ID04150023_-_PWS_05152015_DRAFT_-_RFI.docx

General Services Administration Federal Acquisition Service Assisted Acquisition Services Division Southeast Sunbelt Region 401 W. Peachtree St. NW Atlanta, GA 30308

Task Order ID: ID04150023

Date: May 15, 2015

GSA Contract Specialist Jacqueline Milton

GSA Senior Contracting Officer (SCO):

Garett Nelson Phone: (478) 538-9177 Email: Garett.Nelson@gsa.gov

Client Organization:

U.S. Air Force Arnold Engineering Development Complex 100 Kindel Drive, Suite B322 Arnold AFB TN 37389

Base: 07/31/2015 – 07/30/2016

OY01: 07/31/2016 – 07/30/2017

OY02: 07/31/2017 – 07/30/2018

Estimate

and Acceptance

TASK ORDER MODIFICATIONS: (Listed in Descending Order)

1.0 Introduction: Work is to be accomplished for the U.S. Air Force Arnold Engineering Development Complex, Arnold AFB, TN, herein referred to as Client, through the General Services Administration (GSA), Federal Acquisition Service (FAS), Professional Services Division, Southeast Sunbelt Region.

1.1 Client Organization

U.S. Air Force Arnold Engineering Development Complex Arnold AFB, TN

1.2 Task Order Type: Time and Material

1.3 Period of Performance: Duration of this task will be from July 31, 2015 to July 30, 2016 (or later date of award plus twelve months), with two twelve-month option periods.

Base Year: July 31, 2015 to July 30, 2016 (or before date of award plus twelve months).

2.0 Scope:

Arnold Air Force Base (AAFB) located in middle TN encompasses nearly 40,000 acres of lands, waters, and infrastructure which supports the base’s engineering and research mission. Installation lands contain a variety of plant communities, including wetlands and habitats that support rare, threatened, and endangered species. The focus of this requirement is to control invasive plant species within those plant communities. The base primarily uses prescribed burns to control invasive plants in some areas, but herbicide applications are needed to further eradicate and control the spread of invasive plants. As such, the work to be carried out under this task order is to apply herbicides in Management Units determined by the Client Representative (COR) to be in need of treatment. The herbicides are to be mixed off-site, transported to base, applied, and either fully used or leftover chemical to be transported off base and disposed of IAW label directions. No herbicides are to be stored on base or any waste containers left.

In carrying out work issued in this task order, the contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the GSA Contracting Officer (CO).

3.0 Performance Requirements:

3.1 Approximately 1,400 acres have been identified across several different locations (Model Airplane Field, Saltwell Hollow, TWRA Unit 2, Bradley Creek, Airfield Barrnes, Airfield Barrens North, DLC West, and Hills Chapel) and prioritized (Management priority 1-4, with priority 1 being the highest and priority 4 being the lowest) for IPP treatments (Table 1; Figures 1-5). The contractor will apply herbicides using ground based application equipment in Management Units specified in Table 1 and Figures 1-5. Hard edges along roadsides, fields, and forested areas adjoining treatment units containing IPPs are difficult to delineate. These areas not explicitly delineated in the attached maps also should be targeted for invasive plant treatments. Other Management Units wherever they may occur across the installation (Figure 1) in need of treatment may be identified by the COR through the course of this contract and may be added or substituted by the COR.

All treatments shall be coordinated and approved by the CR and performed in accordance with standards or guidelines established for each site. The Contractor shall utilize hand spray equipment and shall be required to walk into the sites of herbicide infestations. Other application equipment, and transportation via all-terrain vehicle, may be acceptable in specific instances approved by the COR. Treatment of re-growth (if necessary) shall be approximately 60 to 90 days after initial treatment.

All herbicides used must be Department of Defense (DOD) approved for use at AAFB and label approved for the target species (http://afpmb.org/sites/default/files/pubs/standardlists/dod_pesticides_list.pdf). The Contractor shall adhere to all Federal, State and local regulations governing the application, transportation, storage, use, and disposal of products utilized. These regulations include, at a minimum, FIFRA, 29 CFR 1910, OSHA General Industry Standards, AFI 32-1053, and Pest Management Programs. The Contractor shall conduct activities associated with the management of pesticides such as preparing monthly reports to ensure compliance with environmental and health and safety regulations. The Contractor shall employ methods of integrated pest management to reduce adverse environmental impacts on the surrounding ecosystem ( http://www.epa.gov/opp00001/factsheets/ipm.htm).

