Industry Day Presentation.ppt
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FOR OFFICIAL USE ONLY
Department of Homeland Security National Uniform Program
Industry Day Presentation
July 26, 2012
Agenda
| Check-In/Registration……………………………………………………………… | 8:00 - 9:00 am |
| Opening Remarks……………………………………………………………… | 9:00 – 9:15 am |
| Introduction of Attending Component Program Managers…………………… | 9:15 – 9:30 am |
Industry Day Presentations
| DHS Strategic Sourcing, Mike Smith………………………………………… | 9:30 – 9:45 am |
| Program Overview, Brenda Gallion………………………………………... | 9:45 – 10:00 am |
| CBP Procurement, Rick Travis…………………………………………… | 10:00 –10:30 am |
Break……………………………………………………………………………….10:30 – 10:45 am
| Question & Answer Session…………………………………………………… | 10:45 – 11:30 am |
| Lunch………………………………………………………………………………. | 11:30 – 1:00 pm |
| Viewing of DHS Component Uniform Displays………………………………… | 1:00 – 2:00 pm |
| Closing Remarks and Adjourn…………………………………………………… | 2:00 – 2:30 pm |
Opening Remarks - Michael B. Smith Director DHS Strategic Sourcing Program Office Provide a basic overview of the Uniform Industry Day process Outline requirements for the DHS Uniform Industry Day Showcase DHS Components Uniform product items Promote dialog between government and industry; promote innovation and best practices in the procurement of products and services Ensure synergy between DHS and industry representatives Provide a platform for open discussion and idea exchange for procurement communications Gain a better understanding of recent industry development Increase competition by sharing useful information Promote opportunity for all interested vendors to participate in the acquisition process, and by offering a forum that encourages a wide of variety vendors to easily communicate with the Government
Talking Points:
DHS Uniform Program Component Program Managers – Director CBP UMC, Brenda Gallion
| DHS Component | Program Manager |
| U.S. Customs and Border Protection | Bettina Ayers |
| Transportation Security Administration | William Arbacas |
| Transportation Security Administration (Federal Air Marshal Service) | Grace Kelly |
| Federal Law Enforcement Training Center | Johanne Weber |
| Immigration and Customs Enforcement (Homeland Security Investigations) | Mark Ogletree |
| Immigration and Customs Enforcement (Enforcement and Removal Operations ) | Tony Eccleston |
| National Protection and Programs Directorate (Federal Protective Service) | Richard Leigh |
| National Protection and Programs Directorate (Infrastructure Security Compliance Division) | Dorothy Mozell |
| Federal Emergency Management Agency | Pamela Mack |
| United States Secret Service | Lauren Edwards |
What is Strategic Sourcing?
| A collaborative process to identify and implement consolidated buys |
| Using department-wide spend analysis |
| Resulting in savings and efficiencies |
* Federal Initiatives DHS is supporting or leading What Have We Accomplished?
Current Awarded Initiatives
What Are The Highlights?
Savings Cumulative savings = $1.5 billion (since 2005)
FY 2011 = $336 million
Savings independently validated in FY2011
Spend FY 2011, DHS strategically sourced 20% of the total procurement budget ($2.8 billion)
Small businesses received 35% of the spend through strategic sourcing contracts
Utilization
| FY2011 DHS achieved a 35% utilization rate for existing strategic sourcing vehicles |
| i.e., DHS purchased 35 percent of its needs through strategic sourcing for the areas covered by the vehicles we had in place during FY 11. |
| Target to achieve 32% |
Federal Participation
| DHS is an active participant on Federal Strategic Sourcing Initiatives |
| Including: |
| Office supplies II; |
| Express package delivery; |
| Wireless devices & airtime; |
| Multi-functional devices; |
| TechOps - Surveillance Equipment |
Where Are We Going?
