BlackBerry_Support_Contract_PWS__DRAFT.docx

PERFORMANCE WORK STATEMENT

TASK ORDER: 47QFLA19K0004

PROJECT TITLE: Air Force Network (AFNET) BlackBerry Support CLIENT: Air Force Network Integration Center (AFNIC) ORIGINAL DATE: 1 Nov 2018

1. SCOPE/BACKGROUND AND OBJECTIVE/APPLICABLE DOCUMENTS

1.1. BACKGROUND. The Air Force Space Command approved the BlackBerry Mobile solution on 30 Dec 13 for personnel using Apple devices. Throughout 2017 & 2018, AFNIC tested and fielded an Enterprise Mobility Management (EMM) solution within the AFNET based upon the Blackberry Unified Endpoint Management platform. This solution includes: Mobile Device Management (MDM) to centrally manage and secure mobile devices; Mobile Content Management (MCM) to securely access, edit, store, and share documents and files; and Mobile App Management (MAM) to securely manage distribution of applications, workflows, and processes. EMM currently supports 2 primary functional use cases: 1.) Standard mobile communications suite delivering e-mail, calendars, contacts, secure browser, documents access, and editing, primarily intended for Corporately Own Personal Enabled (COPE) users; and 2.) Electronic Flight Bag (EFB) platforms for functional Corporately Own Mission Oriented (COMO) system users with future expansion to support to other functional communities. The solution includes an encrypted container construct which provide protection to government data while in transient and at rest. Additionally, this allows mobile users the option to personalize their devices while keeping personal data separate from government data. At this time, Bring Your Own Approved Devices (BYOAD) are not approved; however, the Air Force's (AF) Enterprise BlackBerry Mobile solution is compatible with NIAP approved Apple and Android devices. The AF strategy moving forward is to for the EMM solution to become more device agnostic in support of a highly agile and mobile warfighting workforce.

1.2. OBJECTIVES. The objective of this Performance Work Statement (PWS) is to provide for dedicated resources focused on the AFNIC long term sustainment responsibility of BlackBerry Software solutions. Therefore, the Air Force is requesting a hybrid of Consultant and Technical Principle Account Manager (known as a Client Engagement Manager (CEM)) to provide subject matter expertise oversight of all aspects of BlackBerry’s solutions specific to the Air Force’s technical and business processes.

1.3. APPLICABLE DOCUMENTS: The following documents are incorporated into the resultant task order award. Succeeding revisions may be substituted or incorporated as required. This list is not all inclusive and/or limited to the following:

· AFNIC-AFLCMC MOA – AFNET Core Capabilities and Enterprise Services (30 Jul 2018)

· DoD 8570.01-M, Information Assurance Workforce Improvement Program

· Federal Acquisition Regulations (FAR)

· Joint Travel Regulations (JTR)

· DODI 8570, Information Assurance Training

2.0. SPECIFIC TASKS (CLIN 0001 Core Labor) The contractor must perform the tasks described below on a recurring basis, throughout the task order Period of Performance (POP). The AFNIC Contracting Officer Representative (COR) will provide the contractor with the schedule and details for performing the tasks in response to requirements of specific customers in the AFNET community.

2.1. TASK 1: Contract Level and Task Management

2.1.1. Sub Task 1: Contract Management and Administration

2.1.1.1. Contractor must provide management of contractor personnel performing tasks in this task order. The contractor must designate a principal point of contact for technical issues. The contractor must provide an employee status report containing names and labor categories of personnel supporting each major task to the Government.

2.1.1.2. Contractor must provide the name of the Contract Manager, and alternate(s), in writing to the COR. The contractor must ensure all personnel assigned to this contract meet the minimum requirements specified in the PWS. The contractor must notify the COR, in writing, of any changes to personnel within five (5) business days after information is known.

2.1.1.3. Travel. Contractor must submit a trip report to the COR as well as the Government person directing the travel. Trip report should contain the following details: purpose, location, length of trip, travelers, individuals contacted during trip, synopsis of all discussions, future actions identified, decisions made, and any issues of concern arising during travel.

