Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

Repair and Calibration Services on Multiple Keysight Test Equipment

1 September 2026

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 Scope

This performance work statement establishes calibration and repair services for the Air Force Research

Laboratory (AFRL), RF Sensing Dominance Division (RFD), and Electronic Devices Branch (RFDD), at

Wright Patterson Air Force Base (WPAFB) for the Keysight test equipment referenced in PWS attachment entitled, “Equipment List.” The services required are calibration services as specified in manufacturer manual of the respective instrument and repairs. Service requirements are specified in detail on the PWS attachment entitled, “Equipment List.” Some of the equipment would be calibrated and or repaired on-site, at WPAFB, while others would be sent to the contractor for calibration or repair.

1.2 Technical Plan of Support for Repair and Calibration Service on Keysight Test Equipment

The contractor shall provide services for the on-site calibration and repair as well as calibration and repair at the contractor’s facilities for Keysight equipment. The equipment related to this service along with the type of service is listed in the PWS attachment entitled, “Equipment List.” The contractor shall perform the requested service, detailed in the attached list.

1.2.1 Calibration

1.2.1.1 Requirements

The contractor shall provide On-site calibration or Return-to-Contractor calibration for the instrumentation, as determined in the attached Equipment List. The calibration service shall meet the following standards: traceability to National Institute of Standards and Technology (NIST) standards and acceptable by Precision Measurement Equipment Laboratory (PMEL), Located in Building 884, Area A, 5060 Pearson Road, WPAFB, and or by AFMETCAL, located in 813 Irving Wick Dr. W. Bldg. 2. Heath, OH

43056-1199. The suitability is determined (by PMEL and or AFMETCAL) inspecting a sample of calibration report to verify the requirements specified in Paragraph 4.5.1.4 of TO-00-20-14 are met. In general, if the commercial laboratory can provide a certification that meets the requirements of ISO/IEC 17025, this will meet the 00-20-14 requirements and the calibration will be deemed acceptable. Contractor must meet the requirements in Technical Order (TO) 33K-1-100-2 Equipment Calibration Requirements List as determined in Technical Order TO-00-20-14 Air Force Metrology and Calibration Program. The contractor shall calibrate all equipment on the PWS attachment entitled, “Equipment List” in accordance with the original equipment manufacturer (OEM) standards.

The contractor shall provide calibration service of equipment, which includes responsibility for all costs incurred, including labor, travel, consumable parts and materials, and shipping (shipping charge to ship the equipment back to WPAFB after calibration is complete) in providing the services for calibration of the equipment. The only cost not covered would be shipping equipment to the contractor. The contractor shall submit the individual equipment’s calibration data to the government for concurrence and acceptance.

1.2.1.2 Calibration Schedule:

The Government shall contact the Contractor before the calibration due date (with the frequency of the calibration determined in the equipment manual) to schedule a date for calibration of equipment specified in the PWS attachment entitled, “Equipment List”. This date shall not be later than two months from notification. The instrument calibration shall be done on site or sent to the contractor facility, as defined in the attached “Equipment List”. The contractor shall perform all calibration services at the scheduled date determined with the AFRL/RF Representative, barring unforeseen events (i.e., weather conditions, base closure, etc.) at which time the calibration would be rescheduled (if it is on-site calibrations). If the contractor needs to reschedule, contact the AFRL/RFD representative for concurrence.

For off-site calibrations, the contractor shall calibrate the instrument no later than one month after receiving the instrument at their facility. Only one on-site calibration trip for all on-site calibration equipment is required during the contract.

1.2.2 Repair

1.2.2.1 Requirements

Upon contract award, the contractor shall perform an initial assessment of items identified in the agreement. If found defective, the Government will arrange for repairs with the contractor to perform necessary repairs at governments expense and before it becomes the responsibility of the contractor. The contractor shall provide repair services On-site or Return-to-Company, as determined in the attached

Equipment List. At the time of the repair request, the contractor shall provide a date for repairs/evaluation on equipment tagged for on-site repair, or a date when the instrument is expected to be evaluated/repaired. Within five (5) business days of contractor assuming possession, an estimated repair delivery time shall be provided. The contractor shall provide repair services on the instrumentation to the Original Equipment Manufacturer (OEM) specifications of the item. For specific instruments shipped to the contractor, the contractor shall repair and return the instrument to the Government at the date and location mutually agreed upon at no cost to the Government.

