Current_PWS_ID04160035_(For_FBO_Notice).doc

General Services Administration

Federal Acquisition Service

Assisted Acquisition Services Division

Southeast Sunbelt Region Performance Work Statement (PWS) For

Counter- Rocket, Artillery, and Mortar (CRAM) Technical, Logistics, and Program Management Services

1.0 Description of Services

1.1 Mission Objective

The C-RAM mission is to provide Indirect Fire Protection Capability (IFPC) to United States (US) and Multi-national forces in combat areas and the National Capital Region. This capability provides the war-fighter with the ability to: Shape the battlefield for tactical advantage, Sense indirect fire threat munitions, Warn personnel in the impact area, Intercept threat munitions in-flight, Respond immediately with lethal and non-lethal force against the launch threat, and Protect personnel, equipment, and facilities from blast damage. This contract will augment Government capabilities to address the indirect fire threat.

1.2 Program Background

As an outgrowth of the existing Forward Area Air Defense Command and Control (FAAD C2) and the Air and Missile Defense Planning and Control System (AMDPCS) Army Programs of Record (PoR), the C-RAM effort began based on an Operational Needs Statement (ONS) from Multi-National Forces-Iraq (MNF-I) to provide a capability to protect fixed installations Forward Operating Bases (FOB) from indirect mortar and rocket attacks. The initial capability was developed by the Program Director C-RAM integrating currently existing systems from the US Army and Navy with Commercial Off-the-Shelf (COTS) equipment. In response to changes in insurgent tactics and indirect fire weapons, the C-RAM program office developed new prototype systems to counter the evolving threats. These prototype systems have included radar, missile, and communications systems. Their testing at Yuma Proving Grounds has proven their capability to defeat the current insurgent threat as well the ability to adapt to future threat changes.

Several portions of the overall, holistic C-RAM capability have transitioned to Army PoRs. The C-RAM Sense and Warn capability, known as RAM Warn, is in Full Rate Production and fielding. The C-RAM Intercept [Land-based Phalanx Weapon System (LPWS)] capability is post Full Rate Production pending Type Classification, Materiel Release, and completion of fielding. The C-RAM Command and Control (C2) is an outgrowth of the FAAD C2 and AMDPCS soft-ware baselines and is migrating to the Integrated Battle Command System (IBCS). Modification and enhancements to all components requires additional development and testing to meet the stringent requirements for fielding to Army units. The Army also directed that the current C-RAM C2 capabilities proven in Iraq, Egypt, and Afghanistan be expanded to enable Army Field Artillery units to engage hostile In-Direct Fire (IDF) systems more rapidly. The new capability, the Dynamic Clearance of Unplanned Fires (DCUF) requires that C-RAM C2 determine if the air space is clear to enable safe firing against hostile IDF Systems and then communicate this to the Advanced Field Artillery Tactical Data System (AFATDS).

In addition to all the C-RAM systems and PoRs addressed above, the C-RAM Program Directorate also manages the Range Radar Replacement Program (RRRP), acquired in January 2015, which is slated to upgrade the sensor capabilities of Army test facilities worldwide as well as the Radars Product Office, acquired in September 2014, at Aberdeen Proving Grounds which man-ages the Q53, Q50, and Fire Finder family of Counter-fire Target Acquisition (CTA) radars.

2.0 Scope

The contractor shall provide Technical, Logistics, and Program Management support services for the C-RAM System-of-Systems (SoS).

2.1 Management

The contractor shall maintain processes for development, planning, management, and oversight under this requirement. The contractor shall provide personnel with demonstrate competency with the technical and engineering knowledge, skills, and abilities required to support C-RAM programs and systems. This shall include the personnel and equipment needed to perform, accomplish, and complete the tasks described herein.

The contractor shall develop solutions based on C-RAM SoS technical specifications and objectives and provide the knowledge, infrastructure, and capabilities to design and fabricate solutions that meet or exceed those specifications and objectives. These solutions shall include explicit responses during times of crisis which result in continuity of operations for Mission Essential critical components as detailed in paragraph 2.3, Technical Management/Engineering Science Services below.

The contractor shall establish organizational lines of authority and responsibility to ensure management of the resources assigned to the requirement. The contractor shall have a single point of contact between the Government and contractor personnel assigned to support this requirement. The contractor shall ensure, that during performance of this effort, they are in compliance with federal, state, and local laws and regulations and applicable international protocols.

2.2 Professional/Ancillary Support

2.2.1 The contractor shall provide professional services and ancillary (subordinate or secondary) support in the mission areas of Protection and Defense under the Department of Defense (DoD) for the Department of the Army in support of PEO MS; and PD C-RAM. It is anticipated that the professional services requirements shall include the Core Disciplines of Technical, Program, and Logistics Management. The contractor shall support the lifecycle phase, including requirements analysis; concept development; planning, acquisition; research and development; test and evaluation; implementation, operations, fielding, and maintenance; and ancillary support services and products.

