PERFORMANCE WORK STATEMENT (PWS)

5BDE White Hall High School Arkansas Camp Robinson JROTC 2026

Junior Cadet Leadership Challenge (JCLC) 26-29 May 2026

Part 1

General Information

1. General: This is a non-personal services contract to provide co-located services to support the Arkansas Camp Robinson JROTC Cadet Leadership Challenge (JCLC) during the period of performance 26-29 May 2026. The Government shall not exercise any supervision or control over the contract service providers performing the services.

Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: This is a non-personal service(s) contract to provide meal service for 163 Cadets and 50 Cadres from 26 May 2026 until 29 May 2026 for Arkansas Camp Robinson JCLC at Camp Joseph T. Robinson, home to the Arkansas National Guard Joint Force Headquarters located in North Little Rock, AR 72199-9600.

1.2. Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corps Program and requires each JROTC unit to annually conduct a JCLC. The annual JCLC is a multi-day event with the purpose of increasing the potential in JROTC cadets to become leaders in their school and community. Additionally, the camp provides cadets an opportunity to live with and interact with cadets from other schools; provides an opportunity for physical fitness and citizenship exercises in an unfamiliar environment; and provides recreation and other activities not normally available to the cadets.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, tables, chairs, equipment, furniture, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to provide food service support as defined in this PWS, except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract.

1.4 Objectives: The objectives of this contract are:

● Allow Cadets a chance to participate in citizenship-building exercises.

● Give Cadets the opportunity to experience living and interacting with their peers from other units/schools.

● Instruct leadership-type skills to Cadets in a “hands-on” military-type environment.

● Provide an opportunity to participate in adventure training not available to

Cadets.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within one hour of identifying those issues. Verbal reports shall be followed up by written reports within 5 hours.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: There are no federal holidays during this JCLC.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide; however, they may differ.

Please refer to the following.

1.5.4.1 Contractor Support Hours: The Contractor is responsible for conducting business between the hours of 06:00 AM and 1900 hrs., except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings from 26 May until 29 May 2026. The Contractor shall maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at 378 North Military Road, Bldg. 5305, Camp Robinson, North Little Rock, AR 72199-9600.

1.6 Security Requirements: The following information is provided on security-related matters. Contractor personnel performing work under this contract do not require a security clearance; however, they must be able to pass the security requirements to enter Camp Robinson. Requirements shall be obtained from Camp Robinson. All Contractors and any subcontractors must have approval to enter the installation at the time of the proposal submission and must maintain the level of security required for the life of the contract. Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy.

1.6.1 Installation Access: Access to U.S. installations, buildings, and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.2 Background Checks: The Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the Nation Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014- 05/AR190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative) in accordance with status of forces agreements and other theater regulations.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the Government: Meal Service Director. The Contractor shall provide a meal service director who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The meal service director or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The meal services director or alternate shall be available between 0600-1700, Monday through Friday except federal holidays or when the Government facility is closed for administrative reasons.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, including proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense Imagery Management Operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools, to include its company website.

http://www.dimoc.mil/resources/limitations/

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation

COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property IAC Installation Access Control IACO Installation Access Control Office ID Identification IGE Independent Government Estimate JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers Training Challenge KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Facilities: The Contractor shall provide the Dining Facility (DFAC) building for cooking, preparation and serving of meals. The building will include all necessary equipment for food storage, meal and drink preparation, and serving. Additionally, the building will be equipped with tables and chairs to support 250 personnel sitting down to eat and drink. Primary meal preparations shall be conducted on-site at the DFAC building. The building must have all necessary equipment for clean-up and disposal of any waste. The Contractor shall clean all equipment and dispose of waste. The Contractor is responsible for signing for the DFAC building, accountability of all equipment, and return of any equipment, items, or facilities for which the Contractor assumes responsibility.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish meals, supplies, equipment, facilities, and services required to perform work as specified herein. The Contractor shall provide services in accordance with the terms, conditions, and specifications put forth in this

PWS.

4.2 Materials: The Contractor shall provide all expendable, durable, and non-expendable supplies that support JCLC meal services and clean up items for the DFAC where meals are consumed. Specific requirements are outlined in Part 5 below.

4.4 Clothing: The Contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

4.6 Taxes: The Government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the Contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall furnish meals, equipment, supplies, and labor as outlined below for 163 Cadets and 50 Cadre attending the JCLC at Bldg. 5305, Camp Robinson, North Little Rock, AR 72199 during the period of 26-29 May 2026. The Contractor shall prepare and serve all meals in a dining facility on Camp Robinson.

Usage of the facility includes use of the sinks, counters, freezers, refrigerators, stoves, griddles, ovens, microwave ovens, and janitorial closet/fill station. The Contractor shall clean all items used in the kitchen when they leave or as they found it. An inventory shall be conducted by the Contract and the Government of the equipment furnished, to include condition for accountability purposes. The Contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

5.2 Tasks: Tasks consist of the following:

5.2.1 Meal Requirements: The Contractor will provide a suitable dining facility at Camp Robinson in which to serve meals as specified. The Contractor shall provide the following meals for 163 Cadets and 50 Cadre.

