IA02 SSN - PWS - JROTC Co-Curricular Events - DRAFT.pdf

DRAFT

Performance Work Statement (PWS)

U.S. Army Cadet Command (USACC) Junior Reserve Officers’ Training Corps (JROTC)

Co-Curricular Drill Event Championships

Part 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide event planning, promotion, and production support for “USACC JROTC Co-Curricular Events Championships”. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Army Championships as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform all tasks to the standards in this contract.

These events include three individual and team events: the Army JROTC National Drill Championships hosted by USACC, the National High School Drill Team Championships (NHDTC), known as (“All-Service Drill Nationals”) hosted by the Contractor and sponsored by USACC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2. Background: The purpose of the United States Army's JROTC program is to teach high school students the value of citizenship, leadership, service to the community, personal responsibility and a sense of accomplishment while instilling self-esteem, teamwork and self-discipline.

The JROTC program is congressionally mandated for each of the military services. Nearly 300,000 high school students enroll annually in over 1700 Army JROTC programs worldwide. The nationally accredited curriculum is composed of three modes of presentation; a Cadet Distance Learning Program, 180 hours of nationally accredited resident instruction in the high schools, and a co-curricular mode wherein Cadets demonstrate what they have learned in the classroom in a multitude of practical exercise events. Among these events are national competition championships that include the Army JROTC National Drill Championships and the National High School Drill Team Championships.

USACC has been conducting these national events for JROTC units and Cadets for over 25 years. These competitions, hosted herein, build on the JROTC mission by allowing Cadets to display their excellence in leadership, teamwork, coordination, character education, and other motivational factors in situational practical exercise events. Because of the small number of personnel working at USACC HQ’s and the knowledge and resources required to host events of these size that encompass all services (National High School Drill Team Championships) it is required that these events be ran and organized by an outside Contractor.

1.3. Objectives: The objectives for all three events are the same: a) To conduct a championship athletic competition that features Army JROTC cadets in first-class venues that meet the regulatory objectives outlined within Army JROTC; b) to provide high quality competition standards that are well received by the Army officials, cadets, instructors and parents; c) to provide competition world class awards and event package materials; d) to ensure that safety remains paramount at all times.

1.4. Scope: The contractor shall provide the Government with qualified contractor personnel to perform all promotion and production aspects for which aspects shall include, a) Team registration paperwork and entrant fees collection; b) development and distribution of all paperwork required to participate to include Standard Operating Procedure (SOP) booklets, scoresheets and correspondence; c) drill and event area setup and cleanup; d) event/staff personnel; e) venue, staffing and insurance requirements contracted and paid for at each location; f) judges assignment, manuals, monitoring, training and meals; g) use of the online event registration system for school entry;

h) transportation of event materials; i) the design, construct and team package materials presented to each cadet consisting of t-shirt (sized for competitors), chest medallion and team photo (two shots per school, one print per cadet); j) all team and individual trophies & awards for the top five placements in each of 8 team categories; k) social media and website development and topical postings.

1.5. Period of Performance: The period of performance for this contract shall be from 3 March 2025 – 16 June 2025, no option periods. The three events dates are:

Title Event_Begin Event_End Venue_City Venue_St Venue_Name

Registration for FY25 Events

12 March 25 14 April 25

2025 Army Drill Team Championships 2 May 25 2 May 25 2025 All Service Drill Team Championships 3 May 25 4 May 25

1.6. General Information:

1.6.1. Reserved

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government shall do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. RESERVED

1.6.4. RESERVED

1.6.5. Place of Performance: The work to be performed under this contract shall be performed at headquarters of the Contractor or any other locations necessary and proper to conduct the affairs outlined in parts 4 and 5 of this PWS.

