT on the 1 st working day after issuing the notice of intent, as specified in the solicitation.

Failure to submit a timely, written Notice of Intent to Protest waives bidder’s right to protest.

Bidder is to send the notice of protest to:

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2 nd Floor South

West Sacramento, CA 95605 Fax: 916 / 376-6226

Within seven (7) working days after the last day to submit a Notice of Intent to Protest, the Coordinator must receive from the protesting bidder the complete protest filing including the signed, written detailed statement of protest including exhibits, filing fee and deposit or small business certification as applicable. Untimely submission of the complete protest filing waives the bidder’s right to protest.

Protest bond requirement: bond amount for this Alternative Protest Process shall be ten (10) percent of the contract amount as specified in the solicitation. See California Code of Regulations, Title 1, Section 1418.

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QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates via email to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

Note: Answers to all questions will be posted via an Event/Solicitation Addendum.

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one (1) or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates in an email or envelope clearly marked “Request to Change Requirements of the IFB #0000001668” to the Procurement Official identified in this IFB.

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Bid Specification #7810-3594, Multi-Sport Helmet of one (1) page, dated 4/20/2016

2. Administrative Requirements of six (6) pages

3. Cost Worksheet of one (1) page

4. Bidder’s Instructions (GSPD-451) of three (3) pages, dated 11/09/2011** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

5. General Provisions (GSPD-401) of seven (7) pages, dated 06/08/2010** http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

6. Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages

7. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions of three (3) pages, dated 09/03/09

8. Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable)** http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

9. Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007

10. Darfur Contracting Act Certification of one (1) page

11. Payee Data Record (STD. 204), of two (2) pages** http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

12. TACPA Preference Forms** http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

13. Alternative Protest Process Regulations of 10 pages

14. State of California Specification Pallets, Wooden 3990-01A-01 dated 1/2001 of three (3) pages

** These documents are incorporated by reference and located at the link provided.

Please note that items #3, #6, #8 (If applicable), #9, #10 AND #11 MUST be returned with the bid or the bid may be rejected.

PRICES

Prices shall be submitted via hard copy using Attachment 3, Cost Worksheet. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

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ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

PAYEE DATA RECORD

Bidders shall complete and sign the Payee Data Record (STD. 204) and submit with IFB submittal. An electronic version of this form can be found at:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

DESCRIPTIVE LITERATURE

Bidders are required to forward complete descriptive literature with the bid and are to note their brand name and catalog or model number on the bid. Descriptive literature shall be annotated to specify the applicable page, brand, model and item(s). At the State’s option prior to award, bidders may be required to submit additional written clarifying information.

FAILURE TO SUBMIT DESCRIPTIVE LITERATURE MAY RESULT IN YOUR BID BEING CONSIDERED NON-RESPONSIVE AND

NOT ACCEPTED.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Page 5 of 11 BU: #4265 IFB #0000001668

OPTION TO INCREASE QUANTITIES

The State reserves the right to increase the quantity up to 20,000 helmets at the awarded price, for up to 365 calendar days from purchase order award.

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of General Services State Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

NEGOTIATIONS

This solicitation is subject to the provisions of Public Contract Code Section 6611. At the State’s sole option, the Department of General Services (DGS) reserves the right to invoke negotiations pursuant to Public Contract Code Section 6611, in accordance with existing guidelines adopted by the Department of General Services. Bidders are cautioned that conditional bids or bids based upon assumptions will be deemed non-responsive. Current guidelines prohibit the State from opening negotiations with either non-responsive or non-responsible Bidders.

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CALIFORNIA CERTIFIED SMALL BUSINESS AND PREFERENCE(S) INFORMATION

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

Per Government Code 14841, if a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve small business participation, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) report to the awarding department the actual percentage of small business participation achieved.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

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TACPA CONTRACT PREFERENCE

This solicitation contains the Target Area Contract Preference Act (TACPA) preference request forms. Please carefully review the forms and requirements. If applying for this preference, bidders must submit the preference request forms listed in the Attachments section of this document. Denial of TACPA preference requests is not a basis for rejection of the bid.

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preference requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement Division at Tacpa@dgs.ca.gov.

