ID01130012_Sources_Sought.doc

Project No. ID01130012

PNS SSMG Repair Depot

Sources Sought

PAGE

Project No. ID01130012

PNS SSMG Repair Depot

Sources Sought

SOURCES SOUGHT ONLY

1.

The General Services Administration (GSA), Federal Acquisition Service (FAS) Region 1 is seeking qualified sources for project entitled Portsmouth Naval Shipyard (PNS) SSMG Repair Depot. Services resulting from award of the solicitation will be provided for Portsmouth Naval Shipyard (PNS), Portsmouth, NH 2.

The anticipated solicitation will be done under the following ordering procedure and a single award BPA with a base and four option years is contemplated:

FAR Part 8.405-3 Blanket purchase agreements (BPAs) - Professional Engineering Services Schedule 871, Special Item Numbers: 871-1 Strategic Planning for Technology Programs/Activities; 871-2 Concept Development and Requirements Analysis; 871-3 System Design, Engineering and Integration; 871-4 Test and Evaluation; 871-5 Integrated Logistics Support; and 871-6 Acquisition and Life Cycle Management.

3.

Award resulting from the anticipated solicitation is required by July 1, 2013.

4.

Carefully read the following Statement of Work (SOW) to determine if your company meets all requirements to be able to perform this work with special attention to certification and security requirements:

A.

TASK ORDER PURPOSE AND OBJECTIVE. The objective of this task is to provide the PNS Ships Service Motor Generator (SSMG) Repair Depot with Contractor services to assist in submarine SSMG maintenance. This Task Order provides PNS with Contractor support for in-place repairs to SSN 21, SSN 688 and SSBN 726 Class Submarine SSMG sets, diesel generators and emergency propulsion motors. More specifically this requirement involves in-place reconditioning of Classic Design and New Design 500 kW SSMG sets, 43 kW SSMG sets, diesel generators and emergency propulsion motors installed on SSN 21, SSN 688 and SSBN 726 Class submarines.

B.

REQUIRED SERVICES. The Contractor shall provide all personnel, management, and services necessary to perform the work described in this Solicitation.

(1) The Contractor shall perform in-place reconditioning of the Classic Design and New Design G.E. 500 kW SSMG sets, 43 kW SSMG sets, diesel generators and emergency propulsion motors, emergency propulsion/turning gear motors and similar propulsion motors.

(2) The Contractor shall perform in-place repair, reconditioning, and overhaul of dc armatures, ac stators, field windings, pole pieces, slip rings and commutators utilizing procedures approved by NAVSEA 07T (as applicable).

(3) The Contractor shall troubleshoot, locate and improve low insulation resistance on all windings.

(4) The Contractor shall perform all required rigging functions.

(5) The Contractor shall perform commutator stoning/polishing, beveling, mica undercutting, dynamic stability analysis and arcing/poor commutation root cause analysis.

(6) The Contractor shall perform slip ring stoning/polishing.

(7) The Contractor shall perform slip ring/ac field connection pin blue checks and repair.

(8) The Contractor shall perform slip ring field lead modification Alterations and Improvements (A&I) 3106.

(9) The Contractor shall perform slip ring arcing root cause analysis.

(10) The Contractor shall install other SSMG, diesel generator and emergency propulsion motor related NAVSEA approved Type Zero (TZ) and A&I modifications.

(11) The Contractor shall replace AC field wiring to static exciter.

(12) The Contractor shall remove and install slip rings, fan hubs, and ac poles.

(13) The Contractor shall perform weld repair for G.E. 500 kW dc armature laminations to shaft support arms (spider arms).

(14) The Contractor shall perform Teflon band repairs or replacement per procedures approved by NAVSEA 07T.

(15) The Contractor shall perform electro-plating and machining of electrical rotating equipment shafting and end bells.

(16) The Contractor shall perform additional in-place rewinds in accordance with NAVSEA 07T processes, procedures, and oversight.

(17) The Contractor shall perform in-place rewind of a 500 kW SSMG set ac stator.

(18) The Contractor shall perform hatchable rotor replacement including testing, air gap adjustment, black band testing, real/reactive droop adjustment, and voltage and speed regulator troubleshooting and grooming;.

(19) The Contractor shall troubleshoot and repair commutators and slip rings and resolve SSMG set brush wear problems.

(20) The Contractor shall perform resilient mount replacements on 500kW MG sets.

(21) The Contractor shall perform repair or replacement of stripped fasteners or repairs to threaded bolt holes.

(22) The Contractor shall perform replacement of defective access covers and gaskets.

(23) The Contractor shall perform torque checks of bolted electrical connections.

(24) The Contractor shall perform replacement of defective Belleville washers.

(25) The Contractor shall perform cooler gasket repairs.

(26) The Contractor shall perform industrial cleaning, baking and re-insulating of all SSMG windings.

(27) The Contractor shall perform SSMG assembly, installation of new overspeed, AC and DC brushes, bearing fit-up, close-out inspection, and operational testing.