2.1.1.4. Contractor must provide deliverables in accordance with the service delivery summary to the government for review and approval. Deliverables are identified in section4.0 below.

2.2. TASK 2: AFNET Client Engagement Manager Support

2.2.1. Sub Task 1: Consultation and Engagement

2.2.1.1. Maintain visibility on support issues currently opened with BlackBerry by the customer and acts as a BlackBerry internal point of contact for escalations of support issues as needed for high priority and/or high visibility issues.

2.2.1.2. Attend and provide inputs to the AFNIC EMM Technical Working Group.

2.2.1.3. Provide onsite support to the AF with focus on relevant technical and process/procedure optimization relevant to the customer’s mobile technology platform and implementation.

2.2.1.4. Acts as an extension of the AF BlackBerry Account Team.

2.2.1.5. Provide quarterly BlackBerry software roadmap briefings to targeted audiences consisting of the AF’s mobility team and leadership. NOTE: These briefings are only available for individuals covered under a Non-Disclosure Agreement (NDA) with BlackBerry.

2.2.1.6. Maintain currency, knowledge, and early access to new BlackBerry software and software updates.

2.2.1.7. Provide monthly updates to the AF’s mobility team and leadership on BlackBerry’s complete software offerings and identify methods by which the AF can leverage these offerings to better serve the AF’s mobility requirements.

2.2.1.8. Provide, upon request, relevant vendor-produced documentation related to the BlackBerry platform(s) utilized by the AF.

2.2.1.9. Provide, upon request, information about service usage, support experiences and issues, and upcoming products relevant to the AF are provided in a timely manner.

2.2.1.10. Participate in regular meetings, reporting, and quarterly business reviews.

2.2.1.11. Support AF mobility leadership by advising on programmatic deployment strategies to include, but not limited to: communication plans, concept of employment plans, training plans, software/application approval processes, and software/application development processes.

2.2.1.12. Participate in all customer testing related to BlackBerry software

2.2.2. Sub Task 2: Training

2.2.2.1. Conduct User Training to AFNET mobility customers on the proper use and functionality of devices connected to the AF’s BlackBerry mobility solution. Training will be accomplished in-person as needed by the customer; otherwise the training can be delivered via electronic means.

2.2.2.2. Conduct Administration Training to AFNET BlackBerry server administrators on the proper operations and maintenance of the AF’s BlackBerry mobility solution. Training will be accomplished in person as needed by the customer; otherwise the training can be delivered via electronic means.

3.0. QUALITY. Both the Contractor and Government have responsibilities for providing and ensuring quality services. The expectations are as follows:.

3.1. Quality Control. The Contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of this contract are provided, as specified, in accordance with the applicable Inspection of Services Clause. The Contracting Officer (CO) will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications (at no additional costs to the government) and obtain acceptance of the plan by the CO. The Government has the right to require revisions of the Quality Control Plan (at no cost to the Government) should the incorporated plan fail to control the quality of the services provided at any time during the contract performance. The plan shall include, but is not limited to, the following:

· A description of the inspection system covering all services listed

· The specification of inspection frequency

· The title of the individual(s) who shall perform the inspection and their organizational placement

· A description of the methods for identifying, correcting, and preventing defects in the quality of service performed before the level becomes unacceptable

3.2. Quality Assurance. The Government will perform periodic reviews of the contractor’s performance in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) and the Service Delivery Summary (SDS). The QASP is included at Attachment B. The Government reserves the right to review services to be provided to determine conformance with performance and technical requirements. Government quality assurance will be conducted on behalf of the CO. The General Services Administration (GSA) COR will be appointed to coordinate the overall quality assurance of technical compliance.

