ID11200020_Tab 02_US ARMY DACH FACILITIES AND EQUIPMENT SUPPORT RFI 03 _20_ 20.docx

GENERAL SERVICES ADMINISTRATION (GSA)

NATIONAL CAPITAL REGION (NCR)

ON BEHALF OF THE DEPARTMENT OF ARMY CHAPLAIN CORPS (DACH)

Request for Information (RFI) ID Number: ID11200020 FBO ID Number: 47QFDA20N0001

Project Title: DACH Chaplain Corps Facility and Equipment Support

I. Introduction

(a) Summary: This is a Request for Information for a tentative requirement to provide assessments, repair, refurbishment and/or replacement of chapel and religious education facility furniture and religious equipment as further defined in Attachment “A” the Draft Performance Work Statement (PWS). Work shall be performed in approximately 300 designated US Army, US Army Reserve and US Army National Guard active Chapels and religious education facilities identified in Attachments “B” & “C”. The Draft PWS describes only the currently contemplated possible scope of services and may vary from the work scope in a final PWS included in any Request for Proposal (RFP).

(b) Purpose: As part of its market research, GSA on behalf of the Department of the Army Chaplain Corps (DACH) is issuing this RFI to determine: (i) the most suitable approach to acquiring the facility and equipment support as described in the attached Draft PWS; (ii) if there are an adequate number of qualified interested contractors capable of providing the facility and equipment support as further described in the attached Draft PWS; and

(iii) whether the requirement is suitable for a small business set-aside.

(c) Proposed Acquisition Strategy: A RFQ/RFP to establish a single award or multiple award Blanket Purchase Agreement(s) (BPAs) or Indefinite Delivery Indefinite Quantity (IDIQs) to satisfy the total requirement.

(d) Period of Performance: The anticipated period of performance is 5-years for a multiple award BPA or IDIQ; or a 1-year base period with four, 1-year options for a single award BPA or IDIQ. The period of performance for the individual delivery/task orders issued against the BPA or IDIQ (s) may vary, not to exceed the expiration date/ordering period established of the BPA or IDIQ.

(e) Disclaimer. This RFI is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP). The Government does not intend to award any order(s), BPAs or IDIQs based only on responses to this RFI. Response to this notice is not a request to be added to a bidders list or to receive a copy of a solicitation. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the submission of the requested information. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow up information requests. Responses to this RFI may be considered in the future determination of an appropriate acquisition strategy for the program. The Government may not respond to any specific questions or comments submitted in response to this RFI or information provided as a result of this request. Any information submitted by respondents as a result of this notice is strictly voluntary. All submissions become GSA’s property and will not be returned. Not responding to this RFI does not preclude participation in any future solicitation, if issued.

II. RFI Response Submission

(a) Due Date: Responses to this RFI must be submitted by 12:00 PM EDT, April 6 2020 to Raymond Meraz at Raymond.Meraz@gsa.gov and cc: Donald.Quarles@gsa.gov.

No telephone calls will be accepted.

III. RFI Response Preparation Instructions Interested parties are requested to provide the following information:

· Table 1: Corporate Overview

· Table 2: Corporate Experience Examples

· Corporate Capabilities and Approaches

Responses must be provided in the format as outlined below:

Table 1: Corporate Overview (Page limit: one double side page or a total of two single pages)

Name of Company

Name of Business Unit Responding to the RFI (if applicable)

GSA Schedule Contract Number(s) If applicable

GSA Schedule Contract Special Item Number(s) If applicable

DUNS Number

Corporate Address

Total Number of Full Time Employees

Website URL

· NO

Type of Small Business, if applicable (e.g., Woman-Owned, Service Disabled Veteran Owned, 8(a), HUBZone)

· NO

One Point of Contact (POC) (Enter name, phone number, and email address) Name:

Phone #:

Email:

Table 2: Prior and Current Corporate Experience (page limit: three double sided pages or a total of six single sided pages) Please complete the below template for prior Corporate Experiences performed in the last five years in which the contractor (serving as prime contractor/team lead) provided or currently provides services similar in size, complexity, and scope to the requirements in the Draft PWS (Attachment A). (Note: If your company is divided into separate business units, responses shall be based upon the Corporate Experience of the business unit responding to the RFI):

Contract Vehicle/Contract#

Contract/Project Name

Value at Award

Value at Completion/Current Value

· Firm-Fixed-Price (FFP)

