IADTH NOFO 2022 20220302-HT.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:

Institutes for Advanced Topics in the Digital Humanities

Funding Opportunity Number: 20220302-HT

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.169

Application Deadline: March 2, 2022

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to one month to complete.

Office of Digital Humanities Email: odh@neh.gov Federal Relay: 800-877-8399

OMB control number 3136-0134, expiration date October 31, 2024 mailto:odh@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Office of Digital Humanities is accepting applications for the Institutes for Advanced Topics in the Digital Humanities program. The purpose of this program is to support national or regional (multistate) training programs for scholars, humanities professionals, and advanced graduate students to broaden and extend their knowledge of digital humanities. Through this program, NEH seeks to increase the number of humanities scholars and practitioners using digital technology in their research and to broadly disseminate knowledge about advanced technology tools and methodologies relevant to the humanities.

Funding Opportunity Title Institutes for Advanced Topics in the Digital Humanities

Funding Opportunity Number 20220302-HT Federal Assistance Listing Number 45.169 Optional Draft Deadline January 23, 2022, 11:59 p.m. Eastern Time Application Deadline March 2, 2022, 11:59 p.m. Eastern Time Anticipated Announcement August 2022 Anticipated FY 22 Funding Approximately $850,000 Estimated Number and Type of Awards Approximately five grants Award Amounts Up to $250,000 Cost Sharing/Match Required No Period of Performance The period of performance is up to 36 months.

Projects must start between September 1, 2022 and September 1, 2023.

Eligible Applicants U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See C. Eligibility Information.

Program Resource Page https://www.neh.gov/grants/odh/institutes-advanced-topics-in-the-digital-humanities

Pre-Application Webinar December 13, 2021, 1:00 p.m. Eastern Time Join the webinar.

Published November 19, 2021 https://www.neh.gov/grants/odh/institutes-advanced-topics-in-the-digital-humanities https://www.neh.gov/grants/odh/institutes-advanced-topics-in-the-digital-humanities https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjAzNTFjY2UtMDgwZi00OTI4LThjNzQtYjI0NDM0ZTYyNzg1%40thread.v2/0?context=%7b%22Tid%22%3a%2293b06459-c77d-44b6-af7f-e813cddcdcc3%22%2c%22Oid%22%3a%22140aa01e-ad72-41eb-83aa-5828f195019e%22%2c%22IsBroadcastMeeting%22%3atrue%7d&btype=a&role=a

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Table of Contents

Executive Summary ................................................................................................ i

Table of Contents ................................................................................................... ii

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose The Institutes for Advanced Topics in the Digital Humanities (IATDH) program supports national or regional (multistate) training programs for scholars, humanities professionals, and advanced graduate students to broaden and extend their knowledge of digital humanities.

Through this program, NEH seeks to increase the number of humanities scholars and practitioners using digital technology in their research and to broadly disseminate knowledge about advanced technology tools and methodologies relevant to the humanities.

Today, digital resources and other complex data—their form, manipulation, and interpretation— are as important to the humanities as more traditional research materials. With advances like these in mind, the IATDH program aims to:

• share ideas and methods that advance humanities research and teaching through the use of digital technologies by bringing together humanities scholars and digital technology specialists from different disciplines

• introduce digital humanities topics to scholars who lack digital expertise, resources, or capacity in their home institutions

• encourage reflection on, and the interpretation and analysis of, new digital media, multimedia, and text-based computing technologies, as well as the integration of these into humanities scholarship and teaching

• build inclusive communities of inquiry and contribute to the intellectual vitality and professional development of participants

• teach current and future generations of humanities scholars to design, develop, and use digital tools and environments for scholarship

• devise new and creative uses for technology that offer valuable models that can be applied specifically to research in the humanities and to allow those methodologies and approaches to be shared with humanities scholars and teachers

• consider ways that digital scholarship and tools can enhance access and create more equitable and inclusive approaches to community engagement, including for people of color and others who have been historically underserved and marginalized

