IA02 SSN PWS DRAFT - Miami Dade JCLC.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

Miami-Dade County Public Schools District JCLC (JROTC Cadet Leadership Challenge)

6-10 June 2026

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: This is a services contract to provide support for 275 Cadets and 50 Cadre during the JROTC Cadet Leadership Challenge (JCLC) 2026, serving Miami-Dade County Public School District’s 18 JROTC programs.

The contractor shall provide all personnel, equipment, supplies, lodging, facilities, tools, materials, supervision, required certified trainers and meal services necessary to support the event. Training facilities / course setups to include swimming pool access with lifeguards, lake access with canoeing and lifeguards, water survival training, rappelling course, land navigation course, COPE course (high and low ropes), rope bridge course, obstacle course, and archery course including all equipment and instructors. The Contractor shall lead team-building activities and icebreakers upon arrival. Additional contractor-staffed areas include Rappel Tower / Ziplining, Alpine Tower, Catapult and Lakefront activities (equipment issue of canoes, kayaks and paddles with life jackets). Training categories include required, integrated, and organized activities. All requirements shall be co-located. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in the Performance Work Statement (PWS).

1.2 Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp (JROTC) Program and requires each JROTC unit to annually conduct a JCLC. The JCLC Camp Miami-Dade is to be located within 280 miles from our center point, which is Miami Springs, FL. The site must have the capability to provide billeting, food service, transportation, medical support with facilities as well as 3-mile running route and other areas required to support the JCLC. The Contractor shall provide all personnel, equipment, supplies, lodging, facilities, tools, materials, supervision, meal services, furniture, 25 two-way radios, 15 Golf Carts, all requirements shall be co-located. The Contractor shall provide services in accordance with the terms, conditions and specifications set forth in the Performance Work Statement (PWS). Tower for Rappelling, Land Navigation Course .5 mile by .25 mile, COPE course (high and low ropes), Rope Bridge Course, Water

Safety, a swimming pool, lake, and canoeing. Golf carts will be operated by Cadre only and must be powered by gas. Fuel must be included in this contract.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS.

1.4 Objectives: The objective of this contract is to provide:

1.4.1 Provide a safe environment and supervised experience throughout all activities, operations, and events

1.4.2 Provide meals for 275 Cadets and 50 Cadre beginning at lunch on 6 June 2026 and ending with lunch on 10 June 2026

1.4.3 Provide a daily evening snack for 275 Cadets and 50 Cadre.

1.4.4 Provide lodging for 275 Cadets and 50 Cadre from 6-10 June 2026.

1.4.5 Provide all training facilities and staff to support all events per the training schedule.

1.4.6 Provide JROTC Cadets with an opportunity to practice leadership skills in an unfamiliar environment.

1.4.7 Allow JROTC Cadets the chance to participate in citizenship building and critical thinking exercises.

1.4.8 Provide JROTC Cadets with an opportunity to experience living and interacting with their peers from other units in a military type setting.

1.4.9 Instruct leadership-type skills to JROTC Cadets in a “hands-on” military type environment.

1.4.10 Provide Cadets with an opportunity to participate in adventure training not normally available.

1.4.11 Provide JROTC Cadets with an opportunity to have fun and take advantage of recreational facilities available on site.

1.5 General Information:

1.5.1 Quality Control (QCP): The Contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: There are no recognized holidays during this JCLC.

1.5.4 Contractor Support Hours: The Contractor shall provide support between the hours of 6:00 am to 9:00 pm. The camp shall commence at 11:00 am on 6 June 2026 through 11:00 am on 10 June 2026. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: The work to be performed under this contract shall be performed at the contractor’s primary place of business. Camp location must be within 280 miles of our center point which is Miami Springs, FL.

1.5.6 Type of Contract: This will be awarded as a Firm-Fixed Price Service Contract.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall be responsible for providing secure space for JROTC Staff Operation Center.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:00 am to 9:00 pm, Saturday through Wednesday, 6-10 June 2026.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Cadet - An eligible student who is enrolled in JROTC and actively participating in Leadership Education Training.

Cadre - Military instructor recognized by the Army employed to conduct JROTC at a school.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Junior Reserve Officers’ Training Corps (JROTC) - Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Unit - The organization comprising JROTC Cadets and military instructors at one school.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COPE Challenging Outdoor Personal Experience COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers' Training Corps KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: This requirement does not have any Government furnished property or services.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, supervision, supplies, equipment, lodging, facilities, tools, meals, furniture and services required to perform work under this contract.

4.2 Materials: The Contractor shall provide all furniture, an aid station, four (4) portable latrines, 25 two-way radios, a course for rappelling, a Land Navigation Course, COPE course (high and low ropes), a Rope Bridge Course, an Obstacle Course, with all necessary equipment to include instruction, Water Survival training, a swimming pool with lifeguards, lake with lifeguards, canoeing, kayaking, and life jackets. Trainers shall be provided for the Rappel Tower and Alpine Tower. The Contractor shall provide a location for a Camp Operations Center headquarters where all camp activities can be monitored, a 24-hour First Aid facility with supplies and certified medical personnel, and usage of a movie theater area. All requirements shall be co-located.

