IDIQ RFP.pdf

DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF INVESTIGATION

REQUEST FOR PROPOSAL

15F06723R0000075

Enterprise Logistics Support Services (ELSS) Indefinite Delivery, Indefinite Quantity (IDIQ)

March 22, 2023

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FBI ELSS IDIQ RFP – 15F06723R0000075

Table of Contents

Section A – General Information & Standard Form of Contract – SF 33 & Standard Form 30 Section B – Supplies or Services and Prices/Costs Section C – Description/Specifications/Work Statement Section D – Packaging and Marking Section E – Inspection and Acceptance Section F – Deliveries or Performance Section G – Contract Administration Data Section H – Special Contract Requirements Section I – Contract Clauses Section J – List of Attachments Section K – Representations, Certifications, and Other Statements of Offerors Section L – Instructions, Conditions, and Notices to Offerors Section M – Evaluation Factors for Award

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SECTION A- GENERAL INFORMATION & STANDARD FORM OF CONTRACT – SF

33 & STANDARD FORM 30

PART I – THE SCHEDULE

SECTION A

1. GENERAL INFORMATION

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

Document Type: Combined Solicitation/Synopsis Solicitation Number: 15F06723R0000075 Posted Date: May 1, 2023

Product or Service Code: R706 – Support Management: Logistics Support Set Aside: 8(a) Small Business Set-Aside NAICS Code: 541614 – Process, Physical distribution and Logistics Consulting Services Contracting Office Address:

U.S. Department of Justice Federal Bureau of Investigation Finance and Facilities Division 4910 Fowler Road Huntsville, AL 35898

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 16.5 – Indefinite-Delivery Contracts.

The acquisition evaluation will be conducted utilizing the Tradeoff process (FAR 15.101-1). As defined in FAR 15.101-1, a tradeoff process is appropriate when it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. The Government will evaluate all proposals at rate them according to the evaluation criteria in Section M.

This solicitation is a request for proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 effective 16 March 2023. The complete text of any of the clauses and provisions may be accessed in full text at www.acquisition.gov.

The Federal Bureau of Investigation (FBI) does not intend to reimburse recipients of this RFP for any costs incurred in preparing a proposal. Prior to the preparation of your proposal, please read all instructions contained herein. A Contractor's proposal shall be clearly stated, complete and provide a straightforward, concise delineation if its capabilities and services to satisfy this RFP.

Below is the schedule for the procurement:

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Solicitation Release May 01, 2023 Q&A Due May 18, 2023 Gov Answers May 25, 2023 Proposals due June 6, 2023 Anticipated Award Week of September 18th NTP/ Contract Start Day of Award

[End of Section]

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SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PROCUREMENT OBJECTIVES

The objective of this procurement is to establish a multiple award, Indefinite Delivery Indefinite Quantity (IDIQ) contract with companies that specialize in providing mail and material handling;

shipping and receiving; light and medium truck transportation; moving services, supply, warehousing, inventory management, dispatching, courier services; requisite management and supervisory services.

The Government reserves the right to make a single award in the event only one (1) vendor proves capable of meeting/exceeding the requirements herein.

The FBI intends to establish IDIQ contracts with those vendors experienced in Logistics Support Services. The FBI will compete task orders, under this IDIQ, among the companies selected in this procurement for the support services covering existing program requirements as well as new capability requirements as identified. To be selected as an awardee of the IDIQ contract, an Offeror must demonstrate their company’s ability to deliver the specified services for one or more of the specified seed task order service areas.

This contemplated multiple award IDIQ Contract for the Federal Bureau of Investigation (FBI) for Logistics Support Services will serve various sites including:

• Washington D.C. Metropolitan area

• Quantico, Virginia

• Pocatello, Idaho

• Huntsville, Alabama

• Clarksburg, West Virginia

• Continental United States Locations (CONUS)

It is the intent of the Government that this contemplated multiple award IDIQ consist of at least two prime contractors and have a programmatic capacity of $140M for services (labor) and ODCs. The FBI anticipates the future task orders will be a hybrid Fixed Price, Level-of-Effort (FP/LOE) (IAW FAR 16.207) and Cost Reimbursable for travel, material, ODC’s and insurance if required. The anticipated period of performance will be a base year with four annual options.

The solicitation will also request pricing for an additional six-month option after the fourth annual option. The total duration of the IDIQ shall not exceed 66 months. Task order period of performance can exceed the base contract period of performance depending on the timing of award of the task order. The programmatic capacity is for the entire period of performance and financial capacity not expended will not be lost but shall be extended out to the option years.

The ordering period shall commence upon the date of award and may continue for a period of a one (1) year base period with four (4) one-year option periods (if all options are exercised).

