Summary of Requirements for Laboratory.docx

Summary of Requirements for Laboratory:

1. Contractor shall sign the Clean Rivers Program Quality Assurance Project Plan (QAPP) prior to analysis.

2. Contractor supplies the necessary sample bottles (including any pre-preservation needed), labels, and coolers, according to the monitoring schedules, by the 3rd day of the month for that month’s scheduled samples.

3. Contractor shall only charge for the number of acceptable samples received and analyzed. Contractor shall contact USIBWC if samples are out of holding time prior to analysis.

4. Contractor shall submit deliverables listed in C.5 of the Description of Work, specifically:

a) The Contractor shall submit original, hardcopies of Chain of Custody forms to the USIBWC Texas Clean Rivers Program (4171 N. Mesa, Suite C-100, Attn: COR (to be named after award of contract), El Paso, Texas 79902) within 45 days of receipt of the samples for analysis by the Contractor.

b) In addition to the original hard copies, the Contractor shall submit the following electronic deliverables to the COR within 45 days of receipt of the samples for analysis by the Contractor:

a. Invoices in pdf format via email to the COR and USIBWC Finance office.

b. Electronic reports in pdf, Word, or similar format must include:

i. Signed laboratory results with analyte/parameter, result, units, LOQ/MQL, dilution factor, date/time analyzed, analytical method, sample location/station ID, date sampled and date received, any data qualifiers, parameter codes specified in the RGBMP QAPP (storet codes), and collecting entity/Field Office (from Chain of Custody form).

ii. Analytical Summary/Quality Assurance sheets with standards, duplicates, spikes, blanks, matrix spikes, matrix spike duplicates, and limits of quanititation.

iii. Scanned Chain of Custody forms Case Narratives as needed should also be included.

iv. Case Narratives, Casualty Reports, and Corrective Actions as needed.

c. Laboratory results as an Electronic Data Deliverable (EDD) in Microsoft Excel format, pipe-delimited text format, or other database-compatible electronic format agreed upon by the contractor and the USIBWC. EDDs should include all information on laboratory results sheets listed above.

Summary of Requirements for Clean Rivers Program laboratory:

1. Laboratory’s LOQ for each analyte must be at or below the AWRL listed in the QAPP

2. Laboratory must demonstrate its ability to quanititate at its LOQ by running an LOQ check standard for each analytical batch of CRP samples analyzed. The requirements for lab control check standards are described in Section B5 of the QAPP shell.

3. More information is available on Attachment 3 – Specific CRP Laboratory Requirements

Note: This is just a highlight of important requirements. Full requirements are listed in the Description of Work statement, QAPP, contract with IBWC, and Attachments 1 through 4.