TACPA Preference Request (STD 830):

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none

Bidder’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

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DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE INFORMATION

DVBE PARTICIPATION REQUIREMENTS

The Department elects to waive the DVBE program requirements in this solicitation, but opts to include the DVBE Incentive. To be considered for the incentive, bidders must complete and return the Bidder Declaration GSPD-05-105 (03/15), the DVBE Declarations, STD. 843 (5/2006), and signed, written confirmation (described below). The California DVBE Bid Incentive Instructions (09/03/09) include information about the DVBE incentive.

Supplier agrees to provide verification, in a form agreed to by the state, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract/purchase order, or with any subsequent amendment.

DVBE COMPLIANCE AND VERIFICATION

Written Confirmation:

A written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. The written confirmation must include the solicitation number and be signed by the Bidder and DVBE subcontractor(s). The written confirmation shall include but is not limited to the DVBE scope of work, work to be performed by the DVBE, term of intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations shall render the bid non-responsive. If further verification is necessary, the state will obtain additional information to verify compliance with the above requirements.

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

DVBE PARTICIPATION REPORTING REQUIREMENTS

If a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve disabled veteran business enterprise (DVBE) participation, pursuant to Military and Veterans Code Section 999.5, the prime contractor must within sixty

(60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify the information contained in the “Prime Contractor’s DVBE Subcontracting Report (Rev. April 2014)”* The state reserves the right to verify all of the above information. Any person or entity that knowingly provides false information shall be subject to a civil penalty for each violation as stated in Military and Veterans Code Section 999.5(d).

*This form should be provided by and returned to the ordering agency by the prime contractor. It is the prime contractor’s responsibility to ensure the form is received, completed and returned within the stated time frame.

DVBE SUBCONTRACTOR SUBSTITUTION

The supplier understand and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran business Enterprise (DVBE) subcontractor(s) identified in their bid offer, per Military and Veterans Code section 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC section 999.9; Public Contract Code (PCC) section 10115.10.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

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SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES_________ NO*_________

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

*If the product does not comply you may request modifications, revisions or possible alternatives to be reviewed PRIOR to the bid submission date by submitting your request to the Procurement Official. Any deviations listed below may cause your bid to be deemed non-compliant.

LIST DEVIATIONS:

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RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – DGS Procurement Division - solicitation document (with all fill-in spaces completed) Cost Worksheet of one (1) page Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable) DVBE signed, written certification (if applicable) Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification of one (1) page Payee Data Record (Std. 204) of (2) pages Descriptive Literature

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

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BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Paper Bid by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with Cal eProcure.

PAPER BID SUBMISSION

For evaluation purposes, the paper bid shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their paper bid using the following methods unless stated otherwise in the bid documents.

Identify all mailed/couriered/hand-delivered bid packages by clearly writing on the outside of the envelope the Invitation for Bid Number (Ex: BU: #2660, IFB: #0000001668, and the name of the Procurement Official. (see examples below)

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

DGS Procurement Division DGS Procurement Division Attn: Bid Opening Official, 2

ND

Floor Attn: Bid Opening Official

P.O. Box 989054 707 3 rd

Street, 2 nd

Floor West Sacramento, Ca 95798 West Sacramento, Ca 95605

BU #4265 IFB #: 0000001668 BU #4265 IFB #: 0000001668

PROCUREMENT OFFICIAL: Vikki Eszlinger PROCUREMENT OFFICIAL: Vikki Eszlinger

FACSIMILE (FAX)

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

E-MAIL

E-mailed bids are NOT accepted.

ELECTRONIC BID PRICE SUBMISSION

Electronic bid submission is NOT accepted.

AWARD NOTIFICATION

If you would like to receive notification of the bid results and intended awardee please include a “Notice of Intent to Award” request along with your submitted bid.