· Cost-Plus-Incentive-Fee (CPIF)

· Cost-Plus-Award-Fee (CPAF)

Client Department or Agency

Project Description

Client POC, Name, E-mail, Phone

Percentage of Services Sub-contracted

Amount of Tools / Other Direct Costs (ODCs) Procured for Life of Contract/BPA/Task Order

Corporate Capabilities and Approaches (page limit Fifteen double-sided pages or a total of Thirty single-sided pages)

Respondents are requested to provide the following information:

1. Describe your company/business unit’s capability to provide both CONUS/OCONUS Services.

2. Describe your company/business unit’s capability and experience providing services in a military Chaplain Corps or religious support environment.

3. Describe your corporate capabilities as they relate to providing facility assessments of the size and scope detailed in the Draft PWS (Attachment A)?

4. Describe your company/business unit’s capability and methodology for acquiring equipment and products similar in size and scope as referenced in the Draft PWS (Attachment A).

5. Describe your company/business unit’s capability, experience, and methodology for properly staffing a worldwide facility assessment and equipment support requirement similar in size, scope, and complexity as referenced in the Draft PWS (Attachment A).

6. Describe your company/business unit’s methodology for promoting small business participation in support of a requirement similar in size, scope, and complexity as reference in the Draft PWS (Attachment A).

7. What information, details, or items would your company need in a RFQ/RFP in order to provide a quote/proposal?

8. What, if any, risks or other factors does your company foresee that may deter your company from submitting a quote/proposal on this requirement?

9. Describe your company/business unit’s experience in working with installation property book offices.

10. (Inspection processes, guarantee of workmanship, discrepancy resolution)

11. Describe your company/business unit’s experience and/or process for assessing the serviceability of the types of equipment described in the Draft PWS (Attachment A). What is the source of the standard(s) you have used for assessment?

12. Have you utilized standardized criteria for evaluation of equipment? If so, please provide an example. Are there industry standard measures or metrics for evaluation of equipment and repair/replacement guidelines?

13. Describe your company/business unit’s methodology for project management and cost estimation. What software do you utilize? How do you track projects and costs? How frequently do you update your customers?

14. Describe your company/business unit’s experience working with/procuring custom built furniture?

15. Describe your company/business unit’s capability to supervise work and ensure quality delivery of services at multiple CONUS/OCONUS locations simultaneously?

16. Describe your company/business unit’s ability to complete the work under an existing contract vehicle, e.g. GSA Schedule, other non-GSA multiple award IDIQs.

17. Please provide any other feedback or questions you may have related to the proposed acquisition strategy and the Draft PWS (specify Draft PWS section number).

List of Attachments

Attachment A – Draft Performance Work Statement (Embedded within this document)

Attachment B - US Army active Chapels and religious education facilities (Excel File)

Attachment C – Active Duty Chapels and religious education facilities and equipment list

REQUEST FOR INFORMATION

ID11200020

DACH Chaplain Corps Facility and Equipment Support

ATTACHMENT A

DRAFT Performance Work Statement (PWS)

For

Assessment, Replacement, Repair And Or Refurbishment of OCCH Chapel Furniture, Worship Support Appliances, Community Building Watch Care Equipment, Religious Education Room Furniture and Equipment

GENERAL: This is a non-personal services requirement to provide assessments, repair, refurbishment and or replacement of chapel and religious education facility furniture and religious equipment in the designated US Army, US Army Reserve and US Army National Guard active Chapels and religious education facilities identified in Attachments “B” & “C” for mission requirements of Department of the Army, Chief of Chaplains (DACH). The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

INTRODUCTION.

The Chief of Chaplains of the United States Army (CCH) is the chief supervising officer of the U.S. Army Chaplain Corps. The Office of the Chief of Chaplain strategic direction and oversight to various religious program areas.

1.1 BACKGROUND. The mission of the U.S. Army Chaplains Corps is to provide religious support to America's Army. Chaplains advise commanders to ensure the free exercise of religion for all authorized individuals in their area of responsibility. The Chaplain Corps of the United States Army consists of ordained clergy of multiple faiths who are commissioned Army officers serving as military chaplains as well as enlisted soldiers who serve as Religious Affairs Specialists. Chaplains perform religious support activities according to their faith and conscience and provide religious support of other faith groups by coordinating with another chaplain or qualified individual to perform the support needed. At the unit level, a chaplain and Religious Affairs Specialist form a Unit Ministry Team (UMT), and are embedded throughout all three components of the Army -- Active, Guard and Reserve. Their purpose is to offer religious services, counseling, and moral support to the armed forces, whether in peacetime or at war.

