IB02 Attachment 1 SOW for 8BDE JROTC Robotics Kits 3 Aug 20.pdf

STATEMENT OF WORK

8th Brigade, Junior Reserve Officer Training Corps (JROTC)

Robotics Science, Technology, Engineering, and Mathematics (STEM) Contract Joint Base Lewis-McChord, WA 98433

This is a supply contract to provide 8th Brigade JROTC with robotics competition supplies. The JROTC robotics competition system includes 211ea VEX Robotics V5 Competition Starter Kits. Each school will also receive the 2020-2021 JROTC VEX Robotics Competition Field and Game elements, allowing students to go farther in design and programming abilities.

Additionally, each of the 104ea schools will receive one (1) 2020-2021 Robotevents.com JROTC VEX Robotics Team Registration and at least eight (8) hours of dedicated JROTC Training throughout the 2020-2021 JROTC Robotics Season. Mentors will also have access to a full-time program manager, for competition and programming support, as well as a dedicated Regional Support Manager to oversee local competitions and offer additional support. Finally, 211 each component kit for spare parts (smart motors and smart cables).

Required Delivery Date: 15 October 2020.

The contractor shall provide all materials and shipping per the attached delivery location spreadsheet to support the 8th Brigade, JROTC Robotics STEM contract. Contractor shall provide the following items and quantities:

Item #1: VEX V5 Competition Starter Kits consisting of the following items.

211ea VEX Competition Starter Kits (SKU #276-7030) each kit consists of the below items –Each of the 104 schools identified on the delivery location spreadsheet will also receive 1ea 2020 – 2021 Team Registration. DELIVERY ADDRESS: Multiple Location, Distribution List Attached.

