IFB_0000000646_CORE_Attachments_with_headers_5-2-16.pdf

IMPORTANT NOTICE TO ALL BIDDERS

Solicitation No. 0000000646

This solicitation/acquisition is being conducted under Public Contract Code § 12125, et seq., the Alternative Protest Process.

Submission of a bid constitutes consent of the bidder for participation in the Alternative Protest Process.

Any protests filed in relation to the proposed contract award shall be conducted under the procedures in this document for the Alternative Protest Process.

Any bidder wishing to protest the proposed award of this solicitation must submit a written Notice of Intent to Protest (facsimile acceptable) to the Coordinator before the close of business on the last day of the protest period, which will be established in the Notice of Intent to Award. Failure to submit a timely, written Notice of Intent to Protest waives the bidder’s right to protest.

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Voice: 916 / 375-4587 Fax: 916 / 376-6226

Page 1 of 9 SOLICITATION #0000000646

Form GSOP S5-PIN (01-05)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Invitation for Bid

DUE DATE

May 27, 2016 Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date

SUPPLIER NAME AND ADDRESS BU #

SOLICITATION #

0000000646

DATE

5/2/2016

DELIVERY DATE

As Specified

PAGE

REQUISITION. NO.

2720-0000000003-CHP

AGENCY BILLING CODE

08076

AGENCY PURCHASE EST NO.

074E5037

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

SUPPLIER CONTACT:

PHONE:

SUPPLIER NUMBER:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

Department of California Highway Patrol-Fleet Operation Section Attn: Darren Law 3300 Reed Avenue West Sacramento CA 95605

NAME (PRINT)

TITLE

FOR FURTHER INFORMATION, CONTACT:

PROCUREMENT OFFICIAL: Stacey Jaramillo-Solis

PHONE: 916-443-9614

EMAIL: Stacey.Jaramillo@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

SIGNATURE DATE

Return To:

DGS/PROCUREMENT DIVISION

707 3RD ST. 2ND FL (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

The Department of General Services (DGS), Procurement Division, One Time Acquisitions Unit is facilitating this purchase on behalf of the Department of California Highway Patrol for one (1) four (4) Horse Gooseneck Trailer.

KEY ACTION DATES

Invitation For Bid (IFB) Release May 2, 2016 Last day to submit questions May 13, 2016 Invitation For Bid (IFB) Due May 27, 2016

SOLICITATION

Also referred to as Event in Cal eProcure.

ALTERNATIVE PROTEST PROCESS

This solicitation/acquisition is being conducted under the provisions of the Alternative Protest Process (Public Contract Code Section 12125, et seq.) By submitting a bid or proposal to this solicitation, the bidder consents to participation in the Alternative Protest Process, and agrees that all protests of the proposed award shall be resolved by binding arbitration pursuant to the California Code of Regulations, Title 1, Division 2, Chapter 5. The link to the regulations is:

http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

Page 2 of 9 SOLICITATION #0000000646

A Notice of Intent to Award for this solicitation will be publicly posted in the Procurement Division reception area and sent via facsimile to any bidder who submits a written request for notice and provided a facsimile number.

During the protest period, any participating bidder may protest the proposed award on the following grounds:

1. For major information technology acquisitions – that there was a violation of the solicitation procedure(s) and that the protesting bidder’s bid should have been selected; or

2. For any other acquisition – that the protesting bidder’s bid or proposal should have been selected in accordance with the selection criteria in the solicitation document.

A written Notice of Intent to Protest the proposed award of this solicitation must be received (facsimile acceptable) by the Coordinator before the close of business 5 p.m. PST/PDT on the 1st working day after issuing the notice of intent, as specified in the solicitation.

Failure to submit a timely, written Notice of Intent to Protest waives bidder’s right to protest.

Bidder is to send the notice of protest to:

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Fax: 916 / 376-6226

Within seven (7) working days after the last day to submit a Notice of Intent to Protest, the Coordinator must receive from the protesting bidder the complete protest filing including the signed, written detailed statement of protest including exhibits, filing fee and deposit or small business certification as applicable. Untimely submission of the complete protest filing waives the bidder’s right to protest.

Protest bond requirement: Bond amount for this Alternative Protest Process shall be 10 percent of the contract amount as specified in the solicitation. See California Code of Regulations, Title 1, Section 1418.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action, via email to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

Note: Answers to all questions will be posted via an Event/Solicitation Addendum.

