ELSS TORFP 001 NCR LU RFP amendment 2.pdf

U.S. Department of Justice Federal Bureau of Investigation Finance Division

Enterprise Logistics Support Services (ELSS)

Task Order Request for Proposal (TORFP)

NATIONAL CAPITAL REGION (NCR)

LOGISTICS UNIT (LU)

ELSS TORFP #001 NCR/LU

Version 1.0 April 26, 2023

Amendment 02- May 17, 2023

1. BACKGROUND:

The Federal Bureau of Investigations (FBI) Logistics Unit (LU) provides logistical support services including the provision of mail services, delivery services, moving services, inventory, and warehousing/freight services to FBI personnel. In addition, LU provides program support for the FBI’s IT on Demand, Property Turn In, and BuMart programs.

This Task Order is to provide Logistical Support Services for the National Capital Region.

2. SCOPE

The FBI has a requirement for logistics support services to be performed in the Washington, DC metropolitan area. This contract will require the Service Provider’s personnel to perform contract duties at three facilities, to include:

• 935 Pennsylvania Avenue, N.W., Washington, D.C. (JEH Building)

• FBI logistics support facility in Cheverly, Maryland (Cheverly Warehouse)

• Logistical Control Deployment Depot (LCADD) in Franconia, VA.

Services are to include mail and material handling; shipping and receiving; light and medium truck transportation; moving services, supply, warehousing, inventory management, dispatching, courier services; requisite management and supervisory services, as detailed within. Most of the requirements have been performed for a considerable amount of time and are well established;

however, a few requirements are new. In these cases, workload has been estimated and/or pro-rated for a period to determine the expected workload. Any fluctuation above/below 15% of the stated workload is the responsibility of the Service Provider.

This is a performance-based structured task order to provide logistics support services on a firm fixed price/level of effort basis to the FBI during core working days (Monday – Friday) and hours (7:00 AM – 5:00 PM). Additionally, the contract includes provisions that will require the

Contractor to provide overtime and surge support services on a cost reimbursable basis.

CLIN Structure

The below CLIN Structure will be the same for the base year and all option years. CLINs are broken out by services.

Base Year

ITEM NO SERVICES QUANTITY UNIT PRICE AMOUNT

0001 LABOR

Firm Fixed Price, Level of Effort LABOR: The Contractor Shall provide non-personal services in accordance with the TORFP#01, NCR.

Period of Performance:

Base Period is valid for 12 months after the date of award.

NET AMOUNT

0002 SURGE LABOR

OVERTIME

SURGE/OVERTIME - Firm Fixed Price, Level of Effort the TORFP#01, NCR SURGE REQUIREMENTS as NEEDED

Base Period is valid for 12 months after the date of award.

0003 Travel & ODCs

Cost Reimbursement TRAVEL and ODCs: As required by the TORFP#01, NCR and approved by the FBI. Travel and ODCs are cost reimbursable. NO fee or profit are permitted unless prior approval by the Contracting Officer.

Period of Performance: Base Period is valid for 12 months after the date of award.

0004 FLEET MGMT

FLEET MANAGEMENT: As required by the TORFP#01, NCR and approved by the FBI. FLEET MANAGEMENT is cost reimbursable. NO fee or profit are permitted unless prior approval by the Contracting Officer.

Option Year 1

1001 LABOR

Period is valid for 12 months after the date of award.

1002 SURGE LABOR

the TORFP#01, NCR SURGE/OVERTIME REQUIREMENTS as NEEDED

1003 Travel & ODCs

1004 FLEET MGMT

Option Year 2

2001 LABOR

2002 SURGE LABOR

2003 Travel & ODCs

2004 FLEET MGMT

Option Year 3

3001 LABOR

3002 SURGE LABOR

3003 Travel & ODCs

3004 FLEET MGMT

Option Year 4

4001 LABOR

4002 SURGE LABOR

4003 Travel & ODCs

4004 FLEET MGMT

Option Year 5 (6-month extension)

5001 LABOR

Period is valid for 6 months after the date of award.

5002 SURGE LABOR

5003 Travel & ODCs

5004 FLEET MGMT

3. REQUIREMENTS

The Contractor shall provide logistical support services to assist the Logistics Unit (LU) staff in performing various logistical functions. As a services contract, the quality of the Contractor’s workforce is of paramount concern in ensuring high quality performance of this contract’s requirements. The Contractor must at all times maintain a qualified and adequate work force for the uninterrupted performance of all tasks. When hiring personnel, the Contractor shall keep in mind that workforce stability and continuity is essential to maintaining quality performance.

