IB01 - NOI - PWS - NMMI Mini Camp - DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

MINI CAMP FOR ROTC CADET SUMMER TRAINING

New Mexico Military Institute (NMMI) 101 W. College Blvd

Roswell, NM 88201-5173 23-27 June 2026

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide lodging, meals and other support as specified herein to New Mexico Military Institute (NMMI) Mini Camp from 23-27 June 2026 at Roswell, NM 88201.

1.2 Background: NMMI ROTC organizes a Mini Camp every year to prepare cadets for the follow-on Basic Camp at Fort Knox, KY. With the majority of the incoming Cadets’ totally unfamiliar with basic US Army procedures and practices, this Mini Camp has consistently proven vital for our Cadets’ successful completion of Basic Camp and their long-term commitment to the U.S. Army. Cadets at the NMMI Mini Camp receive the following:

• Initial uniform and equipment issue

• Familiarization with basic Physical Readiness Training (PRT)

• Familiarization with basic Drill and Ceremony

• Introduction to Basic Solider Tasks (Basic Rifle Marksmanship, Map Reading, Land

Navigation, etc.)

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall provide lodging, meals, Troop Leadership Advisors (TLAs), initial room cleaning and other support as specified herein for New Mexico Military Institute (NMMI) Mini Camp from 23-27 June 2026. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this performance work statement.

1.4 Objectives: Contractor shall provide lodging, meals, Troop Leadership Advisors (TLAs), room cleaning and other support for 50 cadets attending the New Mexico Military Institute (NMMI) Mini Camp from 23-27 June 2026. The contractor shall prepare and serve the meals at the New Mexico Military Institute (NMMI) campus dining facility at Roswell, NM 88201.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within three (3) days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Reserved.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: Reserved.

1.5.4.2 Government Facility Operating Hours: Reserved.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support 24 hours every day of the contract based on the daily requirements outlined in this PWS. Facility closures based on local or national emergencies will be directed by the contract officer (KO) and 3BDE JROTC Leadership. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Training Holidays: Reserved.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the contractor’s normal place of business, New Mexico Military Institute, 101 W. College Blvd, Roswell, NM 88201.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available to contact at all times of this contract.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.13 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.13.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1))

1.13.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

http://www.dimoc.mil/resources/limitations/

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Sanitizing - the application of heat or chemicals to a properly cleaned (and thoroughly rinsed) food-contact surface, yielding a 99.999% reduction of representative pathogenic microorganisms of public health importance.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation ID Identification IT Information Technology KO Contracting Officer NMMI New Mexico Military Institute OCI Organizational Conflict of Interest OPSEC Operations Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office ROTC Reserve Officers' Training Corps TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all equipment, supplies, facilities, management, supervision, and services required to perform work under this contract. The Contractor shall provide services in accordance with the terms, conditions and specifications act forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2 Secret Facility Clearance: Reserved.

4.3 Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.4 Vehicles and Equipment: The contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for trash removal. Safety equipment will be provided for all training events.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for lodging, meals, Troop Leadership Advisors (TLAs), staff, room cleaning and other support for 50 cadets attending New Mexico Military Institute (NMMI) Mini Camp.

5.1.1 Tasks: Tasks consist of the following:

5.2 Meals:

5.2.1 The Contractor shall provide the necessary management, supplies, equipment, supervision and labor required to set up, serve meals, tear down, remove trash, wipe down and sanitize the dining area (including all tables) for each meal served.

5.2.2 The Contractor shall provide all serving equipment, chafing dishes, heating elements to maintain food temperature, condiments, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.3 The contractor shall prepare and serve meals at the main campus dining facility located at 101 W. College Blvd, Roswell, NM 88201.

5.2.4 The contractor shall set up all equipment required to prepare cook and serve the food 30 minutes before each meal start time following Article 81 Food Preparation and Food Establishments. The contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.2.5 The contractor shall provide a minimum of two (2) servers for each meal serving to expedite the service.

5.2.6 The contractor shall have a food service facility with a food preparation area and operation that meet the following minimum standards and shall comply with state and local health department rules on food service sanitation. Current and appropriate federal, state, and local licenses and inspections shall be posted or on hand for inspection

5.2.7 Menu and Serving Times:

5.2.8 Menus: The contractor shall provide a menu similar to the one stated in 5.2.10. All meals shall be served hot and must be nutritionally balanced. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 48 hours. Any changes to the menu for alternative replacement agreed upon at that time. Water shall be served with all meals.

5.2.9 Menu: The contractor shall provide the meals similar to the ones stated below.

Example Breakfast 1: scrambled eggs, pancakes, grits, shredded hash browns, buttermilk biscuits, sausage.

Example Breakfast 2: scrambled eggs, french toast sticks, grits, golden shredded hash browns, buttermilk biscuits, bacon.

Example Dinner 1: orange chicken, stir-fried chow fun noodles, gingered snap peas, pasta bar, garden salad.

Example Dinner 2: fajita bar, vegetarian refried beans, California vegetable medley, garden salad.

Example Special Events Form (SEF) “to go” breakfast: 2 breakfast burritos with salsa, piece of fruit, granola bar, trail mix snack, 2 choices of juice (apple or orange juice) and two choices of milk (regular or chocolate) including paper napkins.