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action

Page 3 of 9 SOLICITATION #0000000646 dates, in an email or envelope clearly marked “Request to Change Requirements of the BU #2720 IFB #0000000646” to the Procurement Official identified in this IFB.

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Specification 2330-3493 for 4 Horse Gooseneck Trailer of five (5) pages, dated 4/18/2016

2. Administrative Requirements of two (2) pages

3. Cost Worksheet of one (1) page

4. Customer Reference form of one (1) page

5. Bidder’s Instructions (GSPD-451) of three (3) pages, dated 11/09/2011** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

6. General Provisions (GSPD-401) of seven (7) pages, dated 06/08/2010** http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

7. Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages

8. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions of three (3) pages, dated 09/03/09

9. Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable)** http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

10. Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007

11. Darfur Contracting Act Certification of one (1) page

12. Payee Data Record (STD. 204), of two (2) pages** http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

13. Alternative Protest Process of 10 pages

** These documents are incorporated by reference and located at the link provided.

Please note that items #2, #3, #4, #7, #9 (If applicable), #10, #11 AND #12 MUST be returned with the bid or the bid may be rejected.

PRICES

Prices shall be submitted via hard copy. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.boe.ca.gov/

Page 4 of 9 SOLICITATION #0000000646

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of General Services State Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

Page 5 of 9 SOLICITATION #0000000646

CALIFORNIA CERTIFIED SMALL BUSINESS AND PREFERENCE(S) INFORMATION

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

Per Government Code 14841, if a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve small business participation, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) report to the awarding department the actual percentage of small business participation achieved.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

Page 6 of 9 SOLICITATION #0000000646

DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE INFORMATION

DVBE PARTICIPATION REQUIREMENTS

The Department elects to waive the DVBE program requirements in this solicitation, but opts to include the DVBE Incentive. To be considered for the incentive, bidders must complete and return the Bidder Declaration GSPD-05-105 (03/15), the DVBE Declarations, STD. 843 (5/2006), and signed, written confirmation (described below). The California DVBE Bid Incentive Instructions (09/03/09) include information about the DVBE incentive.

Supplier agrees to provide verification, in a form agreed to by the state, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract/purchase order, or with any subsequent amendment.

DVBE COMPLIANCE AND VERIFICATION

Written Confirmation:

A written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. The written confirmation must include the solicitation number and be signed by the Bidder and DVBE subcontractor(s). The written confirmation shall include but is not limited to the DVBE scope of work, work to be performed by the DVBE, term of intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations shall render the bid non-responsive. If further verification is necessary, the state will obtain additional information to verify compliance with the above requirements.

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

DVBE PARTICIPATION REPORTING REQUIREMENTS

If a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve disabled veteran business enterprise (DVBE) participation, pursuant to Military and Veterans Code Section 999.5, the prime contractor must within sixty

(60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify the information contained in the “Prime Contractor’s DVBE Subcontracting Report (Rev. April 2014)”* The state reserves the right to verify all of the above information. Any person or entity that knowingly provides false information shall be subject to a civil penalty for each violation as stated in Military and Veterans Code Section 999.5(d).

*This form should be provided by and returned to the ordering agency by the prime contractor. It is the prime contractor’s responsibility to ensure the form is received, completed and returned within the stated time frame.

DVBE SUBCONTRACTOR SUBSTITUTION

The supplier understand and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran business Enterprise (DVBE) subcontractor(s) identified in their bid offer, per Military and Veterans Code section 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC section 999.9; Public Contract Code (PCC) section 10115.10.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

Page 7 of 9 SOLICITATION #0000000646

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES_________ NO*_________

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

*If the product does not comply you may request modifications, revisions or possible alternatives to be reviewed PRIOR to the bid submission date by submitting your request to the Procurement Official. Any deviations listed below may cause your bid to be deemed non-compliant.

LIST DEVIATIONS:

Page 8 of 9 SOLICITATION #0000000646

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – DGS Procurement Division - solicitation document (with all fill-in spaces completed) Signed Administrative Requirements of two (2) pages Cost Worksheet of one (1) page Customer Reference of one (1) page Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable) Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification of one (1) page Payee Data Record (Std. 204) of one (1) page Designs/Drawings Seller Permit Information

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

Page 9 of 9 SOLICITATION #0000000646

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Paper Bid by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with Cal eProcure.

PAPER BID SUBMISSION

For evaluation purposes, the paper bid shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their paper bid using the following methods unless stated otherwise in the bid documents.

