ID04150093_SOW_July_17_2015_Draft.pdf

General Services Administration Federal Acquisition Service Assisted Acquisition Services Division

Southeast Sunbelt Region 401 W. Peachtree St. NW

Atlanta, GA 30308

Task Order ID: ID04150093

Date: June 30, 2015

GSA Customer Account Manager Phone: 404.215.6878 Email: Keierrah.Beasley@gsa.gov

GSA Senior Contracting Officer (SCO):

Garett Nelson Phone: 478.538.9177 Email: Garett.Nelson@gsa.gov

Client Organization:

U.S. Environmental Protection Agency Acquisition and Accountability Central Operations and Resources Office of Air Quality Planning and Standards Research Triangle Park, NC 27711

Primary Contracting Officer's Representative(COR) Name: Jeff Yane Phone: 919-541-2962 E-mail: yane.jeff@epa.gov

Task Title: PM 2.5 of Filters (Teflon) Period of Performance:

Base - 10/31/2015 - 07/30/2016

OY01 - 10/31/2016 - 07/30/2017

OY02: 10/31/2017 - 07/30/2018

OY 3: 10/31/2018 - 11/01/2019

OY 4 10/31/2019 - 11/01/2020

Firm Fixed Price Severable Labor Hour Non-Severable Time and Material

Fully Funded Performance-based Incrementally Funded

1.0 Introduction

2.0 Manufacturing

Requirements

/Testing Criteria:

3.0 EPA Acceptance

Criteria

Attachment B, Invoice Requirements

4.0 Task Order Type

Attachment A, Federal Acquisition Regulations (FAR)

TASK ORDER MODIFICATIONS: (Listed in Descending Order)

1.0 Introduction: Work is to be accomplished for the U.S. Environmental Protection Agency, Triangle, NC, herein referred to as Client, through the General Services Administration (GSA), Federal Acquisition Service (FAS), Professional Services Division, Southeast Sunbelt Region.

1.1 Background/ Intend Use of Product:

The U.S. Environmental Protection Agency (EPA), Research Triangle Park, North Carolina is responsible for procuring, testing, and distributing filters of high purity to the State/local air pollution control agencies. The Teflon® filters are used with a sampler to collect PM 2.5 and PM-10 (particulate matter with an aerodynamic diameter less than or equal to a nominal 2.5 micrometers or 10 micrometers, respectively) samples. This process assures filters with uniform characteristics and known quality assurance testing for the national particulate networks.

EPA obtains the filters each year from a contractor and has them shipped to EPA for acceptance testing. The filters per delivery order must be made from the same lot of raw materials for distribution to the States. If the acceptance testing confirms that the filters meet EPA specifications for physical and chemical properties, the EPA distributes the filters to the State/local air pollution control agencies.

It is important that all filters of the same type from the same delivery contain a uniform level of impurities. Therefore, the contractor shall manufacture all filters for a delivery from the same sheet material using a single production line and one production run.

The Teflon® filters shall be numbered consecutively on both sides of the filter as follows:

Manufactured For Use In Year In Year Beginning number

CY-2015 CY-2016 T-6,500,001

CY-2016 CY-2017 T-7,500,001

CY-2017 CY-2018 T-8,500,001

CY-2018 CY-2019 T-9,500,001

CY-2019 CY-2020 T-0,500,001

The Contractor shall deliver a Category IV Quality Assurance Project Plan (QAPP) within 2 weeks after award. The government will approve the QAPP within 2 weeks after receipt. The contractor shall not begin work until after QAPP approval.

2.0 Manufacturing Requirements /Testing Criteria:

Under the requirements of 40 CFR Part 50, Appendix L as shown below, the contractor shall perform the following tests and provide the results to EPA at time of delivery of the filters. EPA will also perform the same tests for acceptability.

Any filter manufacturer or vendor who sells or offers to sell filters specifically identified for use with this PM2.5 reference method shall certify that the required number of filters from each lot (0.1 percent or 10, whichever is greater) of filters offered for sale have been tested as specified for the following tests:

- Test for loose, surface particle contamination, and

- Test for temperature stability

Any filter manufacturer or vendor who sells or offers to sell filters specifically identified for use with this PM2.5 reference method shall certify that a minimum of 50 filters from each lot of filters offered for sale have been tested as specified for the following tests:

Size Medium Support ring Pore size Filter thickness Maximum pressure drop (clean filter) Maximum moisture pickup Collection efficiency Alkalinity Special requirements (which includes the trace metals)

(1) Size: Circular, 46.2 mm diameter 0.25 mm.

