ID07180001-REVISED_LSJ_Flight_Training_Services_Redacted.pdf

Limited Source Justification

Task Order: ID07180001

Limited Source Justification (LSJ)

In Accordance With FAR 8.405-6

1) Identification of the Agency, Contracting Activity, and Document being approved:

Procurement Office: General Services Administration, Federal Acquisition Services, Assisted

Acquisition Services (AAS)

Agency: 120th Multi-Functional Training Brigade (MFTB) Foreign Military Sales (FMS) / Foreign

Military Training (FMT)

GSA Schedule Contract Number: Consolidated Contract 00-00F-0037P 00CORP, primarily SINS 874-

4/874-04RC and 874-501/874-505

Task Number: ID07180001

Contractor Name: Strategic Studies & Simulation, Inc., (S3)

Description of Requirement: Flight Training Services Bridge Task Order Extension

Estimated 30 Day Contract Extension Value: $629,411.00

Estimated Bridge Contract Total Value including Extension: $4,145,878.82

This is an urgent and compelling requirement to provide extended contract coverage for a 30 day contract extension from 18 June 2018 to 17 July 2018, to the current bridge contract ID07180001 for

Flight Training Services (Training Support Services - TSS) located at Fort Hood, Texas, to the 120 th

MFTB client and its FMS Client. The current bridge contract was awarded under FAR 8.405-

6(a)(1)(i)(A), limited sources on January 18,2018, for 5 months (1 month base period, with 4 one month options), and will expire on June 17, 2018.

This justification covers the urgent and compelling requirement for Flight Training Services which includes support and execution of approved aircraft helicopter training programs, ground maneuver training programs, sustainment training, training of Remotely Piloted Vehicles (RPV), C-130 Tactical

Landing Operations with ground forces and parachute drops, new equipment training, combined operations with US Units and cooperation with other NATO countries. The Flight Training had previously been covered by Strategic Studies & Simulation, Inc., (S3) which expired 30 September

2017. A new task order was awarded by GSA to replace these services, but a GAO protest was filed preventing performance to begin. MFTB/FMS has an urgent need for continued helicopter maintenance services to support their operations to prevent mission failure.

2) Description of action being approved:

FAR 8.405-6 Limited sources justification and approval.

Orders placed under Federal Supply Schedules are exempt from the requirements in Part 6.

However, an ordering activity must justify its action when restricting consideration in accordance with paragraphs (a) or (b) of FAR 8.405-6:

FAR 8.405-6(a)(1): Circumstances justifying limiting the source:

__ X _(1) An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays; FAR 8.405-6(a)(1)(i)(A).

_____ (2) Only one source is capable of responding due to the unique or specialized nature of the work; FAR 8.405-6(a)(1)(i)(B).

______ (3) The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply

Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures; FAR 8.405-6(a)(1)(i)(C).

3) Description of Supplies or Services Required:

The 120th Infantry Brigade is responsible for supporting First United States Army’s Foreign Military

Sales (FMS) clients on Fort Hood, TX. The FMS support mission encompasses all aspects of aviation flight training and infantry tactics training. The FMS mission is to support deploying aviation and infantry units from The Netherlands by providing training capabilities for manned platforms; aviation and infantry maneuver and gunnery training using advanced tactics, techniques and procedures. The performance of Flight Services is critical for supporting the Aviation Flight training and Infantry

Tactics training conducted on Fort Hood, TX.

The Contractor shall provide support services needed for the 120th MFTBs FMS training mission to perform flight training services using advanced tactics, techniques and procedures for the 120th MFTBs

FMS client located in CONUS and OCONUS. All flight personnel shall meet all U.S. requirements and qualifications, IAW AR95-20, for the Apache AH-64D (Block II) and Chinook CH-47F (NL) helicopters.

This 30 day bridge contract extension is a limited source/urgent and compelling awarded to the incumbent contractor, Strategic Studies & Simulation, Inc., (S3), while the new follow on contract issues are resolved. S3 has a GSA Federal Supply Schedule Contract that can support this urgent and compelling effort.

4) Identification of Authority and Supporting Rationale: This acquisition is conducted under the authority of FAR 8.405-6, titled “Limited Sources,” specifically FAR 8.405-6(a)(1)(i)(A) Urgent and

Compelling Need, for orders placed against the Multiple Award Schedule Program.

5) Demonstration that the Acquisition Requires the Use of the Authority Cited:

The 120 th Infantry Brigade requires Flight Training Services to continuously meet mission critical training requirements. Failure to provide this support on continuous bases will jeopardize successful mission accomplishment of the 120th IN Brigade and its FMS client. The client had to cancel one training class due to the lack of maintenance and logistics support. Further delays in maintenance and logistics will result in the Aircraft not being in an airworthy status which will result in the cancelation of additional classes.