4.0. DELIVERABLES. Contract Level Deliverables

Subsequent – Within five (5) business days of any changes in personnel

4.2. Other Pertinent Information or Special Considerations.

· None noted

4.3. CLIN 0003 Undefinitized Optional Support ceiling. The contractor shall include the required provisions for Optional support, as defined below, throughout the task order life cycle per the Request for Quote instructions, which includes the requirement for a lump sum CLIN 0003 Optional Labor allotment for Optional Labor support.

4.3.1. It is anticipated that the workload will fluctuate and surge support may be required based on fluid schedule requirements; therefore, the support will be obtained via the utilization of the CLIN 0003 Optional Labor CLIN. Such support may encompass the entire scope of work identified as CLIN 0001, Core Labor. To ensure maximum flexibility with respect to the CLIN 0003 Optional Labor, the contractor shall include a complete price list identifying the proposed hourly labor rates for all 8(a) STARS II labor categories (LCATs) proposed to support CLIN 0001, Core Labor, for the life of the task order. Such rates will be used as the pricing basis to negotiate applicable firm fixed prices for the Optional Labor, when/if needed. The actual time frame for the CLIN 0003 Optional Labor support negotiation and implementation will be dependent upon actual scheduling requirements. Exercising the optional labor requirements will be incorporated via a bilateral agreement to the task order.

4.4. Deliverable Rights. All test materials, documents, notes, records, software tools acquired, and/or software produced by the contractor under this PWS shall become the property of the U.S. Government, which shall have unlimited rights to all materials and determine the scope of publication and distribution. The contractor shall be required to deliver electronic copies of all documents, notes, records and software to the Government quarterly and upon termination of the contract services or expiration of the contract period.

5.0 PERFORMANCE.

5.1. Work is to be accomplished through the GSA Federal Acquisition Service (FAS), Great Lakes Region 5, through its contract with the selected contractor. Certification by the Government of satisfactory services provided is contingent upon the contractor performing in accordance with the terms and conditions of the referenced contract, this document, the approved technical and price quotes, and all amendments. The client's representative, GSA's representatives, and the contractor's representative(s) shall meet when deemed necessary at the client’s request. The client representative, the GSA representatives, and the contractor’s representative may meet at the place determined by the client representative and GSA representatives.

5.2. Kickoff Meeting. The Contractor shall initiate work on this task order by meeting with GSA CO and key client agency representatives to ensure a common understanding of the requirements, expectations, and ultimate end products. The contractor shall discuss the overall understanding of the project and review the background information and materials provided by the client. Discussions will also include the scope of work, deliverables to be produced, how the efforts will be organized and project conducted, assumptions made/expected and results. A concerted effort shall be made to gain a thorough understanding of the client agency expectations. However, nothing discussed in this or in any subsequent meetings or discussions between the client and the Contractor shall be construed as adding, deleting, or modifying any task order requirements, including deliverable specifications and due dates.

5.3. Period of Performance. The base year will be 12 months with 4 twelve month option years and a six-month option to extend services clause. The period of performance for this requirement is estimated as follows. The performance dates identified are an estimate and the base year may have a different start date.

5.4.

CLIN 0002 - Travel.

Travel must be coordinated and authorized by the Contracting Officer or the Contracting Officer Representative prior to incurring costs. Contractor costs for travel will be reimbursed in accordance with FAR 31.205-46, in arrears. The travel costs shall be reasonable and allowable as defined in FAR 31.201 and in accordance with the limitations of the JTR/FTR/DSSR.

The contractor shall invoice monthly on the basis of cost incurred. The contractor must provide documentation in support of all travel expenses. The contactor will not be reimbursed for local travel (within a 50-mile radius of the Government/contractor’s facility) or commuter travel (commute from home to work site).

