IA02 SSS DRAFT SOW - HVAC Services.pdf

Statement of Work (SOW) Liebert HVAC Unit Pre-Packaged Essential Service and Chemical Cleaning

I. GENERAL INFORMATION:

This service is required to provide annual maintenance for the Leibert HVAC units and chemical cleaning located at 8899 E. 56th Street, Indianapolis, IN 46249. These are Liebert-manufactured units and require qualified (certified) systems vendors for maintenance. They are needed to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. A maintenance plan is needed to ensure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.

II. DESCRIPTION OF WORK

The contractor shall provide two scheduled preventive maintenance per year, routine essential repair/maintenance, inspection services, minor adjustment services, emergency repair services, and once a year chemical cleaning on all HRC HVAC equipment maintenance located at HRC Data Center Indianapolis 8899 E. 56th Street, Indianapolis, IN 46249. Service must include:

a. Guaranteed 4-hour response 24 hours each day, 7 days per week, including holidays.

b. Service calls must occur within 24 hours of the initial trouble ticket request.

c. 100% emergency service labor and travel coverage.

d. Replacement parts coverage.

e. Preventative maintenance visits are scheduled Monday-Friday, 0800 to 1700.

f. Yearly chemical cleaning is done on all applicable units.

g. Refrigerant if needed.

III. PERIOD OF PERFORMANCE:

IV. QUALIFICATIONS:

The vendor shall be a certified Liebert systems reseller able to perform work on the existing Liebert-manufactured units at the HRC Indianapolis location.

V. MATERIALS, SUPPLIES AND PARTS:

The Contractor shall furnish all supplies, materials, and replacement parts necessary for work under this contract. The materials, supplies, and replacement parts furnished by the Contractor shall be new, meet manufacturers’ specifications, and must not void existing warranties.

Warranties: The contractor shall provide all services associated with the manufacturer's Lifetime

Limited warranty, including shipping and all other fees, within the first 90 days.

VI. WORK SCHEDULE:

The Contractor shall perform routine preventive maintenance services during regular working hours (0700 to 1600 hours, Monday through Friday, except Federal holidays).

a. Contractor shall coordinate all visits to the site with the Onsite POC before commencing scheduled maintenance visits.

b. Emergency repair services will include a guaranteed 4-hour response 24 hours a day, 7 days a week, including holidays.

VII. DISPOSAL OF REMOVAL MATERIALS AND CLEANUP:

Materials discarded due to work shall be properly disposed of off-base by the Contractor. The Contractor shall clean up the area after each work period. The Contractor shall dispose of all chemicals in accordance with all applicable Environmental Protection Agency (EPA) regulations.

VIII. AVAILABILITY OF UTILITIES:

The Government will furnish all reasonable amounts of electricity, steam, and water required to perform the work.

IX. REFRIGERANT RECOVERY:

The Contractor shall provide all services to prevent the possible release of chlorofluorocarbons (CFCs) and hydrochlorofluorocarbons (HFCs) into the atmosphere. All refrigerant recovered from the centrifugal chillers shall be handled and processed by the Contractor in accordance with the 1990 Clean air Act and all current applicable EPA regulations. The Contractor shall only utilize equipment specifically developed, manufactured, and EPA-listed to be used for refrigerant recovery. In addition, the Contractor shall submit documentation showing that all personnel involved in the handling of refrigerant are certified in accordance with the above regulations to perform such work.

X. SAFETY:

a. Hazardous Materials—When applicable, any chemicals used in performing this contract shall be identified by the Contractor and supplied with Material Safety Data Sheets (MSDS). The Contractor shall submit the MSDS for approval to the HRC POC prior to use and make the approved MSDS available on site throughout the work performance period.

b. Worker Safety - During the course of the work as specified under this contract, the Contractor shall abide by all Federal, State, OSHA and AFOSH regulations and standards as they pertain to work safety. In addition, the Contractor shall submit documentation that verifies his/her use of an approved lockout/tagout program for equipment capable of carrying or storing electrical energy.