IB08 W9124D24R0114 - 1449 solicitaiton for posting.pdf

SEE ADDENDUM

( No Col lect Cal ls )

W9124D24R0114 29-Aug-2024

b. TELEPHONE NUMBER

502-624-6768

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 06 Sep 2024

5. SOLICITATION NUM BER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

( SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t . Use Only)

23.

CODE 10. TH IS ACQUISI TION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124D9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAM E

RENETE L BARNET-MORGAN

2. CONTRACT NO. 3 . AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLI CI TATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52. 212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRI ATION DATA

1. REQUISITION NUMBER

20.

ADDI TIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012154220-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52. 212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDI NG ANY ADDITI ONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO I TEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THI S DOCUMENT AND RETURN

% FOR:SET ASI DE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MISSI ON AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81NRC 16. ADMINISTERED BY

12. DI SCOUNT TERMS11. DELIVERY FOR FOB DESTI NA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLIC ITATION

RFQ IFB RFPX

W0ZU OFC CH OF STAFF ARMY

W0ZU OFC CH OF STAFF ARMY

204 ARM Y PENTAGON ROOM 2C139B

WASHINGTON DC 203010- 0204

TEL: 703-805-4540 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

541618

OFFER DATED

29. AW ARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWI SE IDENTIFI ED ABOVE AND ON ANY

COPI ES TO ISSUI NG OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN- OWNED

SM ALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEI VED INSPECTED

32b. SIGNATURE OF AUTHORI ZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATI VE

32e. MAILI NG ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORI ZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FI NALPARTIALCOMPLETE

36. PAY MENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHI P NUMBER

PARTI AL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT

41b. SIGNATURE AND TITLE OF CERTIFYI NG OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC 'D (YY/ MM/DD) 42d. TOTAL CONTAI NERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124D24R0114

Section SF 1449 - CONTINUATION SHEET

ADDENDUM 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

A. Submission of Offers:

1. This Request for Quote (RFQ) is for a commercial acquisition using combination Federal

Acquisition Regulation (FAR) Part 12.6, Acquisition of Commercial Items, and FAR Part 13.106.

This solicitation is a 100% Small Business Set-Aside (SB).

2. The Mission and Installation Contracting Command (MICC) – Fort Knox points of contact responsible for providing information and responding to inquiries is the Contracting Officer (KO) and the Contract Specialist (CS).

i. KO: Joseph R. Lawrence; mailto:joseph.r.lawrence3.civ@army.mil

ii. CS: Renete L. Barnett-Morgan;mailto:renete.l.barnett-morgan.civ@army.mil

3. Quotes are due as follows:

Closing Time: 1:00 p.m., EST (Fort Knox Local Time) Closing Date: 6 September 2024 Location: Electronic submission via email

4. Offerors shall review the solicitation and its amendments if any (All amendments will be posted to the SAM.GOV website. It is the offeror's responsibility to acknowledge all amendments within their quote) and submit only written questions and or comments with the subject line: W9124D-24-R- 0114, HQDA Best Squad Competition (BSC)-Community Event Fitness Competition Support Washington, DC, QUESTIONS/COMMENTS. All questions shall be submitted to the attention of the assigned Contract Specialist and Contracting Officer as outlined herein. Written questions shall be submitted electronically NO LATER THAN, 12:00 p.m., EST, 3 September 2024. Late submission will not be given consideration. Questions shall identify the PWS paragraph number or solicitation reference with each question. Responses to questions will be provided to offerors simultaneously via amendment, if applicable. KO reserves the right to NOT respond to all questions received.

Telephonic inquiries will not be entertained. The RFQ can only be changed by a formal written amendment issued by Mission and Installation Contracting Command (MICC) - Fort Knox, Kentucky

5. Offeror's SAM registration shall be active in order to be eligible for award.

6. Offeror’s quote shall consist of a cover letter, completed SF 1449 (Adobe pdf) to include Pricing Data (SF 1449 Adobe PDF), and a Fitness Competition Plan as reference in Paragraph 5.2.6.1 in the PWS.