This program aims to bring together humanities scholars, advanced graduate students, librarians, archivists, museum staff, computer scientists, information specialists, and others to learn about new tools, approaches, and technologies, and to foster relationships for future collaborations in the humanities. NEH encourages applicants to develop proposals for multidisciplinary teams of collaborators that will offer the necessary range of intellectual, technical, and practical expertise. Partners and collaborators may be drawn from the private and public sectors and may include appropriate specialists from within and outside the United States. Proposed IATDH projects should consider not only the practical applications of the institute topic, but also address ethical implications of its subject for humanities research, teaching, or public programming.

Institutes must be hosted in the United States or its jurisdictions and must provide facilities for scholarship and collegial interaction. Host organizations may include colleges, universities, learned societies, centers for advanced study, libraries or other repositories, as well as cultural or professional organizations.

There is wide latitude in the form and content of institutes. They may focus on a particular computational method, such as network or spatial analysis, or target the needs of a particular humanities discipline or audience. They could be offered only once or offered multiple times to

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different audiences. They may be as short as a few days or as long as six weeks, held at a single site, multiples sites, or virtually, but the format and duration of a program should allow for full and thorough treatment of the topic and be appropriate for the intended audience. Institutes could be scheduled before or after regularly occurring scholarly meetings, during the summer months, or during appropriate times of the academic year.

Institutes may address a wide range of topics, such as but not limited to:

• digital scholarly communication and publishing

• advanced geospatial applications

• artificial intelligence and its use in text, sound, or image analysis

• physical computing, such as three-dimensional printing and wearable computing, and their implications for humanities research and public engagement

• immersive and virtual environment design for humanities research, or for computer gaming or simulations as applied to the humanities

• information aesthetics and approaches to visualizations of humanities topics and research

• creative approaches to implementing digital humanities methods at institutions with specific needs, such as community colleges, liberal arts colleges, or minority-serving institutions

• innovative approaches for engaging public audiences with digital humanities

• high-performance computing or supercomputing applicable for humanities research and teaching

• critical algorithm studies

• analysis of and research on the impact of digital media and culture on society, including the intersection of digital methodologies and race, gender, class, and ability

Applicants may also consider working with the National Library of Medicine at the National Institutes of Health and the 2LC Labs at the Library of Congress. Applicants seeking to collaborate with one of these institutions must consult with their staff before submitting an application to the IATDH program. Such applications must include a letter of commitment from an appropriate representative of the collaborating agency. If you are interested in working with the National Library of Medicine at the National Institutes of Health, contact Jeffrey Reznick, History of Medicine Division, National Library of Medicine, at jeffrey.reznick@nih.gov. If you are interested in working with the Library of Congress Labs at the Library of Congress, contact Abbey Potter, Senior Innovation Specialist in the Digital Strategy Office, at abpo@loc.gov. Your budget may not include any costs to support federal agencies or employees in any capacity (for example, fees paid to or travel expenses for NIH or Library of Congress staff).

Successful applicants must submit a “lessons learned” white paper. See F3. Reporting.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for review criteria.

2. Background This program is authorized by 20 U.S.C. §956, et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the National Foundation on the Arts and the Humanities Act of 1965, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern https://www.nlm.nih.gov/ https://labs.loc.gov/ mailto:jeffrey.reznick@nih.gov mailto:abpo@loc.gov https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956&num=0&saved=%7CKHRpdGxlOjIwIHNlY3Rpb246OTU2YSBlZGl0aW9uOnByZWxpbSk%3D%7C%7C%7C0%7Cfalse%7Cprelim https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/about/history/national-foundation-arts-and-humanities-act-1965-pl-89-209

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and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Examples of NEH-funded projects may be found using the Funded Projects Query Form.