Attachment 2- Performance Work Statement (PWS) provides details for the primary work requested under this Task Order/PWS. Section C2 of the PWS details the primary work to be performed by the Contractor on a firm fixed price/level of effort (FFP/LOE) basis.

PWS Section C3 details procedures regarding the use of the surge/OT support services as cost reimbursable (CR) services. PWS Section C4 identifies the work requirements applicable to both the FFP/LOE and CR requirements. And PWS Section C5 sets forth quality and data requirements; performance metric requirements; and performance-based actions that may be taken in the event the Contractor’s performance does not achieve all requirements.

The Contractor may propose and recommend alternatives to the schedule, staffing structure, and work management assignments that are provided in this performance work statement. However, most requirements described in this work statement are driven by operational, safety, and security requirements. As such, the requirements set forth here should be considered the

Government’s minimum requirements.

Contractor personnel must meet the requirements listed in the position descriptions. Position descriptions are provided in the IDIQ, see Attachment 1-IDIQ Labor Categories. These general descriptions cover the majority of the job functions that each position is expected to perform. The

Contractor must identify each proposed position status (e.g., existing employee, subcontractor, or new hire).

The Contractor must identify the individual(s) responsible for the management and oversite of contractor staff. Those identified shall be the government’s point of contact for all Task Order communications and coordination.

These FFP/LOE positions will be needed from the award throughout the duration of the contract.

Surge positions may be needed at any time throughout the life of the contract and the expectation is all surge positions are filled within 60 days of the government identifying the need.

At the Government request, the Contractor shall permit government participation in the

Contractor’s hiring meet and greet process with prospective employees prior to hiring. Personnel not meeting expectations can be released at any time during the contract and will be replaced within 60 days.

4. KEY PERSONNEL

Key personnel are any individual whose name and resume is provided to the FBI as the result of the Contractor’s response to the proposal.

The key personnel in this contract are:

• Project Manager

• Deputy Project Manager

• Site Supervisors

• Assistant Supervisors

The Contractor shall utilize the personnel named or otherwise identified and for the period of time specified in Section 6: Period of Performance to perform services required under this contract.

The Contractor may not remove, replace or reassign any key personnel or subcontractor key personnel being utilized by the Contractor without first notifying the FBI’s Contracting Officer and Contracting Officer’s Representative (COR) in writing.

In the event that any personnel names in the technical proposal are unable to perform their duties due to death, illness, resignation or similar reasons, the Contractor shall promptly submit to the

CO via the COR, in writing, the name and qualifications of a proposed replacement.

Any replacement or reassignment shall have equal or greater qualifications and capabilities as the person being replaced/reassigned. To that effect, prior to any person being assigned to a Key

Personnel position, the Contractor shall provide the COR with resumes of persons being considered for such a position, along with the description of the position, to include duties and mandatory qualifications required for the position.

The CO will provide written approval for acceptance of key personnel replacement. The

Contractor shall provide the selected replacement(s) within ten (10) days unless otherwise extended by the FBI’s CO.

This action shall take place without any additional cost to the Government.

4.1 Removal of Personal

The contractor shall provide at least two week notice of employee offboarding. In the event of an employee not providing the two week notice the contractor shall provide the government as much notice as possible. The employee is responsible for turning in all government furnished equipment to include all badges etc.

4.2 Staffing

The contractor shall provide resumes of replacement personal within two week of the position being vacant due to offboarding of an employee. The government reserves the right to verify the individual meets the requirements outlined within the position descriptions within this document and applicable attachments.

5. REMOVAL OF KEY PERSONNEL

The Government reserves the right to request the removal of key personnel at any time during the life of the contract if they are not successfully performing the contract or able to conduct themselves in a professional manner. The Contractor shall provide selected replacement(s) within 10 calendar days after notice by the Government unless otherwise extended by the CO.

6. PLACE OF PERFORMANCE:

Most positions will be based at FBI JEH in Washington, DC.

The place of performance could change based on the needs of the FBI. Any location change will follow the procedures established in the IDIQ. However, the place of performance may not change without the written approval of the CO and appropriate agency security personnel

Telework: Contractors may be allowed to telework 1 day per two (2) weeks' pay period at the contractor’s facility or pre-approved remote locations, pending the approval of the CO. Or, whenever this policy is updated or usurped. This off-site remote work or telework shall be at the appropriate classification level in order for the work to be conducted at that off-site remote/ telework location. Any work that is performed at a location other than the previously approved place of performance will not be accepted and may be forwarded as a security violation.