This work shall be conducted at a time when the target plants can be easily identified and the likelihood of successfully killing them is maximized. Priority species targeted for treatment on the 1,400 infested acres are Lespedeza cuneata, Lespedeza bicolor, Rosa multiflora, Albija julibrissin, Pinus taeda, Ligustrum spp., Eleagnus umbellata, Ailanthus altissima, Paulownia tomentosa, Carduus nutans, Sorghum halepense, Coronilla varia, Dioscorea opposita, Poncirus trifoliata, Vinca minor and Pueraria lobata. Other Invasive Pest Plants (IPPs) to be treated with appropriate herbicide potentially include but are not limited to all species listed in Table 2, the Exotic Pest Plant List developed by the Tennessee Exotic Pest Plant Council. Locations may vary (see Figure 1).

The Contractor shall also need to be prepared to respond quickly to new, unmapped populations of noxious or invasive plant species. These populations will likely be small in size but found in sensitive habitats; therefore, they must be treated quickly and with great caution for associated species. The actions taken will need to be accounted for in the documentation deliverable to the IPS.

3.2 The Contractor shall also collect Global Positioning System (GPS) data at the locations where herbicide has been applied, contingent on the preferences of the IPS. This data is to be processed to be compliant with installation GIS (SDSFIE 3.0). GPS data shall be delivered electronically.

During this fieldwork, the ground crew supervisor shall be responsible for collecting the following daily data, which will be recorded on a data sheet approved by the IPS:

· Treatment date

· Treatment location

· Treatment method (manual removal, foliar treatment, basal bark treatment, or cut and stump treatment)

· Number of acres treated

· Number of IPPs (trees,seedlings treated per site

· Herbicide formulation and volume used

· Names of applicators

· Hours worked

· Weather conditions during the work hours (cloud cover, temperature range, wind direction, wind speed).

Copies of the daily logs described above shall be delivered to the COR weekly.

3.3 The Contractor shall be subject to inspection by the COR and/or other concerned Federal, State, or local agencies. These inspections may be routine, unannounced, or based on unsafe or unhealthy conditions.

Every effort shall be made by the Contractor to avoid damage to native vegetation or wildlife. Applications must be performed in such a manner as to protect non-target organisms, the environment, and the public. This includes taking into consideration and employing whatever means necessary to reduce drift in accordance with State Department of Environmental Protection/Herbicide Use Guidelines and adequately measuring and recording wind velocities. For exotic tree/shrub treatments, the Contractor shall use cut and stump treat, basal bark, or any other treatments as directed by the COR.

All crewmembers shall wear appropriate personal protective equipment (PPE), as required by herbicide labels and EPA/DC/NPS regulations. Such equipment shall include appropriate gloves, eye protection, and any other equipment required for the specific tasks being performed. The COR may stop work by any crewmember found not wearing required safety equipment.

Trash and refuse resulting from the Contractor's operations shall either be removed daily and disposed of on the installation at locations and in a manner as directed by the COR or be carried out by the Contractor. No trash of any sort shall be left on the ground at the end of the day.

3.4 Personnel Identification and Qualifications:

The crew supervisor must be a licensed herbicide applicator who is qualified in IPP control and licensed in the appropriate application category (http://www.tn.gov/agriculture/regulatory/licenses.shtml). The crew supervisor shall carry proper pesticide applicator identification when working at AAFB. He/she shall be responsible for herbicide mixing, application and inventory, data collection, safety procedures, and crew supervision. The crew supervisor must be on site when work is being performed.

Other crew members shall possess and carry with them a valid pesticide applicator registration. All crew members must be recognizable as employees of the Contractor by wearing distinctive clothing bearing the Contractor’s company name.