4.3 Vehicles and Equipment: The Contractor shall provide 15 golf carts, including fuel, for Cadre operation with 4-seat capacity and a cargo bed.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The Contractor shall provide services for meals, lodging, and facility usage to conduct JROTC JCLC from 6-10 June 2026, for 275 Cadets and 50 Cadre from 18 JROTC Programs in Miami Dade Public School District.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging: The Contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis on one (1) individual to a bed/cot with a mattress and no more than two (2) individuals to a room/tent for double occupancy. Males and females shall be housed separately with separate male and female shower and bathroom areas.

The contractor shall provide separate sleeping and showering areas for Cadre that shall also be separated by male and female.

5.2.2 Meal Services: The Contractor shall provide a dining facility and meal services for 275 Cadets and 50 Cadre. The Contractor shall serve 3,625 meals and 1,300 evening snack meals and 275 MREs.

5.2.2.1 The Contractor shall transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC.

5.2.2.2 The Contractor shall provide all food and condiments, serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.2.3 The Contractor shall wipe down all tables at serving location as well as food preparation area and equipment after each meal.

5.2.2.4 The Contractor shall tear down each meal service upon completion and remove all debris from site.

5.2.2.5 The Contractor shall provide personnel to prepare and serve each meal to participants.

5.2.2.6 Menus: The Contractor shall provide a menu similar to the following for each meal. All meals shall be served hot with exception of sack lunch and include a vegetarian option. The menu shall be coordinated with the Government POC / Camp Commander a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

5.2.2.6.1 Sample menu:

Saturday, 06 JUNE 2026 Lunch: Chicken sandwich, fruit cup, salad bar Dinner: meat loaf, mashed potatoes and gravy, green beans, salad bar, dinner roll, ice cream and beverages Evening Snack: assorted fruits, assorted cookies, electrolyte beverage

Sunday, 07 JUNE 2026 Breakfast: scrambled eggs, bacon, grits, fruit, juice(s), milk, coffee

Lunch: chicken strips, mac & cheese, salad bar, French fries, assorted fruits and beverage Dinner: lasagna, green beans, salad bar, cakes, iced tea, coffee Evening Snack: assorted fruits, assorted cookies, electrolyte beverage

Monday, 08 JUNE 2026 Breakfast: biscuits with gravy, scrambled eggs, sausage, oatmeal, juice(s), milk, coffee Lunch: sloppy joes, fries, salad bar, fruit, cookies, and beverage Dinner: turkey breast, mashed potatoes, salad bar, green beans, rolls, mixed fruit, juice(s), iced tea, coffee Evening Snack: assorted fruits, assorted cookies, electrolyte beverage

Tuesday, 09 JUNE 2026 Breakfast: biscuits with gravy, scrambled eggs, sausage, oatmeal, juice(s), milk, coffee Lunch: sloppy joes, fries, salad bar, fruit, cookies, and beverage Dinner: turkey breast, mashed potatoes, salad bar, green beans, rolls, mixed fruit, juice(s), iced tea, coffee Evening Snack: assorted fruits, assorted cookies, electrolyte beverage

Wednesday, 10 JUNE 2026 Breakfast: Belgium waffle, sausage, eggs assorted juice(s), milk, and coffee Lunch: Sack Lunch, assorted fruit, cookies, and beverage

5.2.2.6.2 Meal Times: The Contractor shall serve meals during the times indicated below:

1200 - 1300 Lunch 06 June 2026, 325 each 1800 – 1900 Dinner 06 June 2026, 325 each 2030 – 2100 Evening Snack 06 June 2026, 325 each

0600 – 0700 Breakfast 07 June 2026, 325 each 1130 – 1230 Lunch 07 June 2026, 325 each 1800 – 1900 Dinner 07 June 2026, 325 each 2030 – 2100 Evening Snack 07 June 2026, 325 each

0600 – 0700 Breakfast 08 June 2026, 325 each 1130 – 1230 Lunch 08 June 2026, 325 each 1800 – 1900 Dinner 08 June 2026, 325 each 2030 – 2100 Evening Snack 08 June 2026, 325 each

0600 – 0700 Breakfast 09 June 2026, 325 each 1130 – 1230 Lunch 09 June 2026, 325 each 1800 – 1900 Dinner 09 June 2026, 325 each 2030 – 2100 Evening Snack 09 June 2026, 325 each

0600 – 0700 Breakfast 10 June 2026, 325 each

1000 – 1030 Lunch 10 June 2026, 325 each

5.2.3 Medical: The Contractor shall provide a co-located 24-hour climate-controlled first aid station with supplies and certified medical personnel with a bed and refrigerator for any medical storage usage.

5.2.4 Training and Instructional Facilities: The Contractor shall provide facilities co-located to the lodging accommodations and meal services.

5.2.4.1 The Contractor shall provide two (2) safe and maintained swimming pools with both shallow and deep areas to accommodate diverse swimming skill levels as well as adequate, certified lifeguards.

5.2.4.2 The Contractor shall provide a lake with 25 canoes, kayaks with paddles and paddle boards for each rotation including life vests, and four (4) certified lifeguards and two (2) safety boats.

