IDJC - Restraint-related equipment 6-9-2026.pdf
PDF 424 KB Posted
- Solicitation number
- 1361
- Issued by
- Idaho
About this file
This is a Sole Source Authorization (SSA) request form submitted by the Idaho Department of Juvenile Corrections (IDJC) to the Idaho Department of Administration, Division of Purchasing, for the purchase of restraint-related equipment for juvenile correctional settings. The requestor, Jason R Urquhart, is seeking authorization to procure this equipment from Safe Restraints Inc., the sole identified vendor. The anticipated total cost for the one-year term is $9,472.72, with the IDJC indicating a potential need for renewals beyond the initial year. The sole source authorization request was submitted on June 8, 2026, and approved by DOP Deputy Administrator Mike Gwinn on June 9, 2026, with notice posted for vendor challenge filing within five business days following the notice closing date in accordance with Idaho Code section 67-9221.
The procurement is justified under the sole source authorization category, with IDJC asserting that Safe Restraints Inc. is the only vendor qualified to provide the specified restraint equipment compatible with existing systems and operations in the juvenile correctional setting. Supporting documentation including emails between IDJC and DOP, a vendor quote from April 2026, a sole source letter from Safe Restraints Inc., and detailed justification materials were attached to the SSA request. No set-asides were identified in this procurement. Any interested vendor may file a challenge to this sole source authorization by submitting timely notice within five business days after the IPRO Notice closing date to purchasing@adm.idaho.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| Text for The Wrap sole source.docx | DOCX document | |
| SRI Sole Source Letter 2026.pdf |
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Text version
Request Form to Division of Purchasing (DOP)
Sole Source Authorization - SSA - New
If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov
Form ID 18637
Generated after Receipt by DOP
Year
Requestor Information
Agency Name* Idaho Department of Juvenile Corrections
Agency Acronym*
IDJC
Requestor Name* Jason R Urquhart
Phone* 208-577-5426
E-mail* jason.urquhart@idjc.idaho.gov
Property Being Purchased:* Restraint-related equipment for juvenile correctional setting.
This field has a 300 character limit
Type of Exemption Check all that apply
Type of Exemption*
A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)
My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)
The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).
A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)
A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)
My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:jason.urquhart@idjc.idaho.gov
Additional Questions*
There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)
The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)
There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)
It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).
Sole Source Authorization
IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.
Fiscal Year*
Type of Request*
New
Renew (Agency wishes to extend an existing sole source authorization)
Amend (Check this box to request a change to the goods/services, term or other conditions of the
SSA)
Both Renew and Amend
New
Name of Requested Vendor* Safe Restraints Inc.
Desired Term in Years*
Anticipated Total Cost (for full desired term):
$9,472.72
Do you anticipate the need for renewals?
Yes No
Property* Describe the property you are seeking
See the attached document with the document file name "Text for The Wrap sole source.docx".
Justification* Check all that apply
Sole source provider of a licensed or patented good or service
Sole manufacturer AND distributor
Sole provider of factory-authorized/warranty service
Sole provider of items that are compatible with existing equipment, systems, programs, etc.
Other
Business Need* Describe the Agency's business need for the requested property
See the attached document with the document file name "Text for The Wrap sole source.docx".
This field has a 300 character limit https://adminrules.idaho.gov/rules/current/38/380501.pdf
Description* Describe what makes the identified property unique. Why is it the only property that could meet your business need?
See the attached document with the document file name "Text for The Wrap sole source.docx".
Alternatives* Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?
See the attached document with the document file name "Text for The Wrap sole source.docx".
File Upload and Certification
Notes
File Upload
Emails between IDJC and DOP.pdf 476.3KB
IDJC ID WRAP Quote April 2026.pdf 168.17KB
SRI Sole Source Letter 2026.pdf 226.68KB
Text for The Wrap sole source.docx 402.73KB
Maximum File Size 250 MB
Agency Certification*
By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.
Signature* Date Submitted* 2026-06-08
Approval - SSA
Administrator Intends to approve*
Yes No
(Pending legal notice and appeal period)
Optional Posting?* This exemption will be sent for posting before final approval.
Yes No
Notes Public View
This field has a 300 character limit
File Upload
Maximum File Size 250 MB
DOP Signature*
DOP Printed Name* Mike Gwinn
DOP Title* Deputy Administrator
Date Time 2026-06-09
File details come from the government source that posted it. Updated .