Invoice submissions including travel costs shall include completed travel expense sheets (i.e., travel voucher) for each trip and each employee who traveled. The travel expense report, receipts of $75 or more (with exceptions being lodging and transportation), and supporting documentation (e.g., approval email for exceeding per diem rates, cost comparisons, etc.) shall be submitted with the invoice. Expense report(s) must include the traveler’s name, dates of travel, destination, purpose of travel, Approval Authority documentation (e.g., copy of the e-mail authorizing travel by Government official), and cost for each trip. All travel costs shall be compiled into the Government provided travel expense sheet (PWS Addendum) or similar document that has been determined to be acceptable by the Government. The entire submission shall be complete and organized to enable the Government to complete an efficient review. Submissions that are not complete and organized are subject to rejection.

5.5.

5.5.1. The Government can increase or decrease the allotted travel amounts for all performance periods. The task order must include an Other Direct Costs (ODC) allowance for reimbursable travel expenses as follows:

5.4.2 Contract Access Fee (CAF). CAF will be applied to CLIN0002 and shall be invoiced separately.

5.6. Place of Performance

5.6.1. The primary place of performance will be at Scott Air Force Base, Building 1700.

5.6.2. Alternate Place of Performance (e.g., Holidays) Contingency Only. Contractor employees may be required to work at home, another approved activity within the local travel area or at the contractor's facility in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, weather, etc.). Any government equipment (e.g., laptops, phones) provided to Contractor personnel shall be returned at the termination of the engagement or at another time mutually agreeable to both parties. Contracting Officer Representative (COR)/Task Monitor (TM) approval is required. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer may request an equitable adjustment.

5.6. Hours of Work. On-site contractor support shall be available during customer agency normal operating (07:00 AM - 17:00 PM). Work shall generally consist of 40-hour workweeks, Monday through Friday, excluding Federal holidays. The Government requires contractor work hours to be staggered to meet Government work hours. The contractor personnel shall observe all Federal holidays. The contractor shall provide for non-standard duty hours support on an as required basis. Non-standard duty hours and additional hours for work to be performed (to include work beyond the standard 40-hour work week, work on holidays, work on down days, and on-call support directly related to the establishment of Incident Response Teams) may be required and shall be coordinated with an authorized Government representative. Such coordination may include the utilization of individualized compensatory time to offset such hours.

5.7. LEGAL HOLIDAYS.

5.7.1. The following legal holidays are observed under this contract:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

5.7.2. Any of the above holidays falling on a Saturday shall be observed on the preceding Friday. Holidays falling on a Sunday shall be observed on the following Monday. Presidential declared holidays may be observed under this contract. If an Executive Order is issued excusing Federal employees from duty it will be observed as a holiday.

5.7.3. Access to government employees and services may be limited on holidays and weekends

5.8. Personnel Retention. The Contractor shall make every effort to retain personnel in order to ensure continuity until contract completion. If it should become necessary to substitute or replace personnel, the Contractor shall immediately notify the GSA COR in writing of any potential vacancies and shall submit the resume(s) of replacement personnel within 14 calendar days of the notification. Upon request, the Contractor shall submit the resume(s) of all potential personnel selected to perform under this contract to the COR through ITSS for Government review and acceptance/rejection. Upon Government acceptance of a personnel resume(s), the candidate shall be available to begin performance within 14 calendar days. The contractor shall ensure continuity of operations during periods of personnel turnover and long-term absences. Long-term absences are considered those longer than one week in duration.

5.9. Blackberry Badged, 8570 Certification Requirements and Project Management Professional Certification Requirements. The performance of the services described in this PWS includes informational functional services for DOD information systems and requires the contractor to provide appropriately cleared personnel to access DOD Information Systems. In addition, the contractor must have access to proprietary blackberry information. Therefore, the contractor shall comply with instructions provided in DOD 8570.01-M, Information Assurance Workforce Improvement Program, Change 1, 15 May 2008. All contractors must be certified before beginning work on the contract.

