IA02 SSN - JCLC Deer Park - PWS Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

Deer Park High School JROTC Leadership Challenge

United States Army Cadet Command 5th Brigade JROTC Programs

27-30 March 2025

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide services to support JROTC Cadet Leadership Camp (JROTC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide lodging facilities for 80 cadets and 20 Cadre, training facilities that provide high ropes, low ropes, zip lines, orienteering course, Leader Reaction Course, swimming pool for water safety course, and canoeing. The contractor shall also provide water stations throughout the camp for hydration purposes, meals services for breakfast, lunch, and dinner for 80 cadets and 20 cadre from 27-30 March 2025, furniture, equipment, supplies, medical services, tools, management, and labor as specified herein, for the duration of the Deer Park JCLC.

The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform the JCLC as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Camp required must have the proven capability to provide co-located billeting, food service, transportation, medical support with specialized facilities and activity areas required to support the Deer Park JCLC Camp.

1.3 Scope: The Contractor shall provide non-personal service(s) to furnish administration and lodging facilities, supplies, management, supervision, and labor to provide lodging accommodations, as specified herein, for JCLC which consist of 80 cadets and 20 cadre members from 27-30 March 2025. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The Contractor shall have medical coverage and camp management personnel available to assist 24 hours a day during the entire JCLC. Training and dining facility personnel will be available to support training in accordance with the training schedule 0600-2100.

1.4 Period of Performance: The period of performance is 27-30 March 2025.

1.5 Objectives: The objective of this contract is to:

• Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

• Allow Cadets a chance to participate in citizenship building exercises.

• Give Cadets the opportunity to experience living and interacting with their peers from other units.

• Instruct leadership-type skills to Cadets in a “hands on” military type environment.

• Provide an opportunity to participate in adventure training not available to Cadets at their home station.

• Take advantage of recreational facilities available and to have fun.

1.6 General Information:

1.6.1 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility. Such facility must be located within 100 miles of New Braunfels, TX.

1.6.2. Type of Contract: The government will award a firm fixed price service contract.

1.6.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.4 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.4.1 U.S. Holidays: Work be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.5 Contractor Support Hours: The Contractor shall provide support between the hours of 0600hrs-2100hrs, Thursday-Sunday. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.7 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense GFP Government Furnished Property ID Identification IGCE Independent Government Cost Estimate KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit USAG United States Army Garrison UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish meals, training areas, training activities, services, equipment, supplies, management, supervision, and labor as specified herein, for JCLC Deer Park. The Contractor shall provide services in accordance with the terms, conditions and specifications put forth in this performance work statement.

Courtesy and consideration shall be provided to all guests and event participants.

4.2 Materials: The Contractor shall provide training activities, training areas, and training equipment. Training equipment and materials provided must be serviceable and safe for use. Contractors tasked to provide training activities must be properly trained prior to providing training. Furthermore, contractor must transport and set-up all food and serving equipment prior to each meal start time as coordinated with the government key personnel. Contractor shall furnish cooking equipment, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

4.3 Audiovisual: Audio visual equipment is required for use during the Award presentation and graduation. At a minimum, the contractor needs to provide a projector, screen, and sound system. The A/V room/location needs to be large enough to hold 120 people. No other audiovisual equipment is required.

4.4 Security: The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.5 Vehicles and Equipment: No contractor vehicles will be needed to perform the work described in this PWS. The only equipment needed will be the permanent ropes course and pool. The Contractor shall not use any Government-owned tools, materials, or parts to maintain equipment without prior written approval of the Contracting Officer.

The COR may inspect the Contractor’s vehicles and equipment at any time.

4.6. Courtesy: The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility.

Services and consideration provided all guests shall be provided to event participants.

SECTION 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for 80 Cadets and 20 Cadre, training facilities that provide high ropes, low ropes, zip lines, orienteering course, Leadership Readiness Course, swimming pool for water safety course, and canoeing. The contractor shall also provide water stations throughout the camp from 27- 30 March 2025 for hydration purposes, meals services for breakfast, lunch, and dinner for 80 cadets and 20 cadre from 27-30 March 2025, furniture, equipment, supplies, medical services, tools, management, and labor as specified herein, for the duration of

JCLC.