Learn more about NEH.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas:

A More Perfect Union: Exploring America's Story and Commemorating its 250th Anniversary The task of building a more perfect Union rooted in the ideal of human equality falls to every generation of Americans, ours no less than our predecessors. The basic goals of life, liberty, and the pursuit of happiness endure over time, even as the challenges change: from founding a nation out of colonies; to dismantling the institution of slavery; to prevailing through times of economic depression and war; to advancing civil rights for all; to strengthening our democratic institutions; to building a more inclusive and sustainable society.

NEH’s A More Perfect Union initiative encourages projects that explore, reflect on, and tell the stories of our quest for a more just, inclusive, and sustainable society throughout our history.

NEH especially welcomes projects that bring the perspective of the humanities to questions of racial justice, gender equality, the evolution of the American landscape, as well as America’s place in the world. Projects that strengthen Americans’ knowledge of our principles of constitutional governance and democracy are strongly encouraged, as are projects that address the experiences of Native Americans and other under-represented communities. In addition, NEH welcomes projects that develop innovative approaches to sustaining the nation’s humanities infrastructure and preserving its historical record.

Standing Together In recognition of the importance of the humanities both in helping Americans to understand the experiences of service members and in assisting veterans as they return to civilian life, NEH has launched a special initiative titled Standing Together: The Humanities and the Experience of War. This special initiative draws on the power of the humanities 1) to support advanced research in the humanities that explores war and its aftermath; 2) to promote discussion and deepened understanding of the experiences of those Americans affiliated with the armed services, whether active duty or veterans; and 3) to support returning veterans and their families.

Protecting our Cultural Heritage In response to the destruction of cultural heritage materials worldwide, NEH encourages applications for projects that study, document, or create digital representations of lost or imperiled cultural heritage materials. Proposed projects should be based on scholarly work and follow standards and best practices. Projects must demonstrate the capacity to be sustained and must be widely accessible to the public. Learn more about Protecting our Cultural Heritage.

In addition, NEH especially encourages projects that include Native American organizations and communities as lead applicants and project partners.

https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.neh.gov/250 https://www.neh.gov/grants/standing-together https://www.neh.gov/grants/standing-together https://www.neh.gov/grants/protecting-our-cultural-heritage

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B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding You may request up to $250,000. Successful applicants will be awarded outright funds.

The period of performance is up to 36 months, with a start date between September 1, 2022, and September 1, 2023.

NEH expects to have approximately $850,000 to fund an estimated five recipients.

NEH will not determine the amount available until Congress enacts the final FY 2022 budget.

This notice is subject to the availability of appropriated funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

An eligible entity may apply on behalf of a consortium of collaborating organizations. The lead applicant would be programmatically, legally, and fiscally responsible for the award.

Individuals, foreign, and for-profit entities are not eligible to apply.

Eligible applicants acting as fiscal agents or fiscal sponsors may not apply on behalf of ineligible applicants.

2. Cost Sharing Cost sharing, the portion of project costs not paid by NEH, is not required in this program.

Applicants may use voluntary cost sharing when a project’s total costs exceed the amount awarded by NEH. Voluntary cost sharing includes:

• cash contributions made to a project by the applicant

• unrecovered indirect costs

• cash contributions made by third parties

• non-cash, third-party in-kind contributions, such as property or services, that benefit the funded project, given by non-federal third parties, without charge, to the recipient of the federal award.

Cost sharing will not be considered in the evaluation of applications.

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Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR §200.306.

3. Other Eligibility Information Eligible institutions may submit multiple applications for separate and distinct projects under this announcement.

Project directors and co-directors may submit only one application to this program per deadline.

Degree candidates may not be project directors or co-directors. Degree candidates may, however, serve in other project roles. Individuals may be listed as team members in more than one IATDH application per deadline.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs. However, applicants may seek funding from other NEH programs for complementary aspects of the same overall project.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects.

NEH does not provide financial assistance to foreign institutions or organizations. Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §200.1 and 2 CFR §200.331(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, consult with program staff.