Identify all mailed/couriered/hand-delivered bid packages by clearly writing on the outside of the envelope the Invitation for Bid Number (Ex: BU#, Event#, and the name of the Procurement Official. (see examples below)

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

DGS Procurement Division DGS Procurement Division Attn: Bid Opening Official, 2ND Floor Attn: Bid Opening Official P.O. Box 989054 707 3rd Street, 2nd Floor West Sacramento, Ca 95798 West Sacramento, Ca 95605

BU #2720 IFB/SOLICITATION #: 0000000646 BU #2720 IFB/SOLICITATION #: 0000000646

PROCUREMENT OFFICIAL: Stacey Jaramillo-Solis PROCUREMENT OFFICIAL: Stacey Jaramillo-Solis

FACSIMILE (FAX)

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

E-MAIL

E-mailed bids are NOT accepted.

ELECTRONIC BID PRICE SUBMISSION

Electronic bid submission is NOT accepted.

AWARD NOTIFICATION

If you would like to receive notification of the bid results and intended awardee please include a “Notice of Intent to Award” request along with your submitted bid.

BID SPECIFICATION: 2330-3493

FOUR (4) HORSE GOOSENECK TRAILER

PD ENGINEERING PAGE 1 OF 5 4/18/2016

FOUR (4) HORSE GOOSENECK TRAILER

1 SCOPE

This specification describes the requirements for a four (4) horse gooseneck slant-load trailer with a separate sealed rear tack room and front dress room. The four (4) horse gooseneck trailer will be used by the California Highway Patrol (CHP) to transport Clydesdale breed horses.

2 APPLICABLE SPECIFICATIONS / STANDARDS / CODES

Specifications, standards and codes referenced in this document in effect on the opening of the ‘Invitation For Bid’, form a part of this specification.

2.1 PRODUCTS AND COMPONENTS

Shall comply with the applicable Federal and State Administrative Codes and Regulations such as:

1.1.1. Federal Motor Vehicle Safety Standards (FMVSS) from the National Highway Traffic Safety Administration (NHTSA)

1.1.2. California Vehicle Code from the Department of Motor Vehicles (DMV)

2.2 WORKMANSHIP

Shall conform to the best industry practice, as judged by the State and any recurring failure mode of equipment delivered to the State shall be corrected to the satisfaction of the State at no additional charge. All products and components shall be new and of current design and manufacture.

3 REQUIREMENTS

3.1 GENERAL

The system shall be supplied with all equipment and accessories indicated as standard equipment in the manufacturer published literature or website. Optional equipment necessary to meet the minimum requirements of this specification shall be included.

3.2 DIMENSIONS

3.2.1 Interior height shall be 96.0 inches measuring from the double wall construction inside edge to the opposite inside edge.

3.2.2 Exterior width shall be 102.0 inches measuring from the double wall construction outside edge to the opposite outside edge.

3.2.3 Exterior length shall be in accordance with the requirements of this specification for a four (4) horse (Clydesdale Breed) gooseneck slant-load trailer, to include a separate sealed rear tack room and front dress room.

3.3 CONSTRUCTION

3.3.1 Frame shall be constructed of aluminum with structural and accessory components reinforced of either steel or the appropriate metal alloy material to meet applicable support requirements.

3.3.2 Walls shall be double walled and insulated based on horse trailer industry standard wall construction requirements for transporting large breed horses.

3.3.3 Walls shall be .050 thickness, smooth, and flat aluminum sheet siding that shall be painted the manufacturer’s industry standard white color with no

BU #2720 IFB #0000000646

Attachment #1

PD ENGINEERING PAGE 2 OF 5 4/18/2016

FOUR (4) HORSE GOOSENECK TRAILER

markings to allow for law enforcement decals to be added. (Please see additional requirements on paint in Section 3.3.11 of this document)

3.3.4 Walls shall be reinforced using stainless steel nose caps; polished without logos or markings on the exterior of gooseneck.

3.3.5 Walls joints shall be sealed in white caulking or joint seal to match white aluminum skin (industry standard caulking or joint seal).

3.3.6 All sub-floor and floor structural material shall be made of aluminum.

(Plywood, or treated wood is not acceptable)

3.3.7 Gooseneck interior compartment and rear tack room shall be fully carpeted on all inner wall sides using solid dark grey or charcoal carpet.

3.3.8 Under-side of the gooseneck and front exterior wall under the gooseneck shall be coated with a rubberized surface material.