B. General Information/Instructions:

1. The selection of a source for award purposes will be conducted in accordance with FAR Subpart 12.6, “Streamlined Procedures for Evaluation, and Solicitation for Commercial Items,”: procedures as delineated in FAR part 13 and supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Quotes will be reviewed utilizing the price techniques identified in FAR 15.404-1(b) and in accordance with

FAR 13.106-2. This acquisition will not utilize formal source selection procedures found in FAR 15.3.

2. Award will be made to a single Offeror who is deemed responsible in accordance with the FAR, whose quote is the lowest priced that meets the minimum required specification included herein:

and is registered in SAM as a Small Business.

3. Offeror are to submit pricing in compliance with the price schedule outlined herein. All unit prices must be to the whole penny; any fractions will be rounded to the next higher whole penny per unit for evaluation and award purposes. If there is a discrepancy between unit prices and the extended prices, unit prices will govern.

4. The government is not liable for any costs incurred by offerors in submitting offers in response to this solicitation. Quotes from unsuccessful offerors will not be returned to the offeror. In accordance with FAR Subpart 4.8, Government Contract Files, the government will retain one copy of all unsuccessful quotes. The government will destroy extra copies of unsuccessful quotes. The government will not issue any certification of destruction.

5. Submission of the documentation specified below will constitute the offeror's acceptance of terms and conditions of the Request For Quote (RFQ), concurrence with the Performance Work Statement (PWS), and contract type.

6. If an offeror believes that the requirement in these instructions contains an error, ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

7. All quotes will be subjected to an initial screening by the KO to determine whether quotes are complete before being evaluated on the basis of price only. Quotes that are considered incomplete after initial screening process may be deemed nonresponsive and may be rejected from further consideration.

C. Quote Preparation Instructions

1. Price - Contract Line Item (CLIN) structure, one (1) CLIN with a Period of performance of 13 September 24 to 12 October 2024. Total Evaluated Price for comparison will be the SUM of CLIN 0001. CLIN 0001 should be the total price for all items/services outlined in the PWS.

2. Quote Format:

A. The Offeror’s quote shall be readable and presented in Adobe pdf. All text pages shall be oriented in portrait; however, landscape orientation is acceptable for tables and/or charts if required to present the information. The Offeror shall number each page. In the event the Offeror creates an ambiguity in their numbering, the Government may exercise its own discretion on counting pages.

B. Quote Content:

a) Cover letter: The letter shall contain the following information:

Company Name

Company Address

Point of Contact – authorized to obligate the contractor

Phone Number

E-Mail Address

Unique Entity Identification Number

CAGE Code

Tax Identification Number

Quote Acceptance Period shall be identified. Quote acceptance period shall remain valid for a period of 30 calendar days after the closing date and time identified in the solicitation. Quote offering less than 30 calendar days may be rejected as nonresponsive.

Statement that you are registered in SAM.gov as a Small Business.

b) Price (Completion of SF 1449 Adobe PDF).

i. The contract type for this action is Firm Fixed Price. The Offeror shall submit a price for the

CLIN, and in format, as identified in the CLIN schedule of this RFQ. The offeror shall submit a price quote for the CLIN.

c) Fitness Competition Plan as reference in Paragraph 5.2.6.1 in the PWS.

ARMY CONTRACT WRITING SYSTEM

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Order.

b. During this transition period, Contractors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to generate distributable copies of this order during its period of performance, as well as any subsequent modifications. As a result:

i. Subsequent documents you receive may appear noticeably different than the original order or previous contractual documents from the same Contracting Office.

ii. A change between contract writing systems may cause important information concerning order terms and conditions to take on different formatting or appear in different parts of later documents issued.

iii. Contractors shall ensure Customer Relationship Management (CRM) systems and personnel interacting with this order are prepared to identify and respond appropriately to differences between document versions.