Note: consideration / accommodations must be made for vegetarian meals for approx. 5-8 people per meal.

5.2.10 Feeding times: The contractor shall provide meals to authorized personnel at the dates and times listed below:

Date Day Headcount Event Serving Time

23 June 2026 Monday 50 Dinner 1800-1830 24 June 2026 Tuesday 50 Breakfast 0730 - 0800 24 June 2026 Tuesday 50 Dinner 1800-1830 25 June 2026 Wednesday 50 Breakfast 0730 - 0800 25 June 2026 Wednesday 50 Dinner 1800-1830 26June 2026 Thursday 50 Breakfast 0730 - 0800 26 June 2026 Thursday 50 Dinner 1800-1830 27 June 2026 Friday 50 Breakfast

(to go SEF)

5.3 Lodging

5.3.1 The contractor shall provide lodging for 50 Cadets attending NMMI Mini Camp from 23- 27 June 2026. Cadets will sleep in a separate lodging area from Troop Leadership Advisors (TLAs). The lodging will meet the following minimum standards:

5.3.2 The contractor shall provide lodging that is not undergoing renovation or remodeling during the time of conference and are not located within an area that is considered a high crime area or designated a high crime area as determined by local police statistics.

5.3.3 The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy. Rooms shall have 2 beds and 2 sleeping bag systems. The government will provide the sleeping bags.

5.3.4 The contractor shall lodge male and female cadets on separate floors and/or in separate buildings or lodging areas. The contractor shall provide separate restroom and shower facilities for males and females. The showers shall have a shower curtain and a divider between showers to afford privacy while showering.

5.4 Room Cleaning

5.4.1 The contractor shall ensure dormitory is ready and available for 50 Cadets beginning on 23 June 2026. The contractor shall ensure the rooms and bathrooms at dormitory are thoroughly cleaned before Cadets arrive and after they depart at the end of the training event.

5.4.2. The contractor shall continue to clean the bathrooms, sweep and mop all floors and take out the trash daily during camp.

5.4.3. The cadets will keep their rooms clean during camp.

5.5 Miscellaneous Support: The contractor shall provide copier, ice, mailing, and other administrative support.

5.5.1 The contractor shall provide access to a copier and mailing services for the cadre to use.

5.5.2. The contractor shall provide access to a commercial ice machine or provide 40 lbs of bagged ice daily.

5.5.3. The contractor shall provide other administrative and maintenance support. Other administrative support is limited to minor, routine assistance such as providing directions, basic facility coordination, and access to standard office resources. This does not include IT support, event staffing, or facility maintenance beyond normal cleaning.

5.6 Troop Leadership Advisors (TLAs): The Contractor shall provide a minimum of two (2) Troop

Leadership Advisors (TLAs) to provide night security and oversight of the cadets and the facilities they occupy. TLAs shall be present from 2100 to 0600 each night of the camp (23–27 June 2026). TLAs are responsible for monitoring cadet living areas, reporting safety or security issues to cadre, ensuring accountability, and immediately notifying emergency services if required.

TLAs do not provide discipline, training, or medical care. TLAs shall not provide training, discipline, law enforcement, or medical care; their duties are strictly limited to observation and reporting.

5.7 Service Contract Reporting: Reserved.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1. CDC’s COVID-19 Cleaning and Disinfecting Your Facility guidance located at https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

6.2. Article 81 Food Preparation and Food Establishments.

6.3. Contractor shall have knowledge of safety awareness; such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD ACCEPTABLE

QUALITY LEVELS (AQLs)

PRS#1 - PWS 5.1. to 5.6, The contractor shall provide services for lodging, meals, Troop Leadership Advisors (TLAs), room cleaning and other support for 50 cadets attending New Mexico Military Institute (NMMI) Mini Camp 23-27 June 2026.

The facility should be free of dirt and grime.

Upon completion of the meal, the contractor shall ensure the facility is cleaned and sanitized to the NMMI facility standards.

95% Compliance; no more than one discrepancy found

PRS#2 - PWS 5.2 to 5.2.10, The contractor shall provide breakfast and dinner meals.

The contractor shall deliver all meals hot following Article 81 Health Code guidelines and set up all equipment required to serve the food 30 minutes prior to serving.

95% Compliance; no more than one discrepancies found

PRS#3 - PWS 5.2.10, The contractor shall provide feeding times for the cadets.

The contractor shall ensure the food is ready 15 minutes before prescribed times.

95% Compliance; no more than one discrepancy found

PRS#4 - PWS 5.3. to 5.3.4, The contractor shall provide lodging accommodations.

The contractor shall ensure safe and clean lodging.

100% Compliance. no deviation.

PRS#5 - PWS 5.4. to 5.4.3, The contractor shall provide daily cleaning.

The contractor shall ensure Dormitory is available for 50 Cadets on 23 June 2026, with daily individual rooms cleaned and mopped.

95% Compliance; no more than one discrepancy found

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Menu Submission Once no later than noon on 24 June

1 In person GOV POC, COR.

TECHNICAL EXHIBIT A