Labor rates may be escalated annually at the beginning of each option period (See FAR 52.222- 43 (b) for limitations) as provided in the Schedule; however, the labor rates in effect at the time an effort is awarded will remain in effect through completion of the awarded effort, unless modified due to an increase in the Department of Labor wage rates in accordance with FAR 52.222-43 and FAR 52.222-44. The labor category affected by the wage determination and/or

Page | 6 collective bargaining agreement shall be noted by the offeror in their proposal. It is the responsibility of the contractor to review and bring forth any action necessary to adjust the prevailing wages for the remaining labor categories that are professional employees. The most current wage determinations for the known locations are included in Attachment 7.

When request for proposals (RFPs) for task order requirements are issued, sufficient detail with regard to labor categories and hours, material, and travel must be provided by the contractor to allow an examination of the proposed cost for the task order and all labor categories that will be incorporated as the price schedule into the IDIQ as maximum rates.

The FBI will have sole authority to issue task orders (TOs) or modification to the resulting IDIQ unless otherwise designated via contract modification by the FBI Contracting Officer (CO).

Other agencies outside of the FBI are able to utilize the services outlined within this contract with the written permission/approval of the FBI Contracting Officer.

Proposal response is due June 6, 2023, by 12:00 p.m. Eastern Standard Time. Late proposals will not be accepted. Contractors will not be reimbursed for any expenses incurred for the development and submittal of this proposal. The FBI will not return any submitted proposals back to the contractors. All proposals shall become property of the FBI.

B.2 CLIN STRUCTURE

The below CLIN Structure will be the same for the base year and all option years. CLINs are broken out by services area location. All CLINS will contain the ability to execute all Task Orders. The Seed TOs will be proposed as Fixed Price, Level-of-effort (FP/LOE). The individual task order requirements will drive the contract type. All CLINs contain one twelve-month base period and four one-year options.

B.3 IDIQ MINIMUM AND MAXIMUM AMOUNTS

Each IDIQ holder is entitled to a minimum guarantee of $2,000.00 to be fully funded via a task order concurrent with the base contract award, unless the IDIQ holder was selected to receive award of a task order exceeding the minimum guarantee concurrent with the base contract award.

Note that invoicing of the minimum guarantee should be withheld unless and until award of a task order exceeding the minimum guarantee is not received prior to the expiration of the base year.

In accordance with FAR 52.216-19, the minimum task order value the Government shall order on this IDIQ is $2,000.00. The maximum order is $75M, however the FBI reserves the right to award a maximum order in excess of $75M if it is mutually agreed upon by the parties.

B.4 SCHEDULE

Pricing is not required on the contract line-item number (CLIN) schedule. The requirement is, for the IDIQ master (model) contract is to price ALL labor categories in ALL geographical locations for ALL years. Failure to do so, may eliminate the offeror from the competition. The pricing tables are located at J-5 Attachment 5 IDIQ Price Template. Final negotiated prices are binding and will be incorporated in the resulting contract. A separate CLIN for deliverables/reports will be issued on individual TOs.

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B.5 NAICS CODE

The North American Industry Classification System (NAICS) Code for this requirement is 541614 – Process, Physical distribution and Logistics Consulting Services. The current Small Business Association (SBA) size standard is $20,000,000. This U.S. industry comprises establishments primarily engaged in providing operating advice and assistance to businesses and other organizations in: (1) manufacturing operations improvement; (2) productivity improvement; (3) production planning and control; (4) quality assurance and quality control; (5) inventory management; (6) distribution networks; (7) warehouse use, operations, and utilization;

(8) transportation and shipment of goods and materials; and (9) materials management and handling.

Base Year

ITEM NO SERVICES QUANTITY UNIT PRICE AMOUNT

Firm Fixed Price Level of Effort LABOR: The Contractor Shall provide non-personal services in accordance with the Statement of Work (SOW).

Period of Performance: Base Period is valid for 12 months after the date of award.

NET AMOUNT

Cost Reimbursement TRAVEL & ODCs: Travel and ODCs as required and approved by the FBI. Travel and ODCs are cost reimbursable, and no fees or profit are allowed unless approved by the Contracting Officer.

Period of Performance: Base Period is valid for 12 months after the date of award.

Option Year One

ITEM NO SERVICES QUANTITY UNIT PRICE AMOUNT

Firm Fixed Price Level of Effort

Period of Performance is valid for 12 months after the exercise of Option 1.

Cost Reimbursement TRAVEL & ODCs: Travel and ODCs as required and approved by the FBI.

Travel and ODCs are cost reimbursable, and no fees or profit are allowed unless approved by the Contracting Officer.

Option 1.

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Option Year Two

ITEM NO SERVICES QUANTITY UNIT PRICE AMOUNT

Firm Fixed Price Level of Effort

Option 2.