2.2.2 The Government designates the program, technical and logistics management as key functional areas. All contractor-designated personnel supporting these functional areas shall have a SECRET clearance or above. The PWS Attachment/Workload Estimate indicates the level of clearances necessary for the personnel in these key functional areas.

2.3 Technical Management/Engineering Science Services

2.3.1 Certain aspects of the Technical, Engineering and Scientific Services function is Mission Essential. The contractor is required to continue to provide a Technical and Scientific Lead Engineer (PWS section 3.2) during a time of crisis. During such time of crisis, the Technical and Scientific Lead Engineer must implement a plan to continue providing solutions as described in PWS section 2.1 above, providing the requirements within PWS section 2.3.2, Engineering, Data Management and System Security and Cybersecurity below, providing the requirements within PWS section 2.3.4, Operational Testing and Warfighter Experiments below, and providing the requirements within PWS section 2.3.7, Flight Services below.

2.3.2 The contractor shall provide Engineering Services in the areas of Systems Engineering, Advanced Technology and Concept Development, Design Documentation and Technical Data, Engineering, Engineering Process Improvement, Integration, Interoperability, Modeling and Simulation, Requirements Analysis, System Design, System Integration, System Safety Engineering, Test and Evaluation, Technical Documentation, Architecture Design, System Verification and Validation, Data Management, Technical Planning, Systems Engineering Training, System Security and Cybersecurity, Product Assurance, Configuration Management, System Effectiveness & Analysis, and Software Development (for non-information technology (IT) requirements).

2.3.3 The contractor shall provide technical expertise support to review the Systems Engineering architecture and make recommendations on improvements and enhancements to promote expedited integration with other PEO activities such as Army Integrated Air and Missile Defense (AIAMD) and Indirect Fire Protection Capability (IFPC). The contractor shall submit a Technical Report for recommendations on improvements and enhancements in accordance with (IAW) DI-MISC-80508B (A001).

2.3.4 The contractor shall provide technical expertise to support the Government with demonstrations, operational testing, training exercises, Warfighter experiments and evaluations, and other early user evaluations for the C-RAM SoS, including but not limited to: radars/sensors, weapons, C2, Warning, Unmanned Aerial Systems (UAS) and electro-optical sensors.

2.3.5 The contractor shall provide technical support regarding custom hardware, off-the-shelf equipment, manufacturer's literature and drawings, and computer hardware and software.

2.3.6 The contractor shall provide technical expertise to support the Government with performing analysis of test data and post event data collection (including but not limited to root cause analyses of system failures experienced during United States testing and tactical theater operations), supporting test requirements definition, supporting in test conduct, supporting the Government with developing test metrics, and interacting with the tactical organizations and evaluation agencies to facilitate testing and training. The contractor shall perform gap analyses to determine differences between system specifications and system performance. The contractor shall support Army Test and Evaluation Command analysis requirements, and post event of data collection, in response to requests from theater commanders. The contractor shall develop and submit root cause analyses IAW DI-MISC-80508B (A002) and gap analyses IAW DI-MISC-80508B (A003).

2.3.7 The contractor shall support the Government with scheduling and providing flight services, including flight insurance, to support test requirements. The flight services may include rental of aircraft and hiring of pilots/aircrew to fly and perform maintenance on aircraft to support test requirements. Advance Government approval by the Contracting Officer Representative (COR) shall be required to subcontract for aircraft and pilots. For planning purposes, the contractor shall support at least four tests (a procedure to establish quality, performance, or reliability) per year and up to four weeks per test at the Yuma Proving Ground, AZ location.

2.3.8 The contractor shall provide technical expertise to support the Government in development and use of simulations and software, including but not limited to: radar simulations, six-degrees-of-freedom simulations, weapons simulations, end-to-end simulations, battle management software, and defense planner software. The contractor shall use the simulations to support analysis, provide performance predictions, and support training exercises, demonstrations, and exhibitions. The contractor shall operate distributed systems simulations contributing to training and testing.

2.3.9 The contractor shall provide support to a broad-base of general computer resource efforts for PD C-RAM tactical and non-tactical mission tasks, including but not limited to: computer infrastructure assessments and analysis; demonstrations; advisory support for IT and Cybersecurity (CS); and be familiar with the Army Enterprise and Architecture System.

2.3.10 The contractor shall provide technical expertise to participate in technical reviews and meetings between PD C-RAM and other Government organizations and contractors and to make technical recommendations to include, but not be limited to, improved weapon and sensor integration.