Applications must be received by the deadline, except for the limited reasons covered by NEH’s late submission policy. Late, incomplete, nonresponsive, or ineligible applications will not be considered for funding under this notice.

Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

D. Application and Submission Information

1. Application Package This funding opportunity is available in Grants.gov under number 20220302-HT. You can also find a link to the funding opportunity on the program resource page.

The application package for this funding opportunity can be found under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components into the Attachments Form.

You must apply electronically using Grants.gov Workspace or a Grants.gov system-to-system solution. A multistep registration process is required to submit your application. See D3. Unique Entity Identifier and System for Award Management.

Contact odh@neh.gov to request a paper copy of this notice.

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Applicants who are deaf or hard of hearing can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. As indicated in the Application Components Table, forms will be completed within Grants.gov Workspace and other components will be uploaded into the Attachments Form.

You must submit all required attachments and conditionally required attachments relevant to your proposal. Applications missing any required documents or relevant conditionally required documents will be considered incomplete and will be rejected from further consideration.

Take note of the page limits and formatting instructions for each attachment. Applications that exceed page limits or violate format instructions will be considered nonresponsive and will be rejected from further consideration.

Unless otherwise stipulated in specific instructions, attachments must conform to the following formatting requirements:

• paper size no larger than standard letter paper size (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font size no smaller than 11-point

• single-spacing

• recommended fonts: Arial, Georgia, Helvetica, or Palatino Linotype

• any standard citation style is acceptable; citations are included in page counts

Grants.gov form/Attachment Naming convention Page limits Notes

SF-424 Application for Federal Assistance - Short Organizational

Grants.gov form Required

Supplementary Cover Sheet for NEH Grant Programs

Grants.gov form Required

Project/Performance Site(s) Location Form

Grants.gov form Required

Research and Related Budget Grants.gov form Required Attachments Form Grants.gov form Required Certification Regarding Lobbying Grants.gov form Conditionally required Standard Form-LLL “Disclosure of Lobbying Activities”

Grants.gov form Conditionally required

Attachment 1: List of project personnel personnel.pdf Required

Attachment 2: Narrative narrative.pdf 10 Required Attachment 3: Work plan and course outline workplan.pdf Required

Attachment 4: Biographies biographies.pdf Required Attachment 5: Letters of commitment letters.pdf Recommended

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Attachment 6: Evaluations and description of updates evaluations.pdf Conditionally required

Attachment 7: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally required

Attachment 8: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally required

Narrative Compose a narrative that provides a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to ten single-spaced pages. You may use any citation style and format as long as you use them consistently.

Use the following section headings for your narrative. NEH has aligned each section of the narrative with a corresponding review criterion. Refer to E1. Review Criteria.

Significance (corresponds to review criteria 1 and 5)

• Describe the institute’s intellectual significance for the humanities for a general audience.

• Discuss the national or regional needs that the institute will serve.

• Include the institute’s intended audience, its potential impact on digital humanities practices, and the ultimate audience that will benefit from the institute.

• Describe how this institute relates to others of a similar nature that currently exist or have been conducted in the past. Consult the white papers from past NEH-funded institutes for information and context.

• Clarify the degree to which this institute will build on past work or break new ground.

Curriculum and work plan (corresponds to review criterion 2)

• Describe the curriculum’s design and content and explain how it will achieve the institute’s stated goals.

• Explain how the institute’s curriculum and duration reflect the subjects taught and the educational needs or levels of the participants.

• Summarize discussion topics and presentations, include assigned and recommended readings, and identify other resources and materials to be used.

• Indicate the requirements for attendance; the time, location, duration, and structure of the program; and the facilities required.

• Justify the proposed dates and location for your institute as related to your targeted participants, considering the variety of academic and professional schedules across the country.

• Describe how you will provide appropriate resources for and communicate with participants before, during, and after the institute.

• Identify any risks, such as staff attrition and travel restrictions, and note how they might affect the overall schedule. Describe strategies, such as moving from an in-person to an online institute, to mitigate these risks.