Cost Reimbursement TRAVEL & ODCs: Travel and ODCs as required and approved by the FBI.

Option 2.

Option Year Three

Firm Fixed Price Level of Effort

Option 3.

Cost Reimbursement

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TRAVEL & ODCs: Travel and ODCs as required and approved by the FBI.

Option 3.

Option Year Four

Firm Fixed Price Level of Effort

Option 4.

Cost Reimbursement TRAVEL & ODCs: Travel and ODCs as required and approved by the FBI.

Option 4.

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Six Month Extension (if needed)

Firm Fixed Price Level of Effort LABOR: The Contractor Shall provide non-personal services in accordance with the Statement of Work (SOW).

Period of Performance: Six months after Option 4 is complete.

Cost Reimbursement TRAVEL & ODCs: Travel and ODCs as required and approved by the FBI. Travel and ODCs are cost reimbursable, and no fees or profit are allowed unless approved by the Contracting Officer.

Period of Performance: Six months after Option 4 is complete.

CONUS/ Other Locations Locations referred to as “Other United States Locations”, will be negotiated at the task order level. No pricing is required at this time, as locations are not known.

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SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 IDIQ BACKGROUND AND SCOPE

C.1.1 IDIQ Background The Federal Bureau of Investigation (FBI) provides its own logistical support for the entirety of the Agency, which includes the provision of mail services, delivery services, small moving services, and warehousing/freight services to all FBI personnel. In addition, FBI provides its own program support for the FBI’s facility management, acquisition, construction, and renovations activities. This contemplated contract award will provide Enterprise Logistics Support Services (ELSS) to the FBI.

The FBI has an in-house cadre of logistics professionals who are responsible for the logistical support services. This effort seeks Logistics Support Services from qualified, invested and knowledgeable contractors to help perform this function. The scope of this requirement is to procure services to support a full range of Logistical Support Services to generally include:

1. Management and supervisory requirements

2. Mail and material delivery; outgoing mail processing; and material handling services

3. Shipping, receiving, warehousing, and supply technical services, and

4. Transportation services, to include dispatching services; furniture, equipment, and material handling services; courier services; and medium truck transportation services.

These specific geographical locations / units within the FBI are in need of support at time of award and rates are to be provided for the locations below. As stated above additional rates for other locations will be requested when/if additional requirements materialize:

Washington D.C. and Quantico, VA: Logistics Unit (LU) Positions will be based in these locations. This unit supports all FBI facilities by performing logistical services in the National Capital Region (NCR) to include: 935 Pennsylvania Avenue, N.W., Washington, D.C. (“the JEH Building”) and the FBI Logistics Support Facility in Cheverly, Maryland (“the Cheverly Warehouse”). Additional locations can include various HQ Divisions off-site locations and FBI Field Divisions.

Redstone Arsenal, Huntsville Alabama: Redstone Enterprise Support Services (RESS):

RESS is responsible for logistical services at FBI Redstone. It is expected that all positions will be located in Huntsville, Alabama.

C.1.2 IDIQ Scope This is a contract to provide Enterprise Logistics Support Services (ELSS) to the FBI. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract Contractors shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The services required will be Enterprise Logistics Support Services in the broad fields of logistics management, mail services, delivery services, small moving services, and warehousing/freight services to all FBI personnel.

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The specific description of the Enterprise Logistics Support Services required will be specific to each task order request. The contractor (s) shall provide support services staff as outlined in the Position Descriptions Attachment 1. These support services staff will be advisors to, not employees of the government.

Contractors shall provide qualified personnel to assist the Government in managing and implementing the Logistical Services projects and programs as defined in individual Task Orders (TO). These personnel will perform a range of support services as described in this RFP.

Each individual TO will have a separate Statement of Objectives (SOO), or Statement of Work (SOW), or Performance Work Statement (PWS), which will be dependent upon the needs of the primary customer. Representative categories and descriptions of the full lifecycle services to be provided include, but are not limited to, the following:

C.1.3 REQUIREMENTS

The contractor shall provide logistics support services to the FBI staff in performing various logistical functions. The contractor shall provide these services during core working days (Monday-Friday) and hours (7:00am-6:00pm). Additionally, the contract includes provisions that may require the Contractor to provide overtime support. Specific hours will be noted at the task order level.

The contractor shall ensure that employees (other than mangers) are competent and strive to include industry best practices in the respective fields of functional expertise. All documentation or work produced by Contractors under this contract and subsequent task orders will be reviewed and approved by the CO’s Representative (COR) or Program Manager prior to submission to

FFD.

