Instructions_to_Offeror_ID04180110_July_17_2018.pdf

GENERAL SERVICES ADMINISTRATION

Federal Acquisition Service

Assisted Acquisition Services Division

Instructions to Offeror Title:

Task Order Number:

Issuance Date:

Closing Date:

GSA Schedule:

Order Type:

Degausser Maintenance & Calibration AFCENT

ID04180110

18 July 2018 25 July 2018, 5:00 PM EST Open Market Firm Fixed Price

This acquisition is being issued as a Request for Quote (RFQ), combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued. The Government intends to issue a sole source purchase order to Data Security Inc. Only one source is capable of providing the supplies or services required based on Data Security Inc. being the sole manufacture of all equipment and the only source for authorized replacement parts and service. A written justification has been prepared detailing the sufficient facts and rationale for limiting competition.

Offeror shall submit a quote response in accordance with the instructions set forth in this document. Offeror shall submit exceptions to any of the terms and conditions of this RFQ along with their quote for the GSA Contracting Officer to review. Failure to submit any exceptions will be considered concurrence with terms herein.

ISSUING OFFICE

This RFQ is being issued by GSA, Federal Acquisition Service (FAS), Assisted Acquisition Services Division (AASD) in Atlanta, GA on behalf of the U. S. Air Force, at Shaw Air Force Base (AFB), SC. Any contractual and/or technical questions shall be submitted in writing via email to the below identified GSA representatives no later than the above specified RFQ closing date and time.

Joshua D. Adams Sr. Contracting Officer GSA, Federal Acquisition Service (FAS) Assisted Acquisition Services Division (AASD) E-mail: joshua.adams@gsa.gov

Offeror shall not contact the client or any other GSA, Department of Defense (DoD), Shaw AFB, or Government employee(s) regarding this procurement, other than the individual identified above, without the prior approval of Joshua Adams, GSA, Senior Contracting Officer.

mailto:shysha.landry@gsa.gov

Instructions to Offeror ID04180110

The only method by which any term of this RFQ may be modified is by a formal amendment to the RFQ generated by the issuing office. No other communications, whether oral or in writing, will modify or supersede the terms of this RFQ.

REQUIREMENT

This requirement is for recalibration, degausser and destruction device warranties for previously fielded Data Security Products. A Bill of Materials (BoM) including part number(s), serial number(s) and item description is attached.

PLACE OF DELIVERY

Delivery shall be FOB Destination.

AFCENT A6O

846 DRYDEN WAY

BLDG. 1917

SHAW AFB, SC 29152

PERIOD OF PERFORMANCE

12 Months with three (3) 12 Month Annual Options

BASIS OF AWARD

This purchase order will be awarded based on: the Government evaluating the quote, determining it technically acceptable, negotiating the Firm Fixed Price, and making a fair and reasonable determination. The Government will also review information obtained from the Past Performance Information Retrieval System (PPIRS). The Offerors should submit their best terms and/or their most favorable customer pricing in their initial quote. The Government reserves the right to make awards based on initial submissions without negotiation. The Government also reserves the right to make no award(s) if successful negotiations cannot be reached.

The Government will determine technical acceptability based on a technical review of the information contained in the quote which should include product specifications. The technical review will be conducted by the client representative.

To assist the Government in making a timely fair and reasonable determination, please submit the following backup with quote to support proposed prices IAW FAR 15.404-1(b)(2):

• Commercial invoices showing prices paid by others for this warranty

QUOTE SUBMISSION

All quote development costs shall be borne by the Offeror without reimbursement from GSA.

Quotes must be submitted in the English language and in U.S. dollars.

Quote shall be submitted via GSA’s electronic acquisition portal, AAS Business Systems Portal (AASBS Portal), formerly IT-Solutions Shop (ITSS), [web address: https://portal.fas.gsa.gov].

Your firm shall be registered in GSA’s AASBS Portal to receive an award. Contact the AASBS registration desk at 877-472-4877 (or 858-412-8075 outside US) to complete your registration.

DO NOT WAIT UNTIL THE LAST MINUTE TO CHECK TO SEE IF YOUR FIRM, AND

INDIVIDUAL AUTHORIZED TO SUBMIT PROPOSAL(S) IS REGISTERED IN AASBS.