There is insufficient time to award a new competitive requirement for flight training services, and the previous GSA task order has expired and cannot be extended. The Government would be seriously injured by any continued disruption in service of the TSS Training Services. There is insufficient time to solicit, evaluate, and award competitively to ensure that any other contractor, other than the prior incumbent S3, would be able to provide the support provide skilled, qualified and experienced personnel to adequately provide the flight training services.

This justification is to recommend that GSA award a limited source bridge contract in accordance with8.405-6(a) (1)(i)(A) Urgent and Compelling Need to S3 who has successfully provided flight training services in the past, is familiar with the requirement, and is fully qualified to perform these services.

Failure to award the 30 day bridge extension will cause a significant impact to the 120 th MFTB training operations. This period of performance should cover the timeframe until the expected GAO decision date which is expected until late June 2018 or early July 2018.

6) Description of Efforts to Solicit as Many Offers as Practicable or Exception:

This justification is to limit quotes to only one vendor, S3, for a 30 day bridge contract extension pending outcome of the new contract award.

7) Determination by the Contracting Officer that the Anticipated Cost to the Government will be

Fair and Reasonable and Represents the Best Value:

Fair and reasonable pricing on this task order will be determined by the Contracting Officer price analysis of the incumbent quote submission. The labor categories and rates will be checked in accordance with the

LOGWORLD Consolidated Schedule Engineering rates, the Independent Government Estimate (IGE), and the rates will be compared to other schedule holders offering similar services using the 00CORP

(LOGWORLD and MOBIS) schedules.

“In accordance with FAR 8.405-6(c)(2)(v), a determination is made by the undersigned contracting officer that this order will represent the best value for the Government consistent with 8.404(d).” In accordance with FAR 8.404(d), “GSA has already determined the prices of supplies and fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable. Therefore, ordering activities are not required to make a separate determination of fair and reasonable pricing, except for a price evaluation as required by 8.405-2(d).”

8) Description of market research conducted:

An urgent and compelling need exists for flight services exist for this requirement, and following competitive Federal Supply Schedule ordering procedures would result in unacceptable delays per FAR

8.405-6(a)(1)(i)(A). It is anticipated that it would take a minimum of 90 days to conduct a competitive acquisition which would further delay flight training services and jeopardize the current scheduled January

2018 training class. The market research conducted has determined that the prior incumbent vendor, S3, meet this urgent and compelling need. As the incumbent, S3 already has a workforce that is trained/cleared/certified to work for the 120th which will minimize the current service disruption and ensure timely restoration of services to the client.

A Scope Review was completed on October 25, 2017, and the Performance Work Statement was found to be within scope of the GSA Schedule Consolidated Contract 00-00F-0037P 00CORP, primarily SINS 874-

4/874-04RC and 874-501/874-505. The Contracting officer reviewed GSA e-library to verify S3 held an active GSA 00CORP schedule. The System Award Management was reviewed, and S3 is active and in good standing.

S3’s, past performance on the current bridge contract ID07180001 has been satisfactory. On May 31, 2018, the Contracting officer reviewed GSA e-library to verify S3 held an active GSA 00CORP schedule.

The System Award Management was reviewed, and M2 Service Corporation is active and in good standing.

9) Other facts supporting the justification:

10) List of sources that expressed an interest in the acquisition:

No other sources were solicited

11) Statement of Actions to overcome barriers of competition:

The previously awarded task order that this bridge will support during the protest was competed among an appropriate number of Schedule contract vendors for the applicable SIN/Schedule. The Government will work to ensure that all other follow-on requirements will be competed whenever possible.

12) Signature of Approval:

In accordance with FAR 8.405-6(c)(2)(x), “Technical and requirements personnel are responsible for providing and certifying as accurate and complete necessary data to support their recommendation for other than full and open competition.”

I hereby certify as accurate and complete the data provided to GSA, upon which is based and which supports the recommendation in the attached Limited Sources Justification (LSJ) for this procurement.

Keith Rautter – Client Representative Date

MFTB- FMS, Ft. Hood Texas

Based on the above information, it is hereby determined by the signatories below that the circumstances identified in this document are accurate and complete to the best of our knowledge and represent the best business decision to meet the Government’s need. Therefore, limiting sources under the prescription of FAR

8.405-6(a)(1)(i)(A) is fully justified. Information regarding this requirement was obtained from Client

Agency, and was solely relied upon in the preparation of this LSJ.

Carol S. England Date

Project Manager

Latasha M. Goines Date

Contracting Officer

Loretta West Date

Section Chief, Assisted Acquisition Services

Legal Counsel Date

Alan Searsy Date

Branch Chief, Assisted Acquisition Services

I, the approving authority, determine that the circumstances identified in this document are accurate;

therefore, limiting sources under FAR 8.405-6(a)(1) and 8.405-6 (a)(1)(i)(B) is justified. The signature below also represents approval of this Limited Sources Justification.

Shaloy Castle-Higgins Date

Competition Advocate