Attachment 1: Position Descriptions (PD), provides a general description of the skills and qualifications required under this contract. These general descriptions cover the majority of the job functions that each position is expected to perform. These description and job functions are to be considered on a full-time equivalent (FTE) basis where projects and assignments are subject to change on a day-to-day basis. These positions descriptions may require additional expertise, depending on the need and the best interest of the government. As such, specialty expertise areas, with additional qualifications, have been identified under certain positions. The contractor is expected to be able to provide contractor personnel in these expertise areas upon request of the Government.

Each section and/or unit requiring services under this contract will submit a task order request specifying the positions and quantity of personnel required and a further description of requirements, when necessary, specific to the section and/or unit.

Note: Full time equivalent for each position equates to 1,912 hours for a 1 person-work year.

C.1.4 Personnel The IDIQ does not require a resume for the non-billable IDIQ Manager, only identification and contact information of the individual responsible for IDIQ Management. The IDIQ Manager will

Page | 14 interface with the CO and COR as a collateral duty necessary for the performance and management of all Task Orders.

C.1.4.1 Key Personnel The FBI has designated specific positions as key. The intent of Key Personnel are those positions that are considered to be mission critical to the operational aspect of the system. The positions are to be considered as key, and not the individuals in those positions. For example, if someone leaves a key role, that role will remain as key and the designation does not follow the individual.

All Contractor personnel identified as Key Personnel shall possess the qualifications and expertise required for their responsibilities within this contract. Expertise shall be demonstrated via resume. Resume shall be no more than (2) pages and directly relate the position experience requirements directly to experience in resume via bullets. Upon award and designation, all personnel shall be subject to acceptance by the FBI and provide completed applications and all related information to obtain FBI information and/or site access.

Key Personnel shall not be removed, reassigned, or replaced without prior written approval of the COR and the CO. The Contractor shall demonstrate to the FBI COR that the qualifications of the proposed substitute are equal or better than the qualifications of the personnel being replaced.

Prior to replacement of any Key Personnel, the Contractor shall notify the CO and COR/Task Manager 30 calendar days in advance and shall submit justification (including proposed substitutions with resumes) in sufficient detail to permit evaluation of the project’s impact.

Planned absences of Key Personnel for more than 7 calendar days shall be coordinated with the COR at least 14 calendar days in advance of the start of the planned absence.

With the approval of the CO, the identification of Key Personnel positions may be amended during the course of the contract to either add or delete Key Personnel positions. At appropriate times following award, the FBI may choose to designate additional Key Personnel when essential to continuity of services, particularly during critical activities. The additional Key Personnel do not have to demonstrate a senior skill level or be designated as full-time. For example, when full-time individuals are not required, a single qualified individual could be designated to fulfill two Key Personnel roles simultaneously.

C.1.5 Place of Performance The place of performance for this effort could be at any FBI or federal agency locations within the Continental United States as required by individual TOs. This will be further defined in the task orders as the place of performance; locality pay specific to place of performance shall be considered for each task order request.

Primary places of performance will be at the FBI and DOJ facilities in:

- Washington, D.C. metropolitan area

- Quantico, VA

- Pocatello, Idaho

- Huntsville, Alabama

- Clarksburg, West Virginia.

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C.1.6 Period of Performance The anticipated period of performance for the model IDIQ contract will be as follows:

Year Period of Performance Base Year 9/19/2022 – 9/18/2023 Option 1 9/19/2023 – 9/18/2024 Option 2 9/19/2024 – 9/18/2025 Option 3 9/19/2025 – 9/18/2026 Option 4 9/19/2026 – 9/18/2027 Six Month Extension 9/19/2027 – 3/18/2028

Note: Task Order period of performance will vary.

C.1.7 Deliverables The Contractor shall provide monthly status reports to the Contracting Office Representative (COR) and designated Task Lead (TL). The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Staffing Summary, Hours and Labor performed, Current Management and Administrative problems, and Action items. The Contractor shall also provide a bi-weekly status report that describes the activities that were completed (highlights), areas of risk, and personnel and their responsibilities for that time period.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title

Content

Due Date

Quality Control Plan

The Contractor shall provide and maintain an internal company Quality Control Plan (QCP). The QCP shall contain, as a minimum, the items listed below:

An inspection system covering all performance requirements stated in the contract. It shall specify areas to inspected on a scheduled or unscheduled basis, frequency, and the manner in which inspections are to be conducted.

A method of documenting, evaluating, and enforcing the results of the inspections that are conducted. The Contractor shall maintain adequate records of all inspections to indicate, at a minimum, the nature (when, where, what) and number of inspections made;

the name of the inspector; the number, location, type of deficiencies found, and the corrective action taken for deficiencies.

to the CO, no later than five (5) business days after contract award and when a significant change, as determined by the COR or COR’s representative, is necessitated in the QCP.