* Federal Initiatives DHS is supporting or leading Anticipated FY12 Initiatives Anticipated FY13 Initiatives
DHS Department-Wide Uniform Contract Objectives
| To establish a DHS-wide sourcing vehicle for the acquisition of non-military uniforms in accordance with the DHS Secretary’s Efficiency Review Initiative |
| Leverage DHS’ buying power to receive high-volume discounts and the lowest price possible when acquiring non-military uniforms |
| Consolidate and standardize uniform requirements, centrally managed and decentralized execution approach, promote competition with subcontracting partnerships |
| Award a Indefinite Delivery Indefinite Quantity (IDIQ) Firm-Fixed Price Contract |
Moving Forward
| Release Request for Proposal (RFP) |
| Conduct Pre-Proposal Conference |
| Anticipated Award April 2013 |
Uniform Program Overview – Who We Are
Goals of the DHS-Wide Uniform Program:
Project a distinctive and professional publicly recognized image Provide uniforms that are appropriate for assigned duties and area climates Promote employee identification Ensure consistency of uniform appearance Procure high-quality uniforms in a timely, cost-effective manner Provide security for agency branded items
| Major Objectives of the DHS-Wide Uniform Contract: |
| Leverage collective buying power to decrease cost; improve quality & efficiency of the combined DHS Uniform Program |
| Provide new uniform fitting and issuance to new hires and academy trainees |
| Issue replacement uniform items to existing personnel |
| Fulfill bulk and individual orders |
| Provide a user-friendly, web-based ordering and distribution system |
| Provide real-time reporting capabilities |
| Provide customer service support |
| Provide surge capacity in emergency situations |
| DHS Component | Who We Are |
| U.S. Customs and Border Protection | CBP is one of the Department of Homeland Security’s largest and most complex components, with a priority mission of keeping terrorists and their weapons out of the U.S. It also has a responsibility for securing and facilitating trade and travel while enforcing hundreds of U.S. regulations, including immigration and drug laws. The uniformed men and women of CBP make up the largest law enforcement organization in the nation and take a solemn vow to secure the homeland from terrorists and other threats while facilitating legitimate trade and travel. |
| Transportation Security Administration | The Transportation Security Administration protects the Nation’s transportation systems to ensure freedom of movement for people and commerce. |
| Transportation Security Administration (Federal Air Marshal Service) | The mission of the Transportation Security Administration (TSA) Office of Law Enforcement/Federal Air Marshal Service (OLE/FAMS) is to promote public confidence in the security of our Nation’s transportation domain. |
| DHS Component | Who We Are |
| Federal Law Enforcement Training Center | We train those who protect our homeland. |
| Immigration and Customs Enforcement (Homeland Security Investigations) | The ICE Homeland Security Investigations (HSI) directorate is a critical asset in the ICE mission, responsible for investigating a wide range of domestic and international activities arising from the illegal movement of people and goods into, within and out of the United States. |
| Immigration and Customs Enforcement (Enforcement and Removal Operations ) | To identify, arrest, and remove aliens who present a danger to national security or are a risk to public safety, as well as those who enter the United States illegally or otherwise undermine the integrity of our immigration laws and our border control efforts. ERO upholds America's immigration laws at, within and beyond our borders through efficient enforcement and removal operations. |
| DHS Component | Who We Are |
| National Protection and Programs Directorate (Federal Protective Service) | The Federal Protective Service (FPS) is responsible for protecting property owned, occupied and secured by the U.S. Government as well as the people on that property by providing superior law enforcement and protective security services and leveraging our access to the intelligence and information resources of our network of federal, state, local, tribal, territorial, and private sector partners. |
| National Protection and Programs Directorate (Infrastructure Security Compliance Division) | Infrastructure Security Compliance Division (ISCD) implements the Chemical Facility Anti-Terrorism Standards, which regulate security at “high-risk” chemical facilities. |
| Federal Emergency Management Agency | FEMA’s mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain and improve our capability to prepare for, protect against, respond to, recover from and mitigate all hazards. |
| United States Secret Service | The mission of the United States Secret Service is to safeguard the nation's financial infrastructure and payment systems to preserve the integrity of the economy, and to protect national leaders, visiting heads of state and government, designated sites and National Special Security Events. |