5.9.1. Blackberry Badged – The contract must be able to have direct OEM access to blackberry.

5.9.2. Certification Requirements. The on-site contractor performs Functional Support Administration (FSA) responsibilities that require him/her to meet and maintain training certification requirements for the information assurance functional categories/levels listed:

· Information Assurance Technical (IAT) Level II

5.9.3. IAT Category Training Requirements. The contractor shall complete and/or acquire the following training, certification maintenance, continuing education, or sustainment training required for the information assurance functional responsibilities as follows:

· IAT Level II

5.9.4. Certification Tables. The tables below identifies the applicable certification requirements.

PWS

Reference

Certification

Type

Level

6.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES. The Government will provide a standard Air Force office workspace with furniture, computer with network access (remote access is authorized) and standard services (email, print, applications, etc.), telephone access, and access to office equipment for official business. Microsoft SharePoint will be provided by the Government.

7.0. SECURITY.

7.1. Physical Security: The physical security section is applicable only to personnel performing work on a DoD installation.

7.2. Proper Credentials. The contractors shall ensure their employees or those of their subcontractors have the proper credentials allowing them to work in the applicable country. Persons found to be undocumented or illegal aliens shall be remanded to the proper authorities.

7.3. Clearance. The task order requires all personnel performing work on this task order to possess at least a SECRET clearance. Access to classified data/information up to and including Secret may be required in the performance of this work. Contractor Personnel shall hold the clearance at the time of appointment/award as indicated by the Government. A Visit Request will be submitted to the Government Security representative for any Government facilities visited; the Visit Request will be processed through the Joint Personnel Adjudication System, or follow- on system.

7.4. Badges.

7.4.1. The Contractor is required to provide identification badges for their employees. All Contractor personnel must wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as Contractor. Size, color, style, etc. are to be mutually agreed to by Contractor and government. The Contractor's identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area.

7.4.2. Contractor personnel shall follow Government facility badge requirements. Facility badges shall be issued by the Government.

7.5. Property Protection. Property protection for facility where the Contractors' primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101and command/local directives. The Contractor must safeguard all government-owned equipment and materials in his/her possession or use.

7.6. Safeguarding Unclassified and/or For Official Use Only (FOUO) Information. The Contractor shall meet Air Force standards for storing, processing, and handling unclassified and/or Sensitive but Unclassified (SBU) information and systems. Additionally, all resources (e.g. publication/instructions) provided by the government to assist the Contractor in the performance of their contract shall be surrendered upon termination of employment or the end of the contract performance period.

7.7. RESERVED.

7.8. Security Program and Command/Local Directives. The Contractor shall safeguard all Government-owned equipment and materials in his/her possession or use. The Contractor shall meet Air Force standards for storing, processing and handling classified information and systems.

7.9. Operations Security (OPSEC). The contractor must safeguard all Government “UNCLASSIFIED” critical information as identified within the AFSPC and AFNIC OPSEC plans to include the one of the following requirements:

7.9.1. The prime contractor is responsible for preparation of DD Forms 254 for any subcontracts and Independent Consultants, performing work on this contract shall:

7.9.1.1. Receive from the AFNIC OPSEC PM(s)/Coordinator(s) or COR the following:

7.9.1.1.1. Organization’s critical information.

7.9.1.1.2. Adversaries’ collection threat information as it applies to the organization’s mission and the contract.

7.9.1.1.3. Operations security guidance (at a minimum, the organization will provide a copy of this instruction).

7.9.1.1.4. Specific OPSEC measures the organization requires (as appropriate).

7.9.1.1.5. Receive OPSEC training or training materials within 90 days of employee’s initial assignment to the contract provided by the respective OPSEC PM/Coordinator. OPSEC training or training materials to include any event-driven training. Annually complete ADLS Information Protection training.

7.10. NDA. Completion of a nondisclosure statement (Attachment C) for each individual is required. The contractor shall enter into a non-disclosure agreement with other Government contractors as requested by the Government. Any and all information prepared during the performance of these contract services shall have restricted distribution within the selected contractor organization. The contractor shall release no data or information related to this PWS without the prior authorization of the government.

7.11. Privacy Act. Work on this project may require personnel to have access to Privacy Information. Personnel shall adhere to The Privacy Act, and applicable agency rules and regulations.