26-May-26 27-May-26 28-May-26 29-May-26 Total Meals

Qty Qty Qty Qty

Breakfast Served 0630-

Lunch Served 1100-

Dinner Served 1730-

Total Meals: 2130

5.2.1.1 Menus and serving times: The Contractor shall provide a menu like the following for each meal. All meals shall be served hot. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event, and any changes agreed upon at that time.

26-May-26 27-May-26 28-May-26 29-May-26 Scrambled Scrambled Egg patties, sausage, hash browns, yogurt cups, cold cereal, assorted fruit, milk/juice (1

ea. 8 oz..

glass), and coffee (1 ea.

8 oz. cup).

eggs, eggs, sausage, sausage, biscuits w/ biscuits w/ Breakfast gravy, fruit, gravy, fruit, Served cereal, yogurt cereal, yogurt 0630- cups, cereal cups, cereal 0730 bar, milk/juice bar, milk/juice

(1 ea. 8oz.. (1ea. 8oz.

glass), and glass), and coffee (1 ea. coffee (1 ea.

8oz. cup). 8oz. cup).

Box/sack Box/sack Box/sack Box/sack lunch with lunch with lunch with lunch with assorted assorted assorted subs, assorted

Lunch Served 1200-subs, assorted chips (1 bag each), assorted subs, assorted chips (1 bag each), assorted fruit, assorted chips (1 bag each), assorted fruit, assorted cookies (2 ea.)

subs, assorted chips (1 bag each), assorted fruit, fruit, assorted or MRE and assorted assorted cookies (2 assorted cookies (2 cookies (2 ea.) or MRE beverages. ea.) or MRE ea.) or MRE and assorted beverages.

Each meal will also include one individual serving of a low/no-calorie Oral Rehydration Salt and 0.6 lbs (9.8 oz) of ice per person and assorted beverages.

Each meal will also include one individual serving of a low/no-calorie

Oral Rehydration Salt and 0.6 lbs (9.8 oz) of ice per person

Each meal will also include one individual serving of a low/no-calorie Oral

Rehydration Salt and 0.6 lbs (9.8 oz) of ice per person and assorted beverages.

Each meal will also include one individual serving of a low/no-calorie Oral Rehydration

Salt.

Dinner Served 1730-

BBQ pork on bun, baked beans, potato salad, corn on cob, tossed salad, dessert.

milk/juice (1

ea. 8 oz.

glass), and coffee (1 ea.

8 oz. Cup).

Each meal will also include a to-go individual serving of a grain-based or soft-baked oat bar, approximate ly 150-250 calories.

Chicken enchiladas, Spanish rice, refried beans, carrots, roll, tossed salad, dessert, milk/juice (1

ea. 8 oz..

glass), and coffee (1 ea.

8 oz.. Cup).

Each meal will also include a to-go individual serving of a grain-based or soft-baked oat bar, approximately 150-250

Meat loaf, mashed potatoes w/gravy, mixed vegetables, green beans, rolls, tossed salad, dessert, milk/juice (1

ea. 8oz..

glass), and coffee (1 ea.

8oz. cup).

Each meal will also include a to-go individual serving of a grain-based or soft-baked oat bar, approximately

150-250

5.2.1.2 The Contractor shall provide all food and condiments for use at each meal.

5.2.1.3 The Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.1.4 The Contractor shall clean, wipe down and sanitize all tables at dining location as well as food serving area(s) and equipment. Cleaning includes removing trash to the nearest Government provided dumpsters.

5.2.1.5 The Contractor shall set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time.

5.2.1.6 The Contractor shall tear down each meal service upon completion and remove all debris from site. Tearing down includes removing all food and serving equipment from the serving line, and cleaning/sanitizing. It further requires trash and packaging to be taken out to the nearest Contractor provided dumpster.

5.3 Taxes: The Government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the Contractor upon request.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary (PRS)

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE THRESHOLD

ACCEPTABLE QUALITY LEVELS (AQLs)

METHOD OF

SURVEILLANC

E

PWS Para. 5.2.1 The Contractor shall provide meals timely for 163 Cadets, and 50 cadre participating in the Arkansas Camp Robinson

JROTC JCLC, 26

– 29 May 2026.

Meals served are nutritious, hot, filling, and of appropriate temperature in accordance with Arkansas State Food Service standards.

Meal served on time. The Contractor shall serve meals during the times indicated below.

DATE TIME MEAL #

27 - 29 May 0630-0730 Breakfast 639 26 - 29 May 1130-1230 Lunch 852 26 - 28 May 1730-1830 Dinner 639

The Contractor’s compliance increases the likelihood of using the Contractor for same function in the future.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

DELIVERABLE

FREQUENCY

# OF COPIES MEDIUM/FOR

MAT

SUBMIT TO

Provide Menu Once 1 A minimum of 10 calendar days prior to the event.

JCLC Camp Commander

Meals Meals to serve 213 persons per day

3 Breakfasts 4 Lunches 3 Dinners

Each JCLC Camp Commander

Facility and Equipment Cleanup

After each meal

3 Breakfasts 4 Lunches 3 Dinners

Each JCLC Camp Commander

TECHNICAL EXHIBIT A