2.3.11 The contractor shall contribute to the development of test procedures, calibrations, and schedules.

2.3.12 The contractor shall support the development of specifications, tabulations, engineering drawings, designs, concepts, diagrams, and circuits.

2.4 Test Target Support Services

2.4.1 The contractor shall perform the following tasks: target requirements analysis, acquisition, launch operations, and documentation for threat testing and exploitation. The contractor shall make recommendations for threat target surrogates; and target purchases to include munitions, launchers and training from foreign vendors and other Government Agencies.

This shall include support for the inspection, marking, handling, transportation, storage, and distribution pursuant to US Customs, DoD, Army requirements and coordination with Camp Navajo Arizona (or other Government storage sites) and Yuma Proving Ground (or other test sites). The contractor shall use Design of Experiments (DoE) methodology to aid in test design, in order to realize efficiencies in the quantities of target expenditures.

2.4.2 The contractor shall provide technical and administrative support to ensure that threat targets are properly inspected, marked, handled, transported, stored, and distributed IAW US Customs, DoD, and Army requirements. The contractor shall support coordination with Camp Navajo, AZ, or other appropriate Government storage sites, to ensure that they have the correct infrastructure, tools, equipment, and manpower to handle incoming target shipments.

2.5 Logistics Services

2.5.1 The contractor shall provide Logistics Support Services in the areas of Analysis and Recommendation of Support Equipment, Deployment/Fielding Logistics, Transportation Logistics Services, Warehousing, Unique Identification (UID), Integrated Product Support (IPS), Technical Requirement Creation, IPS Risk Assessments, IPS Schedules Creation and Performance Tracking, Inventory Management, Logistical Studies and Evaluations, Logistics Operations Sup-port, Logistics Operations and Maintenance, Logistics Training Services, Security, Test Range Support, and Foreign Military Sales (FMS).

2.5.2 The contractor shall provide logistical expertise to support the Government with demonstrations, operational testing, training exercises, Warfighter experiments and evaluations, and other early user evaluations for the C-RAM SoS.

2.5.3 The contractor shall provide support for replacement parts, critical spares, and expendable supplies operations.

2.5.4 The contractor shall provide IPS for currently fielded C-RAM systems including but not limited to radars/sensors, weapons, C2, Warning, and other emerging components of C-RAM SoS which may include follow-on radars/sensors, weapons, C2 and Warning.

2.5.5 The contractor shall support the development of supportability and training strategies to field new systems and to transition C-RAM SoS currently fielded and other emerging technologies equipment into Army inventory.

2.5.6 The contractor shall provide IPS expertise in the planning and preparation of logistics support documentation including: Supportability Strategies, Life Cycle Sustainment Plans, Maintenance Plans, Computer Resources Life Cycle Management Plans, Basis of Issue Plans, System Training Plans, Materiel Fielding Plans, Logistics Support Analyses Plans and Material Re-lease/Type Classification Packages.

2.5.7 The contractor shall provide advice and analyses for the following:

a. Instructional/training documentation, courseware, data compilations, and data surveys, evaluations, and analyses.

b. Maintenance requirements, guidelines, schedules, procedures, instructions, corrective actions, etc.

c. Purchase descriptions, proposals, and equipment illustrations.

2.5.8 The contractor shall provide the following activities for Cataloging Ordering Logistics Tracking System (COLTS):

a. Customer service representative, help desk operations, 24 hours a day, 7 days a week.

b. UID support to include development of implementation plan

c. Maintenance and upload of the Secretary of Defense designated Defense Property Account-ability System (DPAS) data base.

d. Provide software administrative services; ensure compliance with all PEO MS Regulations for software and required security updates.

2.5.9 The contractor shall support the transportation, storage and distribution of C-RAM products through the following:

a. Plan, direct, and coordinate transportation, warehousing, and distribution to support test, training and fielding.

b. Respond to FMS transportation requirements and liaise with country case managers and country carriers.

c. Perform inventories and reconcile shipments. Assemble kits for shipments.

d. Perform preservation, packaging, and identify Hazardous Materials (HAZMAT).

e. Provide onsite support for tests, Mission Readiness Exercises (MREs), and other training missions.

f. Provide Defense Logistics Agency (DLA)-Disposition Services for obsolete equipment.

2.5.10 The contractor shall contribute to the execution of New Equipment Training and training required for Maintenance Logistics Demonstrations.

2.5.11 The contractor shall support the delivery of C-RAM SoS to users, as a component of Total Package Fielding IAW AR 700-142.