(2) Medium: Polytetrafluoroethylene (PTFE Teflon®), with integral support ring.

(3) Support ring: Polymethylpentene (PMP) or equivalent inert material, 0.38 ±0.04 mm thick, outer diameter 46.2 mm ±0.25 mm, and width of 3.68 mm (+0.00, -0.51 mm).

(4) Pore size: 2 μm as measured by ASTM F 316-94

(5) Filter thickness: 30 to 50 μm

(6) Maximum pressure drop (clean filter): 30 cm H2O column @ 16.67 L/min clean air flow.

(7) Maximum moisture pickup: Not more than 10 μg weight increase after 24-hour exposure to air of 40 percent relative humidity, relative to weight after 24-hour exposure to air of 35 percent relative humidity.

(8) Collection efficiency. Greater than 99.7 percent, as measured by the DOP test (ASTM D 2986-91) with 0.3 μm particles at the sampler's operating face velocity.

(9) Filter weight stability. The average filter weight loss shall be less than 20 μg, as measured in each of the following two tests specified in A(9)(a) and A(9)(b). The following conditions apply to both of these tests: Filter weight loss shall be the average difference between the initial and the final filter weights of a random sample of test filters selected from each lot prior to sale. The number of filters tested shall be not less than 0.1% of the filters of each manufacturing lot, or 10 filters, whichever is greater. The filters shall be weighed under laboratory conditions and shall have had no air sample passed through them (i.e., filter blanks). Each test procedure must include initial conditioning and weighing, the test, and final conditioning and weighing. Conditioning and weighing shall be in accordance with 40 CFR, Part 50, Appendix L, and general guidance provided in the following reference:

REFERENCE

Quality Assurance Guidance Document 2.12: Monitoring PM2.5 in Ambient Air Using Designated Reference or Class I Equivalent Methods.� This document can be found at :

- http://www.epa.gov/ttn/amtic/files/ambient/pm25/qa/m212covd.pdf

(a) Test for loose, surface particle contamination. After the initial weighing, install each test filter, in turn, in a filter cassette (CFR, Appendix L, Figure numbers L-27, L-28, and L-29 of ) and drop the cassette from a height of 25 cm to a flat hard surface, such as a particle-free wood bench. Repeat two times, for a total of three drop tests for each test filter. Remove the test filter from the cassette and weigh the filter. The average change in weight must be less than 20 μg.

(b) Test for temperature stability. After weighing each filter, place the test filters in a drying oven set at 40 degrees Celsius ± 2 degrees Celsius for not less than 48 hours.

Remove, condition, and reweigh each test filter. The average change in weight must be less than 20 μg.

(10) Alkalinity. Less than 25 microequivalents/gram of filter, as measured by the procedure given in the above reference.

(11) Packaging. The filters of production lots shall be packed in two sets (of 25 filters each) for a total of 50 filters in suitable clear, hard, dust-tight, non-contaminating plastic containers. The top of each container shall be appropriately labeled, including serial numbers corresponding to the filters contained therein. Also, the exterior of each box of filters shall be marked with the box number (i.e., Box 1 [T-5,000,001-T-5,000,050]).

3.0 EPA Acceptance Criteria

1. The EPA will use the following test methods to check the filters.

Technical Association of the Pulp & Paper Industry (TAPPI) T551 – Thickness of Paper and Paperboard.

ASTM Method D828-93 (Tensile Properties of Paper and Paperboard Using

Constant-Rate-of-Elongation Apparatus with Attachment for Use on Hi-Vol Filters)

Filter Flow Rate Acceptance Test Procedure

Atmospheric Research and Exposure Assessment Laboratory (AREAL) Visual

Inspection Test for Filters

ASTM D2986-71 Standard Method for Evaluation of Air Assay Media by the Monodisperse DOP (Dioctyl Phthalate) Smoke Test.