1.2. PURPOSE AND SCOPE

The Office of the Chief of Chaplains expects to acquire assessment, replacement, repair and refurbishment estimates of Army wide worship support, religious education, and community building equipment for all identified chapel and chapel facilities in Attachments “B” and “C”. Once estimates are received and approved, the Contractor will then procure and place/install approved equipment at each location. A necessary component shall be the Vendor’s delivery of a chapel equipment assessment report of all the asset information for each facility. This will include the chapel location, description, structure, types, uses, and by-room assessment data; performing cost estimating for replacement and repair of religious equipment, furniture, appliances and other systems based on the intended use of each room within the facility. This will include forecasting furniture, appliances and religious equipment renewal requirements, calculating condition indices for furniture, appliances and religious equipment and creating assessment and requirement reports. Assessments will be used to inform OCCH on the overall condition of Chapel equipment, leading to a prioritized equipment replacement plan that authorizes procurement, replacement, repair or refurbishment of equipment at each location to improve the quality of religious services and support world-wide.

1.3 Reserved

1.4 Place of Performance

Tasks will be for projects within the following locations: All US Army, US Army Reserves and US Army National Guard Chapel and Religious Education Centers/facilities identified in Attachments “B” and “C”.

The Contractor shall be required to access government facilities. Installation Access requires:

4) For individuals requiring more than 1 day access without an escort: A visitors pass approved through the Installation Access Control office (normally located near the main gate of each installation)

5) All vehicles must have current vehicle registration and proof of insurance information.

1.4.1 Hours of Operation: The contractor is responsible for conducting business with the Government, between the hours of 8:00 AM to 5:00 PM Monday thru Friday Local time except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.2. TRAVEL.

Long distance travel is anticipated to the locations identified in Attachments “B” & “C” as well as to attend meetings, conferences, and training. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Federal Travel Regulations (FTR) and Joint Travel Regulation (JTR) incorporated by FAR 31.205-46(a)(4). All travel requires Government approval /authorization prior to travel commencing.

The Government expects to achieve the following outcomes:

· Credible, consistent and accurate condition assessments of religious equipment and furniture for Worship Support, Religious Education, and Community Building.

· Provide a breakout of condition index data by facility, building type, equipment type and other categories as needed.

· Provide a standard by-category (Worship Support, Religious Education, and Community Building) facility reports from the data generated and compiled by the Contractor.

· Provide by-category cost estimates for the procurement, repair, replacement or refurbishment of specified equipment.

· Provide procurement and placement/installation services at each approved facility.

B. Performance Standards All services performed must meet the prescribed standards stated herein to be regarded as acceptable. The contractor shall use the following standards and guidelines in performing the assessment, refurbishment, and or replacement service of Worship Support, Religious Education, and Community Building equipment and furniture. Contractor shall ensure that an adequate, qualified workforce is maintained during performance of all tasks defined in the PWS. Ensure that all submittals are prepared and submitted within an acceptable level of completeness (quality) – the deliverable is complete, sufficient and uniform and coordinated prior to submission to the Government.

The Government shall not be required to return the estimate for revision more than two (2) times due to omissions, errors, and formatting and/or other circumstances within the Contractor’s control. Ensure timeliness of services, by delivering 90% of all submittals within the period of performance. Ensure consistency across all processes. Cost estimates should be accurate within 15%. All standards shall use the latest published edition and/or version as applicable. It is the contractor’s responsibility to verify this information prior to use in the assessment.

i. Occupational Safety and Health Administration

ii. The National Environmental Policy Act of 1969 and all Federal Acts and Executive orders governing the environment, archeological and historical preservation.

iii. Public Health Services Manual UFAS Uniform Federal Accessibility Standards

iv. ASTM E2018-01; Standard Guide for Property Condition Assessments: Baseline Property Conditions Assessment Process.