Participants (corresponds to review criteria 1 and 3)

• Discuss your approach for ensuring a robust applicant pool.

https://securegrants.neh.gov/publicquery/main.aspx?q=1&a=0&n=0&o=0&ot=0&k=0&f=0&s=0&cd=0&p=1&pv=260&d=1&dv=12&y=0&prd=0&cov=0&prz=0&wp=1&ob=year&or=DESC%22%20%22 https://securegrants.neh.gov/publicquery/main.aspx?q=1&a=0&n=0&o=0&ot=0&k=0&f=0&s=0&cd=0&p=1&pv=260&d=1&dv=12&y=0&prd=0&cov=0&prz=0&wp=1&ob=year&or=DESC%22%20%22

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• Provide details about your recruitment strategies, including your planned use of social media, as well as any outreach activities to particular communities of humanities faculty members and professionals.

• Describe how you will ensure that the institute attracts a diverse applicant pool, including those from historically underrepresented communities and individuals with disabilities.

• Describe how participants for the institute will be chosen.

• If some or all of the participants will be preselected, describe the application process and justify this approach.

• Prior IADTH recipients only: Indicate the number of applications received and number of participants selected for your most recent institute. Provide copies of all participants’ evaluations from that institute in Attachment 6: Evaluations and Description of Updates.

Institutional profile (corresponds to review criterion 4)

• Provide general information about the applicant institution(s) and explain the chosen venues.

• Describe any special facilities—such as laboratories, humanities centers, libraries, or collections—that will be made available to participants.

• If all or a component of the proposed institute will be residential, discuss provisions for housing. Describe your plans to accommodate the needs of participants with disabilities.

• If all or a component of the proposed institute will be virtual, describe the learning platform and other technical requirements needed to facilitate the teaching and learning environment. Describe your plans to accommodate the needs of participants with disabilities.

Staff, faculty, and consultants (corresponds to review criterion 4)

• Identify the principal faculty, visiting lecturers, master teachers, and support staff.

Describe their roles, responsibilities, and qualifications.

• If the institute involves undergraduate or graduate students as staff, describe how it will provide opportunities for them to participate in the intellectual activities of the institute.

Applicants proposing institutes with virtual components should describe the team members’ experience with designing and delivering online learning.

• In Attachment 4: Biographies, include one-paragraph biographies from staff and visiting faculty.

• In Attachment 5: Letters of commitment, include letters of commitment from institute instructors other than the project director or co-project director, regardless of institutional affiliation.

• Prior IADTH recipients only: Explain how your prior experience has shaped the current proposal. This may be woven into your narrative or included in Attachment 6:

Evaluations and description of updates.

Impact and evaluation (corresponds to review criterion 5)

• Discuss the institute’s intended results, its impact on digital humanities scholarship or teaching, and plans for wider dissemination.

• Describe plans to facilitate discussion and collaboration among participants after the initial learning opportunity, including listservs, channels, websites, or forums.

• Explain plans for making the curriculum available to an audience beyond the institute participants.

• Describe the program’s evaluation strategy (before, during, and after it takes place), and how it will involve the participants and the participating organizations.

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Narrative Guidance

NEH has aligned each section of the narrative with its corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

Significance 1 and 3

Curriculum and work plan 2

Participants 1 and 3

Institutional profile 4

Staff, faculty, and consultants 4

Impact and evaluation 5

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification.

Complete a single detailed budget for the proposed period of performance. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. Round to the nearest whole dollar amount in all dollar fields. The inclusion of a cost category on the Research and Related Budget does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

Do not include voluntary cost sharing on the Research and Related Budget form, but describe it in your budget justification.

All costs must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance.

All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

If you charge indirect costs to the project, ensure that expenses included in your organization's indirect cost pool are not charged to the project as direct costs. See H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s unique entity identifier, the name of your organization, and the period of performance start and end dates. This should be the same as the information provided on your SF-424 Application for Federal Assistance - Short Organizational.