IPP Management involves the use of machinery that is inherently hazardous, such as herbicides, chainsaws, herbicide application equipment, etc. in sensitive, natural areas with complex vegetation matrices. Implementation of IPP control at AAFB requires: knowledge of varied exotic plant management practices, skill in operating and maintaining specialized equipment in a hostile environment, knowledge of pesticides and their chemical and physical properties, and the ability to follow the procedures and policies established by the DOD for conducting such operations. The following minimum qualifications must be met for each of the positions of Crew Supervisor and Crew Member.

3.4.1 Crew Supervisor shall possess the following minimum qualifications:

· Knowledge and two (2) years of experience in field techniques of mechanical and chemical treatment of IPPs common to the eastern deciduous forest ecosystem, including those previously listed.

· Ability to correctly identify all of the IPPs listed below, and to discriminate IPPs from any native vegetation of similar appearance.

· Sound academic knowledge of ecological principles as they relate to vegetation management.

· Working, current knowledge of resource management methods, biological processes and vegetation sample techniques.

· Knowledge of data organization, record keeping, and global positioning system (GPS).

· Knowledge, ability, and willingness to handle herbicides in the course of IPP control, a current applicators license issued from the State of TN Department of Agriculture listing the appropriate application category, current CPR card, and ability to train applicators working under his/her license.

· Ability to work under adverse physical and weather conditions, including high humidity and temperatures, inclement weather, exposure to poisonous plants, biting insects, and in difficult terrain.

· Ability to operate and conduct field maintenance of vehicles and to recognize and avoid hazards associated with operating same.

· Knowledge of treatment history of previously treated sites.

· Familiarity with IPP data management protocols and requirements of AAFB Conservation.

3.4.2 Crew Members performing IPP control operations shall possess the following minimum qualifications:

· Ability to correctly identify all of the IPPs listed below, and to discriminate IPPs from any native vegetation of similar appearance.

· Ability to mix, handle, and apply herbicides in accordance with label directions and crew supervisor instructions; a current State of TN Department of Agriculture Applicators Registration card.

· Ability to handle and maintain tools, equipment, and supplies in good working order for daily operations.

· Ability to work under adverse environmental conditions including: high humidity and temperatures, inclement weather, exposure to poisonous plants, biting insects, and in difficult terrain.

All work shall be accomplished by the Contractor’s personnel and with the Contractor's equipment and materials. All equipment needed for applying herbicides shall be furnished, transported, and maintained by the Contractor. At all times when operations are in progress, the Contractor shall have a representative readily available in the area that will be authorized to receive, on behalf of the Contractor, any notices or instruction given by the COR. He/she shall also have a copy of the map and technical provisions on the site at all times.

3.5 Treatment and Herbicide Protocol:

Work shall comprise treating new Management Units and re-treating Management Units already treated in previous years. Management Units to be treated/re-treated are listed in Table 1 and shall be completed as time and weather permit, with priority given to certain Units at the discretion of the COR. The Units are delineated on the attached maps (Figures 1 thru 5) and treatments should include the outer boundaries of the units, even if the vegetation type changes (i.e. if there is a tree buffer or a roadside ditch. Re-treatments on sites will be directed toward finding and treating any missed or re-sprouted IPPs. The Contractor shall provide copies of any pest management application paperwork required by law and/or Air Force regulation.

Herbicides shall be the primary control method used. The two main chemicals that shall be used are triclopyr (in the form of Garlon 3a and 4) and glyphosate (Accord, Roundup and/or Rodeo). Other chemicals may be used subject to the list of DOD-approved herbicides, and upon coordination with the COR. Garlon 4 and Roundup may not be applied within 30 feet of open water or on saturated soils. Herbicide should be applied until the surface (foliage, bark or stump) is wet, but no runoff to the ground or into water must occur. Field work shall consist of treatments of individual plants primarily on foot using hand tools in forested areas. The field crew shall work in teams of at least two members who will have and use appropriate safety equipment (e.g., protective chaps, eye and hearing protection, etc.). The method of herbicide application is restricted to direct plant application using the following methods:

Cut-Stump - Each individual tree, shrub or large vine shall be felled and the exposed cambium on the stump sprayed with herbicide. The herbicide should be sprayed or painted on the exposed cambium, as soon as possible after cutting. Herbicide formulas may be glyphosate formulations, Garlon 3A in water or 5 to 20% Garlon 4 mixed with horticultural oil, depending on site conditions, species to be treated, and season of the year. Appropriate concentrations shall be approved by the COR before work commences.

