Instructions_to_Offeror_-_RFQ_ID04170150.docx

-For Official Use Only-

GENERAL SERVICES ADMINISTRATION

Federal Acquisition Service Assisted Acquisition Support Services

Instructions to Offerors

Title: PRESCRIPTION SAFETY EYEWEAR

NAICS Code: 339115

Order Type: Firm Fixed Price-Commodity

Evaluation Criteria: Lowest Price Technically Acceptable (LPTA)

This requirement for Prescription Safety Eyewear is being issued as a Total Small Business Set-aside Request for Quote (RFQ), under an Open Market venue, with an ultimate award number ID04170150

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

Quotation Preparation Instructions - General Information

The instructions herein provide guidance for the preparation and submission of the quote. The purpose is to establish requirements for the format and content of the quotation so that the quotation is complete, contains all the essential information, and can be evaluated equitably.

The quote submission shall be clear, concise, and shall include sufficient detail to evaluate and substantiate the validity of stated claims. Offerors shall assume that the Government has no prior knowledge of the company's capability and experience. Non-compliance may result in the Offeror being ineligible for award. All proposal information is subject to verification by the Government. All information within the page limitations of the solicitation is subject to evaluation. The Government will evaluate proposals in accordance with the stated evaluation criteria set forth in section entitled, “Evaluation of non-price factors” of this solicitation.

Offerors are directed not to contact the client or any other GSA personnel or other Government employees regarding this procurement, other than the individual(s) identified above, without the prior approval of Jason Boudreaux, GSA Contracting Officer.

QUOTATION SUBMISSION PROCEDURES

Quotes shall be submitted via GSA’s web-based procurement system, AAS Business Systems Portal (AASBS Portal), formerly IT-Solutions Shop (ITSS).

[web address: https://portal.fas.gsa.gov ]

Failure to submit proposal via AASBS Portal by the closing date and time may result in exclusion from consideration.

Proposals will only be received and awarded via AASBS Portal. The link is listed below and the ITSS Help Desk number is 1-877-243-2889. AASBS Portal webpage is https://portal.fas.gsa.gov. Extension to the RFP closing date and time will not be granted due to late registration in ITSS.

Your firm shall be registered in AASBS Portal to be considered for this opportunity. Contact the AASBS registration desk at 877-472-4877 to complete your registration. DO NOT WAIT UNTIL THE LAST MINUTE TO CHECK TO SEE IF YOUR FIRM, CONTRACT NUMBER, AND INDIVIDUAL AUTHORIZED TO SUBMIT PROPOSAL(S) IS REGISTERED IN AASBS. AASBS requires that information under the contract number in the AASBS be an exact match with the information in the System for Award Management (SAM), http://www.sam.gov. An award cannot be made if the information in each system does not match.

Any communications in reference to this solicitation shall cite the solicitation number and be directed to the following Government Representative.

Name: Kristie Brock Title: Contract Specialist Email: kristie.brock@gsa.gov Phone: (850) 529-1839

Offeror must be registered within the System for Award Management (SAM) [http://www.sam.gov]. An award cannot be made if the information in AASBS Portal does not exactly match with the information in the SAM. ITSS verifies the following data with the SAM:

Legal Business Name – Form 300, Blocks 7 and 12, Contactor/Company name Doing Business As (DBA) – Form 300, Blocks 7 and 12, Contractor/Company Name Physical Address – Form 300, Block 7, Contractor Address Remittance Address – Form 300, Block 12 Remittance address Federal Tax ID (Employer’s identification Number) DUNS (Data Universal numbering System) PROPOSAL FORMAT AND CRITERIA All information shall be submitted in English. Proposals that do not follow these Instructions, or otherwise include documentation that is difficult to read, may result in disqualification.

Proposals shall be submitted electronically in one of the following formats: Microsoft Word document (.doc or .docx file), Microsoft Excel document (.xls or .xlsx file), or searchable Portable Document Format (.pdf file). Pages shall be formatted to fit 8-1/2x11 inch paper when printed. Proposal text shall be in a standard font with a minimum of twelve (12) points in height, and shall be single-spaced. Tables, charts, graphs and figures may be used wherever practical to depict systems and layout, implementation schedules, and plans if necessary. However, they shall be legible and readable when printed on 8-1/2x11 inch paper. Tables, charts, graphs, and figures, if submitted, do not count in the 10-page limitation specified below.

All proposal development costs shall be borne by the Offerors without reimbursement from GSA.

Proposals consist of and shall include the following proposal documents with the page limits as specified. Pages or written material exceeding the number specified will not be considered in the evaluation by the Government. Title pages and table of contents are excluded from the page count specified below.

Note: VOLUMES SHALL NOT BE COMBINED.

ORGANIZATIONAL CONFLICT OF INTEREST

All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. "Offeror" as used in this solicitation section addressing OCIs shall include all vendors that the company submitting this proposal has entered into a contractor teaming agreement or prime contractor subcontractor relationship with in connection with its proposal submission for this acquisition, including their affiliates.

