IA02 SSN PWS - 6BDE Big Foot STEM - Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

WHITE COUNTY HIGH SCHOOL JCLC BIG FOOT

JROTC CADET LEADERSHIP CHALLENGE (JCLC)

26-30 May 2026

Part 1

General Information

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform lodging, facilities usage, and meals in support of JROTC Cadets and Cadre participating in Camp Big Foot JCLC/STEM Academy in Dahlonega, GA as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this Performance of Work Statement.

1.2 Background: JCLC Big Foot STEM Academy 2026 will be an overnight camp for approximately 366 JROTC cadets and 64 cadre members from 29 programs in Georgia from the US Army 6th Brigade JROTC. The Contractor shall provide all billeting, food service, and all facilities in support of STEM requirements and the JCLC daily operations.

1.3 Scope: The Contractor shall provide lodging, facilities, meals, support personnel, transportation, and STEM facilities. The Cadre will be performing the STEM instruction. The JCLC will be conducted from 26-30 May 2026. The Contractor shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work to meet the needs of FCS.

1.4 Objectives: The objective is to provide lodging, meals and use of facilities in support of STEM activities.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 72 clock hours of identifying those issues. Verbal reports shall be followed by written reports within four (4) working days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: No holidays are observed during this JCLC.

1.5.4 Contractor Support Hours: The Contractor shall conduct business between the hours of 7:00am Eastern Standard Time (EDT) – 9:00pm (EDT) to provide for completion of all tasks within this PWS. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s facility within 100 miles of Dahlonega, Georgia.

1.5.6 Period of Performance: The period of performance shall be from 26 May – 30 May 2026.

1.5.7 Type of Contract: The Government will award a Firm Fixed Price Service Contract.

1.6 Security Requirements: The following information is provided on security related matters.

Contractor personnel performing work under this contract are not required to have a security clearance.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government.

Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

1.9 Key Personnel:

1.9.1 Government Point of Contact: The Government Point of Contact (POC) – A Camp Commander will be provided upon award of contract. The Government POC will provide all onsite approvals as required.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Safety: The Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. The Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - means Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC).

The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoW Department of War FAR Federal Acquisition Regulation IAW In Accordance With JCLC Junior Cadet Leadership Challenge JROTC Junior Reserve Officers’ Training Corps KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program STEM Science, Technology, Engineering, & Mathematics TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide cadre for assistance with training and STEM. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2 Materials: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and other items necessary to perform services as described in this PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3 Lodging: The Contractor shall provide housing with HVAC system, to include one bed per individual, desk with chair, proper lighting, bathroom with shower and toilet to include shower curtains.

4.4 Facilities: The Contractor shall provide an auditorium facility that can seat approximately 500 for an opening ceremony and a graduation ceremony.

4.4.1 The Contractor shall provide recreation center, mock pavilion, sports fields, and sport courts.

4.5 Meals: The Contractor shall prepare, serve, and prepare bag lunches for pick-up during the times indicated for the duration of the contract as specified within this Performance Work Statement.

4.6 Safety Officers: The Contractor shall provide two (2) Safety/Security Officers from 26-30 May 2026 from 9:00pm (EDT) to 7:00am (EDT).

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for lodging, meals, facility usage, support personnel, and transportation in support of STEM and JCLC activities.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging: The Contractor shall provide lodging billets with safe and secure systems such as door locks, secured exit and entrance doors, security system and alarms, windows, and shower/bathroom. The lodging facilities shall be capable to house 366 Cadets and 64 Cadre from 26- 30 May 2026. Lodging doors shall be able to be secured from the inside during occupancy and from the outside while the room is empty of personnel in order to secure valuables.

5.2.1.1 Lodging facilities shall include one bed per individual, bath with shower curtain, light bulbs, and toilet facilities. Lodging facilities shall be equipped with functional HVAC system and shall be in order prior to arrival and all work orders completed.

5.2.1.2 The Contractor shall lodge male and female cadets in separate dormitories at the same facility with the appropriate gender cadre and chaperones in the same dormitory. Cadre (female or male) will not share lodging, latrine or hygiene facilities with the Cadets participating in the camp.

5.3 Meals: The Contractor shall provide meals for 366 cadets and 64 cadre. The Contractor shall meet the following minimum requirements:

5.3.1 The Contractor shall provide a facility, all food, and management to prepare and serve all meals. The Contractor is responsible for food preparation, cooking, set up, serving, and clean-up.

Food standards shall meet USDA dietary and local health standards.

5.3.2 Mealtimes: The Contractor shall prepare and serve meals during the times of 6:30am (EDT) - 8:00am (EDT) for Breakfast; 11:00am (EDT) – 12:00pm (EDT) for Lunch; and 5:00pm (EDT) - 7:00pm (EDT) for Dinner. Sack lunches will be provided on 27–30 May 2026 and shall be available for pickup at 10:00am (EDT). The Contractor shall have all meals prepared and ready to serve 15 minutes prior to scheduled serving times as listed below.

