IBR 1770-25 Variable Frequency Devices Advertisement.pdf

CITY OF ASHEVILLE, NORTH CAROLINA

ADVERTISEMENT FOR BIDS

INFORMAL BID REQUEST NO. IBR #1770-25

11/19/2024

VARIABLE FREQUENCY DRIVE (VFD)

TS HELENE WITH FEDERAL TERMS & CONDITIONS

Pursuant to North Carolina General Statutes 143-131 bids for Variable Frequency Drives for the City of Asheville will be received by Beatrice Abernathy, Purchasing Specialist, by email until 3:00 PM on Tuesday, December 3, 2024 . Questions are due by 3:00 p.m., November 25, 2024.

Proposal forms, instructions and specifications may be obtained at http://www.ashevillenc.gov/bids If bid addenda are issued, they will be posted to this web site no less than seven (7) days prior to the bid opening date. Each addendum will be identified by number. Bidders are urged to check this page prior to submitting a bid response to assure that they have obtained all addenda that may have been issued for the bid package in question.

Bid addenda should be acknowledged (signed) and included with the bid response. Bid responses submitted without acknowledged addenda may be rejected.

DISADVANTAGED BUSINESS ENTERPRISES (DBE):

a. The City has established a DBE Program pursuant to 49 C.F.R. Part 26. The requirements and procedures of the City's DBE Program are hereby incorporated by reference into this Contract. The Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. Failure by the Contractor to carry out the City's DBE Program procedures and requirements or applicable requirements of 49 C.F.R. Part 26 shall be considered a material breach of this Contract and may be grounds for termination of this Contract, or other such remedy as the City deems appropriate, which may include, but is not limited to withholding monthly payments, assessing sanctions, liquidated damages, and/or disqualifying the Contractor from future bidding as non-responsible. The Contractor shall ensure that compliance with the City's DBE Program and the requirements of 49 C.F.R. Part 26 be included in any and all subcontracts entered into which arise out of or are related to this Contract. The City has an annual DBE goal of 8/6 percent.

b. The Contractor must take necessary and reasonable steps to ensure that DBEs have a fair opportunity to participate in this Contract. If the Contractor qualifies as a certified DBE in accordance with the requirements of 49 C.F.R. Part 26, Subpart D, or is joint venturing with a DBE certified in accordance with the cited regulations, a copy of the DBE certification(s) issued by a Unified Certification Program (UCP) in accordance with the cited regulations, and a description of the dollar value of the proposed work that it intends to perform with its own forces, together with a statement of the percentage interest in the Contract held by a joint venture DBE must be submitted. The Contractor must provide (1) written documentation of the Contractor's commitment to use identified DBEs; and (2) written confirmation from the DBE that it is participating in the Contract. The City will accept DBE certifications issued by the following entities:

NORTH CAROLINA DEPARTMENT OF TRANSPORTATION

www.ncdot.pov/business/ocs/dbe/ Or http://www.ashevillenc.gov/bids http://www.ncdot.pov/business/ocs/dbe/

North Carolina Department of Transportation Contractual Services Unit 1509 Mail Service Center Raleigh, North Carolina 27699-1509 Phone: (919) 707-4800 Fax: (919) 733-3584 A directory of certified DBEs is available at NC DOT DBE Directory of Firms

Bidders are notified of a City policy that prohibits contracting with persons or firms who are delinquent in the payment of ad valorem taxes owed to the City of Asheville.

The City of Asheville reserves the right to reject any or all bids.

Posted to IPS & City Website: 11/19/2024 https://www.ebs.nc.gov/VendorDirectory/default.html