2. The Government does not intend to use the shift between contract writing systems to effect any changes to order terms and conditions. Therefore:

i. Contractors should view changes to terms or conditions between document versions as system-generated and potentially erroneous unless accompanied by narrative(s) designating such changes as deliberate and desired.

ii. Contractors shall inform the Contracting Officer listed on the first page of the most recent document issued for guidance regarding any suspected or observed inadvertent or system-generated changes (e.g. noticing something missing in a new conformed copy).

iii. The Government will correct any inadvertent or system-generated changes, additions, or omissions discovered by either party, via bilateral modification, at no cost to the Contractor.

iv. The terms and conditions contained in the latest document reflecting deliberate action by the Contracting Officer (e.g. the last conformed copy of the order not affected by the observed issue) will take precedence until these problems are corrected.

3. In the unlikely event award information is corrupted or mutilated during system migration and replacement or re-issuance of this order is necessary for continued contract administration, the Contracting Officer will:

i. Issue a continuation contract/order in accordance with DFARS 204.1601(c) and DFARS PGI 204.1601(c), carrying over all terms and conditions from the last-known version of this order accurately reflecting mutual agreement of the parties.

ii. Incorporate the last-known version of this order accurately reflecting mutual agreement of the parties as an attachment to the replacement or continuation contract/order for future reference.

iii. Ensure any such reissuance or continuance is properly reported to preserve the integrity of Contractor performance measurement data, if any (e.g. FAPIIS, CPARS).

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) (Includes associated Performance Requirements Summary (PRS)

HQDA Best Squad Competition (BSC)-Community Event Fitness Competition Support

11 Oct-12 Oct 2024

Revision Date: 21 August 2024

Part 1 General Information

1. General: This is a non-personal services contract to provide services to support HQDA Best Squad Competition-Community Event Fitness Competition FY24 for 11-12 October 2024. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services to support the HQDA Best Squad Competition-Community Event Fitness Competition as defined in this Performance Work Statement.The contractor shall perform to the standards in this contract.

1.2 Background: The Headquarters Department of the Army (HQDA) Best Squad Competition (BSC) was instituted in 2022 by the Sergeant Major of the Army (SMA).

The BSC is an annual event used to select the United States Army Best Squad of the Year (BSOY), Non-Commissioned Officer of the Year (NCOY) and Soldier of the Year (SOY). The intent of this Community Event, as directed by the SMA, is to host an event targeting recruiting, highlighting Army opportunities, and building relationships with the local community

1.3 Objectives:. The contractor shall provide coordination, equipment, setup, and planning services for use at The National Mall Park in Washington D.C. in support of the

HQDA Best Soldier Competition (BSC) event to be held 12 October 2024 in accordance with this PWS.

1.4 Scope:

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents required for the HQDA Best Squad Competition-Community Event Fitness Competition. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

Services and specific task are outlined in Part 5 include, but are not limited to, coordination, providing equipment, and setup/tear down. Setup to take place 11 October 24 not before ground protective covering is layed down and be completed no later than 2100 on 11 October 2024 and competition-community event on 12 October 2024. Tear down to take place at conclusion of event and completed no later than 2100 on 12 October 2024.

1.5 General Information:

1.5.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Quality Control Plan (QCP) shall be submitted to the KO and COR within 5 days after contract award. A comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. The contractor’s quality control program is the means by which the contractor assures that work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal. Work shall not be performed on U.S.

federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800-1700 Eastern Standard Time (EST) except U.S. Holidays identified in paragraph

1.5.3 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The contractor shall conduct business between the hours of 0800-1700 Monday thru Friday or as needed except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain and adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.2 Event hours and set up/tear down hours: Contractor shall be available during event hours on 12 October 2024 which will be from 0700 to 1600 Eastern Standard Time (EST). Contractor shall be available during setup to take place 11 October 24 not before ground protective covering is layed down and be completed no later than 2100 Eastern Standard Time (EST) on 11 October 2024 and competition-community event on 12 October 2024. Contractor shall be available during tear down to take place at conclusion of event and completed no later than 2100 Eastern Standard Time (EST) on 12 October 2024.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at The National Mall, DC 15th St NW, Washington, DC 20024 located within the National Park Service, Washington, DC. If unforeseen circumstances occur to cancel the HQDA Best Squad Competition-Community Event Fitness Competition the Government will notify the Contractor before the event, 12 October 2024 at 07:00 a.m.