(28) For all SSMG reusable carcasses, components, or unused parts that are new or can be refurbished: package and crate the same in a manner providing protection from corrosion and damage during storage and shipping. Each of these serviceable components shall be handled with extreme care to protect critical surfaces. Serviceable components include, but are not limited to: rotor shaft, ac rotating fields (to include support studs, blocks and wedges), shims, fan hubs and slip rings. The Contractor shall return all serviceable components to the SSMG repair depot in Portsmouth, NH. Shipping documents/document numbers shall be forwarded to the PNS technical point of contact prior to the Contractor leaving the work site or signing/verifying completion of a Required Services Modification.

C.

DELIVERABLES. Deliverables are subject to review and, if warranted, may be returned to the Contractor for revision. Upon receipt of Government comments, the Contractor shall provide the final revised deliverable according to a schedule provided by the Government.

C.1 WEEKLY REPORTS. The Contractor shall provide weekly status reports for work in progress, to include schedule information, and problems encountered including problem resolutions to the PNS technical point of contact by the Monday following each weekly reporting period.

C.2 COMPLETION LETTERS. Completion letters are due to the PNS technical point of contact not later than two weeks following the completion of any Required Services Modification.

C.3 FINAL REPORTS. Final reports, including all elements identified in each Service Request Modification, must be completed within three months following the completion of the Service Request Modification. Condition/trouble reports written during the performance of this effort shall be included as a part of the Final Report. A completed copy of all applicable Submarine Maintenance Standards listed in Paragraph B, above shall be included in the final report and a copy shall be sent to the PNS technical point of contact. for SSMG repairs. Final report distribution shall include ship, squadron, COMSUBLANT/COMSUBPAC Force Electrician (as applicable), PNS code 270.5 and NAVSEA 07T22.

C.4 MONTHLY PROGRESS REPORT (MPR). The Contractor shall provide a written Monthly Progress Report (MPR) no later than the tenth (10th) calendar day of the following month. The MPR shall include both a technical update on current status, progress, problems encountered, resolutions and a funding profile showing hours expended by labor category for the month. The monthly report shall include a listing of all new work assignments accepted for the preceding month, including for each:

a.

Modification number and date of issuance;

b.

Amount obligated under the task order;

c.

Total number of hours ordered by the Contracting Officer;

d.

Total number of hours incurred by the Contractor by labor category;

e.

Key milestones (including date of deliverables);

f.

Completion date of modification and whether inspection and acceptance has been performed by Government;

g.

Total dollar amount of task order, including modifications;

h.

Significant findings, problems, delays, events, and trends during the reporting period which result from or affect the performance of any task order and any perceived problems.

Any data submitted in the MPR, along with other relevant information, may be included in a past performance database developed and maintained by the Government.

i.

Specific action requested of the Government to assist in the resolution of a problem or to effect the timely progression of the task order.

j.

An up-to-date schedule of the work performed and works to be performed under the task order.

k.

Direct labor hours by categories as set forth in the task and elements of cost by direct loaded dollars, and other direct costs, etc. that have been incurred and/or committed.

The Contractor shall provide the MPR to the Client Representative (CR) via the GSA ITSS System (or its successor system) on or before the 10th of each month. The Contractor shall attach the MPR to the “Reports Section” of this order at https://it-solutions.gsa.gov C.5 DELIVERABLES SCHEDULE. The Contractor shall provide the deliverables in accordance with the following schedule:

D.

SUPERVISION OF EMPLOYEES. The Contractor's employees shall remain under the Contractor's direct supervision at all times. Although the Government will coordinate directions within the scope of the contract, detailed instruction for the Contractor's employees and supervision shall remain the responsibility of the Contractor.

E.

ORGANIZATIONAL CONFLICT OF INTEREST. If, under this contract, the Contractor gains access to proprietary or business sensitive information of other companies, the Contractor agrees to protect this information from unauthorized use or disclosure and to refrain from using the information for any purpose other than that for which it was furnished.

f.

SECURITY.

F.1 Contractor personnel shall have the appropriate level of investigation and/or security clearance for each site. Personnel shall be required to submit a Request for User ID when access is required to a Government computer, to include if required the submission of proof that a favorable National Agency Check has been completed. Contractor personnel shall submit a Request for Deletion of User ID when access is no longer required. The Contractor will observe and comply with all security provisions in effect at each selected site.

F.2 All Contractors must be certified by NAVSEA 07T not later than date of Task Order award. All Contractors shall be United States citizens.

F.3 All NAVSEA security requirements are applicable and all Contractor personnel shall abide by all security requirements.

F.4 All Contractors shall possess and maintain necessary security clearances to access SSN 21, SSN 688 and SSBN 726 Class engineering spaces and the ability to accomplish all of the requirements of SUBMEPP Submarine Maintenance Standards (MS) No. 3140-081-039, “500 kW SSMG set ‘classic’ in-place clean, inspect, recondition”, 3140-081-046, “500 kW SSMG set ‘new design’ in-place clean, inspect, recondition” as well as each MS being developed for rotor change-out for Classic Design and New Design SSMGs when issued. In order to ensure compliance with the foregoing requirements, the Contractor must complete the Required Services stated in paragraph B REQUIRED SERVICES of this order without subcontractors.