STATE OF CALIFORNIA

Bid Specifications 7810-3594 Multi-Sport Helmet

Wong, N. Page 1 of 1 April 20, 2016

42650000000005 Multi-Sport Helmet

1. GENERAL

1.1. INTRODUCTION

The California Department of Public Health (CDPH), Safe and Active Communities Branch (SACB) is purchasing multi-sport helmets for no-cost distribution to low income children. The purpose of this purchase is to promote helmet use during activities such as bicycling or skateboarding among children 17 and under and to meet the need of communities to comply with California Vehicle Code (CVC) 21212 requiring all children under age 18 who ride a bicycle, scooter, skateboard or in-line or roller skates to wear a helmet.

1.2. GENERAL REQUIREMENTS

1.2.1.

1.2.2.

1.2.3.

Meets American Society for Testing and Materials (ASTM) 1492 Skateboarding and

Skating Standard and Consumer Product Safety Commission (CPSC) Bicycle Helmet

Standards

Gender neutral colors (e.g. navy, black, gray, white), solid single color with no designs

Available in sizes to fit children 5 years old on up to adult sizes

Each of the organizations in the distribution list must receive an assortment of youth AND adult sizes

BU: #4265 IFB: #0000001668

Attachment 1

1.2.4.

ADMINISTRATIVE REQUIREMENTS

PALLETIZATION

All pallets employed in the delivery of goods must comply with Attachment 15, State of California Wooden Pallet Specification 3990-01A-01, dated January 2001. All pallets shall be of sturdy construction and adequate condition to assure delivery of the goods without damage to the goods or safety hazards. Exchange pallets may be available; however, the State assumes no responsibility for the availability to exchange pallets. Delivery drivers shall not remove more pallets form the institutions than delivering at time of delivery.

WARRANTY

The manufacturer shall provide a warranty against loss of performance and defects in materials and workmanship for the Luminaires and Wallpack for a period of 84 months after acceptance of the Luminaires and Wallpack. Replacement Luminaires and Wallpack shall be provided promptly after receipt of Luminaires and Wallpack that have failed at no cost to the State. All warranty documentation shall be given to the Translab prior to random sample testing.

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section

10295.1 of the Public Contract code. In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________

EQUIPMENT TO BE NEW

BU: #4265 IFB: #0000001668

Attachment 2

All equipment is to be new and the latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.

DELIVERY

Delivery shall take place during regular working hours; 9:00 a.m. to 5:00 p.m., Monday through Friday, except State observed holidays.

Deliveries must be made in the months of May and June 2016, with final shipments no later than June 30, 2016; Must deliver specific quantities of product to multiple entities throughout California, as is specified in the provided spreadsheet.

Delivery to each of the organizations in the distribution list must contain an assortment of youth AND adult sizes.

The primary contact for each recipient must receive a notification via email upon shipment of the product, including a tracking number; and deliveries must be tracked, including obtaining a receipt for each delivery.

State’s Primary Contact:

Karissa Anderson California Department of Public Health Safe and Active Communities Branch P.O. Box 977377, MS 7214 Sacramento, CA 95899-7377 Attn: Karissa Anderson Email: karissa.anderson@cdph.ca.gov Telephone: (916) 322-2269

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

http://www.boe.ca.gov/

Multi-Sport Safety Helmets Distribution 03/11/16

Helmets Award

Quantity

Name of Organization/Entity Delivery Contact Person

Delivery Contact Person Phone Number Delivery Contact Person Email

Delivery Street Address (No P.O.

Box) Delivery City

Delivery State (Initials only)

Delivery Zip Code

Alt Delivery Contact Person (in case Delivery Contact Person is not available)

Alt Delivery Contact Person Phone Number

120 TRUCKEE POLICE DEPARTMENT Caitlin Safford (530) 550-2323 csafford@townoftruckee.com 10183 Truckee Airport Road Truckee CA 96161 Brenda Lee (530) 550-2323

24 Arbuckle Elementary School Veronica Dorantes (530) 476-2522 vdorantes@pierce.k12.ca.us 701 Hall Street Arbuckle CA 95912 Summer Shadley (530) 476-2522

24 Youth for Change- Paradise Ridge Family Resource Center

Kelly Doty (530) 872-3896 kdoty@youth4change.org 6249 Skyway Paradise CA 95969 Joyce Trevino (530) 872-3896