If the Offeror is currently providing support or anticipates providing support to the Government that presents an actual or potential OCI with the requirements for this acquisition, or, if the Offeror is currently performing or anticipates performing any other work for the Government under any proposal for any solicitation relating to the requirements for this acquisition, the Offeror shall include in its non-price proposal submission: (1) a statement identifying and describing the actual or potential OCI, and (2) a proposed OCI mitigation plan detailing the Offeror's recommendation for how the potential OCI may be avoided, neutralized and/or mitigated. If the Government determines an OCI cannot be avoided, neutralized, or mitigated, the Offeror may be excluded from consideration for award. This information shall be disclosed in the COVER PAGE.

COVER LETTER: The cover letter is a standalone document and should include the following information and shall be signed by an official authorized to contractually commit the Offeror.

TECHNICAL QUOTE: Offerors shall submit a quote narrative describing how the quoted items clearly meet or exceed and are in conformance with the specifications of American National Standards Institute (ANSI) Z87.1-2015 (or latest edition), Occupational and Educational Personal Eye and Face Protection Devices, or other appropriate National Consensus Standard.

Offerors shall further describe the production capacity, ability to meet the required delivery schedule and best estimated quantities listed in the schedule.

Note that an offeror’s failure to address the production capacity and ability to meet the required delivery schedule and best estimated annual quantities may result in the quote being evaluated as technically UNACCEPTABLE.

PRICE: Offerors shall complete the Offeror Pricing Spreadsheet, Attachment 1, and submit via ITSS.

Price will be evaluated by calculating the Total Evaluated Price (TEP) for each offer received in response to the RFQ. The Total Evaluated Price (TEP) will be calculated as follows:

For offers that do not specify ranges, the evaluated price will be calculated by multiplying the proposed unit price by the specified unit (e.g. 1 EA).

Where incremental quantity ranges are proposed, prices will be evaluated by taking a weighted average unit price (see example on the offeror pricing sheet, attachment 1) for each incremental quantity range and multiplying it by the range quantity for that item. The sum of the totals for all quantity ranges (including all options) will be the total evaluated price for the offer. Shipping costs shall be included in the proposed unit price, and will be included in the evaluation of total price.

Note: The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

ISSUING OFFICE

This RFQ is being issued by GSA, Federal Acquisition Service (FAS), Assisted Acquisition Support Services (AASD) in Atlanta, GA on behalf of the Fleet Readiness Center Southeast, Jacksonville, Florida.

Any contractual and/or technical questions shall be submitted in writing via email to the below identified GSA representative no later than the above specified date and time.

Kristie Brock Contract Specialist GSA, Federal Acquisition Services (FAS) Assisted Acquisition Support Services (AASD) E-mail: kristie.brock@gsa.gov

Jason Boudreaux Contracting Officer GSA, Federal Acquisition Services (FAS) Assisted Acquisition Support Services (AASD) E-mail: jason.boudreaux@gsa.gov

Offeror shall not contact the client or any other GSA, Department of Defense (DoD), United States Navy, FRCSE, or Government employee(s) regarding this procurement, other than the specific individuals identified above, without the prior approval of the GSA Contracting Officer.

The only method by which any term of this RFQ may be modified is by a formal amendment to the RFQ generated by the issuing office. No other communications, whether oral or in writing, will modify or supersede the terms of this RFQ.

REQUIREMENT

See separately attached Statement of Work (SOW) for full details.

PLACE OF DELIVERY (FOB: Destination)

Delivery shall be to the following location:

Fleet Readiness Center Southeast (FRCSE) ATTN: Jeffrey Lockard, Sight Conservation PM Office Code 7.10.1 NAS Jacksonville Jacksonville FL 32212-0016

(904) 790-4196

All shipping documents, labels, and/or equipment containers shall include GSA task order number ID04170150 and ACT number (to be furnished at time of award). Upon shipping, it is requested that an electronic shipment notification be forwarded to Kristie Brock, GSA Contract Specialist via e-mail at kristie.brock@gsa.gov the following information should be included in the electronic shipment notification:

-Item(s) Shipped -Date of Shipment -Tracking Number Shipment

- Copy of the completed (requested) -DO Title: FRCSE PRESCRIPTION SAFETY EYEWEAR

PERIOD OF PERFORMANCE/DELIVERY DATE

The period of performance associated with this requirement is for a one (1) year base period of performance starting from Date of Award beginning 16 September 2017 through 15 September 2018 and an additional four (4) one-year option periods thereafter, should they be exercised.