5.3.3 Times:

6:30 a.m. – 8:00 a.m. Breakfast 11:00 a.m. – 12:00 p.m. Lunch pick up at 10:00 a.m. Sack Lunch 5:00 p.m. – 7:00 p.m. Dinner

5.3.4 Meal Count:

ITEM

NAME

ESTIMATED QUANTITY

MEALS - CAMP BIGFOOT

Lunch, 26 May, 366 cadets / 64 cadre 430

Dining Facility

Dinner, 26 May, 366 cadets/64 cadres 430

Breakfast 27 May, 366 cadets/64 cadres 430

Sack Lunch, 27 May, 366 cadets/ 64 cadres

430 Sack Lunch

Dinner, 27 May, 366 cadets/ 64 cadres

Breakfast, 28 May, 366 cadets/ 64 cadres

Sack Lunch, 28 May, 366 cadets/ 64 cadres

Dinner, 28 May, 366 cadets/ 64 cadres

Breakfast, 29 May, 366 cadets/ 64 cadres

Sack Lunch, 29 May, 366 cadets/ 64 cadres

Dinner, 29 May, 366 cadets/ 64 cadres

9 Breakfast, 30 May, 366 cadets/ 64 cadres 430 10 Sack Lunch, 30 May, 366 cadets / 64 cadres

Sack Lunch

5.3.5 Menu: TBD

5.3.6 Menu Sample: TBD

5.4 Facilities: Facilities consist of the following:

5.4.1 Gymnasium: The Contractor shall provide a gymnasium with a seating capacity of 500. The gymnasium shall have proper lighting, AV/PA system, tables for graduation awards, and lighted fire exits. Fire extinguishers, and bathrooms. At a minimum, the facility shall have lighted fire exits and serviceable fire extinguishers. The gymnasium shall serve as a facility for inclement weather training and as an alternative camp graduation site for 30 May 2026. The gymnasium shall be available for a welcoming brief on 26 May 2026 from 3:30pm (EDT) to 7:30pm (EDT), for STEM activities from 26– 29 May 2026 from 5:00pm (EDT) to 9:00pm (EDT), daily access for use as an inclement weather site, and graduation ceremony on 30 May 2026 from 8:00am (EDT) to 11:30am (EDT). STEM activities will include instructional materials and use of drones.

5.4.2 Recreation Center/Drill Field: The Contractor shall provide a recreation center for daily access from 5:00pm (EDT) – 9:00pm (EDT) from 26-29 May 2026. The Contractor shall provide a drill field for daily access from 6:00am (EDT) - 9:00am (EDT) and 5:30pm (EDT) - 9:00pm (EDT) from 26-29 May 2026.

5.5 Transportation: The Contractor shall provide four (4) 34-seat mid-size coach buses and six (6) 56-seat full size passenger coach buses with drivers on 27-29 May 2026 from 7:30am (EDT) - 5:00pm (EDT) for daily transportation for camp participants to training sites. Vehicles shall be operated by drivers who meet all state and local licensing and insurance requirements. Vehicles used to transport event participants shall have operational heating/air conditioning and shall be in operation if the weather deems it is necessary. Drivers shall transport camp participants in a safe, legal, and courteous manner. Safety standards rendered will equal those that would be afforded by other chartered or public transportation services.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc.

are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1 Junior Reserve Officers’ Training Corps (JROTC) Program, U.S. Army Cadet Command Regulation 145-2 – Organization, Administration, Operations Training and Support

6.2 Department of the Army 30-22 (DA PAM 30-22) - Operating Procedures for the Army Food Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

IAW PWS para 5.2.1 – Lodging

The Contractor shall provide lodging for 366 Cadets and 64 Cadre

IAW PWS para 5.2.1.1

Billets with safe and secure systems, windows, and shower/bathroom

Billets provided with bed, lighting, desk, and chair. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

100% Compliance

IAW PRS para 5.4.1 – Gymnasium

The Contractor shall provide a gymnasium.

Provide facility with proper lighting, AV, PA system, tables for graduation awards.

The minimum requirement is the facility is equipped with lighted fire exits and fire extinguishers.

100% Compliance

IAW PRS para 5.3 – Meals

The Contractor shall provide meals for 366 Cadets and 64 Cadre from 26-30 May 2026

Provide staff to operate the kitchen which includes food prep, cooking, serving, set-up, take down, and clean-up of kitchen and dining areas.

All meals shall be served hot with the exception of sack lunches and shall be ready to serve 15 minutes prior to scheduled serving time.

100% Compliance

IAW PRS para 5.4.2 - Recreation Center/Drill Field

The Contractor shall provide daily access to recreation center and drill fields from 26-29 May 2026.

Recreation center shall be provided for evening sporting activities – JROTC Cadre led.

Drill fields shall be provided for conducting instruction and interactive activities on drones.

100% Compliance

IAW PRS para 5.5 – Transportation

The Contractor shall provide buses with drivers 27-29 May 2026

Provide four (4) 34-seat mid-size coach buses and six (6) 56-seat full size passenger coach buses with drivers on 27-29 May 2026 from 7:30 a.m. to 5:00 p.m. for daily transportation for camp participants to training sites.

100% Compliance

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of

Copies Medium/For mat Submit To Updated Menu 72 hours prior to

26 May 2026 2 e-mail Government Point of

Contact Room Status (any maintenance issues)

72 hours prior to 26 May 2026

2 e-mail Government Point of Contact

Serving Times 72 hours prior to execution

1 e-mail Government Point of Contact

Facilities 72 hours prior to execution

1 e-mail Government Point of Contact