3.3.9 Entire horse floor surface (excluding the tack rooms) shall be covered in “Polylast” trailer non-slip rubberized flooring material with a minimum thickness of 2.0 inches and shall be constructed to allow for water to drain and to prevent water accumulation.

Note: Color shall be provided by CHP after pre-construction conference meeting with State and Supplier or agreement made after review of build proposal.

3.3.10 All other floor surfaces shall be protected against damage with application of a rubberized floor coating and shall allow for water to drain to prevent water accumulation and ease of wash clean-up.

3.3.11 Trailer shall be painted the manufacturer’s standard white color. All painted surfaces and finish coat shall be free from runs, drips, sags, etc., and shall be evenly applied to provide a gloss finish.

3.3.12 Polished 10 gauge aluminum diamond plate shall be applied to the following locations for reinforcement and reduction of paint damage:

a. Full-length of the inner panel, reinforced – on the right rear loading door

b. Full-length of the outer perimeter of the trailer from the bottom edge of trailer to the height of the top of the wheel well extending the length and width of the two (2) sides and both rear doors of the trailer.

Note: Layout of sample material and painted surface locations shall be reviewed during the pre-construction phase before build instructions are approved.

3.4 TRAILER CHASSIS

3.4.1 Trailer chassis shall have dual torsion axles that will support a payload capacity of greater than or equal to 12,000 pounds.

3.4.2 Trailer shall be a “Gooseneck Type” towing design.

3.4.3 Trailer shall use electric brakes for each wheel.

3.4.4 Trailer shall include identical wheels and tires with a tire size rating of 215/75R17.5 and shall include one-piece rim type wheels for easy cleaning due to daily use.

3.4.5 Shall include an identical spare tire which shall be mounted and stowed under the gooseneck vertical wall in a convenient location to access the tire for potential road repairs.

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3.5 DOORS, WINDOWS, VENTS AND RAMPS

3.5.1 All doors shall be Heavy-Duty in construction. Windows shall be constructed using safety glass, and shall be equipped with “EZ Key System” short locking cam latches (not pad lock type), and shall be keyed alike, unless otherwise specified.

3.5.2 Dress room door shall be placed on the “Short Wall”.

3.5.3 Trailer shall include a full-length pass through door from dress room to first stall.

3.5.4 On the left and right side of the gooseneck compartment, there shall be opening and sliding windows.

3.5.5 Horse head side drop-down windows shall be utilized as feed windows, designed with vertical, small gap, jail type bars on each stall.

3.5.6 Horse tail section stall windows shall include two (2) reinforced cross-member supports mounted length-wise across all four (4) stall windows.

3.5.7 Each horse head drop-down window shall be equipped with bumpers to prevent direct contact with the exterior wall when windows are lowered.

3.5.8 All four (4) horse stalls shall include two-way roof vents.

3.5.9 All four (4) horse stalls shall include feed manger with exterior access storage doors.

3.5.10 Trailer shall include a loading ramp mounted slightly below the floor height at the rear of the trailer below the double folding doors.

3.5.10.1 Loading ramp shall be capable of the following:

a. Be constructed to accommodate the weight of a Clydesdale breed horse up to 2,400 pounds

b. Folding up to secure to the outside rear section of the trailer

c. Be coated with rubberized anti-slip surface material on the inside walking platform

d. Have a spring assist system incorporated into the hinge, on both sides, to aid in the lowering and raising of the ramp

Note: Layout spacing of doors, windows, and vents shall be determined during the pre-construction phase before build instructions are approved.

3.6 STORAGE

3.6.1 Provide an industry standard aluminum or steel brush box inside the rear tack room door.

3.6.2 Provide a boot box with dimensions of 48.0 inches in length x 18 inches in depth x 18 inches of height, made using heavy duty aluminum or steel material with a lid in the gooseneck dress room. The boot box shall be utilized for storage, and as a step stool for easier access to the interior gooseneck compartment. The boot box shall be fully carpeted as described in Section

3.3.7 of this specification.

3.6.3 All four (4) horse stalls shall include feed mangers with four (4) exterior access storage doors.

3.7 POWER AND ELECTRICAL

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3.7.1 12VDC trailer battery power source shall be contained in an industry standard battery box using an industry standard four (4) horse trailer battery, mount and location.