1.2.2.2 Cost

The contractor shall be responsible for all costs incurred for repair visits and equipment repairs, including labor, travel, consumable parts and materials, and all shipping costs incurred during the repair. The

Government shall be responsible for shipping charges of equipment for return-to-company repairs as listed in the attached Equipment List. The contractor shall be responsible for shipping charges to return equipment back to WPAFB once complete.

1.2.2.3 Parts and Materials:

All defective or damage parts/materials shall be replaced by the contractor with parts/materials equal to

OEM specifications. The contractor shall take possession and dispose of damaged/replaced parts except for mass storage devices (e.g. hard drives), which will be returned to the government POC for disposal.

1.2.2.4 Responsiveness to Repair Requests:

The contractor shall provide a repair order number within three days of the Government placing a repair call, during normal duty hours (0800-1700, EST), Monday-Friday, excluding federal holidays.

1.2.2.5 Scheduling of Repairs:

The Government shall contact the contractor to schedule any evaluation/repairs required for the specific instrument(s) on the attached Equipment List. The scheduled date shall be confirmed with and e-mail from the contractor. In the event of a base closure the contractor will not be required to come in for evaluations or repairs. Contractor services performed shall be done on site at WPAFB or returned to the contractor, as defined in the attached Equipment List for the individual instrument. The contractor correctly shall perform all repair services in accordance with schedule, established during the initial contact, mutually agreed by the Government and the contractor.

1.2.3 Quality Control Plan (QCP)

The contractor’s Quality Control Plan shall identify the processes and procedures the contractor shall use to track compliance with the Safety and Health Plan, and the process and procedures that shall be used to correct violations.

1.3 Safety Requirement

1.3.1 The contractor shall conform to all safety requirements while accomplishing the tasks.

1.3.2 At the start of the first operational performance period, if applicable, provide a safety plan for the protection of the government facilities and property and provide a safe work environment for contractor personnel

1.3.3 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract.

1.3.4 Record and report promptly, within one hour, to the Contracting Officer (CO) and AFRL/RF

Representative, all available facts relating to each instance of damage to government property, contractors’ property, or injury to either contractor or government personnel.

1.3.5 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting Officer.

1.3.6 If the government elects to investigate of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

1.3.7 Include a statement for each subcontract requiring cooperation and assistance in accident/mishap reporting and investigation.

1.4 Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with the

Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the QASP. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5 Recognized Holidays

The contractor is not required to perform services on all recognized national holidays as listed below:

New Year’s Day Labor Day Columbus Day

Martin Luther King Jr. Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day

Christmas Day Juneteenth Holiday

1.5.1 Hours of Operation

The contractor shall provide personnel available between the hours of 0800 and 1700 EST, Monday through Friday, excluding Federal holidays or when the Government facility is closed due to national emergencies, administrative closings, or similar Government directed facility closings. For instances where the Contractor sends a person to the facility, the on-site hours of operation are 0800 to 1700 EST.

1.5.1.1 The contractor may work, with prior approval of the Government, extended hours to ensure timely completion of work at no additional cost to the Government.

1.6 Base Closure

1.6.1 Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished as soon as possible.

1.6.2 In the event the base commander determines it necessary to close the base due to adverse weather, a base or local disaster, security problems, or other event, the following radio and television stations will be notified:

Television Stations: WHIO 7 Radio Stations: FM WHKO 99.1

WDTN 2 AM WHIO 1290

WKRC 12 AM WBNS 1490

WKEF 22 AM WTVN 610

1.6.3 Additionally, base status information can be obtained by calling (937) 656-7669 (i.e., 656-SNOW) or by going to the off-base public website http://www.wpafb.af.mil/

1.7 Continuation of Contractor Services During Base Exercises, Local Emergencies or Contingencies and

Implementation of Local Contingency Plans

1.7.1 It has been determined that none of the services specified in this PWS are required to be performed during (and/or in support of, whichever is appropriate) base exercises, local emergencies or contingencies, or implementation of local contingency plans.