48 Valley Oak Children's Services Pattie Prince (530) 895-3572 pprince@valleyoakchildren.org 3120 Cohasset Rd. Suite 6 Chico CA 95973 Connie Roberson (530) 899-4924

72 Shasta Living Streets Anne Thomas (530) 355-2230 athomas@shastalivingstreets.org 10340 Lone Goose Lane Palo Cedro CA 96073 Julie Driver (412) 355-4074

144 Plimas County Public Health Agency

Tina Venable (530) 283-6330 tinavenable@countyofplumas.com 270 County Hospital Road, suite 111 Quincy CA 95971 Jana McDowell (530) 283-6330

48 Modoc County Public Health Tanya Schulz (530) 640-2783 tanyaschulz@co.modoc.ca.us 441 North Main St Alturas CA 96101 Mikele Picotte (530) 640-1185

24 Sierra Nevada Children's Services Amie Weaver (530) 272-8866 amiew@sncs.org 420 Sierra College Drive, Suite 100 Grass Valley CA 95945 Jessica Lime (530) 272-8866

48 NVIH - Children's Health Center Sheila Brooks-Chubb (530) 781-1440 sbrooks-chubb@nvih.org 277 Cohasset Rd. Chico CA 95926 Joan Hannis-Gerfen (530) 781-1440

120 Union Hill School District Chuck Ross (530) 273-8456 cross@uhsd.k12.ca.us 11638 Colfax Highway Grass Valley CA 95945 Joe Limov (530) 273-8456

24 Feather River Tribal Health Inc. Caroline Wimberly (530) 534-5394 caroline.wimberly@frth.org 2145 5th Ave Oroville CA 95965 Vicki Coleman (530) 534-5394

96 Quartz Valley Indian Reservation Frieda Bennett (530) 468-5907 frieda.bennett@qvir-nsn.gov 13601 Quartz Valley Road Fort Jones CA 96032 Brenda Masters (530) 468-5907

120 Lassen County Public Health Christi Myers (530) 251-8186 cmyers@co.lassen.ca.us 1445 Paul Bunyan Rd Susanville CA 96130 Maryann Kiar (530) 251-8547

48 Butte County Public Health Department

David Burrell (530) 693-1965 dburrell@buttecounty.net 202 Mira Loma Drive Oroville CA 95965 Morgan Lazarski (530) 693-2779

216 Children's Services Vicki Markss (530) 458-0350 vmarkss@ccoe.net 345 Fifth Street Colusa CA 95932 Cynthia Kelleher (530) 458-0350

720 Napa County Office of Education Cathryn Franklin (707) 265-2352 cfranklin@napacoe.org 2121 Imola Ave. Napa CA 94559 Kaycee Wanlass (707) 253-6827

192 Sonoma County Bicycle Coalition Gary Helfrich (707) 545-0153 gary@bikesonoma.org 750 Mendocino Ave, Suite 6 SANTA ROSA CA 95401 Tim Bacon (707) 545-0153

24 Del Norte Child Care Council Debbie Williams (707) 464-8311 debbie@dnccc.com 212 K Street Crescent City CA 95531 Sarah Noll (707) 464-8311

24 Mendocino County Health & Human Services Agency

Lily Caravello (707) 391-3077 caravellol@co.mendocino.ca.us 1120 S. Dora St. Ukiah CA 95482 Megan Van Sant (707) 467-5963

BU: #4265 IFB: #0000001668

Attachment 2

Award

Quantity

Name of Organization/Entity Delivery Contact Person

Delivery Contact Person Phone Number Delivery Contact Person Email

Delivery Street Address (No P.O.

