IB01 DRAFT PWS Birmingham JCLC-STEM 2022 14Nov2021.pdf

Performance Work Statement (PWS) Birmingham City Schools

JROTC Cadet Leadership Challenge (JCLC)/STEM 2022 United States Army Cadet Command

Alabama JROTC Programs

Part 1 General Information

1. GENERAL: This is a non-personal service contract to provide for the establishment of a JCLC/STEM education program for the purpose of introducing selected Junior Reserve Officers' Training Corps (JROTC) Cadets to leadership and scientific, technology and engineering career opportunities, provide direct exposure to the college atmosphere, STEM curriculum, STEM related work sites, inspire the Cadets to strive for academic excellence, continue their education beyond high school and pursue STEM related career opportunities.

1.1 Background: One of the major challenges facing the nation is the need for greater emphasis on Science, Technology, Engineering, and Mathematics (STEM) education in our public schools. To help address this need we intend to expand STEM education in our curriculum for Army JROTC Cadets. To have the biggest impact on Cadets, United States Army Cadet Command (USACC) requires a location that can provide leadership and STEM education to enhance the activities schedule for JROTC Cadets from programs throughout the state of Alabama. The selected venue must also have the organizational structure and facilities to support lodging and meal requirements.

1.2 Introduction: The Period of performance for a new contract base period are 3-6 June, 10-13 June and 17-20 June 2022. The four-day residential camp will consist of three cycles with 185 Cadets per cycle participating. Cycle one starting 3 June ending 6 June 2022, cycle two starting 10 June ending 13 June 2022, and cycle three starting 17 June ending 20 June 2022. During the residential camp, the contractor shall provide meals and lodging in accordance with the PWS. The participating Cadets are from JROTC battalions across the State of Alabama.

1.2.1 Description of Services: The contractor shall provide a residential experience for a total estimated 555 Cadets in three (4 days) cycles with 185 Cadets and 50 JROTC instructors per cycle. Cycle 1 shall run 3-6 June 2022. Cycle 2 shall run 10-13 June 2022. Cycle 3 shall run 17-20 June 2022.

1.3 Objectives:

1.3.1 Increase Cadet’s awareness of STEM academic programs and career fields.

1.3.2 Enhance Cadet’s personal leadership skills and character development.

1.3.3 Inspire academic excellence, increase the Cadets’ desire to continue education beyond high school, and increase the Cadets’ desire to pursue STEM related career opportunities.

1.3.4 Increase Cadet’s awareness of the importance of physical fitness by conducting physical fitness activities, taking into consideration each individual Cadet’s physical capabilities/limitations.

1.4 Scope: Contractor shall furnish facilities, furniture, equipment, management, supervision and labor to provide lodging accommodations, as specified herein for JROTC Cadet Leadership Challenge (JCLC) 2022, for a maximum of 555 cadets and 150 cadre total for all three cycles of training during the time period of 3-6 June, 10-13 June and 17-20 June 2022.

DRAFT

1.4.1. Period of Performance: The period of performance shall be for one (1) Base Year (12 days total) days without option years. The Period of Performance reads as follows: 3-6 June, 10-13 June and 17-20 June 2022.

1.5. General Information

1.5.1 Quality Control: The contractor shall provide the QCP at the time of award.

1.5.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: NA

1.5.4 Hours of Operation: The residential camp activities shall be scheduled to ensure that Cadets can receive no less than 8 hours of sleep per day as required by Cadet Command Regulation 145-2. The contractor is responsible for conducting business in accordance with the established hours of operation for all facilities and offices, Monday through Sunday except for State and Federal holiday (with exception to stipulation in 1.5.3) or when the facility is closed due to local or national emergencies.

1.5.5 Place of Performance: Camp will be held at vendor’s facility.

1.5.6 Type of Contract: The government will award a Firm/Fixed price service contract.

1.5.7 Government Point of Contact: The government point of contact for coordination of camp training schedule and meals is 1SG(R) Oliver Merkerson,

1.5.8 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. Key personnel are as follows:

Environmental Training Specialist - Shall be the teacher for all scheduled environmental classes. Primary teacher shall have a college degree in environmental science, chemistry, or biology.

