IB08 Redacted JEFO_W9124D24R0045 Citrix Renewal.pdf

Control Number: MICC 2024-11

JUN 2023

Justification Review Document for an Exception to Fair Opportunity – FAR Part 16

Program/Equipment: U.S. Army Human Resources Command (HRC) – Fort Knox, Kentucky, requires the procurement of maintenance for Citrix hardware and software.

Authority: FAR 16.505(a)(4) – Restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer.

Amount:

Prepared by:

Contracting Officer: JoDeen M. Cuffe DSN: 464-3513 Contracting Officer Date: 13 Feb 2024

Email: Jodeen.m.cuffe.civ@army.mil

Technical:

Requirements:

POC: JoDeen M. Cuffe, (502)624-3513

Reviews: I have reviewed this justification and find it adequate to support the justification for an exception to fair opportunity.

Program Manager:

Date: See digital signature

Small Business Professional:

MICC Legal Counsel:

a. HRC maintains an extensive Citrix information technology environment. Citrix provides a secure means to access applications and desktop computing environments.

XenDesktop is the conduit for access via Citrix to the desktop computing environment.

The suite of Netscaler appliances provides HRC with web and application delivery controllers designed to maximize the performance and availability of all applications and data. HRC procured Citrix software with perpetual licenses providing HRC with the necessary license and software maintenance to maintain the existing Citrix infrastructure currently installed in the HRC Data Center. In accordance with DoD Instruction 8500.2, software maintenance is required to enable HRC to stay up to date on all software and licenses. To maintain network and data security, the software must receive all applicable updates and patches.

b. HRC requires continuity and support of proprietary Citrix maintenance to ensure that it will be compatible with the existing Citrix software to prevent the malfunction of critical Information Management Systems. HRC has a large capital investment in the Citrix infrastructure. Failure to maintain the Citrix suite properly would result not only in mission failure but in the investment as well.

6. Actions to Increase Competition: HRC will continue to monitor advancements in commercially available information technology products and services, particularly those listed within the existing enterprise-related contracts under CHESS to determine other opportunities. As of this date, the products to be acquired with this acquisition support a larger end to end system, therefore, no other brands were considered. Upon end-of-life cycle of the entire system, all available hardware/firmware/software packages available

7. Market Research: The Department of the Army mandates the use of the Computer Hardware Enterprise Software and Solutions System (CHESS) suite of contracts to obtain all information technology (IT) equipment regardless of dollar amount. Market research was limited to searching mandatory sources for availability of the product. The items requested fall within scope of a CHESS ITES-SW2. Per AFARS 5139, all in scope items must be procured through the CHESS contract vehicle unless a statement of non-availability and ITAS waiver exist for the product. HRC completed a Request for Quote (RFQ) for market research purposes on 18 January 2024, at time of closing on 25 January 2024 four small and three large business responses were received. Market research supports the action may be procured under CHESS ITES-SW2 among multiple resellers.

8. Other Facts:

a. Procurement History:

(1) Contract: W9124D21F0355 Period of Coverage: 26 June 2023 through 25 June 2024 Authority: FAR 16.505(a)(4) Contractor: Enterprise Technology Solutions Inc Award Amount: $696,114.98

Prior justification was for brand name product like that herein. T h r e e quotes were received.

(2) Contract: W9124D21F0355 Period of Coverage: 26 June 2020 through 25 June 2022 Authority: FAR 16.505(a)(4) Contractor: CDW Government LLC Award Amount: $422,766.50 Prior justification was for brand name product like that herein. Two quotes were received. Action was submitted for competition in FY22 but due to budget constraints was not funded. Circumstances remain unchanged from prior action until end of life cycle of current platform.

(3) Contract: W9124D20F0449 Period of Coverage: 26 June 2019 through 25 June 2020 Authority: FAR 16.505(a)(4) Contractor: CDW Government LLC Award Amount: $422,766.50 Prior justification was for brand name product like that herein. One quote was received.

Approval

Based on the foregoing justification, I hereby approve the procurement of maintenance renewal for Citrix hardware and software for the Human Resources Command using an exception to fair opportunity pursuant to the authority of Federal Acquisition Regulation 16.505(a)(4) – Restricting consideration to an item peculiar to one manufacturer. The estimated value of the contract is with a period of coverage from 26 June 2024 to 25 June 2025. The approval is subject to availability of funds, and provided the services or supplies herein described have otherwise been authorized acquisition.

JoDeen M. Cuffe Contracting Officer