IA02 SSN - Marseilles Meals - PWS - Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES ARMY CADET COMMAND

JCLC MARSEILLES – MEAL SUPPORT

10-14 June 2024

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide a full meal support system for cadets and cadre conducting Junior Cadet Leadership Challenge (JCLC) Marseilles at Marseilles Training Center located at 1700 Army Road, Marseilles, IL 61341 from 10-14 June 2024. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified meal support system in accordance as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Marseilles Training Center is located at 1700 Army Road, Marseilles, IL 61341. This camp has the facilities for providing full-service meal support during the conduct of our annual Army JCLC encampment. The contractor cooks the food at their facility and transports the food to Camp Marseilles to be served.

1.3 Objectives:

1.3.1 The contractor shall provide food for 190 cadets and 30 cadre personnel from 10-14 June 2024 in support of JCLC Marseilles.

1.3.2 The contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to perform meal preparation, serving, and cleanup in addition to serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for requested meals and set up and maintain one serving line for one and one half-hours to serve 190 cadets and 30 cadre during specified meal times for breakfast, lunch, & dinner.

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1.3.3 The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to others.

1.3.4. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.4 Scope: The contractor shall provide meals to 190 Cadets and 30 Cadre while they train at JCLC Marseilles from 10-14 June 2024. A summary of requirements is as follow is in Part 5.

1.5 Period of Performance: The period of performance for this contract is from 10-14 June 2024.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract.

1.6.2 Hours of Operation: The contractor shall be available to conduct business a minimum of 30 minutes prior to meal service times and 30 minutes after meal services times. See Section 5 for daily mealtimes. Mealtimes are for the duration of the meal contract except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3 Place of Performance: The place of performance is either at the contractor’s normal place of business or building C of Marseilles Training Center.

The contractor shall cook food at their normal place of business, the contractor shall transport and serve the food at building C of Marseilles Training Center located at 1700 Army Road, Marseilles, IL 61341.

1.6.4 Type of Contract: The government will award a firm fixed price contract.

1.6.5 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.5.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.5.2 Access and general protection: Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor Workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in the contractor security matters or processes.

1.6.5.3. Security Policy and Procedures: Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representatives).

1.6.6 Special Qualifications: Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.6.7 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.8 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation JCLC Junior Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (incds Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government."

3.2 Facilities: Government will provide a fully functional dining facility at Building C on Marseilles Training Center for all meals to be served.

3.3 Utilities: Non-applicable.

3.4 Equipment: Non-applicable.

3.5 Materials: Non-applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall cook food at its normal place of business, furnish all food, meal serving services, equipment, supplies, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Transport: The contractor shall transport food and support equipment to and from the designated serving area at the training site located at Marseilles Training Center in Marseilles, IL.

4.3. Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.4. Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request. Draf

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all services for meal preparation, serving and clean-up for 190 cadets and 30 cadre during the performance of this contract.

5.1.1. The contractor shall cook the food at their normal place of business.

Contractor shall transport and set-up all food and serving equipment in building C of Marseilles Training Center located at 1700 Army Road, Marseilles, IL 61341 prior to each meal start time as coordinated with the government POC. The contractor shall transport remaining food and support equipment from the designated serving area.

5.2 Meals

5.2.1. The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to set up, clean up and remove trash from the dining area. The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature.

5.2.2. The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins for all meals.

5.2.3. The Contractor shall provide a minimum of two serving lines for each meal to expedite the service.

5.2.4. The contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to serving time.

5.2.5. The contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.2.6. The contractor shall clean up after each meal service and remove all debris. The Contractor will wipe down and sanitize all tables at serving location.

5.3. Menus:

5.3.1. Menus: The contractor shall provide a menu like the one stated in 5.3.5.

The dinner meal shall be served hot. The menu shall be coordinated with the Government POC upon receipt of the award as soon as possible but not later than within 10 days. Any changes to the menu for alternative replacement shall be agreed upon at that time.

5.3.2. Sample Menu:

Breakfast example 1: Pancakes, waffles, cold cereal, home fries, sausage, eggs, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Breakfast example 2: French toast, waffles, home fries, bacon, eggs, cold cereal, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Lunch example: cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, etc, chips, 2 choices of desert, fruit punch, milk & coffee (and condiments)

Dinner example 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Dinner example 2: Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

5.3.3. The contractor shall make consideration / accommodations for vegetarian meals for approximately 10-15 people per meal.

5.3.4. Meal Times:

DATE / DAY HEADCOUNT EVENT SERVING TIME

10 June 2024 Monday 220 Dinner 5:00pm – 6:00pm

11 June 2024 Tuesday 220 Breakfast 7:00am – 8:00am 220 Lunch 11:30am -1:00pm 220 Dinner 5:00pm – 6:00pm

12 June 2024 Wednesday 220 Breakfast 7:00am – 8:00am 220 Lunch 11:30am -1:00pm

220 Dinner 5:00pm – 6:00pm

13 June 2024 Thursday 220 Breakfast 7:00am – 8:00am 220 Lunch 11:30am -1:00pm

220 Dinner 5:00pm – 6:00pm

14 June 2024 Friday 220 Breakfast 7:00am – 8:00am 220 Lunch(sack) 11:30am -1:00pm

5.3.5. The contractor shall individually wrap and package in a brown paper bag the lunches provided for 14 June 2024.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. CDC’s COVID-19 Cleaning and Disinfecting Your Facility guidance located at https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html .

6.1.2. US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.2. Contractor shall have knowledge of safety awareness; such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 - Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE/

DISINCENTIVE

In accordance with PWS paragraph 5.2 provide meals during prescribed times.

In accordance with PWS paragraph 5.2 Meal is to be set up NLT 15 minutes prior to the prescribed time as noted in the PWS.

In accordance with PWS paragraph 5.2. Vendor will deliver and set up all equipment required to prepare cook and serve the food prior to serving time.

In accordance with PWS paragraph 5.2 The contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is clean and sanitized.

Vendor will deliver and set up all equipment required to prepare, cook and serve the food 15 minutes prior to the scheduled serving times.

The contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Rated no less than 95%

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Meals for 190 cadets, & 30 cadre IAW PWS paragraph 5.

See table of mealtimes at 5.2.4

2640 Meals In Person Serving location as designated by the Government POC

Itemized invoice for service rendered

Once at completion of contract

1 Electronically WAWF at https://PIEE.eb.mil