IB01 Draft Performance Work Statement for Elbert County HS JCLC Solid Rock.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

6BDE Junior Officer Training Corps (JROTC) Elbert County High School

CADET LEADERSHIP CHALLENGE (JCLC)

Camp Solid Rock

28-31 May 2024

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide meals, lodging, transportation and facilities to support Elbert County High School (HS) Junior Officer Training Corps (JROTC) Cadet Leadership Challenge (JCLC) Camp Solid Rock in Elberton, Georgia. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform meals, lodging and facilities to support Elbert County High School JRTOC JCLC at Camp Solid Rock as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The JCLC Camp Solid Rock 2024 derived from W9124D-23-P-0079 which was Camp Solid Rock 2023, said contract was awarded on 31 May 2023. The current period of performance requested is expired. . Elbert County HS has met the requirements to HOST JCLC just like they have for the last twelve previous JCLC’s.

1.3 Objectives:

- Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities, Leadership Reaction Course (LRC) training and Rappelling and to have fun.

1.4 Scope: The contractor shall provide meals, and facilities in support of JCLC Camp Solid Rock “2024” for a maximum of 220 cadets and 50 instructors during – 0800 hours, 28 May 2024 through 1700 hours 31 May 2024. Required services are specified in Part V of this document.

1.5 Period of Performance: The period of performance shall be from 28-31 May 2024

1.6 General Information

1.6.1 Quality Control: Not Applicable.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform during a holiday.

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 hours – 1900 hours Tuesday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in the Elberton, Georgia area.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Service Contract.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COVID Coronavirus DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DOD Department of Defense HS High School JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officer Training Corps KO Contracting Officer LRC Leadership Reaction Course POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide personnel to manage key control and provide limited preparation of rooms as necessary to meet its objectives.

3.2. Facilities: Not applicable.

3.3. Utilities: Not applicable.

3.4. Equipment: Not applicable.

3.5. Materials: Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall provide facilities, management, supervision, labor, food, serving equipment, serving utensils, plates, napkins and seating/tables for consumption.

4.2 Secret Facility Clearance: Not Applicable.

4.3. Materials. The Contractor shall provide keys/key cards, furnished rooms, and a dining facility.

4.4. Equipment. Not Applicable.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide Lodging, meals, transportation, and facilities in support of JCLC Camp Solid Rock “2024” for a maximum of 220 cadets and 50 instructors during – 0800 hours,28 May 2024 through 1700 hours, 31 May 2024. Facilities must completely accommodate schools in training and use of facilities. Schools will intermingled to help develop leadership skills.

5.2. Miscellaneous Services. The Government will not be responsible for any miscellaneous charges occurred by the camp participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal phone charges, meals in excess of the contract requirements, and other such services.

5.4. Contractor shall provide all food and condiments for use at each meal for camp participants from 28-31 May 2024

5.5. Contractor shall provide servicing equipment, chafing dishes, heating elements to maintain food temperature, servicing utensils, disposable plates, cups, napkins, and utensils for each meal.

5.6. Contractor shall wipe down and sanitize all tables at serving location as well as food preparation area and equipment and abide by all Coronavirus (COVID) guidelines. Sanitization station, handwashing stations and disinfecting equipment is stressed during JCLC.

5.7. The contractor shall prepare meals similar to the following suggested menu:

5.7.1. Breakfast, 28 May 2024: N/A

5.7.2. Lunch, 28 May 2024: Chick Filet Sandwich, Lettuce, Tomato, Fries, Cookie, Juice, Lemonade, Water

5.7.3. Dinner, 28 May 2024: Spaghetti, Salad, Corn, French Bread, Dessert, Fruit, Juice, Milk, Lemonade, Water

5.7.4. Breakfast, 29 May 2024: Eggs, Grits, Sausage, Biscuits, Fruit, Juice, Milk

5.7.5. Lunch, 29 May 2024: N/A

5.7.6. Dinner, 29 May 2024: Smothered Chicken, Cream Potatoes & Gravy, Green Beans, Rolls, Dessert, Fruit, Milk, Juice, Lemonade, Water