Lifeguards – Shall be on hand for safety during all water training activities. Lifeguards shall have a valid lifeguard certification awarded by the American Red Cross.

Contractor shall provide a POC to serve as program manager with decision authority. The name of this individual shall be provided to the KO and COR at contract award.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property. Actions that prevent the lost or damage of Cadets and supporting cadre personal property. Action that prevents the physical harm to the Cadets and supporting cadre.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AR Army Regulation CCR Cadet Command Regulation CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DA PAM Department of the Army Pamphlet DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1.The Contractor shall furnish all supplies, materials, equipment, facilities, lodging, meals/food, supervision, management and services required to perform work IAW this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Contractor shall provide billeting in the dormitories/cabins. Location must be able to accommodate 185 cadets and 50 cadre per cycle.

5.2 Contractor shall provide sleeping facilities that are furnished solely based on one individual to a bed and shower facilities for each gender. The cabins will have open bay with 14 beds and 14 wall units for securing personal items be solely used to billet the boys. The dormitories shall have open bay with 4 beds and 4 wall units for securing personal items this is where the female cadets will be billeted. Contractor shall provide 30 individual rooms to be used to billet the Cadre. Contractor shall provide usage of their athletic gym and pool during scheduled times as outlined in the training schedule.

5.3 Security. A minimum of one recording security camera at entry/exit points within the building with recordings shall be kept for a minimum of 30 days from the period of performance.

5.4 Contractors’ facility shall follow all applicable state and local fire and safety codes and regulations. Due to COVID pandemic the contractor must follow the guidelines listed below at a minimal:

-Use CDC recommended cleaning products to clean and sanitize all lodging, meeting spaces and common areas -Clean all billeting locations daily -Clean all common areas and bathrooms every 4 hours.

-All personnel are required to wear mask inside and outside.

-Place hand sanitizer location throughout all common areas.

-Follow CDC requirements in food preparation and delivery.

5.5 Contractor shall provide meals as follows for each cycle and meal hours coordinated with Camp Commander

5.5.1 One hot meals and box lunch meal on day 1; three hot meals on days 2 and 3; one hot meal and a box lunch on day 4, which is one half day. The hot meals shall be consistent with the USDA Nutrition Standards for School Meals.

Each hot meal shall consist of items derived from the m/meat alternative chart (No less than 1 serving), vegetable/fruit chart (No less than 2 servings), a bread/bread like product (No less than 1 serving) and milk chart (No less than 1 serving). Each Snack shall consist of chips or pastry, fresh fruit, juice and bottled water.

Day 1: lunch, dinner and 1 snack pack Day 2 and 3: breakfast, lunch, dinner and 1 snack pack Day 4: breakfast and lunch

Trash receptacles will be placed where meals are to be served for cadets to place all trash. Contractor will be responsible for disposing of all trash throughout their facility.

5.5.2 The time for all meals and snacks shall be set in the training schedule. Changes to mealtimes shall be coordinated with the government POC 12 hours prior to posted meal schedule to ensure the change does not impact training. Snacks shall be a choice of apples, oranges, bananas, chips, Gatorade or granola bar.

5.6 Transportation Requirements: None. All training locations are within walking distance.

5.7 Contractor shall provide team building and self-awareness activities along with campus orientations. Contractor shall provide activities, which require cadets to work together as a part of a team and for cadets to become more aware of their strengths and weaknesses. Contractor shall provide low wall, high wall activities, team land navigation course and a leadership reaction course.

5.8 Contractor shall be a regionally accredited public institution with an established STEM related activity to enhance cadet experience.

5.9 Contractor shall provide on-campus administrative capability to in/out-process JROTC Cadets and instructors participating in the Leadership/STEM program. Contractor shall provide administrative procedures for receiving cadets, assigning them to appropriate lodging based on like gender, assignment to small teams, maintain file with parent permission documents for dispensing prescription/over the counter medication as required.

