IB02 PWS for Sources Sought DRAFT- Jackson STEM v2.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

HEADQUARTERS 4TH BRIGADE ARMY JROTC

2023 JCLC JACKSON STEM TRAINING SUPPORT

6-17 June 2023

Part 1

GENERAL INFORMATION

1. General: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall facilitate two-five days of classroom instructional Unmanned Aircraft Systems training from 5-9 June and 12-16 June 2023 in support of JCLC being conducted at Fort Jackson, SC. The academic training will be conducted at Lower Richland High School, 2615 Lower Richland Blvd, Hopkins, SC 29061. The end state for this training is all cadets will take the FAA Commercial Remote Pilot Exam with the goal of receiving their FAR Part 107 license.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide STEM training to JROTC Cadets, and FAA Commercial Remote Pilot Exam.

1.2 Background: The Army JROTC Programs mission philosophy emphasis STEM training as directed in paragraph 1-5, CCR 145-2. One of the major challenges facing the nation is the need for greater emphasis on Science, Technology, Engineering, and Mathematics (STEM) education in our public schools. To help address this need we intend to expand STEM education in our curriculum for Army JROTC cadets. In order to have the biggest impact on cadets, the 4th Brigade will partner with Training Institutes to include college or university that is located within the geographical footprint to provide STEM education and activities to JROTC. The selected institution shall have a well-established and nationally recognized STEM program with the organizational structure and facilities in place to allow for an immediate and positive impact on cadets. This contract request is on a year to year basis contingent upon availability of funding to support the training.

1.3 Scope: The Contractor shall provide non-personal services. The contractor shall provide all personnel, equipment, supplies, materials, supervision, and other items and non-personal services necessary to perform training. Contractor shall provide 32 curriculum learning hours and instructors to coach, mentor and guide groups of 40 cadets each through the two (2), one-week courses and complete a brief assessment/evaluation on each cadet at the end.

Contractor shall provide all hand out materials, booklets and live drones for flight days as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

DRAFT

1.4 Objectives: To conduct effective training in order to enhance JROTC cadets and to provide the most up to date instructional techniques, innovative teaching strategies designed to increase awareness and interest in STEM career opportunities and foster academic competencies in specific STEM fields. It will also serve to provide educational empowerment by cultivating student attitudes, aspirations and behaviors to embrace change and innovation with assertiveness and conviction.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 working hours of identifying those issues. Verbal reports shall be followed up by written reports within 48 hours.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: No holidays fall during time of service.

1.5.3.1 U.S. Holidays: Reserved.

1.5.4 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 thru 1600, 5-9 June 2023 and 12-16 June 2023.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Lower Richland High School, 2615 Lower Richland Blvd, Hopkins, SC 29061.

1.6 Security Requirements: Contractor personnel performing work under this contract shall have a Badge from the Lower Richland Schools facility and will be worn at all times or escorted with one of the staff to the appropriate area.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.2 Operations Security (OPSEC) Requirements: Reserved.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The Government POC is LTC (Retired) Shawn Cowley, JROTC Director, Charlotte-Mecklenburg Schools, 4th Bde JROTC. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. There are no special qualifications required all personnel.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Contractor Travel: The Contractor may be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract. All travel requires Government approval and authorization 14 Days prior to scheduled travel.

1.12 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.13 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.14 Safety: Reserved

1.15 Required Training: Reserved.

1.15.1 Anti-Terrorism (AT) Level I Training: Not Required

1.15.2 OPSEC Training: Not Required

1.15.3 iWATCH Training: Not Required

1.15.4 Information Assurance (IA) Training: Not Required

1.15.5 Personally Identifiable Information (PII): Reservered:

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions:

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation AT Anti-terrorism COR Contracting Officer’s Representative DA Department of the Army DoD Department of Defense FAR Federal Acquisition Regulation ID Identification IT Information Technology JTR Joint Travel Regulation KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2 Facilities: One Classroom for use, located at Lower Richland High School, 2615 Lower Richland Blvd, Hopkins, SC 29061.

3.4 Equipment: Computers will be provided to the cadets by the school where training is to take place.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all equipment, supplies, services, management, supervision and labor as specified herein, for the Unmanned Aircraft Systems Drone STEM Training Camp. The Contractor shall provide services in accordance with the terms, conditions and specifications act forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2 Point of Contact: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

4.3 Taxes. The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services for all personnel, equipment, supplies, materials, supervision, and other items and services necessary to perform training.

The contractor shall perform to the standards in this contract. Contractor shall also provide audiovisual equipment/service for each room.

5.2 Tasks: Tasks consist of the following:

5.2.1. Provide adequate educational instruction and related resources (hand-out materials, course booklets, and live drones for fly day) necessary to conduct the course academic curriculum for 80 cadets.

5.2.2. Provide one Project Coordinator, two Certified Drone Instructors and one Proctor Representative for each Small Unmanned Aircraft Systems classroom.

5.2.3. The contractor shall set-up all classrooms, offices, and training aids, a least one hour before the start of training secsion.

5.2.4. Contractor shall provide hands-on Drone STEM related activities, practical exercises to develop a project or problem-based learning activities, team building and leadership development activities.

5.2.5. Provide FAA Part 107 Certification testing for each cadet.

5.3 Service Contract Reporting: Reserved

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.2 CCR 145-2

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE THRESHOLD

ACCEPTABLE QUALITY LEVELS

(AQLs)

IAW PWS paragraph 5.2.1, The Contractor shall provide adequate educational instruction and related resources (hand-out materials, course booklets, and live drones for fly day) necessary to conduct the course academic curriculum for 80 cadets

Provide required items daily for the duration of the training

There must be enough material for each Cadet. DRAFT

IAW PWS paragraph 5.2.3 The contractor shall set-up all classrooms, offices, and training aids, a least one hour before the start of each training secsion.

Classrooms will be set up no less that 1 hour before the start of each session

Classrooms must be set up 1 hour prior to time given to contractor as a training start time by the government

POC

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Handout Material

Once at the beging of instruction

1 Per Cadet Hardcopy CADETS

Cetification At success of passing all course work

1 Per Passing Cadet

Hardcopy CADETS

Final Invoice A final invoice will be provided within 10 days of event completion

The final invoice must be invoiced by line item.

The final invoice will be created and submitted in the Wide Area Work Flow

(WAWF).

WAWF AT

HTTPS://PIEE.

EB.MIL