1.5.6.1 Utilities: No utilities at the location mentioned above will be available for the contractor’s use in performance of tasks outlined in this PWS.

1.5.6.2 Facilities:. Contractor Shall be compliant with NPS Guidelines; NPS Event Planning Guide; see link to NPS.gov under Part 6.

Contractor shall consider elements of accessibility when determining setup and tear down of the event including but not limited to:

Limitations of types of vehicles allowed on the lawn.

Temporary curb ramps where needed to provide an accessible route

1.5.7 Type of Contract: The government will award a Firm Fixed Priced (FFP) Non Personal Service purchase order.

1.6 Security Requirements: Reserved.

1.6.3.5 PHYSICAL Security: The contractor shall be responsible for safeguarding all equipment listed in Part 5, Government is responsible for safeguarding military equipment.

1.6.3.6 Key Control: Reserved

1.6.4 Background Checks: Reserved.

1.6.4.1 U.S. Citizen: Reserved

1.6.4.2 Local Nationals and Third Country Nationals: Reserved.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contractor or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager and an Alternate Contract Manager, who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program Manager is absent. The Program Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program Manager shall be available between 0800-1600 EST or as needed.

1.11 Special Qualifications: Contractor shall have experience conducting CrossFit Style Fitness events and provide CrossFit Certified Staff to judge the BSC competitors.

Certified Fitness Staff must hold a minimum of Level 1 certification to score competitors.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The contractor shall not advertise or sell items pre event, during event or during the tear down of the event. Contractor shall also ensure any subcontractors do not advertise or sell items pre event, during event or during the tear down of the event reference NPS Event Planning Guide; see link to NPS.gov under Part 6

1.12.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges In accordance with (IAW) Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee.

1.13 Contractor Travel: Any potential Contractor travel costs should be included in the contractors total quote.

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.21 Safety: Contractor will be compliant with NPS Guidelines in the NPS Event Planning Guide, NPS Event Planning Guide; see link to NPS.gov under Part 6.

Potential safety hazards, mats and/or high-visibility cable and cord protection devices must cover all extension cords and wiring. When used for crossing of roadways or pathways, these devices must meet applicable ADA Standards. Contractor will provide wiring and connectors must be in good condition, of sufficient gauge to accommodate the electrical load of the equipment and be properly grounded

1.22 Environmental Compliance: Reserved

1.23 Required Training: Reserved.

1.24. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.2 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

2.1.3 Contractor – means a supplier or contractor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.5 Day – means, unless otherwise specified, a calendar day.

2.1.6 Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

2.1.9 Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10 Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.11 High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.12 Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.13 Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.14 Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.15 Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 Subcontractor – means one that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the subcontractor.

2.1.18 Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19 Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System BSC Best Squad Competition CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology

JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison USAREUR United States Army Europe UOM Unit of Measure

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP)

3. NO GFP provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS

4.3 Materials and Personnel: The Contractor shall provide all, but not limited to, personnel for managing/judging/set-up/tear down/clean up/security and fitness equipment to perform the task outlined in this PWS.

4.4 Vehicles and Equipment: The Contractor shall provide shipping truck if required for equipment, and vehicles for support personal required for set up, execution and tear down which shall be included in the contractor total quote. The Contractor shall include, but not limited to exercise equipment to perform the task outlined in this PWS. There will be ground covering protection in the location of the equipment prior to equipment set

up. Contractor shall comply with turf protection standards during setup and tear down.