2.6 Program Services

2.6.1 The contractor shall contribute to the preparation and disposition of Cost/Schedule/Performance Analysis, Cost Estimation and Analysis, Cost/Performance Trade-Off Analysis and Studies, Program Management, Program Documentation, Project Management, Risk Assessment and Mitigation, Planning, Manpower Estimating, Stakeholder Requirements Analysis, Decision Analysis, Technical Planning, Technical Assessment, Product Assurance, Requirements Management, Risk Management, Configuration Management, Technical Data Management, Interface Management, and Threat Analysis.

2.6.2 The contractor shall provide program management and analysis support, including system access and data input functions, for program resources of automated tools and databases, including but not limited to: the Automated Time, Attendance and Production System (ATAAPS); the Defense Travel System (DTS); the C-RAM Integrated Master Schedules (IMS); Staff Action Control Officers (SACO) Action Tracking System; and the Training Information Program (TIP). The contractor shall perform administrative and financial management functions to manage the scheduling and coordination of efforts. Such activities shall include, but not be limited to, scheduling, tracking of expenditures, managing all internally created documents, managing work orders, and providing program status by project. The contractor shall assess the overall efforts and provide time estimates required for completion of various tasks as related to the activities supported. The contractor shall provide program support to manage office schedules, time and attendance, and office administrative duties.

2.6.3 The contractor shall provide support for the Program Office in Tier II-III computer support environments. The contractor shall be responsible for resolving IT performance issues at multiple locations. These locations include but are not limited to the following: Yuma Proving Grounds; Outside of Continental United States (OCONUS) Forward Operating Bases; the C-RAM Warehouse; and C-RAM labs, located at both the Aviation Missile Research Development & Engineering Center (AMRDEC) and Software Engineering Directorate (SED) at Redstone Arsenal, AL.

2.7 Manpower Surge/Overtime

Due to urgent requirements initiated from the combat areas, the need for rapid response from the C-RAM Team may require unanticipated additional manpower effort, such as but not limited to, analyses, planning, training, integration activities and testing. The Workload Estimate attached herein includes estimated surge requirements. In order to accommodate for the surges within the Workload Estimate, it was estimated that surges would constitute approximately 20% of the current manpower usage per year.

3.0 Key Personnel

The following are the only personnel who shall be designated as Key Personnel. The contractor shall identify key personnel in their quote. The Key Personnel must possess the required expertise and/or experience at time of quote submission.

3.1 Engineering Management Lead

Contractor shall provide Key Personnel with the following expertise and/or relevant experience for engineering management support. The individual serving in this Key Personnel position must meet all of the following requirements:

· Hold an advanced degree, from an accredited institution, in an academic field that is technically oriented, such as Engineering, Physics, Operations Research or equivalent.

· Must possess demonstrated knowledge of ballistics, guidance techniques, sensor theory (especially including radar), Command and Control structures, network implementations for tracking aerial objects, identifying them and then analyzing data obtained from instrumented testing of multiple entities from the entire range of Live, Virtual and Constructive operations.

· Must possess demonstrated experience with observing, measuring, and collecting measurements and data from equipment operations, ballistic flights, flights of both manned and unmanned fixed wing and rotary wing aircraft as well as the full set of sensors now deployed.

· Must possess demonstrated skills and experience with understanding and managing the design and implementation of software programs and analytical schemes for shaping developmental efforts for sensing, tracking, and engaging Rockets, Artillery, and Mortars. This skill must be extensible to Unmanned Aerial Systems.

· Must possess demonstrated technical insights into the development, deployment and operation of integrated Systems of Systems for identifying, tracking and engaging aerial targets.

3.2 Technical and Scientific Lead Engineer

· Contractor shall provide Key Personnel for this Mission Essential position with the following expertise and/or relevant experience for technical and scientific engineering support. The individual serving in this Key Personnel position must meet all of the following requirements: Hold an advanced degree, from an accredited institution, within the fields of Engineering, Mathematics, Physics or Operations Research.

· Must have at least twenty years’ experience in the use of military radar systems, and the networked Command and Control systems that translate sensor data into combat information.

· Must possess demonstrable knowledge of the sciences of ballistics, information theory and feedback response, development of Kalman filtering and other statistical smoothing techniques to clarify sensor data and allow real-time and near real-time categorization, classification and identification of a wide range of aerial objects.

· Must possess demonstrated knowledge of simulation of tactical events across the full spectrum of Live, Virtual and Constructive simulation systems.

· Must possess demonstrated knowledge of the appropriate level of fidelity required of simulation techniques to answer questions raised at different points in the Acquisition Cycle, as well as the limitations of particular simulations for validity and prediction.