5.7.7 Breakfast, 30 May 2024: Eggs, Grits, Sausage, Biscuits, Fruit, Juice, Milk

5.7.8. Lunch, 30 May 2024: N/A

5.7.9. Dinner, 30 May 2024: Chicken Strips, Macaroni and Cheese, Broccoli & Cheese, Rolls, Dessert, Fruit, Juice, Milk, Lemonade, Water

5.7.10 Breakfast, 31 May 2024: Eggs, Grits, Sausage, Biscuits, Fruit, Juice, Milk

5.7.11. Lunch, 31 May 2024: PBJ Uncrushable, Potato Chips, Fruit, Snake Cake, Water, Juice

5.7.12. Meals Times. The contractor shall serve meals during the times indicated below:

0730-0830 hours Breakfast (270 Each) 1200-1300 hours Lunch (270 Each) 1730-1830 hours Dinner (270 Each)

5.8. Facilities:

5.8.1. The contractor shall provide the Multipurpose building and JROTC building during regular training events. The Middle School Auditorium and High School Gymnasium.

5.8.2 The contractor shall provide additional classrooms on “B” Hall available 24 hours a day 28 May thru 31 May as alternate training sites due to inclement weather. The training area around the JROTC complex is also available during the same time frame. Facilities include the JROTC/Band Field, Multi-Purpose Room (MPR), Leadership Reaction Course, Rappel Tower and wooded area adjacent to JROTC complex.

5.9. Transportation: The contractor shall provide 3 buses with drivers and fuel to transport cadets from the billeting area to all training locations daily. The estimated mileage for JCLC is approximately 320 miles total (weekly).

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Cadet Command Regulation (CCR) 145-2 – JROTC, Organization, Administration, Operations, Training, and Support, 22 Aug 22

6.1.2 DA PAM 30-22 – Operating Procedures for the Army Food Program

6.1.3 Federal Acquisition Regulation (FAR)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

Provide breakfast meals

IAW time & menu +/- 15 minutes; acceptable substitute item

Performance that doesn’t conform with the contract standards will be used to document overall performance in the contract file to include reported in

CPARS

Provide lunch meals IAW time & menu +/- 15 minutes; acceptable with the contract standards will be used to document overall performance in the contract file to include reported in

CPARS

Provide dinner meals IAW time & menu +/- 15 minutes; acceptable with the contract standards will be used to document overall performance in the contract file to include reported in

CPARS

Provide billeting area for cadets and

220 cadets and 50 Cadre with the contract standards will be used to document overall performance in the contract file to include reported in

CPARS

Provide classrooms and facilities

Seat 270 personnel;

supports audio & video as needed

May change building as long as seating and support requirements are provided with the contract standards will be used to document overall performance in the contract file to include reported in

CPARS

Provide recreation area/equipment

Support 220 cadets & 50 cadre

Ability to support at least 90% of personnel requested with the contract standards will be used to document overall performance in the contract file to include reported in

CPARS

Provide fuel for transportation needs

IAW with training schedule and times.

+/- 15 minutes; acceptable with the contract standards will be used to document overall performance in the contract file to include reported in

CPARS

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Menu Once – 10 days prior to execution

Electronic

Elbert County Schools JROTC ATTN: SFC Otis Cadd ocadd@elbert.k12.ga.us

Building Usage Diagrams

Once – 45 days ocadd@elbert.k12.ga.us

Campus Map

Once – 45 days ocadd@elbert.k12.ga.us

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Breakfast Meals for Cadets 220 per day x 3 days

2 Lunch Meals for Cadets 220 per day x 2 days

3 Dinner Meals for Cadets 220 per day x 3 days

4 Breakfast Meals for Cadre 50 per day x 3 days

5 Lunch Meals for Cadre 50 per day x 2 days

6 Dinner Meals for Cadre 50 per day x 3 days

7 Electricity Usage Fee for the 3 facilities

8 Buildings Fee (HS Gym & MPR, ECMS) 270 occupants

9 Janitorial Cost for 2 facilities

10 Grounds Maintenance

11 Transportation Cost/Drivers for approx.. 320 miles

12 2 Day rental for knockerballs 2 Days

Total