1.6.6. Type of Contract: The government will award a Firm Fixed Price service contract.

1.6.7. RESERVED

1.6.7.1. Physical security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8. Special Qualifications: Contractor must have over 15 years in event management of Military events.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer shall apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The COR shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer (KO) and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The following personnel are considered key personnel by the government:

1.6.11.1. Event Coordinator, with 10 years or more experience serving as the primary Event Director for over youth competition events. Alternative contract manager for this agreement;

1.6.11.2. Competition Director, with 10 years or more of experience serving as the competition director in charge of judging, facility contracting, and event transportation issues for youth athletic weekends. Back-up network administrator. Also the contract manager for this agreement;

1.6.11.3. Event Director, Scoring Director, with 10 or more years of experience serving as the primary scoring director to ensure proper scoring procedures are followed. Computer programmer and supervisor on issues involving the database;

1.6.11.4. Event Supervisor, Scoring/Network Director, with 5 or more years of experience serving as the primary client response arm of the Contractor. Insurance issues, hotel liaison, as well as related office managerial items full under their domain;

1.6.11.5. Alternate Master of Ceremony with a required experience of 5 or more years.

1.6.11.6. The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during 9:00am to 5:00pm, Monday thru Friday except Federal holidays. Additionally, both the contract manager and the back-up or their designees shall be available on-site during all of the event competitions hosted in this agreement.

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor shall not be required to obtain and wear badges in the performance of this service.

1.6.13. Contractor Travel: Contractor shall be required to conduct one advanced site inspection to ensure the facilities in use shall be adequate for the needs of the event. This shall generally only come into play should a new venue be used during the terms of this agreement. All other meetings/briefing shall occur via telephone conference or group email. Should this trip be required, it shall be paid for completely by the Contractor as an established part of this agreement.

1.6.14. Other Direct Costs: There shall be no costs paid by the Government outside the total costs listed within this agreement. This agreement represents a turnkey agreement. Should the government wish to expand areas in this agreement (upgraded, seated awards ceremony, live streaming internet, private dressing rooms for the teams, etc.), these costs would be over and above anything listed herein and would be maintained apart from this agreement.

1.6.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract exclusively for use with the events listed. All documents and materials are designed to mean largely the use of the SOPs, scoresheets, promotional materials, entry/wrap-up paperwork or any other documents or media created exclusively for the events listed herein. Any items produced or maintained by the Contractor and used for other events not included within this agreement (i.e., more generic items to include but not limited to signs, banners, decorations, tables, chairs, etc.) are excluded from these rights given. These documents and materials shall not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract shall receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which shall create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer shall affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Monday through Friday, unless specified otherwise.

2.2. ACRONYMS AND ABBREVIATIONS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ArmyNats Army JROTC National Drill Championships

CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JPA JROTC Program for Accreditation JROTC Junior Reserve Officers’ Training Corps KO Contracting Officer MIX Mixed Division, Masters Level, The Nationals NHDTC National High School Drill Team Championships OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USACC U.S. Army Cadet Command WAD Demilitarized Arms Division, Masters Level, The Nationals WOA Without Arms Division, Masters Level, The Nationals

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will furnish to the contractor a full page, color advertisement for the inside front cover in the official publication of the DrillNATION Magazine by 01 August 2025.

3.1.2. The Government will furnish to the contractor a distribution list of Army JROTC units for the distribution of the DrillNATION Magazine no later than 01 August 2025.

3.1.3. The Government will provide an official from the U.S. Army Cadet Command to serve as the sole guest speaker and presenter of awards during the largest and most grand closing ceremony at each event.

3.2. The Government will provide and obtain judges for the Army JROTC National Drill Championships only. The Government will cover all costs for housing and travel as part of this agreement.

3.3. RESERVED.

3.4. Equipment: The Government may provide the U.S. Army Cadet Command flag, the corresponding state flag and a General Officer flag for Army National Drill and the all-service NHSDTC competitions.

3.4.1. The Government may provide Army static displays on site.

3.4.2. The Government may provide the Contractor with items they wish to have displayed on-site to better provide recognition of JROTC or Army involvement. These items shall be included within the general event set-up if they’re not too extensive.

3.5. RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. RESERVED

4.3. Materials. The Contractor shall furnish DrillNATION magazine to all Army JROTC units.

4.3.1 The Contractor shall maintain a website robust enough to handle up to date information on all events and registration for schools upon award of contract.

4.4. Equipment. The Contractor shall provide all equipment necessary to meet the requirements under this PWS.

4.4.1. The Contractor shall provide a Cadet Command banner for display at the Army Drill team Championships.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide services required for the hosting of the:

1) Army JROTC National Drill Championships and

2) National High School Drill Team Championships.