V5 Electronics

• (1ea) V5 Robot Brain

• (1ea) V5 Controller

• (1ea) V5 Robot Radio

• (1ea) V5 Robot Battery Li-Ion 1100mAh

• (1ea) V5 Robot Battery Cable

• (1ea) V5 Robot Battery Charger

• (4ea) V5 Smart Motors

• (2ea) Bumper Switch v2

V5 Smart Cables

• (3ea) 300mm Smart Cables

• (1ea) 600mm Smart Cable

• (1ea) 900mm Smart Cable

Charging Cables

• (1ea) USB A to Micro Cable

VEX Robotics Motion Components (276-7030) Assemblies

• (1ea) V5 Claw Assembly Wheels

• (4ea) 2.75" Wheels

• (2ea) 4" Omni Wheel

Sprockets & Chain

• (4ea) 6T High Strength Sprockets

• (2ea) 12T High Strength Sprockets

• (2ea) 18T High Strength Sprockets

• (2ea) 4" Wheel Gears

• (5ea) 12T Metal Pinion

• (4ea) 36T High Strength Gears

• (4ea) 60T High Strength Gears

• (5ea) 84T High Strength Gears

• (5ea) 12T Metal Pinion Insert

• (26ea) High Strength Gear Shaft Insert

• (16ea) Free Spinning Gear Inserts Shafts

• (4ea) 2" Shafts

• (6ea) 3" Shafts

• (1ea) 3.5" Shaft

• (5ea) 4" Shafts

• (4ea) 12" Shafts

• (2ea) 24T High Strength Sprockets

• (2ea) 30T High Strength Sprockets

• (140ea) High Strength Chain Links

• (20ea) Chain Attachment Links Tank Tread & Inserts

• (25ea) Tank Tread Traction Links

• (30ea) Conveyor-belt Base Links

• (12ea) Short Conveyor-belt Inserts

• (10ea) Medium Conveyor-belt Inserts

• (10ea) Tall Conveyor-belt Inserts

VEX Robotics Structure Components (276-7030) Channels

• (3ea) 2x2x2x20 Aluminum U-Channels

• (2ea) 1x2x1x15 Aluminum C-Channels

• (4ea) 1x2x1x25 Aluminum C-Channels

• (6ea) 1x2x1x35 Aluminum C-Channels Angles

• (2ea) 2x2x14x20 Aluminum Angles

• (4ea) 2x2x25 Aluminum Angles

• (2ea) 1x1x35 Aluminum Angles Plates

• (4ea) 5x25 Aluminum Plates Gussets

• (4ea) 90-Degree Gussets Bearings & Shaft Hardware

• (25ea) Flat Bearing

• (1ea) Pillow Block Bearing

• (8ea) Drive Shaft Bar Locks

• (23ea) Rubber Shaft Collar

• (32ea) Shaft Collars

• (6ea) 0x2 Connector Pin

• (28ea) 1/8" Spacer

• (20ea) 1/4" Spacers

• (14ea) 3/8" Spacer

• (13ea) 1/2" Spacer

• (2ea) 7/8" Spacer

Screws

• (25ea) #8-32 x 1/4" Locking Star Drive Screws

• (29ea) #8-32 x 1/2" Locking Star Drive Screws

• (4ea) #8-32 x 1.500" Locking Star Drive Screws

• (50ea) #8-32 x 3/8" Star Drive Screws

• (25ea) #8-32 x 1/2" Star Drive Screws

• (27ea) #8-32 x 1.000" Star Drive Screws Nuts & Connectors

• (30ea) #8-32 Hex Nuts

• (200ea) #8-32 Nylock Nuts

• (35ea) 1-Post Hex Nut Retainer w/ Flat Bearings

• (25ea) 1-Post Hex Nut Retainers

• (27ea) 4-Post Hex Nut Retainers Standoffs

• (10ea) 1/2" Standoffs

• (8ea) 1" Standoffs

• (8ea) 2" Standoffs

Tools & Extras (276-7030)

• (2ea) #32 Rubber Bands

• (2ea) V5 Battery Clips

• (2ea) Open End Wrenches

• (4ea) T15 Star Drive Keys

• (100ea) 4" Zip Ties

• (1ea) V5 Clawbot Instruction Manual

• (2ea) T8 Star Drive Keys

Item #2: 104ea VRC 2020-2021 Full Field & Game Element Kit (SKU #276-6501).

104ea VRC Change Up - Full Field & Game Element Kit (276-6501) each kits consists of the below items. DELIVERY ADDRESS: Multiple Location, Distribution List Attached.

(2ea) Game Element Kits (276-6498) consisting of the following subcomponents.

• (18ea) Red Balls

• (18ea) Blue Balls

(2ea) Field Element Kits (276-6499) consisting of the following subcomponents.

• (9ea) Goal Assemblies

• (1ea) Rolls of Red Tape (2" wide)

• (1ea) Rolls of Blue Tape (2" Wide)

• (2ea) Rolls of White Tape (.75" Wide)

Item #3: 104ea VRC Competition Field Perimeter Kit (SKU# 278-1501).

104ea VRC Competition Field Perimeter Kit (SKU# 278-1501) each kit consists of the below items. DELIVERY ADDRESS: Multiple Location, Distribution List Attached.

• (24ea) Sheet-Metal Horizontal Field Component

• (24ea) Sheet-Metal Vertical Field Component

• (12ea) Clear Lexan Wall Panel - 8" x 46" x 1/8"

• (16ea) Sheet-Metal Wall Assembly Gusset

• (4ea) Sheet-Metal Corner Assembly Gusset

• (4ea) Competition Field Corner Bracket

• (2ea) Sheet-Metal Driver Station Attachment Bracket

• (2ea) Sheet-Metal Driver Station Base Plate

• (118ea) 1/4-20 x 1/2" Long Button Head Hex Screw

• (52ea) 1/4-20 Nylock Nut

• (8ea) 10-32 x 1/2" Long Flat Head Phillips Screw

• (8ea) 10-32 Nylock Nut

• (2ea) Sheet-Metal Driver Station Post

Item #4: 104ea VRC Anti-Static Full Field Tile Kit, (SKU #276-7175).

104ea VRC Anti-Static Full Field Tile Kit (276-7175) each kit consists of the below items.

DELIVERY ADDRESS: Multiple Location, Distribution List Attached.

(36ea) Grey Anti-Static Field Interlocking 2' x 2' Foam Tiles

Item #5: Webinar Training & Seasonal Support consisting of the following.

2020-2021 JROTC VRC Change Up Season Training (8 hours) JROTC Dedicated Webinar Training (JROTC-TR-WS)

• Dedicated Training once a month for JROTC Teams

• Competition Support

• Programing Support

• Tips & Tricks

• JROTC Nationals

JROTC Program Management

• Program Manager

• Dedicated Regional Support Manager

• Team Registration Process

Item #6: 211ea VEX Spare Components Kit each kit consists of the below items.

4ea VEX V5 Smart Motors (SKU #276-4840) and 1ea VEX V5 Smart Cable Starter Pack (SKU #276-6364). DELIVERY ADDRESS: Multiple Location, Distribution List Attached.