8.0. Administrative Considerations

GSA Contract Officer Representative (COR) - TO BE DETERMINED GSA Contracting Officer - TO BE DETERMINED AFNIC Primary Client Contact COR - TO BE DETERMINED AFNIC Alternate Client Contact COR - TO BE DETERMINED

9.0. Procedures for Payment. Performance Based Payment Percentages. The attached Service Delivery Summary (Attachment B) is provided to identify the performance objectives and respective payment percentages based on relative importance to total task performance. This document also identifies the Government’s proposed surveillance assurance methodology.

9.1. The Government's surveillance method is monthly checklist which is identified in the SDS. The checklists are based on requirements identified in the PWS. The Contracting Officer will provide notification to the contractor should any month surveillance indicate performance not meeting the acceptable performance standard identified in the SDS. Once notified by the Contracting Officer, the contractor is required to immediately correct, if possible, all defectives detected during surveillance by the Contracting Officer Representative.

9.2. Should Government quality assurance indicate performance is less than acceptable, and the Government has reviewed the circumstances to ensure the Government did not cause less than satisfactory performance, the Government reserves the right to compensation relative to the adjustments defined in the SDS.

9.3. Submission. The contractor shall provide a single invoice by line item for each of the CLINs identified in the PWS and submit it into ASSIST.

CLIN 0001: Core Labor (MONTHLY FFP includes CAF) CLIN 0002: Travel ODC (NTE) & CAF CLIN 0003: Optional Labor (includes CAF)

An invoice is required for all Firm Fixed Price labor costs (including travel). Invoices are due no later than the 15th calendar day of the month following the reporting period. The contractor shall submit the invoices, and supporting documents, through ASSIST simultaneously with the Monthly Status Report (as an acceptance item) to allow the client and the COR to electronically accept and certify services received by the client representative. The contractor is authorized to invoice only for the services and travel ordered by GSA and provided in direct support of the client’s project requirements.

9.4. Invoice Content. Firm fixed price invoices of equal amounts (i.e. 12 invoices per each CLIN per each period of performance) for all direct labor shall be submitted monthly. The firm fixed price invoices shall also include travel costs for all travel completed during the reporting period. Invoices including travel costs shall include supporting documentation as required by the JTR (receipts for all costs $75.00 or greater) and include G&A charges (if applicable). The invoices shall reflect the current month’s charges, a cumulative total and identify the balance of funds remaining on the task through the current performance period (direct labor and travel costs shall be reported separately). Failure to comply with the procedures outlined may result in payment being delayed at no additional cost the Government.

10.0 Personal Service. The client determined that use of the GSA requirements contract to satisfy this requirement is in the best interest of the Government, economic and other factors considered, and the requirement is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal Services Contract”.

11.0. Section 508. All services provided in response to the requirements identified in subject Performance Work Statement shall comply with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology Accessibility Standards (36 CFR part 1194).

PWS Addendum X - Travel Expense Sheet.xlsx Sample

EMPLOYEE TDY LOCATION TRAVEL DATES

Smith, Fred Malmstrom AFB MT 11/01/17 - 11/5/17

ITEM EXPENSE AMOUNT COMMENT(S)

AIRFARE $ 429.60

SERVICE FEE $ 23.00

BAGGAGE FEE $ 50.00

CAR RENTAL $ 249.60

CAR FUEL $ 5.87

LODGING $ 364.00

LODGING TAX $ 36.40

M&IE (FIRST DAY 75%) $ 44.25

M&IE $ 59.00

M&IE (LAST DAY) $ 44.25

PARKING $ 48.00

MILEAGE $ 26.35

OTHER

TOTAL $ 1,380.32

1. Insert more rows if needed. For instance for car rental gas or lodging if employee had to switch hotels.

2. For the cost column, be sure to enter the amount being invoiced if it is different than the receipt. Then in the comments section provide a brief explanation.