7. PERIOD OF PERFORMANCE

The period of performance for this TO will have a 12-month base period, four (4) one-year options, and a possible 6-month extension period.

Year Period of Performance

Base Year 9/20/2023 – 9/19/2024

Option 1 9/20/2024 – 9/19/2025

Option 2 9/20/2025 – 9/19/2026

Option 3 9/20/2026 – 9/19/2027

Option 4 9/20/2027 – 9/19/2028

6-month extension 9/20/2028 – 03/19/2029

8. DELIVERABLES

The following schedule of milestones will be used by the FBI Contracting Officer’s Representative

(COR) and Task Order (TO) Leads to monitor timely progress under TOs. Contractor shall be responsible for providing the following deliverables:

Deliverable Title Format Planned Completion Date

Project Kick-Off TBD - Post Award NLT 5 workdays after task order award (TOA)

Project Management Plan TBD – Post Award NLT 15 workdays after kickoff meeting, updated quarterly

Transition Plan PWS Section 6.6 Proposal submission

Contractor Status Reports TBD - Post Award 1st and 15th of each month

Performance Evaluation Meetings PWS Section 6.4 As needed

Quality Control Plan PWS Section 6.1 NLT 5 workdays after task order award (TOA)

Work Procedure Documentation PWS Section 6.2 60 days after task order award (TOA)

Mail/Cargo Damage Report PWS Section 6.3 Monthly

Surge Personnel Availability Report PWS Section 6.6 Monthly

If these dates fall on a weekend/holiday, deliverable is due next workday. Monthly meetings will occur between contractor, COR and the Contracting Officer (CO).

9. GOVERNMENT FURNISHED EQUIPMENT OR INFORMATION

The Government will provide contractor personnel assigned to this contract with a typical working environment, including office furniture and furnishings, unclassified telephone service, storage for classified and unclassified materials, use of the Government's mail and courier services for FBI purposes, and access to copiers, personal computers (PCs) and related software.

See also PWS Section 7.7, Government Furnished Materials and Services

10. PERSONNEL AVAILABILITY AND WORK HOURS

The normal workday is 8 hours. Core work hours are 7:00 a.m. through 5:00 p.m., Monday through Friday. Flexibility within the normal workday shall be coordinated with the COR.

Government personnel will be present during core working hours. Work shall not be required during federal holidays or when operations are closed due to any government-directed facility closings. Authorized federal holidays can be found at the Office of Personnel Management website.

Details regarding required operating schedules for different work locations and assignments are provided in the Performance Work Statement, Section 2.1.2.

Work beyond 40 hours in a 1 week period may be required on an ad-hoc basis due to mission needs and must be approved by the COR. Any labor hours beyond 40 shall be billed at the IDIQ rate.

Overtime shall be billed at the IDIQ rate. After hours support is defined as any support which is necessary to be performed outside of the normal workday (M-F). This support may be necessary for short suspense, project related tasks, and known peak periods of operations that will increase workloads such as fiscal year-end processing preparations. See also PWS Section 5.2 for

OT/Surge requirements.

11. SECURITY REQUIREMENTS

All Positions require a Top-Secret clearance. Contractor shall have an active Defense Security

Service (DSS) Facility Clearance Level (FCL) at the Top-Secret level. Individuals must have an active Top-Secret clearance that can be passed to the Government to adjudicate. All IDIQ Security requirements flow down to the TO. In addition, see also PWS Section 7.1 for additional Security

Requirements.

12. GOVERNMENT REPRESENTATIVES

12.1 Contracting Officer (CO)

The functions inherent to this contract shall be performed by the designated Contracting Officer, per FAR Subpart 42.302, Contract Administration Functions. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer. Further, Contracting Officer functions performed shall be to the extent that they apply to the contract.

This contract will be administered by:

FBI – Facilities Acquisition Unit

Kaitlin B. Casey, Contracting Officer kbcasey@fbi.gov

12.2 Contracting Officer Representative (COR)

The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter the Contractor's obligations under the contract; and

/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes in writing. The COR will be named post award.

13. TRAVEL

When required, all travel must be authorized and approved by either the CO or COR. Travel must be conducted in accordance with Federal Travel Regulations (FTR). Positions may require travel throughout the United States per the needs of the FBI.