Shipping Instructions: See Next Page

Shipping to 104ea different locations per delivery spreadsheet. See attached delivery spreadsheet. Contractor shall provide a delivery tracking number for each delivery location on the delivery spreadsheet. The Contractor shall establish either e-mail or phone contact with the school point of contact (POC) to verify the school is open to receive shipments before shipping. The Contractor shall attempt to contact the school POC. If the Contractor can’t establish contact with the school POC, the Contractor shall notify the 8th Brigade POC via e-mail. The 8th Brigade POC will either confirm non-contact with the school POC, or facilitate contact between the Contractor and the school POC. The 8th Brigade POC will then notify the Contractor via e-mail the address the items are to be shipped to; either to the school address or the 8th Brigade Headquarters address.

The alternate POC contact information and alternate delivery address is:

Tomas Melendez Phone: (253) 477-3542 tomas.melendez.civ@mail.mil

8th Brigade ROTC

ATTN: JROTC

Building 11D39, 32 Division Road Joint Base Lewis-McChord, WA 98433

SOW Requirement – DD Form 250 See Next Page mailto:tomas.melendez.civ@mail.mil

The Contractor shall complete a DD Form 250 for each Government designated location, as indicated in column C of the Government distribution spreadsheet, regardless of delivery address, listing each piece of equipment in accordance with the DD Form 250 block-by-block completion requirements below. Locations that are receiving numerous pieces of equipment may require more than one DD Form 250 form to list all of the equipment. The contractor shall mark the DD Form 250 pages per the instructions in block 7 below when multiple forms are required for a location. The contractor shall list all CLIN items purchased for each Government designated location, as indicated in column C of the Government distribution spreadsheet on the DD Form 250 for each location. A paper copy of the completed DD Form 250 shall be included in each locations shipment with the packing slip. The same, DD Form 250, pdf version, shall be included in the email shipment notification sent to each Brigade POC and receiving location POC as designated by the Government.

Block 1. Type in the CONTRACT NUMBER tab over and type in the ORDER NUMBER

Block 2. Type in the Shipment Number Block 3. Type in the Date Shipped

Block 4. Type in the TCN Number

Block 5. Type in the Discount Terms (Net 30 Days)

Block 6. Type in the Invoice No. / Date

Block 7. Type in Page of (1 of 1) or (1 of 2), (1 of 3), (1 of 4), (1 of 5) as appropriate based on the total number of pages required to list all CLINS

Block 8. Type the letter D

Block 9. Type in the Prime Contractor

Block 10. Type in the following:

MICC FORT KNOX

BLDG 1109B STE 256

199 6TH AVE

FT KNOX, KY 40121-5720

Block 11. Type in address of where the shipment came from ONLY IF DIFFERENT THAN “Prime Contractor”

Block 12. Type in the following:

DEFENSE FINANCE ACCOUNTING SVC

DFAS-IN VP GFEBS

8899 E 56TH STREET

INDIANAPOLIS, IN 46249-3800

Block 13. Type in the complete shipping address from the government provided shipment locations and addresses.

Block 14. Type in the name of the SCHOOL JROTC Program the equipment is designated for from column C of the Government distribution spreadsheet.

Block 15. Type in Item Number (0001) for the first CLIN item, type (0002) for the 2nd CLIN item and so forth.

Block 16. Type ITEM NAME of CLIN (include MAKE, MODEL NUMBER, and SERIAL NUMBER). Also include LIN/NSN (only if known, otherwise the PBO office will enter the LIN/NSN after submission.) For multiple items of the same CLIN with serial numbers enter as:

EXAMPLE:

Item # Description Quantity Unit Unit Price Total

1 JROTC Startup Bundle 1 Each $100.00 $100.00

2 Full Field & Game Element Kit 3 Each $50.00 $150.00

3 Competition Field Perimeter Kit 4 Each $100.00 $400.00

4 Anti-Static Full Field Tile Kit 5 Each $100.00 $500.00

Block 17. Type the quantity of that particular CLIN item shipped.

Block 18. Type the Unit of Measurement for CLIN item shipped (EA=Each, BX=Box, ST=Set, etc.)

Block 19. Enter price of one item of the specific CLIN Item shipped (NOT the total price)

Block 20. Enter in the TOTAL PRICE for the specific CLIN item. The total price will be calculated by multiplying the quantity entered in block 17 by the price entered in block 19.

Repeat steps in block 15 through 20 until all CLIN items have been entered.

Block 21 a. Leave blank.

Block 21 b. Leave blank. Completed by RECEIVING activity.

Block 22. Leave blank. Completed by RECEIVING activity.

The Contractor shall provide the Government a representative sample of the completed DD Form 250 for review and compliance with the contract, prior to beginning shipments under the provisions of this contract, fifteen (15) days prior to beginning shipments.