The period of performance must start on the first day of the month and end on the last day of the month. Check “project” for budget type.

A. Senior/Key Person Only key project personnel employed by the applicant institution should be included in Sections A and B. of the Research and Related Budget form. Project team members who are playing a leadership role should be included under A. Senior/Key Person while additional project team members should be included under B. Other Personnel. Depending on their role on the project, costs for other project team members who are not employed by the applicant https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=686905e3d7f57006ca9c74e5515eea78&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.f https://www.ecfr.gov/cgi-bin/text-idx?SID=686905e3d7f57006ca9c74e5515eea78&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.f

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institution may be included on the budget under F3. Consultant Services or F5.

Subawards/Consortium/Contractual Costs.

Enter the base salary (annual compensation) and identify the number of months each senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

Failure to include base salaries can result in a delay of the issuance of awards.

If level of effort will not change throughout the year, you may use only the calendar months column. If effort remains constant, but your institutional business process requires noting academic and summer months separately, you may use both columns. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a nine-month academic year or a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will be automatically calculated for each senior/key person.

Salaries and wages claimed must be in compliance with 2 CFR §§200.430 and .466. Fringe benefits claimed must be in compliance with 2 CFR §200.431.

The form can accommodate up to eight senior/key persons. If you are requesting funds for additional senior/key persons, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds requested for personnel listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel For each project role described below, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person. The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students In your budget justification, list names, roles, associated months, and requested salary and fringe benefits for post-doctoral associates, graduate students, and undergraduate students.

If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. Such costs are subject to the reporting requirements in 2 CFR §200.430, and must be treated as direct or indirect costs in accordance with the actual work being performed. Tuition remission may be charged on an average rate basis.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff are included as part of indirect costs (see H. Indirect Costs). Per 2 CFR §200.413(c), direct charging of salaries for administrative or clerical staff may be appropriate only if all of the following conditions are met:

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1. Administrative or clerical services are integral to a project or activity.

2. Individuals involved can be specifically identified with the project or activity.

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

4. The costs are not also recovered as indirect costs.

In your budget justification, document how direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) meets all four conditions. NEH may request additional information for these positions in order to assess allowability.

Additional Other Personnel List any additional project role(s). The form can accommodate up to six named roles. If you have more than six, combine project roles here and explain in your budget justification.

Salaries and wages claimed must be in compliance with 2 CFR §§200.430 and .466. Fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in F. Other Direct Costs.

C. Equipment Description List each item of equipment to be purchased and its estimated cost, including shipping and maintenance. Justify each in your budget justification.

You may purchase equipment if an analysis demonstrates that it is more economical and practical than leasing (equipment rental/user fees should be included in F. Other Direct Costs).

Equipment is defined as nonexpendable personal property costing $5,000 or more and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§200.313 and .439. You may charge depreciation in compliance with 2 CFR §200.436.

Per 2 CFR §200.322, as appropriate and to the extent consistent with law, applicants should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award.

The form can accommodate up to ten equipment items. If you request funds for additional equipment, list them in a separate document. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional Equipment.” Enter the total funds requested for the additional equipment in the “Total funds requested for all equipment listed in the attached file” field.

Total equipment costs will be automatically calculated.

D. Travel Enter the total funds requested for both domestic (local and long-distance) and foreign travel (travel to Canada and Mexico is considered foreign travel). In your budget justification, include the purpose, destination, travel dates (if known), and the names of travelers (if known) for each trip. If dates are not known, specify the estimated length of trip (e.g., 3 days). If travelers are unknown, provide a count. All trips—both foreign and domestic—must be justified individually.

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For local travel, outline the mileage rate, number of miles, reason for travel, and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging consistent with written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. Arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason.

Travel costs must comply with 2 CFR §200.475 and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations. NEH will use the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

Include funds for the project director(s) to attend a two-day meeting in Washington, D.C. in November 2023.