The EPA will test 500 filters from each batch of Teflon® filters provided by the manufacturer, where a batch is defined as the filters to be used in one calendar year, specified by the EPA for acceptance testing by the physical and chemical tests described below. All 500 filters shall be subjected to the visual inspection tests and then a certain quantity (specified in chart) shall be subjected to the other tests described below. EPA will also duplicate, unless otherwise covered below, all the testing as required above for the contractor.

2. Physical Properties:

The number of filters to be tested and the physical properties to be measured are given below:

All Filters Must Meet the Following

Dimensions

Characteristic Filters

No. of Method (Reference No.)

Test/Analysis Maximum

Minimum

Reinforcing Ring, outside diameter

Micrometer or Template

46.45 mm (millimeters)

45.95 mm

Reinforcing Ring, width

Micrometer or Template

3.68 mm

3.17 mm

Reinforcing Ring, thickness

Micrometer

0.42 mm

0.34 mm

ΔP at 16.7 L/min

ASTM Method D2986-71

30 cm H2O

30 cm H20

Retention of Particles 0.3m in diameter

ASTM Method D2986-71

99.7%

Numbering of Filter Container

All containers selected for test/analysis

Visual

No defect permitted

Calendar Year ID

All containers encountered during sampling or use

No defect permitted

All filters selected for test/analysis

AREAL Visual Inspection Test Procedure

a. Defect Filters

b. Reject Filters

a. 10%

b. 5%

a. NONE

b. NONE

The maximum number of rejects allowed for all physical characteristics combined is 5 percent.

No defect is permitted for filter identification, and the maximum number allowed for the visual is 10 percent for defective filters and 5 percent for rejected filters.

3. Visual Inspection for Acceptance: The following descriptions of visual defects are to be used in the acceptance inspection of the filters. Each filter is inspected, using a light screen or table or by viewing over a black surface, for the following defects:

(a) Pinhole - a small hole appearing (1) as a distinct and obvious bright point of light when examined over a light table or screen, or (2) as a dark spot when viewed over a black surface. Such a filter is considered a reject or unusable filter.

(b) Separation of ring - any separation or lack of seal between the filter and reinforcing ring. Such a filter is considered a reject filter.

(c) Chaff or flashing - any extra attached residual material on the ring or heat seal area which would prevent obtaining an airtight seal when the ring is placed under compression. Such a filter is considered a reject filter.

(d) Loose material - any extra loose material or dirt particles on the filter which would require removal by brushing prior to weighing. A filter with such a defect is considered a defective filter. Defective filters are considered usable.

(e) Discoloration - any obvious visible discoloration which might be evidence of a contaminant. Such a filter is considered a reject filter.\

(f) Filter non-uniformity - any obvious visible non-uniformity in the appearance of the filter when viewed over a light table or black surface which might indicate graduation in porosity across the face of the filter or if the filter does not lay flat (e.g., laying in the petri dish). A filter with any such defect is considered defective.

(g) Other - a filter with any imperfections not described above, such as irregular surfaces or other results of poor workmanship, may be considered defective.

4. Considerations for trace metal analyses on 46.2 mm Teflon® filters:

(a) EPA will test a subset of 50 filters for the trace metals; these filters will be selected by a computer generated random selection process.

(b) The EPA acceptance criterion is 95 percent (or 45 of the 50 filters) shall meet the acceptance criteria previously submitted to Contracts. That is, the average concentrations for the trace metals in 95 percent of the filters shall be less than the stated concentrations (which happens to be twice the minimum detectable concentrations). This will allow the acceptance of the filters with some margin of error.

(c) EPA proposes to reject the filters if any trace metal is ten times the minimum detectable concentration (or five times the stated concentrations).