Basal Bark - Crew members shall use a sprayer holding up to 5 gallons of herbicide formulation ranging from 5 to 20% concentration of Garlon 4 mixed with horticultural oil. Each stem shall be treated by applying a band of Garlon 4 herbicide around the entire circumference of the stem from the ground and root collar up the stem 12" to 18" (depending on the size of the tree and the concentration of the herbicide formulation).

Foliar - The foliar herbicide formulation shall be aqueous solutions of 2-2.5% (by volume) Garlon 3A or 1.5-5% glyphosate product, depending on the product used and the species to be treated. The formula shall be applied in small droplets with a wide angle, adjustable pattern, brass nozzle tip attached to a spray wand on 3-5 gallon back pack sprayer. Larger, vehicle-mounted sprayers may be used, in specific Units, only if approved in advance by the COR. Herbicide applications are restricted to areas with no standing surface water. Applications cannot be made when winds exceed 8 mph or where adjacent vegetation could be subjected to off target damage by spray drift.

Manual Removal - All woody seedlings shall be hand-pulled and/or cut and stump treated with herbicide. Dense stands of seedlings may be treated by foliar spraying, if specifically approved by the COR. All hand-pulled woody seedlings shall be left hanging on other vegetation or deposited in a pile to reduce the possibility of re-growth. All manually removed vegetation should be left in place and not piled within 50 feet of roadsides or on fire breaks due to fire hazard during other management activities such as prescribed burning.

3.6 Herbicide Approval:

The DOD has approved Roundup, Rodeo, Accord (all formulations of glyphosate), Plateau (imazapic), Transline (clopyralid), Garlon 3A (triclopyr amine), and Garlon 4 (triclopyr ester) herbicides for treating IPPs. Garlon 3A is approved for cut surface treatments. Garlon 4 in horticultural oil is approved for basal bark treatments and cut stump treatments. All herbicide formulations utilized shall include a clearly visible, non-toxic, and biodegradable dye in order to facilitate determination of treated plants.

If the Contractor wishes to utilize another chemical or apply glyphosate or Garlon by any method other than mentioned above, the Contractor shall request approval from the COR. Evidence of the effectiveness, minimal non-target and environmental impacts, and safety of the proposed treatment in a habitat similar to that found on AAFB must support the request.

All work is subject to inspection by the COR both during and after the Contractor's operation. Unsatisfactory work shall be corrected promptly. Upon completion of the treatments, the Contractor shall verify the data on the daily site sheets. Determination of success and contract completion shall be made by the COR, based on the Work Elements stated in this document and any contingent direction given on-site.

The Contractor shall contact the COR in person or by telephone prior to performing work, daily. The COR is responsible for determining what type of work can be safely accomplished in current weather conditions within the scope of this SOW.

It is anticipated that most work will be conducted in spring, summer, and fall – April through October. Dormant season treatments may also be conducted in early and late winter (November and February-March) for appropriate species with prior approval of the COR. The Contractor shall be familiar with the project locations and existing conditions, previous treatment history, and data management protocols required by the COR.

Figure 1. Map of IPP Management Units.

Figure 2. Map of Priority 1 IPP Management Units.

Figure 3. Map of Priority 2 IPP Management Units.

Figure 4. Map of Priority 3 IPP Management Units.

Figure 5. Map of Priority 4 IPP Management Units.

Table 2. Tennessee Exotic Pest Plant Council Exotic Pest Plant List

4.0 Task Order Deliverables:

5.0 Initial Business and Technical Meeting: Within ten (10) business days following the task award date, contractor will meet with the Client to review goals and objectives of this task order, discuss technical requirements, and review transition plans.

6.0 Records/Data: All data and data rights associated with this effort will be property of the Government.

7.0 Inspection and Acceptance: Inspection and acceptance will occur in accordance with FAR 52.212-4(a). In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the COR findings within five (10) work days of normally scheduled review. If the deliverables are not acceptable, the COR will notify the PM immediately.