3.7.2 Trailer shall include at least six (6) exterior mounted outside LED lights in the following areas:

a. Two (2) each equally spaced on the back rear section of trailer

b. Two (2) each equally spaced on the left-side section of trailer

c. Two (2) each equally spaced on the right-side section of trailer

3.7.3 Trailer shall include at least seven (7) interior dome LED lights mounted inside as follows:

a. One (1) each in horse stall area

b. One (1) each in the gooseneck dressing room area

c. One (1) each in the interior of the gooseneck compartment area

d. One (1) each in the rear tack area

e. One (1) each in the rear tack area

Note: Layout spacing of lights and battery box shall be determined during the pre-construction phase before build instructions are approved.

3.8 ACCESSORIES

3.8.1 Swing out adjustable saddle racks shall have an overall weight rating of 400 pounds to support each of the following:

a. One (1) each swing out adjustable saddle rack system in dress room mounted forward of dressing room door on short wall and swing out of the door. The swing out saddle rack system shall have four (4) adjustable saddle rack mounts.

b. One (1) each swing out adjustable saddle rack system mounted in the rear tack room. The swing out saddle rack system shall have four (4) adjustable saddle rack mounts.

Note: Each saddle rack shall be able to support 100 pounds individually.

3.8.2 Bridal hooks

Eight (8) interior mounted bridal hooks inside the rear tack room shall be included and placed in locations determined during the pre-construction phase before build instructions are approved.

3.8.3 Blanket bars

a. With at least one (1) set of blanket bars in the dress room where a set includes a minimum of eight (8) bars

b. With at least one (1) set of blanket bars in the rear tack room where a set includes a minimum of four (4) bars

3.8.4 Tie rings

With at least ten (10) tie rings placed in the following locations:

a. Four (4) each equally spaced on the right exterior side of the trailer

b. Four (4) each equally spaced on the left exterior side of the trailer

c. Two (2) each per horse stall

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3.8.5 Stall dividers

a. Shall allow clearance to measure between 48.0 inches and 54.0 inches between each stall divider from padding edge to padding edge.

b. Shall be solid aluminum material used on lower base swing arm portion of stall divider and padded on both sides of the support arm.

c. Shall be small gap, slanted jail bar type, all aluminum construction on the upper portion of the stall divider to allow for horse visibility and improved ventilation in each stall.

d. Shall secure freely without difficultly, but not be so loose to allow for rattling during transport.

e. Shall securely lock in the OPEN position

3.8.6 Pull-out step

a. Shall be heavy-duty construction, pull and/or slide out one-step for the dress room, constructed with either a bar grate, or use of non-slip surfacing material on the step.

3.8.7 Hayrack

a. Shall be 120 inches in length x the maximum width of the roof of the trailer, mounted over the rear rooftop of the trailer.

b. Shall be constructed of solid aluminum wrapped walls, and floor that is structurally constructed with steel or aluminum to accommodate up to a minimum of 1,000 lbs. payload capacity.

c. Shall be constructed to allow for water to drain and to prevent water accumulation.

3.8.8 Hayrack ladder

a. Shall be heavy-duty construction using either aluminum or steel material for access to the hayrack.

b. Shall be permanently attached on left rear side of trailer and the hayrack

3.8.9 Hayrack water tank shall be/have:

a. Permanently attached

b. Heavy-duty construction

c. U.S. Food and Drug Administration (USFDA) approved

d. 50.0 gallon capacity used for drinking water

e. White in color

f. A securely attached hose with an in-line shut off valve for filling and draining of the tank

g. Designed to fit in the hayrack on the trailer roof top

3.8.10 Hydraulic jack

a. For trailer lifting and lowering on to tow vehicle shall be electronically operated and hydraulically actuated.

Note: Layout spacing of applicable accessory items described in Section 3.8 of this specification shall be determined during the pre-construction phase before build instructions are approved.

Attachment #2

ADMINISTRATIVE REQUIREMENTS

4 Horse Gooseneck Trailer

1. PRE-CONSTRUCTION CONFERENCE: A preconstruction conference shall be scheduled by (client agency name) at (client specified location) between the awarded contractor’s representatives, at least one (1) DGS Fleet Representative, at least one (1) DGS Procurement engineer and a minimum of one (1) Agency representative, within 14 calendar days (or earlier) after purchase order award. bidder shall contact the Procurement engineer and agency representative to schedule the pre-construction conference within five (5) working days after receipt of the purchase order.

This conference shall be held prior to the start of any construction. The purpose of this meeting is to review the specifications and to resolve any questions concerning the specifications.