See guidelines pertaining to grounds protection reference NPS Event Planning Guide;

see link to NPS.gov under Part 6

4.5 Background Checks): Reserved.

PART 5

SPECIFIC TASKS

5. Specific Task:

5.1 Basic Services: The contractor shall provide services for the HQDA Best Soldier Competition (BSC) event to be held 11-12 October 2024 as outlined in Part 1 through

1.24. Setup to occur 11 October 2024 after protective flooring is layed down and completed no later than 2100 Eastern 11 October 2024. . Tear down to take place at conclusion of event and completed no later than 2100 on 12 October 2024.Services will include CrossFit trained and certified judges and all equipment to support twelve teams of five people for the HQDA Best Squad Competition-Community Event Fitness Competition event occurring at The National Mall in DC. Support will include: all judges for event; provide overall design of course and oversight of event to manage competition of squads; provide event briefing to competitors on the 12th of Oct prior to event start. Contractor will provide all necessary personnel, equipment and materials required to meet the Governments needs as outlined in this PWS. Contractor shall comply with ground protection guidance during setup and teardown to prevent damage to The National Mall greenery in accordance with National Parks Services(NPS) Level- 1-Turf-Protection-Planning-Guide-Primer - National Mall and Memorial Parks (U.S.

National Park Service) (nps.gov) NPS Event Planning Guide; see link to NPS.gov under Part 6.

Contractor shall be available in person in the National Capital Region (NCR) for additional coordination by 10 Oct. The Event site shall be attended continuously during setup and execution of event. Military personnel will be on site for oversight or Government equipment however, contractor is responsible for safeguarding their equipment. The Contractor is responsible for all contracted personnel to include subcontractors to conduct themselves in a professional form. The Contractor shall perform to the standards in this PWS.

5.2 The contractor shall:

5.2.1 Setup three (3) CrossFit style lanes on top of Government provided and installed protective ground covering to fit a minimum of 50 meters by 100 meters space in accordance with attachment B. Contractor shall provide a Master of Ceremonies (MC) to facilitate the following; welcoming spectators, announcement of units competing and execution of the competition, closing the event. Contractor shall ensure NPS guidelines are adhered to during setup and teardown in order to mitigate any damages to the turf or any NPS property. Reference The National Mall, Turf Management and Event Operations Guide for the National Mall and

Memorial Parks - National Mall and Memorial Parks (U.S. National Park Service) (nps.gov). NPS Event Planning Guide; see link to NPS.gov Part 6

5.2.2 Contractor shall Provide oversight of event to manage competition of squads (approximately 60 personnel) and be able to support event with equipment and judges that are trained and certified in CrossFit (level 1 certification is mandatory).

5.2.3 Contractor shall provide security for contractor provided equipment and material outlined in PWS Part 4

5.2.4 Contractor shall provide Personnel for setup and tear down. Setup to occur 11 October 2024 after protective flooring is layed down and completed no later than 2100 Eastern 11 October 2024. Tear down to take place at conclusion of event and completed no later than 2100 on 12 October 2024

5.2.5 Provide event and safety briefing to competitors No Later Than (NLT) 12 Oct prior to event start.

5.2.6 Contractor shall provide the following plans for the HQDA Best Squad Competition-Community Event Fitness Competition:

5.2.6.1 Fitness Competition Plan at the time of quote submission to the KO

5.2.6.2 Pre-event Preparation and Post event tear down plan to the COR (5) days after award

5.2.6.3 Quality Control Plan to the KO and COR five (5) days after award

5.2.7 Contractor shall provide at a minimum the following list of equipment to facilitate the event. Contractor is responsible for ensuring all requested equipment is provided, setup, and torn down as outlined in this PWS.

5.2.7.1 15 Echo Stationary Cardio Bikes

5.2.7.2 15 Ski Ergs (stationary rowers, adjustable weight)

5.2.7.3 15 D-Balls (various weights up to 70 lbs, 3 D-Balls of each weight to support 3 lanes, 5 D-Balls for each lane)

5.2.7.4 15 KettleBells (various weights up to 70 lbs, 3 KettleBells of each weight to support 3 lanes, 5 KettleBells for each lane)

5.2.7.5 3 x Worm (adjustable weight)

5.2.7.6 1 x A-Frame Rig (15 ft tall, 50 ft. Long)