14. USE OF GOVERNMENT OWNED VEHICLES

This effort may include contractor use of Government owned vehicles as requested by the COR with concurrence by the CO. The Contractor shall submit a listing of all potential personnel who may be required to operate a Government-owned vehicle. Not all Contractor personnel will be required to travel or potentially utilize a government-owned vehicle when required to travel. Only personnel with a bonified need of utilizing a government-owned vehicle should be submitted.

mailto:kbcasey@fbi.gov

a) Government-owned vehicles will only be used for official purposes only and solely in the performance of the contract. Only authorized and identified contractor personnel shall be transported in the motor vehicle at any time.

b) Government-owned vehicles cannot be used for transportation between residence and place of employment, unless authorized in accordance with 31 U.S.C. § 1344 and F Subpart 101-

6.4 of this title.

c) Contractors must:

1) Establish and enforce suitable penalties against employees who use, or authorize the use of, such motor vehicles for unofficial purposes or for other than in the performance of the contract.

2) Pay any expenses or cost, without Government reimbursement, for using such motor vehicles other than in the performance of this contract.

3) Be in compliance with incorporated FAR clause, 52.228-10, Vehicular and General

Public Liability Insurance (April 1984) which says,

(a) The Contractor, at the Contractor’s expense, agrees to maintain, during the continuance of this contract, vehicular liability and general public liability insurance with limits of liability for—

1. Bodily injury of not less than $25,000 for each person and $50,000 for each occurrence; and

2. Property damage of not less than $20,000 for each accident and

$20,000 in the aggregate.

(b) The Contractor also agrees to maintain workers’ compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

4) The Contractor shall provide personnel from their list who are authorized to operate

Government-owned vehicles. All Contractor personnel on this list shall maintain a valid U.S. driver’s license during the term of this contract. The Contractor shall immediately notify the FBI, both telephonically and in writing, of any information regarding its personnel that may reflect on an individual’s suitability to continue working on this effort or to operate a Government motor vehicle (e.g., bankruptcy, moving traffic violations (over $150), criminal arrests, civil proceedings, DUI, unfavorable tax matters, and failure to honor legitimate debts, etc.). The Contractor maintains responsibility for its personnel’s actions.

Failure to comply with the terms and conditions of the use of government owned vehicles may result in the immediate termination of government owned vehicle usage.

15. CLAUSES AND PROVISIONS

All FAR Clauses and Provisions contained in the base IDIQ flow down to the Task Order.

15.1 Contractor Quality Assurance Responsibilities

The Contractor shall establish appropriate organizations and processes to execute Contractor quality assurance responsibilities listed in FAR 46.105 and other applicable FAR Sections.

16. TRAINING

The Contractor is responsible for funding any training needed by contract personnel. However, the Government, at its discretion, may decide to fund training for contract personnel which meet a new government requirement not expected at the time of award.

17. WEEKENDS AND FEDERAL HOLIDAYS

No work shall be performed weekends or Federal holidays without prior approval of the COR and/or the CO. Federal holidays include:

▪ New Year’s Day,

▪ Martin Luther King’s Birthday,

▪ Presidents’ Day,

▪ Memorial Day,

▪ Juneteenth,

▪ July 4th,

▪ Labor Day,

▪ Columbus’ Day,

▪ Veteran’s Day,

▪ Thanksgiving,

▪ Christmas,

▪ and additional days as proclaimed by the President.

18. SAFETY

See also PWS Section 7.1 for Safety Requirements. Contractor is responsible to provide any additional personal protective equipment (PPE) required for contract performance (e.g., safety shoes, etc.).

19. INSTRUCTIONS TO OFFEROR

19.1 Communications - All communications prior to Task Order awards shall only be directed in writing to the Contracting Officer, Ms. Kaitlin B. Casey at kbcasey@fbi.gov and Acquisition

Specialist, Linda Patterson at lspatterson2@fbi.gov. No telephone calls will be entertained.

a) Proposal Submission

Proposals are due to the FBI by June 6, 2023 @ 4:00PM EASTERN STANDARD TIME

(EST). The Government will begin validating proposals as they are received. Early submissions are encouraged.

b) Site Visits are tentatively scheduled for the week of May 11h – Details NEEDED mailto:lspatterson2@fbi.gov

c) Formal Questions – All remaining clarifications/questions must be submitted in writing via e-mail to kbcasey@fbi.gov and lspatterson2@fbi.gov by May 22, 2023 @ 4:00 pm (EST).