3. "Other" can be used for taxi, shuttle, etc., be sure to put in the comments what the expense was for and insert extra rows if needed.

4. Total column SHOULD NOT include the G&A. The G&A is to be entered as one total on the invoice itself.

Sample

Itemized Expense Report (Blank)

EMPLOYEE TDY LOCATION TRAVEL DATES

Employee Name Location Dates

ITEM EXPENSE AMOUNT COMMENT(S)

AIRFARE $ - 0

SERVICE FEE $ - 0

BAGGAGE FEE $ - 0

CAR RENTAL $ - 0

CAR FUEL $ - 0

LODGING $ - 0

LODGING TAX $ - 0

M&IE (FIRST DAY 75%) $ - 0

M&IE $ - 0

M&IE (LAST DAY) $ - 0

PARKING $ - 0

MILEAGE $ - 0

OTHER

TOTAL $ - 0

1. Insert more rows if needed. For instance for car rental gas or lodging if employee had to switch hotels.

2. For the cost column, be sure to enter the amount being invoiced if it is different than the receipt. Then in the comments section provide a brief explanation.

3. "Other" can be used for taxi, shuttle, etc., be sure to put in the comments what the expense was for and insert extra rows if needed.

4. Total column SHOULD NOT include the G&A. The G&A is to be entered as one total on the invoice itself.

Sample 2

EMPLOYEE LOCATION ITEM DATE INVOICE Voucher EC# COMMENTS

Smith, Fred CA to Jordan AIRFARE 08-Sep-14 2,993.40 859162 EC00850345 Airfare, CA to Jordan (Electronic Ticket Number: 0167492103003-04)

Smith, Fred CA to Jordan AIRFARE 12-Sep-14 (2,693.40) 859162 EC00850345 Airfare, CA to Jordan (Credit for cancelled trip, less $300.00 cancellation fee)

Smith, Fred CA to Jordan TRAVEL AGENT FEE 08-Sep-14 55.00 859162 EC00850345 Travel Agent Fee, CA to Jordan (Service Fee Number: 8900625145065)

Smith, Fred CA to OH AIRFARE 07-Oct-14 894.08 859161 EC00850551 Airfare, CA to OH (Electronic Ticket Number: 0167498971565)

Smith, Fred CA to OH TRAVEL AGENT FEE 07-Oct-14 67.00 859161 EC00850551 Travel Agent Fee, CA to OH (Service Fee Number: 8900626335942, $55.00 and 8900626330121, $12.00, Flight change)

Smith, Fred Dayton, OH RENTAL CAR 31-Oct-14 548.21 859161 EC00850551 Rental Car, Dayton, OH (14-31 Oct 2014)

Smith, Fred Fairborn, OH LODGING 14-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 15-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 16-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 17-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 18-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 19-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 20-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 21-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 22-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 23-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 24-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 25-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 26-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 27-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 28-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 29-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING 30-Oct-14 89.00 859161 EC00850551 Lodging, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 14-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 15-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 16-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 17-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 18-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 19-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 20-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 21-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 22-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 23-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 24-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 25-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 26-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 27-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 28-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 29-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH LODGING TAX 30-Oct-14 11.35 859161 EC00850551 Lodging Tax, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 14-Oct-14 42.00 859735 EC00850551 Fixed Meal, Fairborn, OH (First day at 75%)

Smith, Fred Fairborn, OH FIXED MEAL 15-Oct-14 3.00 859161 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 15-Oct-14 53.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 16-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 17-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 18-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 19-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 20-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 21-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 22-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 23-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 24-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 25-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 26-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 27-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 28-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 29-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 30-Oct-14 56.00 859735 EC00850551 Fixed Meal, Fairborn, OH

Smith, Fred Fairborn, OH FIXED MEAL 31-Oct-14 42.00 859735 EC00850551 Fixed Meal, Fairborn, OH (Last day at 75%)