NEH funds may not be used to cover the costs of traveling to regularly-occurring professional meetings unless the institute is being hosted in conjunction with such a meeting.

Include travel costs for participants in E3 and travel costs for consultants in F3.

Total travel costs will be automatically calculated.

E. Participant/Trainee Support Costs As defined in 2 CFR §200.1, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity and is necessary and reasonable for successful performance under the federal award.

Justify participant support costs in your budget justification. Arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

Total participant support costs will be automatically calculated.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Enter the total funds requested for participant stipends.

3. Travel Enter the total funds requested for participant travel. In your budget justification, name the travelers (if possible) and reflect the travel expenses for each (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.).

4. Subsistence Enter the total funds requested for participant subsistence. Subsistence expenses include lodging and service charges; meals, including taxes and tips; and incidental expenses (e.g., fees and tips).

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5. Other Describe other participant support costs (e.g., local ground transportation to venues, admission fees, bottled water, etc.) and enter the total funds requested for the costs described.

Number of Participants/Trainees Enter the total number of participants. The value of this field cannot exceed 999.

F. Other Direct Costs Total other direct costs will be automatically calculated.

1. Materials and Supplies Enter the total funds requested for materials and supplies costing the lesser of the capitalization level established by the applicant or $5,000, regardless of the length of its useful life. See 2 CFR §§200.314 and .453.

In your budget justification, indicate general categories, including an amount for each category (e.g., personal computers, digital cameras, archival supplies). Itemize categories totaling $1,000 or more.

2. Publication Costs Enter the total funds requested for publication costs. You may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others, the findings and products of the work conducted under the award. Include supporting information in your budget justification.

3. Consultant Services Enter the total funds requested for consultant services. In your budget justification, describe each consultant, the services he/she will perform, total number of days, travel costs, and the total estimated costs.

Consultant fees must be in compliance with 2 CFR §200.459.

4. Automated Data Processing (ADP)/Computer Services Enter the total funds requested for ADP/computer services, including computer-based retrieval of scientific, technical, and education information. In your budget justification, include the established computer service rates, if applicable. If such services are provided by a third-party, include them in Subawards/Consortium/Contractual Costs. Personal computers and peripherals should be included in Materials and Supplies.

5. Subawards/Consortium/Contractual Costs Enter the total funds requested (both direct and indirect costs) for activities to be performed by third-party subrecipients. This includes subawards and other contractual costs. Itemize the costs associated with the subaward or contract in your budget justification, using the same categories on the Research and Related Budget. Justify each subrecipient individually. See 2 CFR §§200.331 and .332.

Per 2 CFR §§200.1 and .331(a), a subaward is an award provided by a pass-through entity to a subrecipient to carry out part of a federal award. Payments to contractors (as defined in 2 CFR §200.1 and 331(b)) or payments to individuals who are beneficiaries of federal programs are not considered subawards.

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A pass-through entity may provide a subaward through any form of legal agreement, including an agreement that the pass-through entity considers a contract. In determining whether an agreement between a pass-through entity and another non-federal entity casts the latter as a subrecipient or a contractor, the substance of the relationship is more important than the form of the agreement. See 2 CFR §200.331(c).

Per 2 CFR §25.300, recipients may only issue subawards with federal funds to organizations that have obtained and provided to the recipient a unique entity identifier. Subrecipients are not required to complete registration with the System for Award Management (SAM) to obtain a unique entity identifier. See D3. Unique Entity Identifier and System for Award Management.

Contractual costs are occasionally sufficiently high enough to warrant a categorical breakdown of costs. When this is the case, provide detailed information in your budget justification. NEH may request additional information in order to assess reasonableness and allowability.

If a subrecipient is claiming indirect costs, include their federally negotiated indirect cost rate agreement in Attachment 7: Federally negotiated indirect cost rate agreement.

6. Equipment or Facility Rental/User Fees Enter the total funds…