IDVS - StatSafe Medication Cabinet.pdf
PDF 365 KB Posted
- Attached to
- SSA - StatSafe Medication Cabinet
- Solicitation number
- 1262
- Issued by
- Bonner County, Idaho
About this file
This is a Sole Source Authorization (SSA) request form submitted by the Idaho Division of Veterans Services (IDVS) to the Idaho Department of Administration, Division of Purchasing, for the procurement of a StatSafe Medication Cabinet from The Bergmann Group dba Phoenix LTC. The requested property is the StatSafe+2CUBE+4DRW Medication Cabinet, which will secure medications in the pharmacy at the Pocatello Veterans Home. The procurement is classified as a new sole source authorization with a desired contract term of five years. The anticipated total cost for the full contract term is $30,941.24. The SSA was submitted on March 16, 2026, and approved on March 17, 2026, with a notice closing date of March 20, 2026. Interested vendors may file a challenge to this sole source determination within five business days after the closing date by contacting purchasing@adm.idaho.gov, pursuant to Idaho Code section 67-9232(4).
The IDVS determined that The Bergmann Group dba Phoenix LTC is the sole provider meeting the agency's requirements, citing the vendor as the sole manufacturer and distributor of the specified medication cabinet and the sole provider of items compatible with existing equipment and systems at the Pocatello Veterans Home. Supporting documentation, including a sole source letter from the vendor and an exemption request memorandum regarding the medication machine, was uploaded with the authorization request. The form indicates that the agency conducted research to identify alternatives but determined that no other property or source would adequately meet the business needs. No set-asides, incumbent information, or funding source details are specified in the request form.
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Other files
| File | Type | Posted |
|---|---|---|
| Sole Source Letter from Vendor.pdf | ||
| EXEMPTION REQUEST - MEDICATION MACHINE.pdf |
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Text version
Request Form to Division of Purchasing (DOP)
Sole Source Authorization - SSA - New
If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov
Form ID 14431
Generated after Receipt by DOP
Year
Requestor Information
Agency Name * Idaho Division of Veterans Services
Agency Acronym *
IDVS
Requestor Name * Danny Arnold
Phone * 208-780-1326
E-mail * Danny.Arnold@veterans.idaho.gov
Property Being Purchased: * StatSafe Medication Cabinet
This field has a 300 character limit
Type of Exemption Check all that apply
Type of Exemption *
A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)
My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)
The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).
A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)
A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)
My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:Danny.Arnold@veterans.idaho.gov
Additional Questions *
There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)
The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)
There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)
It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).
Sole Source Authorization
IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.
Fiscal Year *
Type of Request *
New
Renew (Agency wishes to extend an existing sole source authorization)
Amend (Check this box to request a change to the goods/services, term or other conditions of the
SSA)
Both Renew and Amend
New
Name of Requested Vendor * The Bergmann Group dba Phoenix LTC
Desired Term in Years *
Anticipated Total Cost (for full desired term): * $30,941.24
Do you anticipate the need for renewals?
Yes No
Property * Describe the property you are seeking
The Idaho Division of Veterans Services seeks to purchase the Statesafe+2CUBE+4DRW Medication Cabinet. This cabinet secures the medications in the Pharmacy at the Pocatello Veterans Home.
Justification * Check all that apply
Sole source provider of a licensed or patented good or service
Sole manufacturer AND distributor
Sole provider of factory-authorized/warranty service
Sole provider of items that are compatible with existing equipment, systems, programs, etc.
Other
Business Need * Describe the Agency's business need for the requested property
See attached
This field has a 300 character limit https://adminrules.idaho.gov/rules/current/38/380501.pdf
Description * Describe what makes the identified property unique. Why is it the only property that could meet your business need?
See attached
Alternatives * Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?
See attached
File Upload and Certification
Notes
File Upload
Sole Source Letter from Vendor.pdf 189.42KB
EXEMPTION REQUEST - MEDICATION MACHINE.pdf 79.03KB
Maximum File Size 250 MB
Agency Certification *
By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.
Signature * Date Submitted * 2026-03-16
Approval - SSA
Administrator Intends to approve *
Yes No
(Pending legal notice and appeal period)
Optional Posting? * This exemption will be sent for posting before final approval.
Yes No
Notes Public View
This field has a 300 character limit
File Upload
Maximum File Size 250 MB
DOP Signature *
DOP Printed Name * Mike Gwinn
DOP Title * Deputy Administrator
Date Time 2026-03-17
File details come from the government source that posted it. Updated .