(d) The full list of metals and concentrations for which EPA will test for are as follows:

Maximum Concentration (ng/cm2) for Teflon® Filters for XRF Analysis Element Concentration

(ng/cm2) Element Concentration

(ng/cm2) Al 94.4 Se 1.6 Si 32.8 Ce 70.8 P 22.6 Mg 15.2 S 13.4 Br 2.0 Cl 9.4 Rb 2.0 K 5.6 Sr 2.2 Ca 8.2 Zr 13.2 Ti 13.8 Ag 9.6 V 4.8 Cd 10.8 Cr 2.2 Sn 15.2 Mn 2.2 Sb 14.4 Fe 5.8 Cs 25.0 Co 4.0 Ba 32.2 Ni 3.0 Pb 4.8 Cu 2.8 In 27.0 Zn 2.2 Na 44.7 As 2.8

5. Equitable Adjustment for Filters over the Acceptable Defect/Reject

Filters must meet the chemical and physical properties described above. An equitable adjustment will be applied to all filters that exceed the defect and/or reject maximum. The adjustment will be applied as follows: # of filters ordered X % over the allowable defect/reject maximum = _____ X price per each filter X 33% assumed scrap rate by the states = total equitable adjustment.

4.0 Task Order Type

This task order will be firm fixed price.

4.1 Period of Performance

The duration of this task order is a one (1)year base period of performance with four 1-year options. The base period shall be one (1) year from date of task order award. The option periods, if exercised by the Government, shall begin at date of option award and end one year thereafter.

Base Period: Date of Award to 10/2016 Option Period I: 10/31/16 to 11/01/2017 Option Period II: 10/31/17 to 11/01/2018 Option Period III: 10/31/18 to 11/01/2019 Option Period IV: 10/31/19 to 11/01/2020

4.2 Line Items

TEFLON FILTERS

Line items Period of Performance Price for Each Order of Filters 0001T Award – 10/29/16 $ 0002T 10/30/16 – 10/29/17 $ 0003T 10/30/17 – 10/29/18 $ 0004T 10/30/18 – 10/29/19 $ 0005T 10/30/19 – 10/29/20 $

4.3 Task Order Terms and Conditions

4.4 Place of Performance. Work will be performed at the contractor’s site.

4.5 Task Management. The client shall identify a Client Representative (CR).

Management of this task will be performed by GSA through the CR.

4.5.1 Contracting Officer’s Representative (COR) Designation. After task order award, the GSA Contracting Officer will appoint a COR and issue a COR appointment letter stating the authority for the COR. The contractor will receive a copy of the written designation.

4.5.2 Manager, or COR through the National Institute of Health (NIH) Contractor

Performance System (CPS) for archive in the Past Performance information Retrieval System (PPIRS). The CPS process allows the contractor to view and comment on the Government’s evaluation of the contractor’s performance. To that end, contractors shall register in NIH-CPS at https://cpscontractor.nih.gov within 45 days after award. Once the contractor’s past performance evaluation is finalized in CPS, it will be transmitted to PPIRS. Per GSAM 542.1503(c), the Contracting Office Director will make the final decision regarding disagreements related to performance evaluations between the contracting officer and the contractor.

ATTACHMENT A

FEDERAL ACQUISITION REGULATIONS (FAR)

FAR 52.217-9, Option to Extend the Term of the Contract (March 2000) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract will be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, will not exceed 36 months.

GSAM 552.237-71, Qualifications of Employees (May 1989).

a. The Contracting Officer or a designated representative may require the contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on GSA controlled property.

b. The contractor shall fill out and cause each of its employees performing work on the contract work to fill out, for submission to the Government, such forms as may be necessary for security or other reasons. Upon request of the Contracting Officer, the contractor and its employees shall be fingerprinted.

c. Each employee of the contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form I-151, or, who presents other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998).

This task order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far/index.html.

PAST PERFORMANCE INFORMATION - The Government will provide and record Past Performance Information for acquisitions over $150,000 utilizing the Contractor Performance Assessment Reporting System (CPARS). The CPARS process allows contractor to view and comment on the Government's evaluation of the contractor's performance before it is finalized. Once the contractor’s past performance evaluation is finalized in CPARS it will be transmitted into the Past Performance Information Retrieval System (PPIRS). Contractors are required to register in the CPARS, so contractors may review and comment on past performance reports submitted through the CPARS. The CPARS and PPIRS websites are as follows:

CPARS https://www.cpars.csd.disa.mil/ PPIRS http://www.ppirs.gov/

252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law.