The estimated period of performance for this requirement is as follows:

BASIS OF AWARD

This procurement is being conducted in accordance with FAR Subpart 12 procedures. The Government will issue a delivery order to the lowest priced, technically acceptable offeror. Technically acceptable, as defined in this RFQ, is meeting the minimum specifications, functionality, performance characteristics, and level of quality for the requested requirements listed in the separately attached Bill of Materials. The Contracting Officer will evaluate items quoted on the basis of information furnished by the offeror or identified in the quote and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

Quotes that do not meet the technical specifications as set forth in this RFQ will be deemed technically unacceptable, and therefore not considered for award. After the RFQ closes quotes will be ranked by total overall price from lowest to highest; the lowest price quote will then be reviewed for technical acceptability. If the lowest price quote is determined to be unacceptable, the next lowest price quote will be reviewed. This will continue until an award is made to the lowest price quote found technically acceptable. After determination of the lowest price technically acceptable quote is made, any remaining higher-priced quotes will not be review for technical acceptability.

QUOTE SUBMISSION

All quotes shall be submitted via GSA’s electronic acquisition portal, AAS Business Systems Portal (AASBS Portal), formerly IT-Solutions Shop (ITSS), [web address: https://portal.fas.gsa.gov ]. Failure to submit a quote via AASBS Portal by the closing date and time shall result in exclusion from consideration. AASBS Portal/ITSS has been integrated to allow RFQs to be published in GSA e-Buy through a feature called “e-Buy Connect”. Through e-Buy Connect, all e-Buy registered contractors under the above identified GSA Schedule and SIN can view/quote on AASBS Portal/ITSS RFQs and their e-Buy quotes are automatically imported back into AASBS Portal/ITSS provided that an offeror is registered in both systems. AASBS Portal/ITSS requires that the individual and company registered in GSA e-Buy be an exact match to the individual and company registered in GSA AASBS Portal/ITSS. Offerors that submit a quote in e-Buy but fail to properly register in AASBS Portal/ITSS will result in an “Unregistered Vendor Quote”. An award cannot be made to an “Unregistered Vendor Quote” and will be considered failure to submit a quote via AASBS Portal and shall result in exclusion from consideration. If you require registration and/or technical assistance you can contact the AASBS Portal/ITSS Help Desk at 1-877-243-2889.

Offerors shall quote per specifications in the Bill of Materials.

Offeror shall submit a completed copy of the provision at DFARS 252.209-7999 – Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2012-O0004)(Jan 2012). See Attachment A for full provision.

***Quote SHALL be valid for a minimum of 60 calendar days after submission.***

INVOICE PROCEDURES

To expedite the payment process the following instructions are included for invoicing processing. The following information MUST be included on the invoice:

· Invoice Number – should not include any special characters

· ACT number (to be completed at time of award and will be located in on the SF 1449)

· GSA Requirement Number

· Invoicing Period/Delivery Date This information is required for GSA to process the invoice payment properly.

Invoice(s) shall be submitted via AASBS Portal/ITSS and to GSA Financial Services Center simultaneously. Submission of the invoice to GSA Finance shall be done electronically to the finance center web site (http://www.finance.gsa.gov).

A copy of the invoice must be posted in AASBS Portal/ITSS for the Government to approve prior to payment. The invoice information posted in AASBS Portal/ITSS shall match the invoice information submitted to GSA’s Financial Services Center to initiate a receiving report. Failure to submit invoices via AASBS Portal/ITSS and GSA Finance simultaneously will result in invoice being rejected.

PAST PERFORMANCE INFORMATION

The Government will provide and record Past Performance Information for acquisitions over $150,000 utilizing the Contractor Performance Assessment Reporting System (CPARS). The CPARS process allows Contractors to view and comment on the Government's evaluation of the Contractor's performance before it is finalized. Once the Contractor’s past performance evaluation is finalized in CPARS it will be transmitted into the Past Performance Information Retrieval System (PPIRS). Contractors are required to register in the CPARS, so Contractor’s may review and comment on past performance reports submitted through the CPARS. The CPARS and PPIRS websites are as follows:

ATTACHMENT A

SOLICITATION/CONTRACT CLAUSES AND PROVISIONS

All applicable contract clauses, provisions, and terms and conditions from Schedule 70 Contract are hereby incorporated into this task order.

The following clause(s) are incorporated by reference:

FAR 52.204-13 – System for Award Management Maintenance (Jul 2013) FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2015) FAR 52.215-20 - Requirements for Certified Cost or Pricing Data and Other Than Certified Cost or Pricing Data (Oct 2010) FAR 52.217-5 - Evaluation of Options

FAR 52.217-9 -

DFARS 252.215-7007 - Notice of Intent to Resolicit (Jun 2012) DFARS 252.215-7008 – Only One Offer (Jun 2012) GSAM 552.232-39 Unenforceability of Unauthorized Obligations. {FAR Deviation){July 2015) GSAM 552.232-78 – Commercial Supplier Agreements – Unenforceable Clauses (Jul 2015)

The following provision(s) are included in full text:

DFARS 252.209-7999 – Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2012-O0004)(Jan 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012, (Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a delivery order any corporation that –

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that-

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a federal law within the preceding 24 months.

FAR 52.217 - 8 Option to Extend Services

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within __30___ days; provided the Government gives the Contractor a preliminary written notice of its intent to extend at least ___60__ days.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause) -For Official Use Only-image1.wmf oleObject1.bin