Unique_Entity_ID_Standard_Final.pdf

Unique Entity ID Standard for Awards Management (Final)

Data Label Unique Entity ID

Definitions For purposes of the Unique Entity ID standard for awards management, the following definitions are provided:

Unique Entity Identifier (UEI) - A number or other identifier used to identify a specific commercial, nonprofit, or Government entity. The unique entity identifier (UEI) is used within SAM.gov and IAE as a primary key to uniquely identify an entity or part of an entity.

Unique Entity - An entity or part of an entity whose identifying information does not match that of any other entity doing business with the federal government.

Entity – Organizations or individuals applying for financial assistance, contract awards, loans, grants, or who need to register to do business with the federal government, including but not limited to sole proprietors, corporations, partnerships, government agencies, non-profits, etc.

Technical Specification The Unique Entity ID is a new data element assigned by SAM.gov. It is stored as a twelve (12)-character, alpha-numeric value within databases and passed as such within interfaces and extracts. This 12-character value will adhere to the following rules:

❖ The letters ‘O’ or ‘I’ will not be used, to avoid confusion with zero and one ❖ The first character will not be zero, to avoid cutting off digits that can occur during data imports - e.g. into spreadsheet programs ❖ Nine-digit sequences will not be used in the identifier to avoid collision with the nine-digit DUNS® number or Taxpayer Identification Number (TIN) ❖ The first five characters will be structured to avoid collision with the Commercial and Government Entity (CAGE) code formatting ❖ The Unique Entity ID will not be case sensitive

Unique Entity ID Standard for Awards Management (Final)

❖ The final character will be a checksum of the first 11 characters ❖ The Unique Entity ID will not contain the entity’s Electronic Funds Transfer (EFT)

Indicator. The EFT Indicator will remain a separate data element.

The stored and disseminated value of the Unique Entity ID is 12-characters long. User interfaces and forms should be designed with appropriate spacing to accommodate 12-character Unique Entity IDs.

Availability in IAE Systems The Unique Entity ID will be implemented in IAE systems using a phased approach over time. This approach will be shared separately from the technical specification.