5.2. Contractor shall contract and coordinate with a competition venue with adequate space to host the event, provide all insurance products, payments, as well as arrange all other items “necessary and proper” to host the competition outlined. Date and location shall be agreed to by both parties with event information released to schools through the Government and through event social media / website created by Contractor.

5.3. Contractor shall establish competition structure / review After Action Review for changes from previous year.

Ensure Government is briefed on final products before posting on-line.

5.4. Contractor shall provide both a Facebook social media page as well as an official home website for each of the three events maintained in this agreement. Both sites shall be constantly maintained for fresh content and made appealing to viewers as well as easy to use.

5.5. Contractor shall prepare/finalize all event paperwork (event invitation, school folders, drill manuals/score sheets, comp schedules, judges’ materials, etc.) and post all items on event social media / website.

5.6. Contractor shall maintain, for use by attending schools, an on-line registration paperwork system that allows teams to both download and submit required paperwork and finances, but also track these items for their planning.

This system shall be private, and password protected as financial items shall be posted for each school. Contractor shall ensure the privacy of all information capture for registrations to prevent data breaches and sharing with third party entities.

5.7. Contractor shall secure all services and materials in advance to ensure the event is hosted in a smooth and professional manner as outlined within the invitation. This shall include, but not be limited to: acquisition of professional team photographer, any/all event transportation needs, adequate staffing needs, judges acquired or assist Government with acquiring, trophy design/construction, scoring databases design/test, order event shirts, photo paper, medallions, inventory and prepare all office and event related items to include electronics in use for the event, print out all merged score sheets in competition order, prepare for judge use, produce final event scheduling matrix of competitors, provide to teams, create/distribute event program/information for spectator use, post entered schools to website, competition diagrams, maps and related event information for competitor and spectators, post safety brief, mail rifle safety letter to all police departments, train judges both in advance and on arrival the night prior to the competition at a time/place acceptable to both the Government and the Contractor, train staff and judges on all aspects of event set-up and hosting,

5.8. Contractor shall fully prepare the competition venue (competition areas construct, event signage, decor, computer/scoring area, vendors, team sign-in & information areas, first aid area, photography area, etc.).

5.9. Contractor shall maintain a process for on-site judge mini-briefs with an escorted walk through of procedures in use for evaluation of the event to ensure competency and on-time work through the day.

5.10. Contractor shall maintain complete chain of scoring procedures, staffing, and materials to ensure correct and secure scoring of all judge evaluation sheets throughout the competition day.

5.11. Contractor shall maintain and host all events promised within the event invitation.

5.12. Contractor shall provide complete scoring reports for each school as well as all original scoring sheets to hand to teams after awards ceremony.

5.13. Contractor shall fully prepare for the closing night awards ceremony set-up to include: a Master of Ceremonies, trophy placement, PA system check, team location organization/implementation, finalized closing speaking notes, as well as provide a briefing for the Government speaker on Awards Ceremony procedures.

5.14. Contractor shall produce school certificates for competing schools suitable to display in their classroom acknowledging their participation in competing for an overall title in their designated competition.

5.15. Contractor shall clean-up the entire competition areas in use as well as return all keys and secured items to competition facility. Contractor shall check out with the Government to ensure any items they may require before departure is met.

5.16. Contractor shall remove all contractor event material from event area, completely load transport vehicles, complete check-out with competition venue staff/management.

5.17. Contractor shall provide an event artwork rough draft for the three primary the events: the Army JROTC Drill Championships and NHDTC), (general event logo, specific shirt design, cadet medallion design). These three designs shall be presented to the Government for approval no later than 30 days prior to each competition.

5.18. Contractor shall coordinate and provide two (2) on-site Medics or nurses (LPNs) for the Army Drill Team Championships and the National High School Drill Team Championships (NHSDTC) in Daytona, FL. On-site Medics or nurses must be in a prominent location within the competition area.

5.19. The Contractor shall provide a location and equipment to meet and greet each team during check in, verify their registration and specific activity of competition; provide team with placement assignment and diagram of facility or event area.