3.3 Substitution of Key Personnel

The Contractor shall not substitute key personnel unless the substitutions are unavoidable; Contractor shall promptly notify the COR. Contractor shall submit to the COR a notification of all substitutions; requests will be in writing and submitted at least thirty (30) days in advance. Contractor shall provide, to the GSA CO and COR, a detailed explanation for any proposed changes or substitution of key personnel and shall ensure proposed personnel possess qualifications equal to or exceed the incumbent personnel. Performance under this task order shall not be affected as a result of substitutions of personnel by the Contractor. The Contractor shall be responsible for all cost including labor hours associated with the equivalent training of replacement personnel when Contractor personnel who have received Government funded training leave and are replaced. The Contractor shall train replacement personnel for seamless support of services. The training shall be provided within one (1) calendar month of employee’s start date under the task order. If the GSA CO and the COR determine that the proposed substitute personnel is unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the task order, the Contractor may be subject to default action as prescribed by FAR 52.249-6, Termination (Cost Reimbursement), Alternate IV.

4.0 Foreign Military Sales (FMS)

The contractor shall provide engineering and logistics support of FMS cases. This effort may include systems managed by the C-RAM Program Office, to include their related support equipment and services. The contractor shall comply with all applicable Export Regulations. Case specific identification, scope, and period of performance will be added as cases are approved.

5.0 Material Requirements

Materials, supplies, and equipment may be required and shall be purchased by the contractor when necessary for performance of this task order. The contractor shall obtain advance Government approval from the COR and Senior Contracting Officer (SCO) for all purchases. All material requests shall be submitted through ITSS as a Post Award Collaboration. Material purchases can commence once the COR has marked the Post Award Collaboration “Client Recommends for Approval”. Materials, supplies and equipment purchased shall become Government Property. The contractor shall be accountable, liable and responsible for all materials, supplies, and equipment purchased or acquired in this task order pursuant to FAR Clause 52.245-1, entitled Government Property.

Approximately 75% of the material expenditures will consist of foreign manufactured target missiles and launcher/ancillary equipment, used to exercise/test the C-RAM System-of Systems' (SoS) capability to counter the evolving hostile indirect fire threat. The type and number to be purchased will be determined by enemy activity and resultant C-RAM equipment/capabilities to be tested. The remainder will consist of test equipment, electronics components, data processing equipment, tactical IT equipment, trailer/conex leases for range support, shipping, expendable materials (cables, fiber optic components , graphics cards, piece parts, etc.), and software/licenses.

Though materials will be required in the performance of this task order, the specific items and dollar values cannot be established at this time. Therefore, an annual not-to-exceed material’s budget is estimated as follows:

Base: $ 3,869,762.00

Option I: $ 3,943,005.00

Option II: $ 4,020,803.00

Option III: $ 4,101,257.00

Option IV: $ 4,183,229.00

6.0 Reports

6.1 Monthly Reports

The contractor shall provide a Contractor Progress and Status Report IAW DI-MGMT-81928. (A004). A comprehensive and accurate report shall be provided within 10 calendar days after the end of each month.

6.2 Final Report

The contractor shall provide a final report at the completion of each period of performance (i.e. basic year, Option Year I, Option Year II, Option Year III, and Option Year IV). This report should be provided 30 calendar days before the end of the period of performance. This report shall summarize the technical, financial, and programmatic aspects of the work; the contractor shall deliver the report IAW DI-MISC-80508B (A007).

6.3 Kick Off Meeting

A Kick-Off meeting will be conducted within seven work days of the date of award. The Contractor shall coordinate with the COR and CAM on the meeting, agenda, and record the minutes of the meeting to capture the basic task order contacts, milestones, dates, deliverables, actions required, and administration details of the order.

6.4 Program Management Reviews

Program Management Reviews (PMRs) will be required on an as-needed basis as directed by the SCO. Upon review of the Contractor Progress and Status Reports, the review of other performance information developed throughout the performance of the task order, and/or at the discretion of the SCO, the Government may require a PMR be held. The PMRs will be conducted over the phone between the Government and the contractor at a time determined by the SCO to be convenient for all parties.

6.5 Data Management

6.5.1 Data Management Requirements

The contractor shall ensure that all data items are prepared, updated, delivered, and tracked IAW task order requirements.

6.5.2 Access Requirements

The contractor shall obtain an Army Knowledge Online (AKO) account and CAC for accessing the Government Contract Data Requirements List (CDRL) System website. The Government will sponsor the contractor data management personnel for the AKO and CAC.

6.5.3 Data Delivery/Access Media and Formats

The contractor shall submit CDRL data items to the Government in electronic formats via the Government CDRL tracking system with the Government providing the website address for the delivery transmittal. The contractor shall upload CDRL submittals and letters of transmittal to the database within the system in the C-RAM OASIS database portion. The contractor shall segment files that exceed 5 megabytes in volume into smaller files and named and numbered. The contractor shall submit data items to the Government in Microsoft Office readable format. The contractor shall submit files using Portable Document Format (PDF) file format for data items not generated in Microsoft Office readable format. The contractor shall notify the Government and receive approval prior to submitting any data item in a file format other than Microsoft Office readable format, unless otherwise specified on the DD Form 1423.