1.8 Security Requirements

1.8.1 Contractor employees shall always comply with all security requirements imposed by the local commander while employees are on the installation and shall follow instructions of the local organizational commander pertaining to security.

1.8.2 Only United States citizens shall be allowed unescorted access onto the installation and work site.

Contractor employees shall obtain a temporary base pass at the installation visitor’s center. The

Government shall contact the security personnel at the visitor’s center with the required contractor employee information to include the visitor’s full name exactly as it appears on their driver’s license/identification card, the valid e-mail address for the visitor, and the visitor’s full driver’s license/identification card number and state of issue as well as any information required for unescorted base access. The duration of the temporary pass will be at the discretion of the Government. In addition, contractor employees shall obtain a visitor’s badge at the Building 600 Reception Center. The visitor’s badge shall be always worn while on the work premises. It is not expected to have foreign nationals. If it is determined that a foreign national is required on base and the government agrees then the contractor shall notify the Government if a foreign national citizen will visit the installation to perform contracted services at least 35 days prior to arrival. The contractor shall provide the employee’s dates of visit, full name, date of birth, city and country of birth, country of citizenship, passport number and passport expiration date, and employer name and address as well as any additional information as required by the U.S. Air Force. Foreign national citizens shall be always escorted by the Government or a government appointee while on the work premises. Foreign national citizens shall only have access to the water chiller room, electron beam lithography system control room, electron beam lithography system room, scanning electron microscopy room, and areas cleared for access by designated security officials.

1.8.3 All visitor badges shall be returned at the end of the day to the Building 600 Reception Center.

http://www.wpafb.af.mil/

1.9 Security and Government Property

1.9.1 Record and report promptly, within one hour, to the Contracting Officer and AFRL/RF Representative, all available facts relating to each instance of damage to government property, contractors’ property, or injury to either contractor or government personnel.

1.10 Environmental Requirements

At no time shall the Contractor bring or store hazardous materials or pesticides into WPAFB.

2. SERVICE SUMMARY

The performance objective relates directly to mission essential items and critical to mission success. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

Service Summary Performance Objective PWS Paragraph Performance Threshold

SS-1 Contractor’s calibration system met all calibration standards

1.2.1.1 2 discrepancies Per month

SS-2 Contractor performed calibration within required schedule

1.2.1.2 2 discrepancies Per month

SS-3 Repair met standard of original equipment manufacturing standard

1.2.2.1 1 discrepancy Per month

SS-4 Repair was performed within specified timeframe

1.2.2.5 2 discrepancies Per month

SS-5 Timely submission of repair order number

1.2.2.4 2 discrepancies Per month

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

The contractor is responsible for providing all equipment, tools, parts, and materials needed to perform the required services. All defective parts will become the property of the contractor and will become the responsibility of the contractor to ensure disposed of properly. Computers and data storage devices are the exception and will not become contractor property.

4. OPSEC Requirements for Contracts

General Operations Security (OPSEC) procedures, policies and awareness are required in an effort to reduce program vulnerability from successful adversary collection and exploitation of critical information. OPSEC will be applied throughout the life cycle of the contract. The Critical Indicators and Information List (CIIL) and the

RF OPSEC Plan will be provided upon request by AFRL/RFSI Information Protection Office. While working on the government installation, OPSEC guidance and OPSEC training will be provided by AFRL/RFSI Information

Protection Office. This training will ensure contractors are familiar with RF’s CIL and RF’s OPSEC Plan as it pertains to their contract. The contractor shall apply OPSEC in the management of their current program

IAW AFI 10-701 Operations Security and WPAFB Supplement to AFI-10-701.