5.20. The Contractor shall coordinate space inside the facility or event area for the placement of the Army Adventure Trainer and other drill displays, at the location. All other vendors/exhibitors shall be listed and approved by both the contractor and USACC prior to the event. All vendors/exhibitors shall be placed on the facility work order and assigned to a fixed location by the contractor with input and approval the USACC. Any electrical needs or special set-up needs that require facility equipment, manpower or fees of any kind can only be approved by the contractor and USACC. The vendor/exhibitor may not arrive in the facility early, stay after the conclusion of the event, nor work directly with the facility for anything. All dealings for these vendors/exhibitors shall go through the Contractor as the Contractor is ultimately liable for their costs incurred as they have contracted the building.

5.21. Publicity, marketing and/or communication materials. Contractor shall depict the Cadet Command in all publicity, marketing and/or communication materials developed for each event (i.e., posters, programs, and multimedia coverage). All publicity, marketing and/or communication materials shall be approved by Deputy Director, JROTC or Chief, Training and Operations JROTC, prior to production and use.

5.22. The Contractor shall ensure a permission to use form is included with the entry materials allowing video/audio recording of the event. The Contractor may utilize a videographer / event photographer to obtain action media during the Army-only competitions maintained herein. Any recordings shall be available to both the Government and the Contractor, but the ownership of the materials shall revert to the Government for their unlimited use.

5.23. The Contractor shall publish and distribute DrillNATION Magazine to all Army JROTC programs worldwide.

This publication features JROTC athletic contests of all types and becomes a huge boost to cadets for their excellence. The Contractor shall include with the magazine a letter from the Director U.S. Army JROTC (furnished from the Government) and a full-page color advertisement for the inside front cover (furnished from the current advertising agency for the USACC).

5.24. The Contractor shall provide information to all attendees and guests concerning the lodging facilities available within the local area for each event. No requirement of any kind is made to stay at these properties, but these hotels shall be reviewed by the Contractor to ensure they understand the group and welcome their inclusion.

5.25. The Contractor shall ensure that certified, licensed food vendors shall be available for participants to purchase food items (per the vendor’s menu list) at all four events. Use of the food vendors is not mandatory for Army JROTC units or other attendees, but the vendors shall be available to provide food items as requested by the JROTC units and other attendees.

5.26. The Contractor shall upload all results into the event website within 48 hours after the conclusion of the event.

5.27. The Contractor shall upload all photos to the current on-line photo server host for review by the teams. Those teams wishing to obtain prints may purchase these from the website host. These photos should include action photos, team photos and awards ceremony photos. The USACC may obtain digital copies of these photos from the Contractor and use these for any purposes they see fit.

5.28. The Contractor shall provide a closing contact notice to all competing teams. This shall be in the form of a “wrap-up letter” thanking and congratulating them for attending, outlining where the closing items of interest (results, photos, other items) may be found.

5.29. The Contractor shall solicit feedback from the teams for quality control purposes, as well as to produce an After-Action Report submitted to USACC.

5.30. The Contractor, after obtaining confirmation that all items within the contract have been executed to the satisfaction for the Government, shall provide an itemized invoice for service rendered, and properly invoice for payment.

5.31. The Government will ensure at least one individual is maintained on-site during any set-up/tear down and competition days outlined in this agreement to ensure contract items are adhered to along with advertisement locations, banner placements and other judgment call areas where the Government may be featured shall have the best interests of the Government firmly in the forefront. Failure to have someone in this role shall not keep the Contractor from using their good judgment to ensure all items in this realm are done in the spirit of this agreement.

5.32. The Contractor shall continue to coordinate with USACC JROTC Directorate to provide assistance in obtaining judges for these events through various means that may incur costs for travel. In any case, for the Drill Nationals, the Contractor shall cover all costs for team housing and travel as a part of this agreement.

5.33 Reserved

5.34. Reserved

5.35. Dated Items: (these items are completed based on the calendar due to school starting, mailing dates and other constraints).

5.35.1. The Government will furnish to the contractor a full page, color advertisement for the inside front cover in the official publication of the DrillNATION Magazine, a welcome letter signed by the Commanding General of Cadet Command for inclusion with prominent placement into the DrillNATION Magazine, as well a distribution list of the Army JROTC units (land address and email addresses) for the distribution of the DrillNATION Magazine no later than 31 March 2025.