d) For the purposes of the evaluation, proposals shall only contain capabilities and experiences of the Offeror (with no proposed subcontractors or team members). Proposals shall not propose nor contain capabilities and experiences of subcontractors, partners, or team members.

e) Proposals shall contain a clear statement that the proposal is valid for 150 days.

f) The Offeror shall state in all volumes any and all assumptions, deviations, and exceptions

(ADEs) taken to the terms and conditions of the RFP. ADEs to the terms and conditions taken shall contain sufficient justification to permit evaluation. Proposing ADEs will not automatically cause an Offeror to be deemed unacceptable. A large number or significant

ADE’s not providing benefit to the Government may result in rejection of the Offeror as unacceptable. This does not count against the page count in any volume.

g) Alternate Proposal – The Government will not permit alternate Proposals.

h) Brochures and Documentation – Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

i) Discussions (if required) – Any changes that result from discussions with the Offeror shall be accomplished by submission of amended page(s). The Offeror is reminded that the

Government reserves the right to award this effort based on the initial Proposal as received, without discussions.

j) News Releases – Offerors shall make no news releases pertaining to the award of this effort without prior approval from the Contracting Officer.

k) Per FAR 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

l) Discrepancies – If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

m) Proposals shall be submitted to:

FBI – Facilities Acquisition Unit

Kaitlin B. Casey, Contracting Officer Linda Patterson, Acquisition Specialist kbcasey@fbi.gov lspatterson2@fbi.gov

n) Chronological Order of Due Dates:

Event Target Date

RFQ Release 5/1/2023

Site Visit 5/11/2023 mailto:kbcasey@fbi.gov mailto:lspatterson2@fbi.gov mailto:lspatterson2@fbi.gov

Questions 5/22/2023

Proposals Due 6/6/2023

Anticipated Award 9/1/2023

19.2 Proposal Organization

Proposals shall be divided into two separate volumes as indicated below, each comprised of the required sections and each volume shall be in a separate volume.

The volumes are designed to ease the FBI’s evaluation. Failure to comply with the Government’s instructions shall lead to the Offeror’s response being rejected and ineligible for award. Each volume shall be written on a stand-alone basis so that its contents may be evaluated with minimum cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal and may not be included in the evaluation.

19.2.1 Proposal Format

a) The Offeror shall provide softcopy (electronic) responses for all volumes as specified in table below.

• All volumes are to be provided as separate files. Size restrictions may apply. It is acceptable to WINZIP your files or break the proposal submission into multiple email submissions, with clearly identified markings. (e.g. Volume I, 1 of 2)

b) The table below specifies the page limits the Government has set for each volume. The page limits are maximums, not recommended lengths. If page limitations are exceeded, the excess pages may not be read or considered in the evaluation of the proposal. Offerors are strongly encouraged to keep their responses succinct. Information outside what is required by the RFP is not encouraged. The cover page is not included in the page count;

however, the cover page may not exceed one page. If this exceeds one page, the additional pages will be counted against the page count.

Volume Number and Title Page Limits

Volume I – Technical 15 Pages

Management Approach 5 Pages

Staffing Plan 5 Pages

Resumes (key) 2 Pages/Resume (Not included in Page Count)

Transition Plan 5 pages

Volume II – Price

TORFP-NCR/LU

Price Template (Excel) N/A

a) Font Sizes and Styles –

1. Word documents: Primary text throughout the Offeror’s proposal shall be a regular font style, e.g., Times New Roman, font size of 12. Only graphs, captions, and other inserts may use font sizes that differ from 12.

2. Spreadsheets: The pre-populated fonts and sizes for any government-provided spreadsheets are to be used.

3. Indexing/Page Numbers: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The Table of Contents does not count towards page counts. Each volume page shall have its own unique number.

4. Foldouts: Legible tables, charts, graphs, and figures shall be used whenever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics, not for pages of text.

Foldouts will only be counted as one page. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point.

b) Volume Format – All volumes submitted by the Offeror will require the following format requirements:

1. Proposals page size shall not exceed 8 ½" x 11” when printed.

2. Proposal shall be submitted in Microsoft Office 2010 format unless the file is a

Microsoft Excel Spreadsheet that was provided by the FBI or an attachment that was provided in PDF.