F.5 Contractor personnel shall fully comply with all of the applicable requirements of NAVSEA Instruction 4350.2C, Contract Work Onboard Nuclear-Powered Ships, to include the following requirements of Paragraph 5.b:

(a) Contracted workers hold appropriate security clearances as prescribed in references (g) through (i) of NAVSEA Instruction 4350.2C. In addition, access by non-U.S. citizen contracted workers is controlled as prescribed in reference (j) of NAVSEA Instruction 4350.2c.

(b) Contracted workers are fully aware of and are capable of complying with navy safety regulations and practices, including radiological control and ship safety requirements.

(c) Contracted workers have received on-site briefs to ensure awareness of SUBSAFE program controls and to identify any potential nuclear or SUBSAFE boundaries in the work area. These briefs shall include proper reporting and Stop-Work procedures should a nuclear or SUBSAFE boundary be inadvertently violated, in accordance with references (a) and (f) of NAVSEA Instruction 4350.2c.

(d) Contracted workers possess the necessary skills and training to accomplish work requirements meeting navy quality specifications.

(e) Contracted workers are fully aware that, in the absence of specific safety and health provisions invoked by the contract or memorandum of agreement, Occupational Safety and Health Administration (OSHA) standards are in force.

G.

GOVERNMENT FURNISHED EQUIPMENT, PROPERTY, INFORMATION (GFE/P/I). No Government Furnished property, tooling or information is provided other than as may be indicated in a Required Services Modification. However, in most cases the Government (Ship’s Force) provides ac, dc and overspeed trip brushes, bearings and air filters. In the event of a complete rotor change, the new rotor is furnished by the Government. In all events, the Government will specify all Government Furnished Equipment in each Required Services Modification. The Contractor shall possess all experience, tooling and equipment necessary to accomplish the requirements of this Task Order.

H.

DATA RIGHTS. Government Purpose Rights (GPR) shall apply to all data pursuant to services and deliverables provided under this order.

I.

ACCEPTANCE BY THE GOVERNMENT. This is a performance based task. The Government will evaluate Contractor performance against NAVSEA developed processes for on board in-place reconditioning of submarine motor generators. Contractor work shall be inspected to ensure it complies with all NAVSEA 07T requirements. Final inspection lies with the United States Navy as delegated by a General Services Administration Contracting Officer. Defective work shall be corrected in accordance with the applicable Inspection and Acceptance Clause (FFP or T&M) identified in each Required Services Modification.

J.

RESPONSIBILITIES. Any personnel issues of other than a technical nature shall be forwarded to the Contracting Officer. No person other than a GSA Contracting Officer may change any term or condition of the Order.

K.

NONDISCLOSURE OF SENSITIVE AND PROPRIETARY INFORMATION.

The Contractor shall protect from unauthorized disclosure any materials or information made available by the Government, or that the Contractor has access to by virtue of the provisions of this order, that are not intended for public disclosure. This includes disclosure to individuals within the Contractor’s company who are not specifically assigned to work on this order.

All Contractor employees assigned to perform under this order shall sign an Employee Confidentiality and Nondisclosure Agreement affirming and acknowledging that the information, technical data or proprietary software to be made available in the performance of this order are restricted for Government use only. The Employee Confidentiality and Nondisclosure Agreement is a permanent agreement and shall survive the employee’s employment by the Contractor. Nondisclosure shall be signed by Contractor employees prior to any work commencing on this order.

In the event that this order requires the Contractor to gain access to the proprietary or sensitive information of Government agencies or organizations, the Contractor shall be required to execute written agreements with those entities, to protect the information from unauthorized disclosure and refrain from using it for any purpose other than for which it was furnished. A copy of all executed agreements shall be delivered to the Contracting Officer.

In the event that this order requires the Contractor to gain access to proprietary information of other companies, the Contractor shall be required to execute written agreements with those companies, to protect the information from unauthorized disclosure and refrain from using it for any purposes other than for which it was furnished, as prescribed by FAR 9.505-4. A copy of all executed agreements shall be delivered to the Contracting Officer.

At the conclusion of this order, Contractor representatives will conduct a thorough audit of the Contractor’s facilities/files to ensure that no unauthorized information, technical data or proprietary software exists in its possession.

5.

If your company is qualified to perform the work stated in paragraph number 4 above please submit response to Kristine Levine, at kristine.levine@gsa.gov, with a copy to Dorothy Cestrone, at dorothy.cestrone@gsa.gov by March 26, 2013, 5:00 p.m. Eastern Time. Include reference to this sources sought notice, company name, address, points of contact, telephone number(s) and e-mail address(es). Qualified contractor must meet all security requirements and have NAVSEA 07T certification by July 1, 2013 in order to be able to receive award. Statement as to whether your company meets these requirements must be included in the e-mail response as well. See attachment entitled “NAVSEA 07T Certification Requirements” for information on NAVSEA 07T certification process.

6.

Any questions regarding this sources sought may be submitted to kristine.levine@gsa.gov with a copy to dorothy.cestrone@gsa.gov by March 12, 2013, 4:00 p.m. Eastern Time. No verbal inquiries will be accepted.