5.35.2. The Contractor shall write, publish and distribute the DrillNATION Magazine to all JROTC units, as well as several independent programs worldwide. The Contractor shall include with the magazine a letter from the Director Army JROTC, U.S. Army Cadet Command (furnished from the Government) and a full-page color advertisement for the inside front cover (furnished from the current advertising agency for the USACC).

PART 6

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures for the military drill competitions (Army Drill Championships and National High School Drill Team Championships), the two publications in use as the judging standards shall be:

6.1.1. Army Training Circular 3-21.5 (Drill & Ceremonies)

6.1.2. Army Regulation 670-1 (Dress & Appearance)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

7.1. Technical Exhibit A - Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS 5.2 Have the primary competition venue contracted, as well as a backup facility planned, for the period of performance.

Maintain venues either “first hold” or contracted for all competitions going forward to the end of the final contract year. Location must be in place NLT 90 days prior to event date to begin much of the work.

100% of the objective must be completed to meet the threshold.

Non-conformance with the standards may result in an unsatisfactory rating in the surveillance reports.

Trends of unsatisfactory performance may result in corrective actions.

7.2. TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE:

Deliverable Frequency Medium/Format Submit To PWS 1.6.11.5. Designation of Project Manager

Upon contract award and within 5 days prior to change.

Electronically Contracting Officer and COR

PWS 5.17 Artwork Design NLT 30 days prior to each competition

Electronically COR

PWS 5.29 After Action Report Within 30 days after the final event complete

Electronically COR

PWS 5.30 Itemized invoice for service rendered

At the end of the service period

Hard copy/Electronic copy

COR and WAWF at https://piee.eb.mil/piee-landing/

7.3. TECHNICAL EXHIBIT 3 - ESTIMATED WORKLOAD DATA:

ITEM NAME

ESTIMATED

QUANTITY

1 PROGRAM MANAGER

Functional Responsibility: Manages complex, mission-critical, strategic and advanced event coordination issues involving complete event oversight. Effectively manages funds, personnel, production standards, and resources and ensures quality and timely delivery of all contractual items. Alternative contract manager for this agreement.

Education/Experience Qualifications: Have a degree in event management and more than 15 years of experience hosting national military drill events.

Army Drill [189 HRs.]

NHSDTC

[210 HRs.]

NJFCC

[130 HRs.]

2 TASK MANAGER

Functional Responsibility: Oversees and leads assigned tasks for judge training & evaluation on site, venue compliance & contracting, floor/course set-up and related matters, event scoring monitor. Serves as the Competition Director for all competitions. Organizes, directs, and coordinates the planning and implementation of all activities associated with judging and scoring.

Contract manager for this agreement.

Education/Experience Qualifications: Have a BS Degree in Education and more than 15 years of experience hosting national military drill events.

Army Drill [226 HRs.]

NHSDTC

[206 HRs.]

NJFCC

[160 HRs.]

3 SENIOR INFORMATION SPECIALIST

Functional Responsibility: Designs, develops, and implements the integrated scoring system for all Contractor competitions. Interfaces with clients daily to service their needs within the Database system, the on-line registration, paperwork and financial system for all CONTRACTOR hosted events. Performs duties on tasks that require expertise in MS Access, network connectivity and electronic communication, continuity of operations, planning, and implementation of all score tabulation related matters.

Education/Experience Qualifications: Have more than 10 years of experience as Event Supervisor, Scoring/Network Director; Have experience serving as the primary scoring director as a CONTRACTOR. BS Degree in Marketing preferred.

Army Drill [1216 HRs.]

NHSDTC

[228 HRs.]

NJFCC

[110 HRs.]

4 SENIOR CLIENT SUPPORT SPECIALIST

Functional Responsibility: Primary client response arm of the Contractor and general office manager. Insurance issues, hotel liaison, travel coordinator, as well as all related office managerial items full under her domain.

Education/Experience Qualifications: Have more than 5 years of experience as an Event Supervisor, Scoring/Network Director, and serving as the primary scoring director at the Contractor. BS Degree in Marketing preferred.

Army Drill [191 HRs.]

NHSDTC

[211 HRs.]

NJFCC

[100 HRs.]