3. If a file requires a signature, then a PDF file is acceptable.

4. Files shall be searchable.

5. No file shall be password protected unless directed in this RFP.

6. Emails shall be clearly labeled to indicate the RFP name, RFP number, company name, email, phone number and date of submission.

c) Line spacing – Spacing between lines in all volumes shall be no less than 1-1/2 spaces.

d) The Price Template spreadsheets shall be returned in Microsoft Excel™ version 2010 and shall include all formulas. No spreadsheet to be submitted shall contain a macro. No Price Data shall be contained in any Volume other than the Volume II: Price. If there are any discrepancies between the pricing listed on the template and any pricing included in the narrative portion of the Price Volume, the pricing listed on the template will supersede any pricing listed elsewhere.

19.3 Volume II: TECHNICAL

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation to substantiate the validity of stated claims in the Offeror’s proposal. Offerors shall submit the technical proposal to support the Contract requirements set forth in this solicitation for the TO.

Legibility, clarity, and coherence are very important. Offeror’s responses will be evaluated against the Technical Factor with three (3) Subfactors: Management Approach, Staffing Plan and

Transition Plan.

The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror’s proposal.

The volume shall be organized into the following sections:

Subfactor 1 – Management Approach

The Offeror shall provide a Management approach clearly describing how a Task Order with multiple locations and multiple units will be efficiently and effectively managed. Include in your

Management approach a plan that demonstrates a unique, balanced approach. This approach should present supervision and employees capable of performing independently while also providing on-site and reach-back support resulting in 100% accomplishment of assigned tasks, meeting all deadlines routinely and effectively, providing status of progress, and clear communication lines between the Offeror and the Government. The approach shall describe how the Offeror will provide direct supervision of all contract employees (to include Subcontractors), avoid the appearance of inherently governmental functions and personal services, and successfully accomplish of all tasks assigned to contractor employees. The Management Plan shall include an effective approach to managing cost, schedule, and technical performance across all units and multiple locations.

At a minimum, the Management Plan shall include the following:

- Tailored approach to managing cost, schedule, and technical performance

- An understanding of the technical requirements for each of the support sections detailed in

Attachment 2: Performance Work Statement

- An effective process for proactive, timely accomplishment of tasks and balancing workload

- An effective approach for identification of substandard performance and effective implementation of corrective actions

- Effective lines of authority and communication

- An effective approach to manage teaming partners and/or subcontractor relationships

- Provide what continuing education benefits do you offer to ensure your employees are being kept abreast of evolving industry trends and maintaining any certifications they may possess.

- Proof of any certification or specific training such as DOT, CDL, etc.

Subfactor 2 - Staffing Plan

The Offeror shall provide an Organization Chart to defining all personnel involved in the Task

Order to include all personnel. The Offeror shall denote all contractor personnel responsible for the onsite management and coordination of contractor assignments. The Offeror shall denote onsite Government contact(s) for administration of the daily operations. The Offeror shall provide completed TORFP-Key Personnel Resume Template for all proposed key positions.

Subfactor 3 - Transition Plan

The Offeror shall describe its approach to successfully plan, implement, and accomplish a seamless transition while maintaining continuity of support during the transition period. The transition plan details how the Offeror will successfully transition in a workforce and the milestones (identifying potential candidates, interviews, offer letters, and on boarding, etc.) associated with the transition.

The plan should also clearly describe procedures to ensure contractor personnel meet and maintain the skills/expertise necessary to fulfill the requirements established in this TO on day one (1) of placement at the job site.

The Offeror shall ensure no degradation and continuity of operations to the mission during and after transition. The Government projects a thirty (30) calendar day (approximately 4 weeks) transition-in period at contract award. If necessary, there will be a phased approach during transition between the incumbent Contractor and the Awardee Contractor. The Contractor shall submit a proposed Transition-In Plan as part of their proposal.

Awardee Contractor will assume full operational responsibilities at the start of the period of performance.

During the Transition-In period, the contractor personnel designated as Transition Manager is required to provide staffing updates to the COR, and designated Task Lead. Staffing updates will be on a weekly basis beginning the first day of the transition period and will continue throughout the life of the contract.

In the event the re-competed contract is awarded to other than the incumbent, the incumbent

Contractor shall cooperate to the extent required to permit an orderly changeover to the selected

Offeror.