Unsatisfactory work - Performance by the contractor to correct defects found by the Government as a result of quality assurance surveillance and by the contractor as a result of quality control, shall be in accordance with FAR 52.212-4(a). Unless otherwise negotiated, the contractor shall correct or replace all non-conforming services or deliverables not later than five (5) workdays after notification of non-conformance.

8.0 Quality Control: The Contractor shall be required to develop and submit a quality control plan within 10 business days of award that defines and validates requirements for Quality Control of the AAFB. See Attachment B for additional information and guidance regarding Quality Control processes and procedures.

9.0 Place of Performance: Work is to be performed as designated in Figures 1 – 5. Occasionally, Client may need contractor to attend meetings or briefings at AAFB offices located in Bldg. 100, Room A115. Client will notify contractor at least forty-eight (48) hours prior to meeting or briefing times and dates.

9.1 Hours of Operation: Appropriate working hours will be jointly determined by the Contractor and the Client during the initial business meeting, however, it is anticipated that the normal hours of operation will be from 8:00 AM to 4:30 PM, Monday through Friday, except for government scheduled holidays. Client does not anticipate working overtime or weekends.

9.2 Task Management: The client shall identify a Contracting Officer’s Representative (COR) and an Alternate Contracting Officer’s Representative (ACOR). Management of this task will be performed by GSA through the COR. The COR will participate in project meetings and receive task order deliverables. The client representative will provide technical assistance and clarification required for the performance of this task.

9.3 The contractor shall identify key personnel in their quote. Any substitution of key personnel must be of equally qualified individuals as those identified in the contractor’s quote.

9.4 Government Furnished Items and Information: Client will provide contractor initial orientation/familiarization training specific to this task. Client will provide contractor with task specific Standard Operating Procedures (SOP), AFCEC regulatory materials, manuals, texts, briefs and other materials associated with the project..

9.5 Contractor Furnished Items: Except for those items or services stated in section 9.4 as Government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

9.6 Contract Support Items (CSI): CSI are items already awarded and priced as support items in the Schedule Contract. The prices for these items have already been determined fair and reasonable by the CO for the Schedule. All CSI must be itemized in the Offeror’s quote.

9.6.1 Incidentals: The contractor may be required to obtain supplies and/or materials for the performance of this task. Those supplies and/or materials must be incidental to and associated with the overall functions being performed through this task order. The contractor shall abide by the requirements of the FAR in acquiring supplies and/or materials, and must maintain files in such a manner that the GSA CO could review them upon request to ensure compliance with federal procurement regulations. Contractor teaming, partnering, and subcontracting are acceptable to provide a total solution. However, price reasonableness should always be determined prior to selecting a teammate or partner. Supplies and/or materials are limited to $3,000 for the life of the task order.

9.6.2 Travel: The Contractor shall ensure that the requested travel does not exceed the authorized travel budget. Contractor-incurred expenses resulting from Government-required travel are reimbursable but are limited by the Government Joint Travel Regulations (JTR) and must be pre-approved by the Client Representative and GSA CO or designee via an ITSS action memo. The action memo must contain detailed travel information, total travel amount, and the total of the task order travel balance. The estimated budget for Contractor travel under this task order is as follows:

9.6.2.1 The Contractor shall make all travel arrangements for training and technical assistance visits.

9.6.2.2 Contractor travel shall be approved, disapproved, or canceled by the GSA COR or CO or alternate.

9.6.2.3 Training

Training of Contractor employees assigned to this task order shall be performed at the Contractor’s own expense, with the following exceptions:

· Training to meet special requirements that are peculiar to the environment and/or operations.

· Limited Contractor employee training if the Government changes hardware or software during the performance of this task order, and it is determined to be in the best interest of the Government.

· Training on government-unique equipment, such as protective gear

9.6.2.4 The Government will not authorize Contractor employees training to attend seminars, symposiums, or other similar conferences at any direct or indirect cost to the Government or its mission to include funding, travel, or man-hours, unless the GSA CO or designee certifies and approves that attendance is mandatory for the performance of the task requirements.

9.6.2.5 In the event that the Government has approved and paid for Contractor employee training, the Government will not reimburse the Contractor for costs associated with re-training replacement individual(s) should the employee(s) no longer be assigned to this task order. Costs that are not authorized include, but are not limited to: labor, travel, and any associated re-training expenses.

