IA03 PWS DRAFT 5BDE Drill Competition 6-7 Feb 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

2026 – 5TH BRIGADE JROTC DRILL TEAM CHAMPIONSHIP

FOR

5TH BRIGADE JROTC PROGRAMS

6-7 February 2026

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to facilitate the rental of the contractor facility in support of the 2026 – 5th Brigade JROTC Drill Team Championship as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.

1.2 Background: The 5th Brigade JROTC Drill Team Championships are in their 10th year of existence and encompasses teams from throughout an 8-state area of operation. The competition not only determines our top 10 teams, but it also qualifies the teams representing the 5th Brigade at the National level. These top 10 drill teams will represent 5th Brigade at the U.S. Army Cadet Command, JROTC National Drill Team Championships in Richmond, VA. Each year, we host approximately 1000 JROTC student-cadets, spectators, local educators, stakeholders, and local media at our competition. The facility required to host a drill competition of this size are rather unique, in that an inordinate amount of unobstructed space (approx. 100,000 square feet or more) for drill teams to perform, and to be able to complete the competition in one day. Also, the Drill Team Championship Competition is required to be held entirely in one location to maintain the integrity of the competition, and an appropriate level of oversight by management personnel.

1.3 Scope: The Contractor shall provide non-personal service(s). Provide training facilities, furniture, equipment, supplies, management, supervision, and parking. Provide food concessions at no cost to the Government.

1.4 Objectives: The objective of this contract is to provide:

-The 5th Brigade JROTC Drill Team Champion -Top 10 qualifiers to attend the Army Cadet Command JROTC National Drill Team Championship in Richmond, VA.

1.5 General Information

1.5.1 Quality Control Plan (QCP), the contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

DRAFT

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 08:00AM -5:00 PM of identifying those issues. Verbal reports shall be followed up by written reports with 5 days

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: Reserved.

1.5.3.1 U.S. Holidays Reserved

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Contractor Support Hours: The Contractor shall provide support between the Hours of 0600 to 1159 hrs or until event is complete each day from the 6-7 February 2026. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined with this PWS for the period stated. Contractors shall keep in mind that stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at a contract facility within a 50-mile radius of San Antonio TX.

1.6 Security Requirements: The following information is provided on security related matters.

Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will appraise the Contractor of how the Government views the Contractor's performance and the Contractor shall appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: Reserved

1.9.1 Special Qualifications: Reserved

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials.

The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

http://www.dimoc.mil/resources/limitations/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government. Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Physical Security. Actions that prevent the loss or damage of Government property. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

Workday. The number of hours per day the Contractor provides services in accordance with the contract.

Work Week. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services:

3.1 Services: Reserved.

3.2 Materials: Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Service:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed in this PWS.

4.2 Materials: The Contractor shall provide facilities, equipment, supplies, management, supervision, and labor as specified herein. The contractor shall provide permanent-structured facilities with electrical power for consistent internet connectivity. The Contractor shall provide services in accordance with the terms, conditions and specifications put forth in this PWS.

4.3 Vehicles and Equipment: The contractor shall provide folding long table for internet set-up.

The contractor shall provide 741 chairs and 23 8-foot tables.

4.4 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

4.6 Taxes: The government will be exempted from paying any sales taxes related to this contract.

Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5.1. Basic Services: The contractor shall provide services to support 5th BDE Drill Championship Competition during the period of 6-7 February 2026. The contractor shall provide equipment, supplies, tools, and adequate floor space to support the drill competition. Provide sufficient restrooms for the setup and event. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

5.2 Tasks: Tasks consist of the following:

5.1.2. The contractor shall provide access to the facility and be made available to 5th Brigade JROTC/SROTC Personnel the day before the competition, Friday, 6 February 2026, at 6:00 a.m. to 11:59 p.m., to facilitate the setup of the performance venues, competition Headquarters, the Judge’s Chambers and the Competition Scoring Room.

5.1.3 The contractor shall provide total access to the facility on event day from 6:00 a.m. to 11:59 p.m., Saturday, 7 February 2026.

5.1.4 The contractor shall provide clean-up of the facility and ample trash receptacles for the deposit of trash and debris by spectators, participants and event staff.

5.1.5 The contractor shall provide sufficient restroom space to accommodate some 1,000 JROTC Cadets, Chaperones, Judges, Instructors and Parents.

5.1.6 The contractor shall provide three (3) separate rooms totaling approximately 10,000 square feet of un-obstructed space, each collocated or adjacent to the Drill Pads. One (1) room for a Judge/Scoring area, another room for JROTC Drill Team Inspection Phase and another room for rehearsal activities.

5.1.7 The contractor shall provide one (1) elevated centrally located stage, 16 feet x 16 feet x 24 inches, for an event control center/awards stand with two (2) 8-foot tables and six (6) chairs.

5.1.8 The contractor shall provide one Hundred (100) chairs adjacent to each of the six (6) performance venues in the 100,000 square foot area and thirty (30) chairs each in each of the two

(2) spaces designated for Drill Team inspections.

5.1.9 The contractor shall provide fourteen (14) tables and fifty (50) chairs in the area designated for use by Judges and Scorers.

5.1.10 The contractor shall provide thirty (30) tables with two (2) chairs per table (total of sixty

(60) chairs) placed against the outside walls of Exhibit Hall on event day for teams and event displays.

5.1.11 The contractor shall provide access to loading docks and equipment/personnel ramps immediately in the 100,000 square foot facility.

5.1.12 The contractor shall provide and make available enough Janitorial/Custodial crews to maintain the facility in a clean and orderly manner.

5.1.13 The contractor shall not charge admission to access the facility or view the competition.

5.1.14 The contractor shall provide 5 slots for VIP personnel during the day of the competition.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1: CCR 145-2- Organization, Administration, Operations Training and Support

6.2 Federal Acquisition Regulations

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit A – Performance Requirements Summary.

7.2 Attachment 2/Technical Exhibit B – Deliverables Schedule.

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

PWS Para. 5.1. Contractor shall provide access to facility for setup of performance venues. Make available total access to the facility on event day. Provide cleanup of facility and provide ample trash receptacles and janitorial crews. Provide sufficient restrooms for the setup and event. Provide three separate rooms, one elevated stage, chairs, tables and loading dock.

Facility of over 100,000 square feet shall be made available on the day before the event for set up. One room for drill competition, one separate room for Judge/Scoring that’s able to be secured from the inside during occupancy and from the outside while room is empty of personnel to secure valuables. One room for drill team inspection phase. Each room shall be approximately 10,000 square feet.

Facility shall have sufficient restroom space to accommodate JROTC Cadets, Chaperones, Judges, Instructors and Parents.

Is not undergoing renovation or remodeling during the time of the event and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

The contractor’s facility shall comply with applicable fire and safety codes and regulations.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of copies Medium/Format Submit To

Para 5.1.2 Setup

In person

CONTRACTED

VENUE

Para 5.1.3 Event Day

7 February

In person

Same as above

Para 5.1 Restrooms

As needed.

Contractor venue

Para 5.1.4 Cleanup

As needed

Multiple locations

Para 4.3 Chairs, tables and stage

Multiple locations

Para 5.1 Drill area

As needed 1 Same as above

Para 5.1 Drill team inspection phase

Per room

Para 5.1.6 Judge/Scoring room

Per room

Same as above

Para 5.1.6 One room

6-7 February

Unlimited

Para 5.1.11 Access to loading dock

Each

Final Invoice Final Invoice will be provided within 10 days of event completion.

1 The final invoice will be created in the Wide Area Workflow.

WAWF