ID08180023 Mod 02 Exception to Fair Opportunity Redacted.pdf

U.S. General Services Administration

November 16, 2020

JUSTIFICATION for an EXCEPTION to FAIR OPPORTUNITY AUTHORITY: FAR 16.505(b)(2)

AFMC AFLCMC/WWAP

High Resolution Display System, (HRDS) A-10 Systems Program Office (SPO)

Justification for an Exception to Fair Opportunity in accordance with Federal Acquisition Regulation (FAR) 16.505(b)(2)(ii)(B), as prescribed in Defense Federal Acquisition Regulation Supplement (DFARS) 216.505(b)(2) implementing the minimum requirements of DFARS Procedures, Guidance, and Information (PGI) 216.505(b)(2).

1. Identification of Agency and Contracting Activity:

Requiring Agency:

United States Air Force

AFMC AFLCMC/WWAP

Hill Air Force Base Ogden, UT, 84302

Contracting Activity:

General Services Administration Federal Acquisition Service, Region 8 Denver Federal Center, Bldg 41 P.O, Box 25526 Lakewood, CO 80225

2. Nature and/or description of the action being approved:

This justification will explain the rationale for an exception to fair opportunity for the execution of a contract modification to Contract No. GS00Q14OADU330 / Task Order (TO) No.

47QFRA19F0027 (GSA Project ID08180023), with Scientific Research Corporation (SRC), using the authority of FAR 16.505(b)(2)(i)(C), specifically, exceptions to the fair opportunity process to modify the contract for a logical follow on to an order already issued under the contract.

In September, 2019, the High Resolution Display System (HRDS) for the A-10 aircraft contract was awarded as a hybrid Cost Plus Fixed Fee (CPFF) and Firm Fixed Price (FFP) TO against OASIS Pool 3 to SRC. The overall intent of the HRDS contract is to provide a full color, high resolution display capable of displaying advanced targeting pod high resolution video. It will integrate, modify, and display, in color, data from multiple avionics and instrumentation systems on a console display that meets primary flight reference requirements and improves pilot situational awareness.

DocuSign Envelope ID: 7288868B-2610-4B6B-B2B0-03870C3B46AC

In the process of fulfilling these requirements, the Department of the Air Force, Lifecycle Management Center (AFLCMC), A-10C SPO, has determined that additional features are required for successful integration. These supplementary requirements are integral to the successful implementation of the project, but were not projected during the initial creation of the Performance Work Statement (PWS) or at the time of award. The details below describe the following change in requirements needed to be made via the System Requirement Document (SRD) and PWS for successful integration.

As a result of this justification, the period of performance is being extended from March 15, 2021 to March 15, 2022.

3. Description of the supplies or services required to meet the agency's needs (including the estimated value).

The three changes, with a total value of , have been evaluated and identified as out of scope.

a. Classified Data at Rest (estimated cost of ):

This requirement allows HRDS to store classified data (maps, imagery, and mission materials) on the HRDS for use during flight operations. When the system is not powered on, it will be unclassified because the data is double encrypted. This modification adds a classified data drive used to upload information, wiring harness, and integration engineering.

The SRD, paragraphs 3.2.6.6 states, “The HRDS shall include the ability to load map and imagery data through the USB.” Paragraph 3.2.4.5, “The HRDS shall display the most current maps and imagery provided through the aircraft interface or loaded by the user.” Finally, paragraph 3.2.7.2 states, “The HRDS shall properly display high-resolution multiresolution seamless image database (MrSID) imagery, compressed arc digitized raster graphics (CADRG) NAVPLAN (JOG-GNC) charts, enhanced compressed raster graphics (ECRG) NAVPLAN (JOG-GNC) charts, digital terrain Data (DTED) Levels 0-2, controlled image base (CIB) imagery, geo tagged image file formats (Geo TIFF), and world overview imagery.”

The existing SRD and original requirement assumed that utilizing the current capabilities on the aircraft to store classified data, that is, the Digital Video Audio Data Recorder (DVADR), would be workable. The DVADR, however, is a mid-2000’s technology that presents challenges for the platform. The increasing size of imagery and map files stretch the DVADR’s ability to store the maps required for missions and load data in a timely manner while in flight.

The maximum map partition that the DVADR can reliably manage is only 20GB of data. These storage and capacity limitations of the obsolescent system are operationally unacceptable.

This change is necessary to allow for more space, capacity and functionality, and a larger platform to hold the required data, as well as to comply with more robust cybersecurity requirements. Additionally, this change will support double encryption technology of the data which is an important change from the previous system.

b. 3D Audio Panel (estimated cost of ):

The 3D Audio Panel connection was not specified in the original HRDS SRD because HRDS was scheduled to be installed before 3D Audio and, as such, the 3D Audio program would pay for the connection and integration. The HRDS program was delayed and HRDS is now responsible to make the connection. The modification consists of a connector added to HRDS and an integration effort to ensure 3D Audio will reproduce the HRDS tones. Due to government delays with HRDS, the 3D Audio Panel will now be integrated into HRDS.

data which will benefit our national security. Second, if these requirements were competed as a separate order, performance risks might be heightened and possibly increase costs due to such schedule delays and coordination efforts. Finally, the government might lose the benefits already paid for from the current progress of the integration. In short, the potential benefit of competing these requirements is outweighed by the appreciable hindrance to the mission of the Air Force.

5. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

This modification results in the lowest overall cost (considering price, special features, administrative costs, etc.) to meet the Air Force’s needs identified above under this Exception to Fair Opportunity action. SRC has been an above satisfactory performer on the current TO. The contractual rates for SRC have already been determined fair and reasonable by GSA under its OASIS contract. The Government will ensure all contractual rates, as originally established during the competitive process, will be the same (or lower) for this additional work covered by this FOE. Furthermore, SRC’s proposed level of effort and the mix of labor proposed to perform the tasks for the work are reasonable and consistent with the Independent Government Cost Estimate (IGCE) which includes technical expertise and input.

Lastly, per the OASIS award, discounts were requested at the time of award of the current TO and deeper discounts will be requested for this additional work. In conclusion, the Contracting Officer anticipates, and will ensure, that the proposed prices are determined fair and reasonable with a thorough cost/price analysis.

6. Any other facts supporting the justification.

There are no other facts supporting this justification.

7. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the exception to fair opportunity before any subsequent acquisition for the supplies or services is made.

The requirements within the integration efforts are evolving requirements. As stated, this logic supported the use of a CPFF TO and allows for integration and unknown costs. This modification and the exception to fair opportunity allow the Air Force to accept changes occurring daily and meet the needs of the warfighter. In addition, several data rights clauses have been included to ensure all integration and data rights belong to the government. As this is a CPFF contract with integration efforts, it is possible that other in-scope changes may be needed and, if so, will be executed IAW the 52.243-2 Changes Cost Reimbursable Clause, but only if the in-scope change is appropriate and meets the intent of the clause. Furthermore, the Government does anticipate the use of full and open competition procedures for any subsequent acquisition, or any out-of-scope changes, that may arise.

8. The contracting officer’s certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

Based on the information provided by the customer and additional information contained above, the Contracting Officer has reviewed the requested changes. Based on the information provided, the Contracting Officer has determined that each of the changes is justified and should be included by modification into the task order.