9.7 Privacy Act: Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

9.8 Security: Security Clearances are not required. Due to the sensitive nature of the information involved, contractor may be required to observe or sign certain nondisclosure requirements.

9.9 Compliance with Section 508 of the Rehabilitation Act of 1973 All electronic and information technology (EIT) procured through this task order must comply with Section 508 of the Rehabilitation Act (29 U.S.C. 79Xd), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998, unless an agency exception to this requirement exists. See http://www.section508.gov.

9.10 Monthly Status Report (MSR): Each report (MSR) shall be due on the tenth (10th) business day following the close of the calendar month. Each report shall be submitted in the GSA’s electronic Web-Based Order Processing System (currently ITSS).

The MSR shall contain the following information:

· Brief description of requirements;

· Brief summary of accomplishments during the reporting period and significant events regarding the task order;

· Deliverables submitted or progress on deliverable products;

· Any current or anticipated problems; and,

· Brief summary of activity planned for the next reporting period.

9.11 Non –Personal Services: See Attachment A

9.12 Problem Resolution: The contractor shall bring problems or potential problems affecting performance to the attention of the COR and PM as soon as possible. Verbal reports will be followed up with written reports when directed. This notification shall not relieve the Contractor of its responsibility to correct problems for which they are responsible. The Contractor shall work cooperatively with the Government to resolve issues as they arise.

10.0 Task Order Closeout: Contractor shall submit a final invoice within 45 calendar days after the end of the Performance Period. After the final invoice has been paid the contractor shall furnish a completed and signed Release of Claims (GSA Form 1142) to the CO. This release of claims is due within 15 calendar days of final payment.

11.0 Reference Information

11.1 Definitions & Acronyms:

11.2 Applicable Software: Reserved

11.3 Attachments: Reserved.

ATTACHMENT A, PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The following is a list of the contractual requirements that will be verified as contractually compliant by Government personnel. Each requirement includes a Government determined performance standard and the resource that is used to perform the verification. Any functional area not listed was omitted because it did not have a requirement identified as critical. Surveillance of any functional area that does not have critical requirements will be accomplished through surveillance of the contractor Quality Control Program or periodic evaluation.

Customer Acceptance: Independent written verification from The Islands’ immunization programs, including user acceptance testing, that the product delivered by the contractor meets their requirements.

Customer Verification: Written confirmation from The Islands’ immunization programs for contractor invoices that the desired requirement was performed as billed.

(3) Method of Surveillance (4)

PWS 3.1

Apply herbicides using ground based application equipment

PWS 3.2

Collect GPS data IAW SOW

PWS 3.3 Inspections of Contractor

PWS 8.1

Quality Control Plan.

ATTACHMENT B

FEDERAL ACQUISITION REGULATIONS (FAR)

1. FAR 52.217-8, Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the task order. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9, Option to Extend the Term of the Contract (March 2000) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract will be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, will not exceed 36 months.

2. Reserved.

3. PAST PERFORMANCE INFORMATION - The Government will provide and record Past Performance Information for acquisitions over $150,000 utilizing the Contractor Performance Assessment Reporting System (CPARS). The CPARS process allows contractor to view and comment on the Government's evaluation of the contractor's performance before it is finalized. Once the contractor’s past performance evaluation is finalized in CPARS it will be transmitted into the Past Performance Information Retrieval System (PPIRS). Contractors are required to register in the CPARS, so contractors may review and comment on past performance reports submitted through the CPARS. The CPARS and PPIRS websites are as follows:

4. 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law.

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-00004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012, (Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that-

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that-

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

Contractor Signature:

Contactor Printed name:

Contactor Company Name:

GSA Contract Number: ID04130058 Date:

5) Clauses

FAR 52.232-18

Availability of Funds

(Apr 1984)

ATTACHMENT C

NON-PERSONAL SERVICES

GSA will not issue orders to provide services prohibited by Subpart 37.1 of the Federal Acquisition Regulations (FAR). Administration and monitoring of the contractor's performance by GSA or the COR shall not be as detailed or continual as to constitute supervision of contractor personnel. Government personnel may not perform any supervisory functions for contractor personnel, such as interviewing, appraising individual performance, scheduling leave or work, or directing how to perform work.