In the event the Government CDRL tracking system is inoperable for any reason when a CDRL data item delivery is due, the contractor shall notify the Government of the problem. A mutually agreed to, or Government selected, alternative method of delivery to satisfy the delivery requirement will be established. In such cases, the contractor shall place the data item on the system after it is again operable. The Government will not consider a data item late when delivered by alternative means under these circumstances. Should the contractor desire to submit a data item in non-electronic format, the contractor shall notify the requiring Government Data Manager for approval. If approval for non-electronic delivery is granted by the Government, the contractor shall produce the required number of copies of the data item and distribute IAW the instructions provided by the requiring office. The contractor shall upload the Transmittal Letter to the Government CDRL tracking system.

6.5.4 Classified Information

The contractor shall ensure that no classified data that is delivered shall reside within the Government CDRL tracking system infrastructure. The contractor shall provide classified data on disk or removable hard drive. The Government CDRL tracking system infrastructure is suitable for proprietary information.

6.6 Records/Data

The US Army will have data rights to all data associated with this effort pursuant to DFARS 252.227-7013.

7.0 Transition Period

This task order will include a two month (60 day) transition period, to ensure a smooth changeover from an incumbent contractor to a new contractor. This two month transition period will be the first two months of the one-year basic period of performance. All labor billed during the transition period shall be in direct support of the scope of this requirement (PWS Section 2.0 and all applicable subsections).

7.1 Transition Management Plan

A transition plan is required for this task order. The contractor shall develop and provide a Transition Plan to ensure a seamless phase-in and phase-out transition periods. The Transition Plan shall be submitted with the quote to include at a minimum proposed approach, schedule, and validation. The contractor shall ensure services can be supported with minimal impact to cost, schedule and performance during phase-in and phase-out transition periods. Contractor shall provide all equipment or software acquired, developed, or licensed to facilitate processes or meet production requirements to the Government at contract termination or completion. The contractor shall be cooperative to ensure a smooth changeover is accomplished during the phase-in and phase-out transition periods.

7.2 Phase-in and Phase-out Transition Periods

Contractor Phase-in Transition Period: During the phase-in transition period, the contractor shall hire a workforce to assure satisfactory performance. Additionally, the contractor shall obtain Security Clearance(s) for Common Access Card(s) (CAC) or contractor badge(s) for the newly hired employee(s). The contractor shall ensure that all training requirements for the newly hired employee(s) are completed.

During this phase-in transition period and thirty days after task order award, the contractor shall submit a Staffing Plan (i.e. Personnel Roster). This Staffing Plan should include a listing of all employees that are hired at the time or will be hired before or at the end of the transition period to support this requirement. This Staffing Plan should indicate whether the employee is currently employed with the contractor or the date in which the employee will be hired by the contractor. If the employee is not yet hired by the contractor a Letter of Commitment should be provided (sign by the employee and an appropriate contractor representative) which states the position the employee will fill and also the start date of the employment. If this future employee is currently working with the incumbent contractor, the Staffing Plan should indicate such. The Staffing Plan should identify the title of the position the employee is/will be fulfilling and the associated OASIS SB Labor Category (including level, if applicable) and Labor ID # of that position. The Staffing Plan should also provide the currently hold Security Clearances for each current or future employee. This Staffing Plan/Personnel Roster shall be updated and kept current for the entire duration of the task order. The Government may request a copy of this roster at any time.

Contractor Phase-out Transition Period: The incumbent contractor shall cooperate fully to permit an orderly changeover of workload to the contractor. All production and process documentation used in the execution of this task order shall be provided and briefed to the Government during this period. During the transition period, the incumbent contractor shall provide the assistance and support required to ensure the orderly transition of all support, and transitional planning necessary to commence uninterrupted transition to the new contractor.

8.0 Period of Performance and Place of Performance

8.1 Place of Performance

The contractor shall perform the requirements of this task order at the Primary Place of Performance at Redstone Arsenal, Alabama. The Government will provide office space for up to 90 contractor employees. The contractor shall provide space for other contractor employees within the Redstone Arsenal commuting area.

The Contractor shall perform the requirements of this task order at secondary locations that may include, but not be limited to the following: Ft. Sill, Oklahoma; Ft. Bliss, TX; Ft. Hood, TX; Aberdeen Proving Grounds, MD; Yuma Proving Grounds, AZ; and deployed locations (Iraq, Afghanistan, Egypt, Kuwait, Korea, and other potential deployed locations), if directed by the COR. The contractor shall be Temporary Duty (TDY) at Government-furnished facilities and shall require up to a total of 18 man-months yearly per deployed location.

