IB08 PWS - FIT Obstacle Course Removal - Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

Florida Institute of Technology Obstacle Course Removal

25 September – 01 December 2025

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a contract to provide for the demolition and removal of all obstacles and training aides associated with the Florida Institute of Technology (FIT) ROTC Obstacle Course located on Trailhead Preserve in the vicinity of the intersection of I-95 and Fellsmere Road in Fellsmere, Florida.

1.2 Background: In 2012, a Congressional addition to the FY13 budget funded the construction of an obstacle course for use of the FIT ROTC program and members of the Fellsmere community. Congress funded the construction of the course with the stipulation that FIT and the City of Fellsmere would provide enduring funding for the upkeep and insurance of the course. The agreement established between all parties allowed for the renewal or termination every five years. In 2024, the City of Fellsmere and FIT elected to terminate their involvement with the agreement. As a result, the City of Fellsmere demands that the course be removed, all materials disposed of, and the ground be returned to its undeveloped state to facilitate future use. The course contains 28 structures fabricated primarily from wood and anchored into the ground with concrete. The obstacles also contain smaller quantities of metal, rubber and rope.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The objective of this contract is to provide the following:

1.4.1: Dismantling of all 28 structures that comprise the FIT obstacle course.

1.4.2: Removal of all concrete anchor points for each structure.

1.4.3: Disposal of all fabrication materials for all 28 structures that comprise the FIT obstacle course. This includes but is not limited to the wood, metal, rubber, ropes, and concrete anchor points for each structure.

1.4.4 Ground work to return to original condition for all 28 structures. This includes but is not limited to the removal of all wooden and rubber mulch, cribbing, and filling of all holes.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two clock hours of identifying those issues. Verbal reports shall be followed up by written reports within two working days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: RESERVED

1.5.4.1 Contractor Support Hours: The Contractor shall provide support between the hours of 0700 to 1800. The facility is closed during local and national emergencies, administrative closings, and City of Fellsmere directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the Trailhead Preserve in vicinity of the intersection of I-95 and Fellsmere Road located in Fellsmere, Florida. The Trailhead Preserve is on City of Fellsmere land and is entirely outdoors.

1.5.6 Type of Contract: This will be awarded as a Firm-Fixed Price contract.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel:

1.9.1 Special Qualifications: The contractor shall ensure all employees have knowledge of safety regulations such as Occupational Safety and Health Association (OSHA), Environmental Protection regulations, City of Fellsmere ordinances, and wear the necessary Personnel Protective Equipment (PPE).

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13 Safety: NA

1.14 Required Training: None.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

COR Contracting Officer’s Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation OCI Organizational Conflict of Interest PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2 Materials: The Government will provide no materials for the execution of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Materials: The Contractor shall furnish all materials and supplies necessary to perform the services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. This includes but is not limited to Personal Protective Equipment, office supplies, dirt to fill in holes, and supplies needed to dispose of the 28 structures’ fabrication materials.

4.3 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles, and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor vehicles and equipment used in the performance of this contract shall meet all local traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the work site and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.

4.4 Medical Support: NA.

4.5 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.6 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

4.7 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for the dismantling and disposal of the 28 structures comprising the FIT ROTC obstacle course located at Trailhead Preserve in Fellsmere, Florida, and the resurfacing of all land the structures occupied.

5.2 Tasks: Tasks consist of the following

5.2.1 Structure Dismantling: The Contractor shall dismantle the 28 structures comprising the FIT ROTC obstacle course. Dismantling is defined as breaking the structures down into their fabrication materials so they can be transported to an alternate location for disposal. The structures will not be rebuilt at an alternate location, so they do not need to be dismantled in a way that will allow them to be put back together. The 28 structures comprising the FIT ROTC obstacle course are: Swing Stop Jump, Inclining Wall, High Step Over, Six Vaults, Low Belly Over, Belly Crawl, Leader Reaction Course Tasks 1 through 16, The Weaver, Confidence Climb, The Tough One, Conditioning Obstacle Course, Tarzan Course, and the Skyscraper. Diagrams for each structure are located in Attachment 1, Structure Diagrams.

5.2.2 Concrete Removal: Some structures utilize concrete footings to anchor them in the ground. The contractor shall remove all concrete from the ground used to anchor the applicable structures in the ground.

5.2.3 Fabrication Material Disposal: The Contractor shall dispose of all fabrication material for all 28 structures in accordance with all City of Fellsmere ordnances and Environmental Protection Agency regulations. These materials include but at not limited to wood, metal, rubber, and concrete.

5.2.4 Resurfacing: The Contractor shall remove and dispose of all mulching material and cribbing, and fill all holes within the area that each of the 28 structures occupy. The contractor will ensure that no remnants remain from any of the 28 structures and that the ground is returned to an undeveloped state free of holes and debris.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1 The Army Physical Security Program (AR 190-13)

6.1.1 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM

385-1-1)

6.1.2 Policies and Procedures for Property Accountability (AR 735-5)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Attachment 1 – Structure Diagrams

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE THRESHOLD

ACCEPTABLE QUALITY

LEVELS (AQLs)

PRS #1 - PWS para

5.2.1. The contractor

shall dismantle the 28 structures comprising the FIT ROTC obstacle course.

All structures are broken down into their fabrication materials so they can be transported to a disposal location.

100% Compliance All structures are dismantled into their fabrication materials without deviation from standard.

Deviations from 100% compliance will not be accepted.

PRS #2 - PWS para

5.2.2. The contractor

shall remove all concrete from the ground used to anchor the applicable structures in the ground.

No concrete from the structures remain in the ground.

100% Compliance All concrete from the structures are removed from the ground.

Deviations from 100% compliance will not be accepted.

PRS #3 - PWS para

5.2.3. The contractor

shall dispose of all fabrication material for all 28 structures in accordance with all City of Fellsmere ordnances and Environmental Protection Agency regulations.

All fabrication materials are removed and disposed of.

100% Compliance No fabrication materials from any structure remain on site.

Deviations from 100% compliance will not be accepted.

PRS #4 - PWS para

5.2.4. The contractor

shall remove and dispose of all mulching material and cribbing, and fill all holes within the area that each of the 28 structures occupy, returning the area to an undeveloped state

The ground is returned to its undeveloped state free of holes and debris.

100% Compliance No mulching material, cribbing, or holes remain on site.

Deviations from 100% compliance will not be accepted.

free from holes and debris.