GSA meets the needs of its clients for support through non-personal services contracts/task orders. To counter the circumstances that infer personal services and to preserve the non-personal nature of the contract/task order, the Contractor shall adhere to the following guidelines in the performance of the task.

performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government jobs.

ATTACHMENT D

INVOICE REQUIREMENTS

1. GSA ELECTRONIC INVOICING

Payment Information. Failure to enter an invoice into the GSA Central Invoice Service (CIS) web-based system may result in a rejection. The contractor shall provide the following payment information for GSA use. It must be an exact match with the information under the contract/task order number in the GSA ITSS Contract Registration (not the contractor’s company or individual representative’s registration) as well as with the information under the contractor’s DUNS number in the System For Award Management (SAM) web-based system, http://www.sam.gov. Mismatched information may result in rejected requests for payment.

2. Invoice Information:

· Company Name – Legal Business Name and DBA (Doing Business As) Name

· Mailing Address – Contact and Address Information

· Remittance Address – Remit To Address Information

· Employer’s Identification Number – Federal Tax ID

· DUNS (Data Universal Numbering System)

· Invoice Number – must not include any special characters; CIS and the invoice must match

· ACT Number from GSA Form 300, Block 4

· GSA Task Order Number – must match ITSS

· Contract Number from GSA Form 300, Block 3

· Point of Contact and Phone Number

· Task Order Period of Performance and the exact Billing Period

· Charges, identified by deliverable or line item(s), with a narrative description of the service performed

· Prompt Payment Discount, if offered

· Total cumulative task order amount and burn rate

3. Invoice Submission Process: Contractors shall submit the official invoice in CIS via the GSA ASSIST PORTAL (https://portal.fas.gsa.gov/web/guest/home) as follows:

LOGIN to ASSISTSEARCH for your GSA order number (Example: ID041XXXXX)SELECT the ‘Invoices and Acceptance Reports’ Link;

CREATE New InvoiceCOMPLETE the Invoice Form;

ATTACH (mandatory) file copy of invoice and other required supporting documentsSUBMIT the form:

NOTE: Original receipts, travel vouchers, and related documentation that have been completed in accordance with Government Federal Travel Regulations (JTR) shall be maintained by the contractor and made available to Government auditors upon request. Reimbursable costs must not exceed the limit(s) specified in the task order. The Government will not pay charges that are not specifically identified in the task and approved, in advance, by the Contracting Officer.

· Invoices for final payment must be identified as ‘FINAL’ and submitted within 60 days from task completion. No further charges are to be billed. The contractor shall request an extension for final invoices that may exceed the 60 days from GSA.

· After invoice submission is completed, the Client Representative will accept goods or services then the GSA Representative will accept the invoice for payment.

For assistance, please contact the AASBS Help Desk at (877) 472-4877 or aasbs.helpdesk@gsa.gov. For CIS training, please review the CIS training modules for Contractors at Central Invoice Service Training for Contractors.

4 Reimbursable. Reimbursables must not exceed the limit(s) specified in the task order. The Government will not pay charges that are not specifically identified and approved, in advance, by the Government. Copies of receipts, travel vouchers, etc. that have been completed in accordance with Government JTRs shall be attached to the invoice to support charges other than employee labor hours.

The amount invoiced shall include labor charges for actual hours worked and other direct costs (ODCs) which may be authorized by this task order (e.g., travel). For ODCs, invoiced charges shall not exceed the limit specified in the task order. No charges will be paid by the Government, which are not specifically identified in the task and approved in advance by the Government. Copies of receipts, travel vouchers, etc., completed in accordance with Government Travel Regulations shall be attached to the invoice to support charges other than personnel hours. Original receipts shall be maintained by the contractor and made available to Government auditors upon request.

The invoice shall be submitted on official company letterhead with detailed costs for each of the following categories:

· Labor expended for each skill category

· Total labor charges

· Travel and per diem charges (if any)

· Total other direct costs (ODCs) (if any)

· Total invoice amount

· Prompt payment discount offered, if applicable

5. Final Invoice and Release of Claims The contractor shall submit a final invoice within 60 calendar days after the end of the Performance Period. Invoices for final payment must be so identified. No further charges are to be billed.