FMS support may include TDY to Australia, Sweden, Iraq, Hungary, Portugal, Netherlands, Egypt, Kingdom of Saudi Arabia, Kuwait, and other potential locations. Funding to support FMS travel will be added as approved cases are added to this task order.

Target missile procurement/shipping operations may require TDY to eastern European locations.

Theater Business Clearances (TBCs) and Combined Joint Operations Area approvals will be provided and incorporated into the task order for all travel to Afghanistan exceeding 30 days. Associated Letters of Authorization (LOAs) for contractor personnel will not be issued without TBC and Senior Contracting Officer approval (SCO).

8.2 Personnel Work Schedule

The contractor personnel shall work no more than 40 hours per work week with no more than 8 hours per day unless overtime has been authorized in writing by the COR. The contractor will not be permitted to bill the government for any base closures due to inclement weather or major security events. For travel or other reasons (such as base closures), an alternate work schedule or overtime must be approved by the COR. If authorized by the COR, overtime shall be paid at the regular fully burdened labor rates incorporated into the basic task order.

8.3 Government Furnished Resources/Government Furnished Equipment (GFE)/ Government Furnished Property (GFP)/Contractor Acquired Property (CAP)

8.3.1 Government Furnished Resources/Government Furnished Equipment (GFE) The Government will provide adequate physical work space, desk, telephone service, and computer access as required for on-site contractor personnel for up to 90 contractor employees.

Items for on-site contractor support include:

· Software required in performing task activities.

· Class A telephones.

· Applicable User Ids and passwords.

· Expendable office supplies (pencils, pens, tape, paper, etc.)

· Desktop Locks for laptops and/or CPUs, when needed.

Limitations: Contractor personnel shall not take Government property from the work place, nor modify it without written request to the Government and written Government permission by the Government’s COR or SCO.

The Contractor shall be responsible for reimbursement to the Government, for the repair or replacement of GFE that is in his possession and that is damaged or lost due to negligence, misuse, or abuse on the part of Supplier’s employees.

8.3.2 Government Furnished Property (GFP)/Contractor Acquired Property (CAP)

The contractor shall provide property control and management of Government Furnished Property (GFP) and Contractor Acquired Property (CAP). The contractor shall designate a Program Property Manager, who shall work with a Government Property Administrator (GPA) and shall track and account for all program GFP and CAP. The contractor’s Program Property Manager shall be certified (Certified Professional Property Administrator (CPAA) or Certified Professional Property Manager (CPPM) preferred) and shall have at least have 3 to 5 years of property management experience on US Government projects and experience with asset management software for property and materials. The contractor shall manage the CAP separately from the GFP. The contractor Program Property Manager shall maintain accounting documentation regarding the issuance of all GFP and CAP to all program contractor employees or subcontractors and shall coordinate with the GPA, as applicable in accordance with Federal Acquisition Regulation (FAR) Clause 52.245-1. The contractor shall conduct a 100% complete physical inventory of all GFP and CAP in the contractor's possession, to include property that shall be hand receipted to subcontractors. The physical inventory includes a100% inventory upon initial receipt of GFP/CAP, with monthly updates of additions/deletions. Additionally, a 100% inventory shall be completed at the end of the base period and each subsequent option period. Inventories can be completed in contractor’s format with submission to the Government upon conclusion.

The contractor shall be responsible for the procurement and maintenance of equipment that is not provided by the Government.

The GPA will provide disposition instructions for all GFP. The disposition of CAP shall be at the discretion of the contractor.

8.4 Period of Performance

The period of performance of this task order shall be one 12-month base period and four (4), 12-month option periods.

9.0 Travel

The OCONUS and CONUS travel to other Government facilities or other contractor facilities may be required to perform efforts required under this task order. The contractor shall ensure that the requested travel costs will not exceed what has been authorized in the task order. Contractor incurred actual expenses resulting from Government directed travel are cost reimbursable but are limited by the Government Joint Travel Regulations (JTR) and FAR 31.205-46. Profit shall not be applied to travel costs. All travel requests shall be submitted through ITSS as a Post Award Collaboration. Travel can commence once the COR has marked the Post Award Collaboration “Client Recommends for Approval”. Contractors may apply indirect costs to travel in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2. Travel authorization requests must be approved by the COR and SCO no later than 10 business days prior to travel. In emergencies, direction to travel will be given via other means in which case a travel authorization request form shall be submitted within 5 duty days upon return. The travel authorization request must identify the traveler’s name, travel dates, location(s), per diem rates, purpose of trip, all expenses (.i.e. lodging, lodging tax,, M&IE, transportation [air fare, train, bus, rental car, fuel for rental car, private car mileage], registration, tolls, parking, other related expenses), and an estimate of the remaining travel funds after the travel being authorized is complete. An electronic copy of the approved request form and a Travel Expense Summary shall be submitted with the monthly invoice. Contractors are not authorized to travel on Government invitational travel orders.