Box) Delivery City

Delivery State (Initials only)

Delivery Zip Code

Alt Delivery Contact Person (in case Delivery Contact Person is not available)

Alt Delivery Contact Person Phone Number

24 Lake County Fire Protection District

Marc Hill (707) 350-5603 marc.hill@mchsi.com 14815 Olympic Dr Clearlake Ca 95422 Willie Sapeta (707) 994-2170

96 CA State Parks Loren Rex (707) 937-3118 loren.rex@parks.ca.gov 12301 North Hwy 1 Mendocino CA 95460 Martha Stallcop (707) 937-5804

96 Sonoma-Marin Area Rail Transit District

Jennifer Welch (707) 794-3330 jwelch@sonomamarintrain.org 5401 Old Redwood Hwy, Suite 200 Petaluma CA 94945 Dave Bettin (707) 794-3330

24 County of Santa Clara Public Health Department

Michael Bradford (408) 937-2253 michael.bradford@phd.sccgov.org 1993B McKee Road San Jose CA 95116 Maria Curiel (408) 937-2256

1,152 Presidio Community YMCA Winston Parsons (415) 377-3543 winston@ybike.org 1151 Gorgas Avenue San Francisco CA 94129 Matt Dove (617) 852-5273

192 Santa Cruz County Health Services Agency

Theresia Rogerson (831) 454-4312 theresia.rogerson@santacruzcounty.us 1070 Emeline Ave, Building G Santa Cruz CA 95060 Lynn Lauridsen (831) 454-5477

240 Ecology Action Emily Gomez (831) 515-1328 egomez@ecoact.org 877 Cedar St., Ste. 240 Santa Cruz CA 95060 Kira Ticus (831) 515-1338

48 Aptos/La Selva Fire Protection District

Sarah Melton (831) 685-6690 sarahm@aptosfire.com 6934 Soquel Dr. Aptos CA 95003 Erin Collins (831) 685-6690

144 Transportation Agency for Monterey County

Virginia Murillo (831) 775-4415 virginia@tamcmonterey.org 55-B Plaza Circle Salinas CA 93901 Grant Leonard (831) 775-4402

72 Monterey County Association of Families Caring for Children

Susan Derichsweiler/Margie Wiebusch

(831) 770-7039 sderichsweiler@hartnell.edu 411 Central Ave Salinas CA 93901 Richard (831) 770-7039

216 Natividad Medical Foundation Kristen Spencer (831) 772-7357 SpencerKC@natividad.com 1441 Constitution Blvd. Salinas CA 93906 Lorraine Artinger (831) 772-7357

264 Ciclovia Salinas/Action Council Rubi Galarza (831) 717-1384 rubibhc@actioncouncil.org 295 Main St #300 Salinas CA 93901 Richard Romero (831) 783-1244

48 California Rural Indian Health Board

Julie Villa (916) 929-9761 julie.villa@crihb.org 4400 Auburn Blvd 2nd floor Sacramento CA 95841 Kathy Greer (916) 929-9761

120 Stanislaus County Sheriff's Department

Patrick McCulloch (209) 869-7162 pmcculloch@stanislaussheriff.com 6727 Third St Riverbank Ca 95367 Melissa hardy (209) 596-1218

192 Citrus Heights Police Department Nikki Reid (916) 990-5788 nreid@citrusheights.net 6315 Fountain Square Drive, Citrus Heights, CA 95610

Citrus Heights CA 95610 Jennifer Fisher (916) 726-3015

192 The Bike Campaign & Bike Garage Sylvia Gutierrez (530) 669-8006 sylvia.gutierrez@wjusd.org 525 Granada Woodland CA 95695 Derek Cooper (530) 666-2191

24 Banta Elementary School District Diana Parker (209) 401-3316 dhollingsheadparjer@sjcoe.net 22345 S El Rancho Rd Banta CA 95304 Elizabeth Lopez (209) 229-4650

96 El Dorado County Public Health Veronica Strauss (530) 621-6105 veronica.strauss@edcgov.us 931 Spring Street Placerville CA 95667 Christy White (530) 621-6142

432 A.B.S. Tutoring, Inc. Tanya Andrews (209) 910-2813 tanya.andrews1016@yahoo.com 3120 Sonata Circle Stockton CA 95212 Sonia Allen (209) 688-6423

BU: #4265 IFB: #0000001668

Award

Quantity

Name of Organization/Entity Delivery Contact Person

Delivery Contact Person Phone Number Delivery Contact Person Email

Delivery Street Address (No P.O.