The Transition-Out plan shall facilitate the accomplishment of a seamless transition from the incumbent to the incoming Contractor personnel at the expiration of this contract. If there is a change in Contractor, there will be a 30-day transition-out period towards the end of the period of performance. The Contractor shall provide a Transition-Out plan no later than (NLT) ninety

(90) days prior to the expiration of this contract. The Contractor shall identify how it will coordinate with the incoming Contractor and/or Government personnel. The incumbent

Contractor shall provide familiarization to the follow-on Contractor and during the transition period, the incumbent shall be fully responsible for the operation of services in accordance with the contract.

19.4 Volume II: PRICE

19.4.1 Excel Price Template

The Offeror shall completely fill out all tables in the Pricing Template (TORFP-NCR/LU_Price

Template). If applicable, please ensure all labor categories are priced according to the attached

Wage Determination (TORFP-NCR_Wage Determination).

Failure to provide complete Pricing Template - all Labor category rates for all location for all option periods shall eliminate your proposal from the evaluation.

19.5 Rounding

All total dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

20. EVALUATION

20.1 Introduction

The Government will evaluate the offerors’ proposals in accordance with the criteria specified in this section. The Government reserves the right to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms for each factor/subfactor. The FBI will evaluate offers for award by adding the total price for all options for the Task Order.

Evaluation of options will not obligate the FBI to exercise the option(s).

20.2 Basis for Award

This is a best-value, competitive source selection conducted in accordance with the Federal

Acquisition Regulation (FAR) subpart 15.3. To be eligible for award, the Offeror must be deemed responsible in accordance with FAR subpart 9.1; and meet the requirements of the solicitation, such as terms and conditions, representations and certifications, and technical requirements.

Contingent proposals are not allowed, nor will they be accepted, considered, or evaluated by the

Government. Contingent proposals are defined herein as proposals that include terms or conditions that imply that performance is contingent upon any sort of provisioning from the FBI that is not set forth in the RFP.

The Government reserves the right to award without discussions or proposal preparation and submission instructions. The Government will not award a contract to any Offeror whose proposal contains any deficiencies or a rating other than exceptional or acceptable. This requirement will not be waived.

The Government will award the proposal representing the best value to the Government based upon an integrated assessment of evaluation criteria. Award may be made to a higher rated, higher priced Offeror when the Source Selection Authority (SSA) determines that the technical superiority of the higher priced Offeror outweighs the price differential. The source selection decision will document any tradeoffs considered for this acquisition.

20.3 Discussions

The Government reserves the right to award without discussions. The Government intends to evaluate proposals and award a contract without discussions (except clarifications as described in

FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms.

The FBI reserves the right to conduct discussions if the CO later determines them to be necessary.

If the CO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

If discussions are required, they may be conducted either orally or in writing. The scope and extent of the discussions are a matter of CO judgment as set forth in FAR 15.306. Offerors may be restricted to a short turnaround within two business days in responding to the CO.

Should the Government need to conduct written exchanges with Offerors, they will be in the form of an Evaluation Notice (EN) or Deficiency Report (DR). Page format and limitations will be placed on responses to ENs/DRs in the event they are issued. The specified page limits for EN/DR responses will be identified in the letters forwarding the ENs/DRs to the Offerors. ENs/DRs may be sent electronically (i.e., via e-mail) at the discretion of the CO. The EN/DR will request an e-mail or a hardcopy response.

20.4 Final Proposal Revisions

Final proposal revisions will be requested when discussions have been conducted. Offerors are advised that unsupported final proposal revisions may be penalized in the overall proposal evaluation, and an otherwise acceptable proposal could be placed in jeopardy. Any changes to or non-concurrence with contract terms and conditions submitted in the final proposal revision shall not be subject to further discussion or negotiation and may render the offer unacceptable. This provision is not intended to restrict the offeror’s opportunity to revise figures (e.g., prices, discounts, percentage rates, etc.). Rather, it is intended to preclude any misunderstandings, which could result if new or revised terms and conditions are submitted in the final proposal revision that have not been fully disclosed, discussed and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the final proposal revision, may render the offer unacceptable.

20.5 Solicitation Requirements, Terms and Conditions

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors and subfactors to be eligible for award. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

21. EVALUATION METHODOLOGY

21.1 Relative Order of Importance

This acquisition will use a best value/trade off analysis in making an award decision. The factors will include Technical and Price. The subfactors under Volume I: Technical include

Management Approach, Staffing Plan and Transition Plan and will rolled up into a single rating for Technical.

The table below shows the Factors and their relative order of importance in descending order. The

SSA will select the Offeror whose proposal is considered the best value to the FBI consistent with the factors and subfactors listed below.

