IDVR - Interpreter Training 8-27-2026.pdf

Request Form to Division of Purchasing (DOP)

Sole Source Authorization - SSA - New

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID 21918

Generated after Receipt by DOP

Year

Requestor Information

Agency Name* Idaho Division of Vocational Rehabilitation

Agency Acronym*

IDVR

Requestor Name* Emily Seganos

Phone* 208-287-6466

E-mail* Emily.Seganos@vr.idaho.gov

Property Being Purchased:* CDHH would have this Training provided statewide

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption*

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:Emily.Seganos@vr.idaho.gov

Additional Questions*

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).

Sole Source Authorization

IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Fiscal Year*

Type of Request*

New

Renew (Agency wishes to extend an existing sole source authorization)

Amend (Check this box to request a change to the goods/services, term or other conditions of the

SSA)

Both Renew and Amend

New

Name of Requested Vendor* IdahoRID

Desired Term in Years*

Anticipated Total Cost (for full desired term):

$40,000.00

Do you anticipate the need for renewals?

Yes No

Property* Describe the property you are seeking

Depending on the professional-development topic selected for that year, IdahoRID would develop appropriate training curricula and educational materials and provide professional-development opportunities for sign language interpreters throughout Idaho. Services may include coordinating and delivering workshops, making training geographically and digitally accessible, administering participant registration and related website functions, and submitting annual work plans, reports, invoices, and supporting documentation.

Justification* Check all that apply

Sole source provider of a licensed or patented good or service

Sole manufacturer AND distributor

Sole provider of factory-authorized/warranty service

Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other

Additional info if "Other" selected* IdahoRID is not being identified as the sole manufacturer or distributor of a licensed or patented product. The request is based on IdahoRID’s unique status, statewide professional network, and specialized capacity to coordinate ongoing interpreter professional https://adminrules.idaho.gov/rules/current/38/380501.pdf development throughout Idaho.

Business Need* Describe the Agency's business need for the requested property

CDHH has a responsibility to improve communication access for Deaf and hard-of-hearing Idahoans.

This field has a 300 character limit

Description* Describe what makes the identified property unique. Why is it the only property that could meet your business need?

IdahoRID is Idaho’s statewide professional organization specifically dedicated to sign language interpreters. It has direct connections with interpreters throughout the state, knowledge of Idaho’s interpreter-licensure requirements and workforce needs, and the infrastructure to identify training needs, recruit qualified presenters, coordinate registration, deliver workshops, and reach interpreters in both urban and rural areas. This combination of statewide professional relationships, subject-matter expertise, and established training infrastructure is not available from another known Idaho organization. Accessible, statewide professional development helps interpreters maintain and improve their skills, meet professional and credentialing requirements, and provide qualified services in healthcare, legal, educational, governmental, and other settings.

Alternatives* Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?

CDHH considered whether individual trainers, private training companies, colleges or universities, and national organizations could provide these services. These alternatives may be able to offer individual workshops or educational content, but they do not provide the same coordinated statewide structure, established connection to Idaho’s interpreting workforce, familiarity with Idaho-specific needs, participant registration, and ongoing program administration. Using separate providers would also require CDHH to identify trainers and independently manage scheduling, registration, technology, outreach, and reporting for each activity. IdahoRID is uniquely positioned to provide these functions as one coordinated statewide service.

File Upload and Certification

Notes While Vocational Rehab is submitting this, it will be the Idaho Council for the Deaf and Hard-of-Hearing who will be using this SSA. The total potential contract period would not exceed five years.

File Upload

Maximum File Size 250 MB

Agency Certification*

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.

Signature* Date Submitted* 2026-08-11

Approval - SSA

Administrator Intends to approve*

Yes No

(Pending legal notice and appeal period)

Optional Posting?* This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

DOP Signature*

DOP Printed Name* Mike Gwinn

DOP Title* Deputy Administrator

Date Time 2026-08-26