5.10 Curriculum. The proposed curriculum shall include details of instructional periods and collect environmental samples from the lake and observed them under the microscopes. Cadets shall receive a tour of the wildlife reservation and be given instructional information on how and why we are protecting the wildlife.

5.11 Contractor shall provide a STEM Exploration Orientation Program with the goals of: increasing Cadet Awareness of STEM academic programs and career fields; enhancing their personal leadership and character development;

inspiring academic excellence; increasing the desire to continue education beyond high school and increasing the desire to pursue STEM related career opportunities.

5.12 Contractor shall provide hands-on activities in Engineering/Environmental Science, practical exercise to develop a STEM Leadership Project, Problem-Based Learning activity, team building and leadership development activities, Leadership and STEM Guest Speakers, physical fitness, and social activities. Each team will rotate through this station on a 3 hour basis between 8-6 with an hour break for lunch and two 30 minute breaks. Rotation times will be managed on training schedule.

5.13 Contractor shall provide at least 9 upper-level college Engineering/Environmental students (rising junior, senior or graduate) to coach, mentor and guide groups of 15-20 Cadets through each cycle and complete a brief assessment/evaluation on each Cadet at the end of the cycle.

5.14 Contractor shall follow JCLC 2021 training matrix provided by the government POC. If there are changes to the training matrix, the recommendation is sent to the POC 24 hours before implementation.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all state regulations, publications, manuals, and the USS&RC local policies and procedures; and CCR 145-2.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1. Performance Requirements Summary

7.2. Deliverables Schedule

ATTACHMENT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE

STANDARD

PERFORMANCE THRESHOLD INCENTIVE/

DECENTIVE

1. Meals/Snacks.

(PWS reference: 5.5, 5.5.1 and 5.5.2)

Provide meals/snacks IAW the schedule as outlined in the PWS.

100% completion rate. The results for this performance objective will be used for reporting of contractor performance in

CPARS.

2. Lodging.

(PWS reference: 5.1, 5.2, 5.3 and 5.4)

Provide campus lodging for 185 cadets and 50 cadre for a period of four nights.

(Total lodging requirement over the three cycles period is 585 cadets and 150 cadre).

Max cadet lodging is 185 per cycle.

Minimum cadre lodging is 50 per cycle.

The results for this performance objective will be used for reporting of contractor performance in

CPARS.

3. Training Classrooms/Office Space/Storage Rooms (PWS reference: 5.7, 5.11, 5.12, 5.12.1, 5.13 and 5.14)

Provide classrooms (capable of handling 60 personnel each), two offices, and one storage room for use by JROTC cadre and STEM instructional staff.

100% completion rate. The results for this performance objective will be used for reporting of contractor performance in

CPARS.

4. Registration.

(PWS reference: 5.10)

Provide on-campus administrative capability to in/out process JROTC cadets and instructors participating in Leadership/STEM program.

100% completion rate. The results for this performance objective will be used for reporting of contractor performance in

CPARS.

5. Curriculum Support.

(PWS reference: 5.12.1)

Provide hands-on Leadership/STEM related activities, practical exercises to develop STEM leadership project, problem-based learning activities, site visits, team building activities, guest speakers, physical fitness, and social activities.

100% completion rate. The results for this performance objective will be used for reporting of contractor performance in

CPARS.

6. Instructor Support.

(PWS reference: 5.13)

Provide at least 9 upper level engineering/environmental college students (rising junior, senior or graduate to coach, mentor, and guide 15-20 cadets each through each cycle and complete a brief assessment/evaluation of each cadet at the end of cycle.

100% completion rate. The results for this performance objective will be used for reporting of contractor performance in

CPARS.

ATTACHMENT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan (PWS reference: 1.5.1)

Shall be provided at time of award 2 Paper & Electronic

Written Plan

Contracting Officer

Post Training Assessment (PWS reference: 5.15)

One occurrence after each annual training is completed.

1 Electronic Written Assessment JROTC Representative

POC for Program Manager (PWS reference: 5.5.3)

NLT 5 calendar days after contract award; changes 2 working days prior to implementation

2 Electronic Written Contracting Officer & COR