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Deliverable Title

Content

Due Date

A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

Corrective action procedures for deficiencies and measures to prevent recurrence. Corrective actions will address the deficiency and action(s) to prevent future deficiencies.

Work Procedures

The Contractor is responsible for ensuring work requirements are performed as detailed in this performance work statement. To that effect:

Ensure contract requirements are clearly understood by its employees.

Ensure work procedures that are to be followed by its employees are documented. Particular emphasis will be placed on documenting procedures where the violation of a procedure may result in: personal injury; a security violation;

loss, waste, or damage of Government property or resources; and/or to ensure work requirements as detailed in this contract are being achieved.

Work procedures documented by the Contractor will be kept current and shall be kept readily available for review in work spaces by Contractor employees and Government personnel.

The Contractor shall establish a review and audit system to verify that work is being performed in accordance with those procedures. When changes in procedures are required, those changes will promptly be made.

The Contractor’s work documentation procedures shall be maintained on the Government unclassified computer network. At contract completion, the Government will have unlimited rights and unrestricted license to retain, distribute, or use that documentation. Any work procedures which the Contractor believes are necessary and which must be classified shall be brought to the attention of the COR to determine how that information is to be managed.

60 days after award And updated as needed

Contractor Monthly status reports

Contract Status Report: Contractor will provide a staffing report detailing each position, the employee’s name, the current Visit Access Request (VAR) dates for that

3 workdays after the end of each month to COR

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Additional deliverables may be required and identified in each task order.

C.1.8 Government Furnished Equipment or Information The Government shall provide contractor personnel assigned to this contract with a typical working environment, including office furniture and furnishings, secure and unclassified telephone service, storage for classified and unclassified materials, use of the Government's mail and courier services, and access to copiers, fax machines, personal computers (PCs) and related software. Task Order specific GFE will be outlined with the TORFP.

C.1.9 Personnel Availability Workday is defined as an 8-hour work day. Core work hours will be stated at the task order level.. Flexibility within the normal workday shall be coordinated with the COR.

Deliverable Title

Content

Due Date employee, and their hours worked and responsibilities for that time period. Report shall also highlight administrative and management notable items – good and challenging, action items, activities that were completed (highlights), and areas of risk. Status report shall be discussed at a bi-weekly meeting between the Contractor’s PM/Leadership Team and the FBI’s CO and

COR.

Mail/Cargo Damage Report

The Contractor shall have a system in place that will flag damaged mail/cargo, document the damage information, and report it to the FBI.

At time of incident

Performance Evaluation Meetings

The Contractor shall be required to meet with the Contracting Officer Representative (COR) and/or the Contracting Officer as determined necessary by the COR or Contracting Officer. The Contractor may request a meeting whenever the need arises.

Per request

Surge Personnel Availability Report

The Contractor shall provide a monthly report accounting for the number of personnel available in the Surge pool and their security clearance status.

workdays after the end of each month to COR

Transition Plan

The Contractor shall submit a Transition Plan as part of its proposal. This plan is the basis for contract performance during the phase-in and phase-out transition periods. The transition period will be for up to 15 business days. The Contractor shall transition with any incumbent or successor contractor to ensure that the required services are performed without interruption.

With proposal

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Work beyond 80 hours in a 2 week pay period may be required on a surge/ad-hoc basis due to mission needs and must be approved by the COR. Any labor hours beyond 80 shall be billed at the TO FP/LOE rate. Overtime rates are not the responsibility of the Government. After hours support is defined as any support which is necessary to be performed outside of the normal workday (M-F). This support may be necessary for short suspense, project related tasks, and known peak periods of operations that will increase workloads such as fiscal year-end processing preparations.

C.1.10 Security Requirements Not all Positions require a Top-Secret clearance – refer to each task order for specific requirements - for instance. For individuals that require an active Top-Secret clearance, it can be passed to the FBI to adjudicate.

Contractor shall have an active Defense Security Service (DSS) Facility Clearance Level (FCL) at the Top-Secret level with SCI eligibility. Failure to provide evidence of DD-254 will be cause for elimination from further consideration.

As per 13 CFR 121-03(h)(4):

“Facility security clearances. A joint venture may be awarded a contract requiring a facility security clearance where either the joint venture itself or the individual partner(s) to the joint venture that will perform the necessary security work has (have) a facility security clearance.

C.1.11 Government Representatives The functions inherent to this contract shall be performed by the designated CO. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the CO.