For the purpose of this pre-construction conference, floor plan drawings and specifications of the proposed trailer (to include all required features in accordance with the bid specification for a 4 horse trailer) must be provided before scheduled pre-construction conference.

2. REFERENCES: bidder shall provide at least three (3) customer references from different contracts using Customer Experience Reference Form “attachment #4”. The customer references are intended to gather information related to the bidder’s experience successfully servicing accounts similar to the requirements of this solicitation. Customer must fully complete the Customer Experience Reference Form and return directly to the bidder. The bidders must then submit the completed forms with the bid response.

Each contract reference shall:

• Have similar scope of work to that requested in this solicitation i.e (4 Horse Gooseneck Trailer).

• Be for work performed within the last 10 years.

Failure to submit the Customer Experience References may result in your bid being considered non-responsive.

3. INSPECTION: This order will require a single-phase inspection process. For all inspections the unit will be serviced, washed and ready for, as applicable, inspection or delivery. Inspections will begin within five (5) working days from the date of the inspection request by the bidder. It is the bidder's responsibility to contact the DGS Auto Inspector at (916) 654-0727 and to notify the OHMVR Equipment Program Manager listed above for inspections.

The inspection shall occur upon arrival in California at the dealer’s place of business prior to delivery. DGS and CHP shall perform a final inspection of the equipment to confirm that nothing was damaged or lost during transit. Any items requiring attention shall be brought to the bidder’s attention on an Inspection Report within five (5) working days of the inspection. The bidder shall work with CHP to fix all issues within twenty-five (25) business days at no cost to the State of California. Once any deficiencies have been fixed by the bidder, a final inspection will be scheduled by DPR. The final inspection should take place within forty-five

(45) calendar days after the previous inspection. All pending items from the Inspection Report must be corrected by the bidder by the time the final inspection takes place, if not, the bidder will be rejected and the Purchase Order cancelled at no expense to the State. Any equipment or goods remaining on state site must be removed within thirty (30) calendar days by the bidder at no cost to the State. If goods are not removed after thirty (30) calendar days, the state will arrange for the items to be shipped at supplier’s expense.

4. WARRANTY: All products offered must contain, at a minimum, five (5) year warranty from the Original Equipment Manufacturer (OEM) with the option to extend warranty for additional years. The initial warranty period shall commence after acceptance of the product(s).

Attachment #2

During the warranty period, the contractor must:

Honor all manufacturers’ warranties and guarantees on all products offered through the contract. If the manufacturer offers an on-site warranty, those warranty services must be passed on to the users of this contract. Vendor shall bear all material, labor and transportation costs for repair of defects and failures occurring within the warranty period.

5. SERVICE AND PARTS: During the warranty period, body and component repair parts shall be readily available from the contractor. Replacement parts must be made available to the State within a 72 hour time limit from the date of the order, whether the order is made by telephone or in writing. Freight or transportation costs for warranted parts are the responsibility of the contractor and the use of overnight delivery is required when a vehicle is out of service due to needed parts.

Factory authorized service dealer must be within 50 mile radius from Sacramento.

If the successful Supplier does not have service facilities located within 50 mile radius, a corporate letter authorizing the State to obtain repairs at repair facilities of the State’s choosing shall be submitted and the manufacturer will be responsible for any and all costs for repairs during the warranty period.

6. SERVICE WITHIN 72 HOURS: Supplier will be required to provide service to any delivery destination herein within 72 hours or 3 business days after request by the state agency.

7. SPECIFICATION COMPLIANCE: All products offered must conform to the attached Bid Specification Number 2330-3493, dated 4/18/2016. Suppliers must provide designs/drawings with bid.

Bidder Certification:

Please certify that you have received all three (3) pages of this document and that you have reviewed and agree to the requirements, terms and conditions within by signing below and returning all pages with the bid submission.

Printed Name

Signature

Date

BU #2720 IFB# 0000000646

Attachment #3

COST WORKSHEET

Complete the cost worksheet below. Make sure the unit cost includes shipping and handling charges.

Item Qty. UOM Description Unit Cost Total Extended Cost

1 1 EA 4 Horse Gooseneck Trailer $_______________ $_______________

TOTAL COST (Enter the Total Cost including Shipping and handling) $_______________

BU #2720 IFB #0000001125

Attachment #4

CUSTOMER REFERENCES

4 Horse Gooseneck Trailer

Bidder shall provide a minimum of three (3) references that are currently operating the proposed machinery including the…