Smith, Fred Dayton, OH GASOLINE 22-Oct-14 50.50 859161 EC00850551 Gasoline for Rental Car, Dayton, OH (AAFES)

Smith, Fred Dayton, OH GASOLINE 31-Oct-14 18.76 859161 EC00850551 Gasoline for Rental Car, Dayton, OH (Speedway)

Smith, Fred Dayton, OH LAUNDRY/DRY CLEANING 24-Oct-14 16.75 859735 EC00850551 Laundry/Dry Cleaning, Dayton, OH (Papa Yoon Cleaners)

Smith, Fred Dayton, OH LAUNDRY/DRY CLEANING 31-Oct-14 6.30 859735 EC00850551 Laundry/Dry Cleaning, Dayton, OH (Papa Yoon Cleaners)

Match, Lite A. FL to VA AIRFARE 23-Oct-14 489.70 861726 EC00856292 Airfare, FL to VA (Electronic Ticket Number: 0167502447636)

Match, Lite A. FL to VA TRAVEL AGENT FEE 23-Oct-14 12.00 861726 EC00856292 Travel Agent Fee, FL to VA (Service Fee Number: 8900639999857)

Match, Lite A. Herndon, VA LODGING 03-Nov-14 177.00 861726 EC00856292 Lodging, Herndon, VA

Match, Lite A. Herndon, VA LODGING 04-Nov-14 177.00 861726 EC00856292 Lodging, Herndon, VA

Match, Lite A. Herndon, VA LODGING 05-Nov-14 177.00 861726 EC00856292 Lodging, Herndon, VA

Match, Lite A. Herndon, VA LODGING 06-Nov-14 177.00 861726 EC00856292 Lodging, Herndon, VA

Match, Lite A. Herndon, VA LODGING TAX 03-Nov-14 21.24 861726 EC00856292 Lodging Tax, Herndon, VA

Match, Lite A. Herndon, VA LODGING TAX 04-Nov-14 21.24 861726 EC00856292 Lodging Tax, Herndon, VA

Match, Lite A. Herndon, VA LODGING TAX 05-Nov-14 21.24 861726 EC00856292 Lodging Tax, Herndon, VA

Match, Lite A. Herndon, VA LODGING TAX 06-Nov-14 21.24 861726 EC00856292 Lodging Tax, Herndon, VA

Match, Lite A. Herndon, VA FIXED MEAL 03-Nov-14 53.25 861340 EC00856292 Fixed Meal, Herndon, VA (First day at 75%)

Match, Lite A. Herndon, VA FIXED MEAL 04-Nov-14 71.00 861340 EC00856292 Fixed Meal, Herndon, VA

Match, Lite A. Herndon, VA FIXED MEAL 05-Nov-14 71.00 861340 EC00856292 Fixed Meal, Herndon, VA

Match, Lite A. Herndon, VA FIXED MEAL 06-Nov-14 71.00 861340 EC00856292 Fixed Meal, Herndon, VA

Match, Lite A. Herndon, VA FIXED MEAL 07-Nov-14 53.25 861340 EC00856292 Fixed Meal, Herndon, VA (Last day at 75%)

Match, Lite A. FL to OH AIRFARE 03-Dec-14 441.20 866522 EC00868747 Airfare, FL to OH (Electronic Ticket Number: 0067510719640) CANCELLED TRIP

Match, Lite A. FL to OH TRAVEL AGENT FEE 03-Dec-14 55.00 866522 EC00868747 Travel Agent Fee, FL to OH (Service Fee Number: 8900641392403) CANCELLED TRIP

TOTAL

5,503.83 TRAVEL SUBTOTAL

2.50% G&A

137.59 G&A SUBTOTAL

5,641.42 TOTAL

Sample

Travel Worksheet (Blank)

EMPLOYEE LOCATION ITEM DATE INVOICE Voucher EC# COMMENTS

TOTAL

- 0 TRAVEL SUBTOTAL

2.50% G&A

-0.01 G&A SUBTOTAL

-0.01 TOTAL

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