C.1.11.1 Contracting Officer Representative The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract;

providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work (or task order specific document);

evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If, as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

C.1.11.2 Contracting Officer (CO) This contract will be administered by:

ATTN: Ms. Kaitlin B. Casey 4940 Fowler Road

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Redstone Arsenal, AL 35898 KBCasey@fbi.gov 202-734-8954

C.1.12 TRAVEL

All travel must be approved by the Government before travel arrangements can be made. The Government will reimburse the Contractor each contract period for allowable travel costs incurred by the Contractor in performance of the contract. Travel will be considered other direct costs (ODC) and no profit, general and administrative expenses will be applied. This travel policy is subject to the following provisions:

General: Travel required for tasks assigned under this contract shall be governed in accordance with the rules set forth for temporary duty travel in the Federal Travel Regulations (FTR) and the Standardized Regulations (Government Civilians, Foreign Areas). The FTR are available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 022-001-81003-7. The Standardized Regulations (Government Civilians, Foreign Areas), Section 925 is available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20403.

All reimbursable travel by the contractor shall be approved in advance by the COR. Travel expenses (transportation, lodging, meals, and incidental expenses) shall be reimbursed to the contractor in accordance with Government travel regulations. The contractor will not be reimbursed for any additional expenses, e.g., rental cars, unless these items have been authorized in advance and in writing by the COR.

The contractor shall be responsible for obtaining all travel tickets, advancing all per diem payments (no advance payment of per diem or other related expenses will be issued by the Government) and obtaining any required licenses. The contractor is responsible for making all travel arrangements to support their personnel under this contract. The contractor shall make no direct labor charges for making travel arrangements. The contractor shall separately invoice the government for all travel costs not later than 30 days following completion of the authorized travel. Any invoice or claim not accompanied by a valid receipt or invoice shall not be reimbursable by the government.

The following applies to air travel and travel by privately owned vehicle:

1. Transportation

a) Air travel: All air travel shall be on Commercial Airlines Coach Class or equivalent airfare, unless authorized in advanced by the COR.

b) Personal or Contractor-owned vehicle: Mileage reimbursement shall be computed on the basis of miles traveled from starting point to destination per the current Rand McNally Mileage Guide. Other actual related miscellaneous expenses, such

Page | 20 as assigned under this contract will be reimbursed. Car rentals require advance approval by COR.

2. Lodging will be reimbursed up to the limits established in the Government travel regulations. Refer to General Services Administration (GSA) for per diem rates.

3. Meals and Incidentals (M&IE): Shall be reimbursed at the applicable rate allowable established by the Government regulations and published in the Per Diem Supplement 925 to the Standard Regulations. Refer to GSA for per diem rates.

4. Travel subsistence and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of work location assigned in the Task Order. No travel, subsistence or associated labor charges for travel shall be charged within a 50-mile radius of the work location assigned in the Task Order SOW.

5. Per Diem for travel on tasks assigned under this contract will be reimbursed at a rate that does not exceed the amount authorized in the FTR and the Standardized Regulations (Government Civilians, Foreign Areas).

6. For travel in Alaska, Hawaii, the Commonwealth of Puerto Rico, and territories and possessions of the United States must confirm per diem with COR before travel.

C.1.13 GOVERNMENT AND CONTRACTOR FURNISHED PROPERTY

a) Unless otherwise stated in a TO request, the Government shall provide workspace for contractor personnel including computer and telephone systems, as necessary, to perform their required functions. Specific items to be provided by the Government outside of workspaces shall be identified in the TO if applicable.

b) The Contractor may be required under individual TOs to provide other equipment not issued by the Government. This may include cell phones, laptops or other support items.

Any equipment or supplies purchased by the contractor from overhead funds shall remain the property of the contractor. Any equipment or supplies purchased directly, reimbursed with Government funding, however, shall be considered Government property and shall be returned after coordination with the appropriate TO COR.

c) The Contractor may be required under individual TOs to provide light cargos and medium trucks. The contractor shall also have current Department of Transportation (DoT) certified fleet of vehicles and associated licenses to perform transportation of mail/goods/materials to include movement and transportation of hazardous materials across state lines as required. The service provider must have the DOT certificated fleet prior to the TO contract award.

All Contractor or Government furnished property, hardware, software, local-area networks, wide-area networks, or other processing facilities that contain data that is provided by the Government, or that is generated by labor charged to the Government, shall be solely dedicated

Page | 21 to Government projects. Exceptions to this clause may only be granted by the CO or COR in writing

C.1.14 USE OF GOVERNMENT OWNED VEHICLES

This effort may include contractor use of Government owned vehicles as requested by the COR with concurrence by the CO. The Contractor shall submit a listing of all potential personnel who may be required to operate a Government-owned vehicle. Not all Contractor personnel will be required to travel or potentially utilize a government-owned vehicle when required to travel.