1.6. DESCRIPTION OF SERVICES.

A. Assessment and Procure/Repair/Refurbish/Replace Service.

The contractor shall provide services to initiate the new assessment for OCCH as determined by OCCH. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform the mission and as defined in this Performance Work Statement except as specified in as Government Furnished Property (GFP). The Contractor shall also possess expertise in evaluating and measuring effectiveness of assessments, repair, refurbishment and or replacement of furniture and or equipment and other assessment and or inspection and corrective action type initiatives. Assessments shall include: Common spaces such as lobbies, classrooms, kitchens, fellowship halls, sanctuaries, office space, sound systems, and special equipment cabling, video monitoring, and storage closets. Unit Ministry Teams and Chapel personnel shall be interviewed for known deficiencies or trouble areas. The Government shall not exercise any supervision or control over the contract service providers.

b. TRAINED AND QUALIFIED ASSESSMENT AND INSTALLATION PERSONNEL.

The contractor is also required to provide OCCH with consultant service for various activities related to the asset portfolio and assessment program. The contractor shall provide all the necessary trained and qualified personnel to perform assessment, procurement, refurbishment and or replacement of furniture and equipment for all facilities identified on subsequent task orders. The work under this award requires the Contractor to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the following services as defined in this Performance Work Statement, except for those items specified as governmental furnished property and services.

1.7. TASK STATEMENT.

Tasks performed shall be of a non-personal nature. Department of the Army and Office of the Chief of Chaplains organizations will not provide supervision of contractor personnel. Contractor personnel shall at no time allow an employer-employee relationship to develop with the Department of the Army and Office of the Chief of Chaplains organizations or their staff. Department of the Army and Office of the Chief of Chaplains organizations will refrain from any activities that create the appearance of such a relationship. Contractors shall not perform inherently governmental functions including: decision-making, supervision of Government employees, supervision of other contractors on other contracts, and activities that create the appearance of performing such functions.

Task 1-- Contractor Project Management Plan

The contractor shall participate in a kickoff meeting within five business days after award. Participation will be in person at the Office of the Chief of Chaplains, US Army Pentagon, Washington D.C. The contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the contractor’s approach, timeline, and tools to be used in execution of the contract. The CPMP shall take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The CPMP shall include how the contractor shall coordinate and execute planned routine, and ad hoc data collection, reporting requests as identified within the PWS. The initial baseline CPMP shall be concurred upon and updated as needed.

Task 2 – Worship Support, Religious Education, and Community Building Equipment Furniture Assessment

The contractor shall conduct comprehensive in-person visual and, as needed, hands-on equipment assessments following the methodology as described later in this section. Individual task orders may contain new, first time assessments, updates to previous assessments, or both. The deficiencies identified during the survey shall be categorized and prioritized.

Subtask 2.1 – Worship Support Equipment Replacement Value Estimates (RVEs)

Worship Support Equipment Replacement Value Estimates shall be established for all Government owned equipment at specified facilities in OCCH portfolio. The contractor shall update these by adding an inflation factor each year. This equipment includes sacred items, A/V and Sound Systems, Musical Equipment and Instruments, and Altar Furniture.

Subtask 2.2 – Education and Training Equipment and Furniture Replacement Value Estimates (RVEs)

Education and Training Equipment and Furniture Replacement Value Estimates shall be established for all Government owned equipment at specified facilities in OCCH portfolio. The contractor shall update these by adding an inflation factor each year. This equipment includes all equipment and furniture to establish or enhance a training environment to include, but not limited to tables and chairs, televisions, lecterns, multi-media, video monitoring, and educational storage solutions.

Subtask 2.3– Community Building Equipment Furniture Assessment Replacement Value Estimates (RVEs)

Community Building Equipment and Furniture Replacement Value Estimates shall be established for all Government owned equipment at specified facilities in OCCH portfolio. The contractor shall update these by adding an inflation factor each year. This equipment includes all equipment and furniture to establish or enhance chapel community to include, but not limited to, industrial kitchen appliances, tables and chairs, storage solutions, and child watch care items. All information on each Kitchen Appliance such as type, location, construction materials, dimensions and all other information related to the assets shall be categorized. The Contractor shall survey each kitchen; Determine the cost to bring each kitchen into compliance and determine how much of the cost will impact the kitchen Condition Index; Document all of the above. Assessments and recommendations for appliance replacement will include feasibility of installation of new equipment within existing space constraints and recommendations for facility improvement to increase the capacity.