Factor Description

Factor 1 Technical

Factor 2 Price

The evaluation board (SSEB) will assess each proposal submission and document findings.

Collectively, the SSEB will come to a consensus rating for the adjectival factors. The source selection authority (SSA) will review the findings of the SSEB, document tradeoffs as needed and make best value award determinations.

22. EVALUATION CRITERIA

22.1 Factor 1: Technical

The Government will evaluate the Offeror’s proposed VOLUME 1: Technical against the

Technical Factor which includes and three (2) Subfactors: Management Approach, Staffing Plan and Transition Plan.

22.1.1 Subfactor 1 – Management

The Government will evaluate the overall Management approach. The Management approach must provide a Management Plan which demonstrates a balanced approach for each team at multiple locations. This approach should present supervision and employees capable of performing independently while also providing on-site and reach-back support resulting in 100% accomplishment of assigned tasks, meeting all deadlines routinely and effectively, providing status of progress, and effective communication channels between the Government and the

Offeror. The approach must describe how the Offeror will provide direct supervision of all contracted employees (to include Subcontractors), avoid the appearance of inherently governmental functions and personal services, and successfully accomplish of all tasks assigned to contractor employees. Failure to adequately address all aspects of a Management Plan may result in a deficiency and render the proposal ineligible for award.

22.1.2 Subfactor 2 - Staffing Plan

a. Organization chart – corporate structure involved with the Task Order and all personnel to include denotation of those with onsite management authority.

- Primary Subcontractors – if proposed as contractor staff

b. Key Personnel Resumes

22.1.3 Subfactor 3 Transition Plan

The Government will evaluate the overall Transition Plan of each Offeror. The Transition Plan must provide an effective approach to successfully planning, implementing and accomplishing a seamless transition and maintaining continuity of support during the transition period (in and out) as defined in the Task Order. Failure to adequately address all aspects of an Offeror’s Transition

Plan may result in a deficiency and render the proposal ineligible for award.

22.2 Factor 2: Price

The FBI will evaluate all aspects of the price proposal for fair and reasonableness in accordance with FAR 15.404 to award the Task Order. Pricing will not be adjectivally rated. The FBI will conduct price analysis in accordance with FAR 15.404.

The FBI will evaluate the Pricing Template (TORFP-NCR/LU_Price Template) for completeness and are in accordance with the awarded IDIQ rates for the base year and all option years to determine total proposed price.

The FBI will evaluate total evaluated price through price competition, as well as comparison to the Independent Government Estimate (IGE), awarded IDIQ rates, and historical values.

23. EVALUATION RATINGS

23.1 Rating Methodology for Factor 1: Technical

The Government will evaluate the Technical Factor based on the below color-coded, adjectival, rating system. Subfactors are not individually rated but contribute to the overall rating of Factor

1. The color-coded rating illustrates to what degree the Offeror’s proposal meets the evaluation criteria. Color-coded ratings will be assigned based on a consensus of the Evaluation Team. The ratings will be assigned as follows:

23.2 Rating Methodology for Factor 2: Price

Price will be evaluated for the following:

Completeness - The Completeness Factor assesses the completeness of the Offeror’s Price. The

Price Proposal will be evaluated for completeness by assessing the responsiveness of the Offeror

Factor 2 - Technical Rating

Color Rating Description

Blue Exceptional

Proposal exceeds requirements and indicates an outstanding approach and understanding of the requirements. No weaknesses were identified. Risk of unsuccessful performance is low.

Green Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal

Proposal does not clearly meet requirements and has not demonstrated an adequate understanding of the requirements.

The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is un-awardable.

in providing price data (completed excel templates) for the TO. The pricing template must be traceable to the proposed solution.

Failure to comply with this requirement will result in an incomplete price proposal and shall result in an un-awardable proposal.

Realism – Realism will be evaluation in accordance with FAR 15.404-1(d)(3) as the Government reserves the right to conduct a price realism analysis.

Reasonableness – A price is reasonable, if in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Reasonableness will be considered for all labor categories needed to fulfill the requirements of the TO. The reasonable assessment by the evaluation team will ensure that:

• The Offeror’s prices are generally recognized as ordinary and necessary for the conduct of the Offeror’s business or contract performance.

• The Offeror’s prices reflect generally accepted and sound business practices and

Federal and state laws and regulations.

• The Offeror’s prices do not reflect any significant deviations from the Offeror’s established pricing practices.

19.5 Rounding

22.2 Factor 2: Price