5.2.4.3 The Contractor shall provide respective safety-certified rappelling, zip-line, and climbing facilities/apparatus with a certified rappel master and on-site trained instructors.

5.2.4.4 The Contractor shall provide a COPES course with high and low ropes with certified trainers with Alpine Tower, climbing, rappelling, zip-line, and team-building obstacles. To include required equipment.

5.2.4.5 The Contractor shall provide 25 Two-Way Radios with range of 2 miles.

5.2.4.6 The Contractor shall provide a securable area/facility for use as a supply and temporary storage facility.

5.2.4.7 The Contractor shall provide camp administrative office area.

5.2.4.8 The Contractor shall provide two (2) portable latrines at each remote training location where permanent bathroom facilities are not readily accessible with toilet paper and cleaning services. Examples of such training sites may include land navigation course, archery range, tower operations and water session areas. Locations shall be coordinated with the JCLC Camp Commander.

5.2.4.9 The Contractor shall provide an outdoor field for “sports day”, enough space for running relay-style competitive games, to include basketball and volleyball court areas.

5.2.4.10 The Contractor shall provide an overhead facility for inclement weather.

5.2.4.11 Lightening Detection: The Contractor shall have a operable detection system in order to ensure safety and early warning of any impending storm or hazardous weather conditions

5.2.5 Golf Carts: The Contractor shall provide 15 golf carts, nine (9) 4-passenger golf carts and six (6) cargo golf carts, to provide logistical and operational support, movement of medical personnel from training site to site and emergency evacuation.

Golf carts shall include fuel, for Cadre operation.

5.2.6 The facility shall not be undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.2.7 Fire and Safety: The Contractor’s facility shall comply with the applicable fire and safety codes and regulations. The Contractor shall provide buildings and have emergency contingencies in place to house cadets and cadre in case of emergencies.

5.2.8 Miscellaneous Services: The Government will not be responsible for any miscellaneous charges incurred by the training participants. The contractor shall explain to participants that miscellaneous services are not covered by this contract and are payable by the participants, such as personal telephone charges, pay-for-view movies, room service, internet service, meals more than the contract requirements, and other such services.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 Cadet Command Regulation (CCR) 145-2 – JROTC, Organization, Administration, Operations, Training, and Support, 22 August 2022

6.2 DA PAM 30-22 – Operating Procedures for the Army Food Program, 17 July 2019

6.3 Federal Acquisition Regulations (FAR)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

PWS Para 5.2.1 Lodging

The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis on one

(1) individual to a bed with a mattress/cot based and no more than two (2) individuals to a room/tent for double occupancy. Males and females shall be housed separately with separate male and female shower and bathroom areas.

The contractor shall provide separate sleeping and showering areas for Cadre that shall also be separated by male and female.

100% Compliance

PWS Para 5.2.2 Meal Services

The contractor shall provide a dining facility and meal services for 275 Cadets and 50 Cadre.

100% Compliance

PWS Para 5.2.2.1, 5.2.2.6.2 Meal Times

The contractor shall transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC.

The Contractor shall serve meals during the times indicated in the PWS.

100% Compliance

PWS Para 5.2.2.5, 5.2.2.6 Menu and Serving of Meals

The contractor shall provide a menu similar to that outlined in the PWS. All meals shall be served by the contractor, served hot and include a vegetarian option.

The menu shall be coordinated with the Government POC / Camp Commander a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

100% Compliance

PWS Para 5.2.3 Medical Facility

The contractor shall provide a co-located 24-hour climate-controlled first aid station with a bed and refrigerator for any medical storage usage.

100% Compliance

PWS Para 5.2.4 Co-located facilities

The contractor shall provide training facilities co-located to the lodging accommodations and meal services.

100% Compliance

PWS Para 5.2.4.1, 5.2.4.2, 5.2.4.3, 52.4.4, 5.2.4.9, 5.2.4.10 Training Facilities, Certified Trainers and Overhead Facility for inclement weather

The contractor shall provide training facilities, equipment and certified training staff as indicated in PWS Paragraphs

5.2.4.1 through

5.2.4.9 and 5.2.4.10.

100% Compliance

PWS Para 5.2.4.6 Securable Area

The contractor shall provide a securable area/facility for use as a supply and temporary storage facility.

PWS Para 5.2.4.7 Camp administrative office

The contractor shall provide camp administrative office

100% Compliance

PWS Para 5.2.4.8 Portable Latrines

The contractor shall provide two (2) portable latrines at each remote training location where permanent bathroom facilities are not readily accessible with toilet paper and cleaning services

100% Compliance

PWS Para 5.2.5 Golf Carts

The contractor shall provide 15 golf carts, nine (9) 4-passenger golf carts and six (6) cargo golf carts. Golf carts shall include fuel, for Cadre operation.

100% Compliance

PWS Para 5.2.7 Fire and Safety

The contractor’s facility shall comply with the applicable fire and safety codes and regulations. The contractor shall provide buildings and emergency contingencies in place to house cadets in case of emergencies.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Invoice Once 1 Electronic WAWF