Locations and the duration of travel cannot be established at this time so a not-to-exceed travel budget (inclusive of indirect costs) for the entire effort is estimated as follows*:

Basic:

$1,747,603.00

Option Year I:

$ 1,780,680.00

Option II:

$1,815,813.00

Option III:

$1,852,147.00

Option IV:

$1,889,166.00

* Funding to support FMS travel will be added as approved cases are added to this task order.

The numbers of trips and types of personnel traveling shall be limited by the contractor to the minimum required to accomplish work requirements of this task order. The contractor shall prepare and submit a trip report at the conclusion of each trip IAW DI-MISC-81943 (A008) for travel conducted under this task order.

10.0 Contractor Manpower Reporting (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DEPARTMENT OF ARMY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or bene-fitting from the contracted services. The Unit Identification Code (UIC) for this requirement is W6DVAA.

Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the Help Desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

CMR is not a requirement for FMS case support.

11.0 Training

Training of Contractor employees assigned to this task order shall be performed at the Contractor’s own expense, with these exceptions:

The Government has given prior approval for training to meet special requirements that are peculiar to the environment and/or operations.

Limited Contractor employee training may be authorized if the Government changes hardware or software during the performance of this task order, and it is determined to be in the best interest of the Government.

The Government will not authorize Contractor employees training to attend seminars, symposiums, or other similar conferences unless the GSA Contracting Officer or designee certifies and approves that attendance is mandatory for the performance of the task requirements.

In the event that the Government has approved and paid for Contractor employee training, reimbursement shall not be authorized for costs associated with re-training replacement individual(s) should the employee(s) terminate from this task order. Costs that are not authorized include labor, travel, and any associated re-training expenses.

12.0 Security and Privacy

12.1 Clearances

The contractor shall comply with the requirements of the DoD Contract Security Classification Specification (DD Form 254) and shall utilize the Security Classification Guides (SCG) provided by the U.S. Government for classification guidance. The finalized SCGs will be provided by the Government after award. The contractor shall maintain a TOP SECRET (TS) facility clearance and have sufficient number of employees with a Personnel Security Clearance at the TS/ (Sensitive Compartmented Information) SCI, Top Secret and SECRET levels to meet the requirements of the tasks requested. Some contractor personnel shall require access to Communications Security (COM-SEC) Information; For Official Use Only Information (FOUO); Secure Internet Protocol Router Network (SIPRNET); SCI and Non-SCI Intelligence information in order to identify current threats, system vulnerabilities, and develop solutions. Contractor is authorized to store up to SECRET material in an approved General Services Administration (GSA) container.

The contractor will be required to have the required Top Secret Facility Clearance in accordance with the DD254 in place within 30 days of contract award. Additionally, the contractor will be required to have the Top Secret and Top Secret/SCI personnel clearances in place within 30 days of award. All Secret personnel clearances must be in place within 6 months of award.

12.2 Security Incidents and Violations.

The Contractor shall immediately notify the C-RAM Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

12.3 Identification of Contractor Employees

a. All contractor employees shall be identified as such by wearing badges at all times while performing work at Government facilities and when performing work for the Government under the scope of this requirement at other installations or Non-Government sites to include attendance at meetings and seminars. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges shall include contractor's company name and employee's name. No other items shall be placed on the badge.

b. Contractor workforce shall ensure that Federal employees and the public know that they are not Federal employees.

c. Contractor employees shall initially identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or other situations where their contractor status may not be obvious.

d. Official contractor correspondence (written, facsimile, and email display) shall include their company name; other documents or reports produced by contractors shall be identified as contractor products or contractor participation shall be disclosed.

12.4 Anti-Terrorism/Operations Security Requirements

12.4.1 AT Level I training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training within 30 calendar days after task order start date or effective date of employment for new employees, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness training is available at the following website: http://jko.jten.mil.

12.4.2 Access and General Protection/Security Policy and Procedures

Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, Headquarters, Department of the Army (HQDA) and local policy. In addition to the changes otherwise authorized by the changes clause of this task order, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

12.4.3 For Contractors Requiring Common Access Card (CAC)

Before CAC issuance, the contractor employee requires, at a minimum, an FBI fingerprint check and an initiated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of six months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the Federal Bureau of Investigation (FBI) fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

12.4.4 For Contractors That Do Not Require CAC, But Require Access to a DoD Facility or Installation Contractor and all associated subcontractors employees…