Box) Delivery City

Delivery State (Initials only)

Delivery Zip Code

Alt Delivery Contact Person (in case Delivery Contact Person is not available)

Alt Delivery Contact Person Phone Number

72 Safe Kids Stanilaus Rena Lepard- Trauma (209) 342-3459 rena.lepard@tenethealth.com 1441 Florida Ave Modesto CA 95350 Rosa Rueda (209) 576-3776

240 Santa Barbara Bicycle Coalition Christine Bourgeois (805) 699-6301 edu@sbbike.org 506 E. Haley Street Santa Barbara CA 93103 Joey (805) 845-8955

120 City of San Luis Obispo Melissa Mudgett (805) 781-7296 mmudgett@slocity.org 1341 Nipomo Street San Luis Obispo CA 93401 MArti Reynolds (805) 781-7298

72 Carpinteria Children's Project Chris Sobell (805) 566-1621 csobell@cusd.net 5201 8th St Carpinteria CA 93013 Teresa Segovia (805) 566-1629

96 Marian Regional Medical Center Trisha Oshimo (805) 739-3735 trisha.oshimo@dignityhealth.org 1400 E Church St Santa Maria CA 93454 Carlton Haley (805) 739-3734

48 Tailwinds Bicycle Club of Santa Maria

Ken Dally (909) 240-7093 ken@dally.net 121 Oakurst Ct Orcutt CA 93455 Dave Vosburg (805) 868-9774

96 Cuyama Valley Family Resource Center martha yepez (805) 345-1961 myepez@sbcsocialserv.org 4689 Highway 166 Unit B New Cuyama ca 93254 Lynn Carlisle (805) 722-0509

120 Santa Barbara Cottage Hospital Loading Doc on-duty staff receives delivery

(805) 569-8218 dromo@sbch.org 400 W. Pueblo St. Santa Barbara CA 93105 Gena Topping (805) 569-7478

48 Isla Vista Youth Projects, Inc. Lucia Perez (805) 968-0488 luciap@ivyp.org 6842 Phelps Road Goleta CA 93117 Chris Callaway (805) 968-0488

96 Safe Kids Ventura County Corina Cagley (805) 947-8518 monique.cicconellanos@ventura.org 102 E. Durley Ave. Camarillo CA 93010 Monique Ciccone Llanos

(805) 973-7582

192 San Luis Obispo Department of Public Health Injury Prevention Program

James Ramirez (805) 781-4944 jjramirez@co.slo.ca.us 2180 Johnson Ave - Annex San Luis Obispo CA 93401 Shantal Hover (805) 781-4943

48 Lompoc Valley Community Healthcare Organization

Emily Casarez (805) 757-8710 casareze@lvcho.org 1593 East Chestnut Avenue Lompoc CA 93436 Ashley Costa (805) 736-5085

120 CAL FIRE Julia Martony (619) 590-3132 julia.martony@fire.ca.gov 2249 Jamacha Rd El Cajon CA 92008 Kendal Bortisser (619) 922-4528

120 Pacific Safety Center Elvie Martinez (425) 241-1886 elvie@psc411.com 9880 Via Pasar, Suite F San Diego CA 92126 Noemi Duenas (858) 442-4909

96 National City Police Department Officer Salvador Gil (619) 336-4411 sgil@nationalcityca.gov 1200 National City Blvd. National City CA 91950 Sgt. Chris Sullivan (619) 336-4411

72 Coronado Police Department Watch Commander (619) 522-7350 PDSergeants@coronado.ca.us 700 Orange Avenue Coronado Ca 92118 Jon Froomin (619) 616-9880

96 Imperial County Office of Education

Ernie Hernandez (760) 312-6431 children@icoe.org 1398 Sperber Road El Centro CA 92243 Monyca Cano-Diaz (760) 312-6603

120 Circulate San Diego Juan Ramirez (619) 544-9255 jaramirez@circulatesd.org 1111 6th Avenue, Suite 402 San Diego CA 92101 Brian Gaze (619) 544-9255

120 City of Cudahy Michael Allen (323) 773-5143 mallen@cityofcudahyca.gov 5220 SANTA ANA STREET CUDAHY CA 90201 Aaron Hernandez (323) 773-5143

BU: #4265 IFB: #0000001668

Award

Quantity

Name…