5.2.7.7 3 x 15 ft ropes (for climbing ropes on A-Frame)

5.2.7.8 15 Cloth Jerry Cans Sandbag (up to 100lbs each, to support 3 lanes, 5

Cloth Jerry Cans Sandbag for each lane)

5.2.7.9 1 sound/audio equipment to provide announcement and execution of event

5.2.7.10 1 generator to support audio/sound equipment in accourdance with National Mall and Memorial Parks (U.S. National Park Service) (nps.gov). NPS Event Planning Guide; see link to NPS.gov Part 6

5.2.7.11 Protective barrier around generator. National Mall and Memorial Parks (U.S. National Park Service) (nps.gov). NPS Event Planning Guide;

see link to NPS.gov Part 6

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

6.1.13 National Park Service (NPS) Event guide (Event Planning Guide - National Mall and Memorial Parks (U.S. National Park Service) (nps.gov) https://www.nps.gov/nama/learn/management/event-planning-guide.htm

6.1.14 National Park Service (NPS) ground coverage (Event Planning Guide - National Mall and Memorial Parks (U.S. National Park Service) (nps.gov)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List and Attachments

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment A –Event Location Map

7.4 Attachment B –Layout

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMA

NCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLs)

Incentive / Disincentive

Para 1.5.1

QCP

Quality Control: contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS

100% complete as confirmed by the

COR

Contractor performance will be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor recompleting the task.

Para 1.8.1 Contractor shall attend/ participate and furnish input to meetings requested by the Government

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor

Para 1.11 Contracor shall provide CrossFit Certified Staff must hold a minimum of Level 1 certification to score competitors

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor para 5.1

Contractor shall be present at site recon ten (10) days prior to event Contractor shall be available in person in the National Capital Region (NCR) for additional coordination by 10 Oct.

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor

Para 5.2.7 Contractor shall provide all equipment listed 5.2.7.1 thorugh 5.2.7.11

100% complete as be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Para 1.5.1 - Quality Control Plan (QCP)

Contracor shall be submitted within 5 days after contract award

1 Electronically via email in PDF or Word

KO and

COR

Para 5.2.5 Contracor shall provide event and safety brief to competitors

1 Electronically via email in PDF or Word

KO and

COR

Para 5.2.6.1 Contracor shall provide Fitness Competition Plan at time of quote submission

1 Electronically via email in PDF or Word

KO and

COR

Para 5.2.6.2 Contracor shall submitted to the COR (5) days after award

1 Electronically via email in PDF or Word

COR

Para 5.2.6.3 Contractor shall provide Quality Control Pan

1 Electronically via email in PDF or Word

KO and

Attachment A - Event Location Map

Attachment B - Layout

NO SITE VISIT

No Site Visit Information

There will be no site visit available for this action. In lieu of the site visit we have included a layout/overhead view of the setup area at the National Mall location.

Please see attachment A “Event Location Map” and attachment B “Layout” in Performance Work Statement (PWS).

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job HQDA BSC Fitness Competition support

FFP

Headquarters Department of the Army (HQDA) Best Squad Competition- Community Event Fitness Competition support to be provided in accordance with the Performance Work Statement (PWS) included herein. Total quote shall include all areas of support outlined in the PWS including but not limited to Master of Ceremony (MC), Sound equipment, Generator, workout equipment, staffing, etc.

Period of Performance 9/13/24 to 10/12/24.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012154220-0001

PSC CD: R708

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 13-SEP-2024 TO

12-OCT-2024

N/A W0ZU OFC CH OF STAFF ARMY

W0ZU OFC CH OF STAFF ARMY

204 ARMY PENTAGON ROOM 2C139B

WASHINGTON DC 203010-0204

703-805-4540 FOB: Destination

W81NRC

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.212-3 Alt I Offeror Representations and Certifications--Commercial

Products and Commercial Services (MAY 2024) Alternate I

FEB 2024

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.222-25 Affirmative Action Compliance APR 1984 52.223-10 Waste Reduction Program MAY 2024 252.203-7000 Requirements Relating to…