AASBS requires that information under the contract number in the AASBS be an exact match with the information in the System for Award Management (SAM), http://www.sam.gov. An award cannot be made if the information in each system does not match.

Offeror shall submit a completed copy of the provision at DFAR 252.209-7999 – Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2012-O0004)(Jan 2012). See Attachment A for full provision.

Quote shall be valid for a minimum of 30 calendar days after submission.

INVOICE PROCEDURES

To expedite the payment process the following instructions are included for invoicing processing. The following information MUST be included on your invoice:

- Invoice Number – should not include any special characters

- ACT number (to be completed at the time of award and will be located in Block 4 of the

GSA Form 1449

- GSA Delivery Order Number ID04180110

- Invoicing Period/Delivery Date

This information is required for GSA to process the invoice payment properly.

Invoices shall be submitted electronically via the GSA AASBS Portal/ITSS. Hard copy invoices will not be accepted and if submitted will be rejected and require resubmission electronically.

A copy of the invoice must be posted in AASBS Portal/ITSS for the Government to approve prior to payment. Failure to submit invoices via AASBS Portal/ITSS will result in delay of payment.

Instructions to Offeror ID04180071

The offeror shall attach a copy of the acceptance documentation, if applicable, along with the invoice(s) in AASBS Portal/ITSS for confirmation of Government acceptance of the items delivered. Invoices for Commodities may only be submitted after the goods are delivered unless otherwise approved by the GSA Contracting Officer.

PAST PERFORMANCE INFORMATION

The Government will provide and record Past Performance Information for acquisitions over $150,000 utilizing the Contractor Performance Assessment Reporting System (CPARS). The CPARS process allows Contractors to view and comment on the Government's evaluation of the Contractor's performance before it is finalized. Once the Contractor’s past performance evaluation is finalized in CPARS it will be transmitted into the Past Performance Information Retrieval System (PPIRS). Contractors are required to register in the CPARS, so Contractor’s may review and comment on past performance reports submitted through the CPARS. The CPARS and PPIRS websites are as follows:

CPARS https://www.cpars.csd.disa.mil/ PPIRS http://www.ppirs.gov

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-99 effective July 16, 2018.

https://www.cpars.csd.disa.mil/ http://www.ppirs.gov/

ATTACHMENT A

SOLICITATION PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR website: http://acquisition.gov/far/index.html GSAM website: http://acquisition.gov/comp/gsam/gsam.html DFAR website: http://farsite.hill.af.mil/

The following provision(s) are incorporated by reference:

FAR 52.204-7 System for Award Management (Oct 2016) FAR 52.204-13 System for Award Management Maintenance (Oct 2016) FAR 52.209-5 Certification Regarding Responsibility Matters (Oct 2015) FAR 52.209-7 Information Regarding Responsibility Matters (Jul 2013) FAR 52.212-1 Instructions to Offerors Commercial Items (DEVIATION 2018-O0013) FAR 52.212-3 Offeror Representations and Certifications—Commercial Items (Nov

2017) FAR 52.252-5 Authorized Deviations in Provisions (Apr 1984) DFAR 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov

2011) DFAR 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

(Oct 2016)

The following provision(s) are included in full text:

**REQUIRED TO COMPLETE AND RETURN WITH QUOTE

**DFARS 252.209-7999 – Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2012-O0004)(Jan 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012, (Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a delivery order any corporation that – (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or http://farsite.hill.af.mil/ have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that-

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a federal law within the preceding 24 months.

The following clause(s) are incorporated by reference:

FAR 52.202-1 – Definitions (Nov 2013) FAR 52.203-3 – Gratuities (Apr 1984) FAR 52.204-13 – System for Award Management Maintenance (Oct 2016) FAR 52.204-19 – Incorporation by Reference of Representations and Certifications (Dec

2014) FAR 52.212-4 – Contract Terms and Conditions – Commercial Items (Jan 2017) FAR 52.246-2 – Inspection of Supplies – Fixed-Price (Aug 1996) FAR 52.249-1 – Termination for Convenience of the Government (Fixed-Price)(Short

Form) (Apr 1984) FAR 52.249-8 – Default (Fixed-Price Supply and Service) (Apr 1984)