Only personnel with a realistic possibility of utilizing a government-owned vehicle should be submitted.

a) Government-owned vehicles will only be used for official purposes only and solely in the performance of the contract. Only authorized and identified contractor personnel shall be transported in the motor vehicle at any time.

b) Government-owned vehicles cannot be used for transportation between residence and place of employment, unless authorized in accordance with 31 U.S.C. § 1344 and F Subpart 101-6.4 of this title.

c) Contractors must:

1) Establish and enforce suitable penalties against employees who use, or authorize the use of, such motor vehicles for unofficial purposes or for other than in the performance of the contract.

2) Pay any expenses or cost, without Government reimbursement, for using such motor vehicles other than in the performance of this contract.

3) Be in compliance with incorporated FAR clause, 52.228-10, Vehicular and General Public Liability Insurance (April 1984) which says,

(a) The Contractor, at the Contractor’s expense, agrees to maintain, during the continuance of this contract, vehicular liability and general public liability insurance with limits of liability for—

1. Bodily injury of not less than $25,000 for each person and $50,000 for each occurrence; and

2. Property damage of not less than $20,000 for each accident and

$20,000 in the aggregate.

(b) The Contractor also agrees to maintain workers’ compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

4) The Contractor shall provide personnel from their list who are authorized to operate Government-owned vehicles. All Contractor personnel on this list shall maintain a valid U.S. driver’s license during the term of this contract. The Contractor shall immediately notify the FBI, both telephonically and in writing, of any information regarding its personnel that may reflect on an individual’s suitability to continue working on this effort or to operate a Government motor vehicle (e.g., bankruptcy, moving traffic violations (over $150), criminal arrests, civil proceedings, DUI, unfavorable tax matters, and failure to honor legitimate debts, etc.). The Contractor maintains responsibility for its personnel’s actions.

Failure to comply with the terms and conditions of the use of government owned vehicles may result in the immediate termination of Government owned vehicle usage.

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C.1.15 ADMINISTRATION ITEMS:

Telework: Contractors may be allowed to telework, under certain circumstances approved by the COR pending the current policy regarding this subject.

Training: Occasionally, the government will have a need to send contractors for training. On these rare occasions, the government will consider funding this training if it is approved, in advance, by the Unit Chief, Task Lead, COR and the CO. The government will not pay for classes to achieve degrees, certificates or licenses – it is expected individuals come to the positions with these necessary items.

C.1.16 OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

The Government hereby provides notification that Government personnel observe the listed days as holidays:

These holidays only apply to services performed within the United States, and are provided for informational purposes only:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas Day

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by an Executive Order Any other day designated by the President's Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel are directed to work holidays, the FBI will reimburse the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as direct or indirect cost, other than their normal compensation for the time worked without the prior written approval of the COR. This provision does not preclude reimbursement for authorized overtime, if applicable, to this contract.

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When federal, state, local, and other government entities grant excused absences to their employees, assigned Contractor Personnel may also be dismissed. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the COR.

In those situations that furloughed Government personnel are reimbursed, the Contractor may not invoice for their employees working during the Government furlough until such time as the special legislation affecting Government personnel is signed into law by the President of the United States.

Nothing in this clause abrogates the rights and responsibilities of the parties relating to "stop work" provisions as cited in other sections of this contract.

C.1.17 ORDERING PROCEDURES

The Contract Level CO for the contract maintains full authority and oversight for the contract.

Only the Contract Level CO can approve the issuance of an order on the contract. When the Contract Level CO grants approval for the issuance of an order, the Order Level CO may place the order. Approval from the Contract Level CO will be granted by completion of the Request for Delegated Authority to Place an Order (Appendix A). The Order Level CO will retain CO authority over the order placed and the order must stay within the original scope, period of performance, awarded value and terms and conditions of the contract. Any supplies and services to be furnished under the IDIQ shall be ordered by issuance of an task order RFP by the CO.

After receipt of quotes, an evaluation will be performed in accordance with the evaluation criteria stated in the RFP. Once evaluations have been completed the CO will award a task order

(TO).

a) All TOs are subject to the same terms and conditions of the IDIQ. In the event of conflict between a TO and this IDIQ, the TO shall take precedence.

b) TOs will be capped at $75M, however, the FBI reserves the right to award a maximum order in excess of $75M if it is mutually agreed upon by the parties.

c) All awarded IDIQ holders may be afforded the opportunity to submit a proposal for all task orders, regardless of awarded CLIN, competed under this IDIQ as stated in Section B.1 if the Government determines it is in the best interest.

d) The basis of award for each competed TO will vary depending on the individual requirements. For example, some TOs may be awarded using Lowest Priced Technically Acceptable (LPTA) evaluation criteria while some may be determined by performing a Best Value Cost/Technical Tradeoff. The evaluation method will be clearly specified in each task order solicitation.

e) Based on mission needs and operations tempo, performance under this IDIQ could result in changes to the original awarded price. To the extent that the effort remains consistent with the tasks identified in the master IDIQ SOW, the Government reserves the right to

Page | 24 increase or decrease of up to 25% of the original CLIN NTE cost estimate as within scope of the existing contract.

f) FAR 16.505 Ordering applies to this IDIQ.