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW

(DEVIATION 2012-00004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012, (Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that-

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that-

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

Contractor Signature:

Contactor Printed name:

Contactor Company Name:

GSA Contract Number:

Date:

ATTACHMENT B

INVOICE REQUIREMENTS

1. GSA ELECTRONIC INVOICING

Payment Information. Failure to enter an invoice into the GSA Central Invoice Service (CIS) web-based system may result in a rejection. The contractor shall provide the following payment information for GSA use. It must be an exact match with the information under the contract/task order number in the GSA ITSS Contract Registration (not the contractor’s company or individual representative’s registration) as well as with the information under the contractor’s DUNS number in the System For Award Management (SAM) web-based system, http://www.sam.gov. Mismatched information may result in rejected requests for payment.

2. Invoice Information:

Company Name – Legal Business Name and DBA (Doing Business As) Name

Mailing Address – Contact and Address Information Remittance Address – Remit To Address Information Employer’s Identification Number – Federal Tax ID DUNS (Data Universal Numbering System) Invoice Number – must not include any special characters; CIS and the invoice must match ACT Number from GSA Form 300, Block 4 GSA Task Order Number – must match ITSS Contract Number from GSA Form 300, Block 3 Point of Contact and Phone Number Task Order Period of Performance and the exact Billing Period Charges, identified by deliverable or line item(s), with a narrative description of the service performed Prompt Payment Discount, if offered Total cumulative task order amount and burn rate

3. Invoice Submission Process: Contractors shall submit the official invoice in CIS via the GSA ASSIST PORTAL (https://portal.fas.gsa.gov/web/guest/home) as follows:

LOGIN to ASSISTSEARCH for your GSA order number (Example:

ID041XXXXX)SELECT the ‘Invoices and Acceptance Reports’ Link;

CREATE New InvoiceCOMPLETE the Invoice Form;

ATTACH (mandatory) file copy of invoice and other required supporting documentsSUBMIT the form:

NOTE: Original receipts, travel vouchers, and related documentation that have been completed in accordance with Government Federal Travel Regulations (JTR) shall be maintained by the contractor and made available to Government auditors upon request.

Reimbursable costs must not exceed the limit(s) specified in the task order. The Government will not pay charges that are not specifically identified in the task and approved, in advance, by the Contracting Officer.

Invoices for final payment must be identified as ‘FINAL’ and submitted within 60 days from task completion. No further charges are to be billed. The contractor shall request an extension for final invoices that may exceed the 60 days from GSA.

After invoice submission is completed, the Client Representative will accept goods or services then the GSA Representative will accept the invoice for payment.

For assistance, please contact the AASBS Help Desk at (877) 472-4877 or aasbs.helpdesk@gsa.gov. For CIS training, please review the CIS training modules for Contractors at Central Invoice Service Training for Contractors.

4. Reimbursable. Reimbursables must not exceed the limit(s) specified in the task order. The Government will not pay charges that are not specifically identified and approved, in advance, by the Government. Copies of receipts, travel vouchers, etc. that have been completed in accordance with Government JTRs shall be attached to the invoice to support charges other than employee labor hours.

The amount invoiced shall include labor charges for actual hours worked and other direct costs (ODCs) which may be authorized by this task order (e.g., travel). For ODCs, invoiced charges shall not exceed the limit specified in the task order. No charges will be paid by the Government, which are not specifically identified in the task and approved in advance by the Government. Copies of receipts, travel vouchers, etc., completed in accordance with Government Travel Regulations shall be attached to the invoice to support charges other than personnel hours. Original receipts shall be maintained by the contractor and made available to Government auditors upon request.

The invoice shall be submitted on official company letterhead with detailed costs for each of the following categories:

Labor expended for each skill category Total labor charges Travel and per diem charges (if any) Total other direct costs (ODCs) (if any) Total invoice amount Prompt payment discount offered, if applicable

5. Final Invoice and Release of Claims The contractor shall submit a final invoice within 60 calendar days after the end of the Performance Period. Invoices for final payment must be so identified. No further charges are to be billed. The contractor may request from GSA a 60-day extension for final invoices submission with valid justification.

6.0 Payment Schedule. The contractor shall invoice for deliverables in accordance with the payment schedule that was submitted to and approved by the GSA Contracting Officer.