Program Overview – Uniformed Personnel
| DHS Component | Approximate Number | Uniformed Personnel | Allowance or Bulk Purchase Programs |
| U.S. Customs and Border Protection | 48,000 | Office of Air & Marine Agents |
U.S. Border Patrol Agents Office of Field Operations Officers Office of Training & Development Instructors Allowance Program
Bulk Purchase Program Transportation Security Administration 54,500 Transportation Security Officers Transportation Security Inspectors
| Transportation Security Specialists | Allowance Program | ||
| Transportation Security Administration (Federal Air Marshal Service) | Confidential | Office of Flight Operations |
Office of Field Operations OLE/FAMS Training Center TSA K-9 Training Center Bulk Purchase Program
| DHS Component | Approximate Number | Uniformed Personnel | Allowance Program or Bulk Purchase Program |
| Federal Law Enforcement Training Center | 70,500 | Law Enforcement Trainees & FLETC Instructors: |
Federal State Local Tribal
| Campus | Bulk Purchase Program | |||
| Immigration and Customs Enforcement (Homeland Security Investigations) | 10,000 | Special Agents | Bulk Purchase Program | |
| Immigration and Customs Enforcement (Enforcement and Removal Operations) | 7,600 | Criminal Alien Officers |
Fugitive Operations Officers Custody Operations Agents Academy Training Officers Allowance Program
Bulk Purchase Program
| DHS Component | Approximate Number | Uniformed Personnel | Allowance Program or Bulk Purchase Program |
| National Protection and Programs Directorate (Federal Protective Service) | 900 | Criminal Investigators |
Inspectors K-9-Explosive Detection Dog Teams Allowance Program
Bulk Purchase Program National Protection and Programs Directorate (Infrastructure Security Compliance Division) 115 Chemical Security Inspectors Regional Commanders District Commanders Allowance Program
Bulk Purchase Program
| Federal Emergency Management Agency | 14,000 | FEMA Field Officers | |
| Permanent and Intermittent employees | Bulk Purchase Program | ||
| United States Secret Service | 1,300 | White House Agents |
Vice President Agents Foreign Diplomatic Agents Bulk Purchase Program
DHS National Uniform Program Academies Services required: measuring, fit and issuance of uniforms
| DHS Component | Average Number of Academy Students Annually | Academy Location |
| U.S. Customs and Border Protection | 1,800 | Artesia, NM |
Glynco, GA Frederick, MD
| Immigration and Customs Enforcement (Homeland Security Investigations) | 600 | Glynco, GA |
| Immigration and Customs Enforcement (Enforcement and Removal Operations) | 192 | Glynco, GA |
| National Protection and Programs Directorate (Federal Protective Service) | 96 | Glynco, GA |
DHS National Uniform Program Contract Rick Travis, Contracting Officer
| New to the program – as of March 2012 |
| Emphasis – As a way to facilitate clear and consistent communications with industry, all communications between Offerors and the Government must be through the Contracting Officer |
Email Address: richard.travis@dhs.gov Backup: matthew.korn@dhs.gov Goal – Award of a contract that provides DHS with high quality uniforms at the best price through effective competition and industry engagement.
Procurement Process/Issues Contract Format
Single Award Indefinite Delivery Indefinite Quantity Awarded based on trade-off between price and technical factors Timeline for the effort
Market Research Complete – Early Aug. 2012 Solicitation Issue – Late Sept./Early Oct. 2012 Solicitation Response Time – Likely 45-60 Days Primary Review Process – Complete Feb. 2013 Likely Award Timeframe – April 2013
Procurement Process/Issues Best Business Solution for DHS:
Best pricing arrangement for quality supplies Web Based Ordering System (WBOS) that is easy to use by our officers/agents Full Compliance with Federal Regulations Compliance with all laws and trade agreements in place at the time the Solicitation is issued Maximize Use of Domestic Producers Maximize Use of Small Businesses Maximize Use of FPI and AbilityOne
Procurement Process/Issues Industry Day Input:
Open dialogue with all vendors Desire to include concerns/suggestions into the procurement process Attempt to minimize confusion regarding the process.
Allow for questions from industry to help clarify our process and progress Allow for industry to see the majority of the uniforms we intend on providing to our officers/agents
Questions & Answers Session
Buy-American Agreement (BAA) Exceptions to the BAA:
| In the Public Interest |
| Are on the list of Non-Available Items in FAR Part 25.104 |
| Unreasonable Cost Test |
| Purchased specifically to Commissary Resale |
| Information Technology that is a commercial item |
BAA Unreasonable Cost Test: FAR 25.1
| The offered price of a domestic product is unreasonable if the lowest acceptable domestic offer exceeds the lowest foreign offer by: |
| 6% of more if the domestic offeror is a large business |
| 12% of more if the domestic offeror is a small business |
| 10% HubZone (across the board increase to all HubZone firms) |
| Ties go in favor of the domestic offeror |
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