IA03 - Performance Work Statement PWS PANMCC21P0000-018822.docx

PERFORMANCE WORK STATEMENT

FOR

FORT WORTH INDEPENDENT SCHOOL DISTRICT (FWISD)

JUNIOR RESERVE OFFICER TRAINING CORPS (JROTC)

CADET LEADERSHIP CHALLENGE (JCLC)

20-24 June 2021

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide services to support the FWISD JROTC Junior Cadet Leadership Challenge Camp (JCLC), during the period 20-24 June 2021. The Government shall not exercise any supervision or control over the contract service providers performing the services. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide lodging, training facilities for five (5) days / 24-hours daily usage of the multi-purpose lodge buildings, aid station, mess hall, and S-4 Logistics Center. Contractor shall insure telephone lines remain operational, dining and training facilities, furniture, equipment, supplies, facilities, medical services, tools, management and labor as specified herein, for FWISD JROTC Junior Cadet Leadership Challenge (JCLC), during the period of 20-24 June 2021. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement.

1.2. Background: Beginning with School year 12-13, the FWISD JROTC was given the responsibility to manage and operate JCLC camp for the FWISD. This year our camp will be conducted 20-24 June 2021. All units are coming from across the North Texas metroplex area.

1.3. Objectives:

- Provide Cadets an opportunity to attend JROTC Junior Cadet Leadership Challenge Camp (JCLC), designed to test Leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in leadership/team building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other unit schools.

-Provide an opportunity to participate in adventure training.

1.4. Scope: The contractor shall furnish lodging facilities, dining facilities, medical &, training facilities, furniture, equipment, supplies, training area coordination as specified herein, for the Junior Cadet Leadership Challenge (JCLC), during the period of 20-24 June 2021. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement.

1.5 Period of Performance: 20-24 June 2021.

1.6. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.1. Type of Contract: The government will award a firm-fixed price service contract.

1.6.2. Recognized Holidays: Contractor is not required to perform service on holidays for this contract

1.6.3. Hours of Operation: The contractor is responsible five (5) days usage, 24-hours daily, of the multi-purpose lodge building, for purposes of an operations center, aid station, mess hall, and S-4 Logistics Center. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4. Place of Performance: The place of performance shall be within 50 miles of the Fort Worth Independent School District.

1.6.5. Reserved

1.6.6. Security Requirements: Contractor personnel performing work under this contract do not require a security clearance.

1.6.6.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.6.2. Key Control: RESERVED.

1.6.7. Special Qualifications: RESERVED

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9. Contracting Officer Representative (COR): The (COR) will be identified by separate letter of designation/appointment. That letter of designation, of which a copy will be sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting award.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privets of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Sunday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

Services: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish the following in support of this contract: training sites and facilities as specified. Female and male Cadets will be lodged separately with social distance measures in barracks and facilities.

4.2 Materials: The contractor shall furnish the following in support of this contract: facilities, management, barracks, supervision and labor,

4.3 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.4 Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

4.5 Contractor Personnel Attire. Contractor personnel shall wear clothing that is clean, does not contain statements that may be offensive to others.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Tasks: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this PWS.

5.2 Lodging/Training Facilities. The contractor shall provide sufficient, acceptable facilities to accommodate 80 male/female Cadets lodged separately base on gender plus 45 Cadre members. Four latrines/showers shall be accessible 24-hours daily in each dormitory. Male and females will be lodged separately with same Cadre for supervision.

5.2.1 The contractor shall provide five (5) days of use of Training Area V (CTT/Land Navigation) for the week.

5.2.2 The contractor shall provide five (5) days of use of High and Low ROPES Courses for the week.

5.2.3 The contractor shall provide five (5) days usage of Cadet Stakes, One-Rope-Bridge, and Drown Proofing for the week.

5.2.4 The contractor shall provide five (5) days usage of the Orienteering /Climbing Wall for the week.

5.2.5 The contractor shall provide five (5) days usage, 24-hours daily, of the multi-purpose lodge building, for purposes of an operations center, aid station, dining facility and S-4 Logistics Center. Contractor shall insure telephone lines remain operational during this JCLC timeframe.

5.2.6 The contractor shall provide 24-hour access to Operations Center and dining facility during this JCLC timeframe.

5.3 CONTRACTOR MANAGEMENT REPORTING (CMR): N/A

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. CCR 145-3, CCR 145-2, DA PAM 30-22, FAR

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PWS Para. 4.0 The contractor shall provide housing for 80 Cadets and 45 instructors participating in FWISD JROTC Junior Cadet Leadership Challenge Camp (JCLC), during the period 20-24 June 2021

Housing must include one bed/cot per individual. Contractor shall also make available 24-hr medical coverage facilities.

24-hours daily use of the multi-purpose lodge building, for purposes of an operations center, aid station, mess hall, S-4 Logistics Center and latrine/shower facilities.

The contractor’s facility shall comply with applicable fire and safety codes and regulations. Facility is not undergoing any renovation.The camp and not located within an area considered high crime area or designated a high crime area as determined by local police statistics.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Itemized invoice for service rendered

Flow (WAWF) at https://piee.eb.mil/piee-landing/