Task 3-- Contractor Project Management Plan (PMP) for Procurement, Repair, Refurbishment and or Replacement Progress Reports

Upon completion of Task 2, and presentation of assessment to OCCH, the Contractor shall participate in ongoing in-person progress meetings with the COR/DACH Technical Point of Contact to gain authorization for the individual facility equipment replacement plan. Ongoing progress reviews will include 1) status on all ongoing assessments, 2) review of assessments pending approval for initiation of work, 3) status of currently authorized work, 4) review of projects that are imperiled (may exceed budget, encounter logistical or manpower issues, or experience other delays) 5) requests for approval for additional funding to support ongoing work that will exceed cost projections 6) presentation of completed projects to include all required documentation, receiving reports, and finalized costs. The updated CPMP shall take the form of both a narrative and graphic format that displays the assessment schedule, assessment completion percentage, repair, refurbishment and or replacement schedule, repair, refurbishment and or replacement completion percentage, and estimated completion date.

Subtask 3.1- Contractor Project Management Plan Installation Progress Reports

The contractor shall provide the following Progress reports as an update to its Contractor Project Management Plan:

a. Individual Facility Assessment Reports (Including RVEs)

b. Procurement and Placement Requests for Authorization

c. Project Status Reports

d. Final Project (completion) Reports

Task 4 – Reports and Consultation

Contractor shall provide OCCH with on-site Contract Manpower Equivalent (CME) consultant services at the Religious Support Operations Center (RSOC), Fort Jackson, SC to support the assessment, procurement, repair, replacement and refurbishment planning program. The contractor shall be fully knowledgeable with all ongoing work, and shall provide analytical, process and reporting supporting consulting services. The contractor shall assist OCCH in review of project prioritization process, with data analysis and preparing executive reporting and presentations as required.

1.8. METHODOLOGY OF TASK ASSESSMENT

The physical assessment will require in-person data gathering and interviews with Unit Ministry Teams and Chapel facility operations staff to obtain specific equipment and system information. The contractor shall create scorecards for all assets surveyed. A description of how scores were determined for each asset shall be provided. The contractor shall provide the costs estimates associated with the work required to meet each assessment standard in a practical and cost effective manner. These items shall then by prioritized by category (Worship, Education and Training, Community Building) from high to low, based on cost and ease of implementation. An Improvement Plan shall be completed to allow the procurement, refurbishment, or replacement to be achieved. The methodology for the condition assessment shall be as follows:

A. Finalize Project Scope The contractor shall work with OCCH to identify its highest priority concerns which must be addressed to achieve specified assessment goals and mission requirements.

B. Gather Base Asset Information/ Review Existing Data

The Contractor shall collect base data on the assets included in the assessment utilizing in-person visits and available and existing information. This data should include facility location and address, condition of current equipment on hand, needed additional equipment, C. Facility Access Requirements

The contractor shall make arrangements to access the equipment assessment locations with the individual UMT/Project Officer (PO) or facility managers prior to the actual survey. The contractor shall comply with all Army security measures at all Army locations.

D. Pre-Survey Meeting

The contractor shall conduct a pre-survey tele-conference with the PO, facility managers, and other personnel who will work with the survey team. During this time, OCCH staff will share any existing data, and the team will discuss the survey guidelines and criteria, including categories, priorities and systems. The survey team shall conduct interviews and walk-throughs with the building staff to ascertain information specific to the condition of all furniture and equipment.

E. Site Survey

The contractor shall visually inspect all the assets included in the scope of the project to identify deficient conditions and assess the remaining lifecycle of major assets systems. The contractor shall document any observed requirements through note-taking and with digital cameras.

F. Post Survey Meeting

After the survey, there shall be a meeting in which the contractor shall brief local facility and OCCH personnel on major findings, any equipment or system operational issues identified during the survey.

G. Data Entry/Integration

The contractor shall maintain an assessment database. The database shall include asset descriptions and survey results. The contractor is also responsible for integrating all additional facility and system condition data, supplied by OCCH into the assessment database.

1. Requirements Requirements are conditional, operational and systems repair or replacement needs identified during the assessment. They include deferred maintenance, recommended improvements. Each requirement must be individually classified by priority, category, asset system, inspector’s name, inspection date and cost estimates for corrections.

2. Corrective Action Recommendations and Cost Estimate The contractor shall recommend a corrective action and provide a by category cost estimate for each identified requirement.