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SECTION D – PACKAGING AND MARKING

Specific packaging and marking requirements shall be identified in individual Task Orders if applicable. All packages shall be sent in accordance with federal, state, and local laws, as well as applicable Government regulations. Unless otherwise directed, all deliveries shall include the Task Order number and the Government delivery Point of Contact (POC) on the outside of every container shipped. Products shipped without Task Order number and POC may be rejected and returned at the contractor’s expense.

The Contractor shall include the TO number and Purchase Order Number on all shipping documents (i.e., packing list) of hardware sent to Government facilities. Shipments of equipment to the Government without the information number are subject to refusal.

Contractors shall be accountable for property provided by, or purchased for, the Government valued at $2,500 or more or individual components of IT systems such as external hard drives, monitors, switches, scanners, printers, and modems, regardless of value. The Contractor may be required to maintain a Property Management System to track these items. If the Property Management System is to be maintained by the Contractor, it will be outlined in the TO SOO, SOW OR SOW.

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SECTION E – INSPECTION AND ACCEPTANCE

Inspection and Acceptance of the services called for shall be performed in accordance with the following:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 5001 Destination Government Destination Government 5002 Destination Government Destination Government

E.1. Inspection and acceptance of services to be furnished will be performed at the government location where the services are being performed by the COR, or designated representative, in accordance with FAR Clauses 52.246-4, 52.246-5, and 52.246-6 and any other provision specified in this contract. The Government reserves the right to conduct any inspection and test it deems reasonably necessary to assure that the services and supplies provided conform in all respects to the specified requirements. Services and supplies, which upon inspection are found not to be in conformance with contractual requirements, will be promptly rejected; and notice of rejection, together with appropriate instructions, will be provided to the Contractor by the COR.

E.2. Inspection will be completed within 15 calendar days after completion of services or installation of supplies, as appropriate, or as specified in the Statement of Work or referenced specifications.

E.3. Written notification of negative inspection results will be furnished within 15 days after completion of the inspection. Government failure to accept or reject within 15 days shall not be construed as acceptance.

E.4. The Contractor shall establish appropriate organizations and processes to execute Contractor quality assurance responsibilities listed in FAR 46.105 and other applicable FAR Sections.

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E.5. CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov.

FAR Reference Title

52.242-14 52.242-15

Suspension of Work (Apr 1984) Stop-Work Order (Aug 1989)

52.242-15 Alt I Stop-Work Order - Alternate I (Apr 1984)

52.246-4 Inspection of Services-Fixed-Price (Aug 1996) 52.246-5 Inspection of Services-Cost-Reimbursement (Apr 1984) 52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001) 52.246-16 Responsibility for Supplies (Apr 1984)

52.247-34 F.O.B. Destination (Nov 1991)

E.6 RESERVED

E.7 DATA DELIVERABLES

a) The Offeror shall provide data deliverables to the Government in support of the overall IDIQ only if the Offeror has been awarded at least one TO. These deliverables are not separately priced in the IDIQ. Funding for these deliverables shall be taken from individual TOs, if awarded. The COR may identify and task the Offeror to provide additional deliverables as required on an individual TO.

b) The data deliverables required under the IDIQ shall not limit the types of data deliverables required under individual TOs.

c) Unless otherwise identified in the Master IDIQ SOW and TO SOO, SOW OR PWS the procedures for accepting data deliverables will be as followed. The Government will have ten (10) business days to review each deliverable and provide comments. The Offeror shall review and incorporate Government comments no later than 10 business days thereafter. Failure by the Government to accept a deliverable within 10 business days, as detailed above, will not be interpreted as automatic acceptance.

d) Once a TO is awarded, there are standard deliverables due monthly. A monthly status report is required to include information on staffing and inventory on all TOs awarded.

Other information may be required depending on the individual requirements of the TOs.

These requirements will be fully defined in the individual TOs.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The Government anticipates a one-year (twelve months) base period of performance (POP) with four one-year option periods. All options have the potential to be exercised by the Government unilaterally, and are contingent on the availability of fiscal funding, continuation of need, and satisfactory contractor performance. Task orders may be awarded on this IDIQ up to and including March 18, 2028.

Year Period of Performance Base Year 9/19/2022 – 9/18/2023 Option 1 9/19/2023 – 9/18/2024 Option 2 9/19/2024 – 9/18/2025 Option 3 9/19/2025 – 9/18/2026 Option 4 9/19/2026 – 9/18/2027 Six Month Extension…