5.1.2 Lodging: The contractor shall provide housing for 80 Cadets and 20 cadre members participating in JCLC from 27-30 March 2025. Male and female Cadets will be lodged separately. Female Cadre/Chaperones will be lodged near female Cadets to insure appropriate supervision and accountability. Male Cadre/Chaperones will be lodged near male Cadets to insure appropriate supervision and accountability.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging Specifications. The contractor’s facilities shall meet the following minimum standards:

5.2.1.1 One bed per individual, running water, showers, toilet, and sinks, air conditioning/heat.

5.2.1.2 Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor shall provide security to ensure participants are in a safe and crime free environment.

5.2.1.3 The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed.

5.2.1.4 Contractor shall provide restrooms and showers located in all male and female quarters in the cantonment area.

5.2.1.5 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.2.2 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the camp participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.2.3 Meal Requirements:

5.2.3.1 Contractor shall provide all food and condiments for use at each meal.

5.2.3.2 Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.3.3 Contractor shall wipe down and sanitize all tables at serving location as well food preparation area and equipment.

5.2.3.4 Mealtimes: The contractor shall serve meals during the times indicated below:

JCLC Manasota Date Headcount

Cadets Headcount Cadre

Event Serving Time

27 March 2025 80 20 Lunch 1200-1300 80 20 Dinner 1730-1830 28 March 2025 80 20 Breakfast 0700-0800

80 20 Lunch 1130-1230 80 20 Dinner 1730-1830 29 March 2025 80 20 Breakfast 0700-0800

80 20 Lunch 1130-1230 80 20 Dinner 1730-1830 30 March 2025 80 20 Breakfast 0700-0800 80 20 Lunch 1130-1230

5.2.3.5 Sample Menus. The contractor shall provide meals as indicated below. Options will be available to accommodate vegetarians, or those with allergy or religious needs.

5.2.3.5.1 Lunch Meal, 27 March 2025: Assorted Subs, Assorted Chips (1 bag ea), Assorted Fruit, Assorted Cookies (2 ea). Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8oz cup).

5.2.3.5.2 Dinner Meal, 27 March 2025: Spaghetti with Meatballs in Sauce (1 Ea 7oz Slice), Tossed Salad & dressing, Rolls and Butter (2 Rolls/2 Tab Butter), Assorted Brownies (1 ea), Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8 oz Cup).

5.2.3.5.3 Breakfast Meal, 28 March 2025: Scrambled Eggs (2 Extra Large Eggs per person), French Toast Sticks with Syrup (4 sticks per person), Assorted Fruit, Cold Cereal, Assorted Bagels, Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8oz cup).

5.2.3.5.4 Lunch Meal, 28 March 2025: Assorted Subs, Assorted Chips (1 bag ea), Assorted Fruit, Assorted Cookies (2 ea). Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8oz cup).

5.2.3.5.5 Dinner Meal, 28 March 2025: Burger or hotdogs with fries, Tossed Salad & dressing, Rolls and Butter (2 Rolls/2 Tab Butter), Assorted Brownies (1 ea), Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8 oz Cup).

5.2.3.5.6 Breakfast Meal, 29 March 2025: Scrambled Eggs (2 Extra Large Eggs per person), French Toast Sticks with Syrup (4 sticks per person), Assorted Fruit, Cold Cereal, Assorted Bagels, Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8oz cup).

5.2.3.5.7 Lunch Meal, 29 March 2025: Assorted Subs, Assorted Chips (1 bag ea), Assorted Fruit, Assorted Cookies (2 ea). Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8oz cup).

5.2.3.5.8 Dinner Meal, 29 March 2025: Lasagna with Meatballs in Sauce (1 Ea 7oz Slice), Tossed Salad & dressing, Rolls and Butter (2 Rolls/2 Tab Butter), Assorted Brownies (1 ea), Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8 oz Cup).

5.2.3.5.9 Breakfast Meal, 30 March 2025: Scrambled Eggs (2 Extra Large Eggs per person), French Toast Sticks with Syrup (4 sticks per person), Assorted Fruit, Cold Cereal, Assorted Bagels, Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8oz cup).

5.2.3.5.10 Lunch Meal, 30 March 2025: Chicken sandwich, Assorted Chips (1 bag ea), Assorted Fruit, Assorted Cookies (2 ea). Milk/Juice (1 ea 8 oz glass), and Coffee (1 ea 8oz cup).

5.2.4 Ice/Water. Contractor should provide unlimited amount of water and ice per day and one commercial size storage container for use throughout the JCLC.

5.2.5 Training Venues Personnel: Contractor shall provide qualified and trained instructors to support the different training venues including the minimum personnel to support each different training venues (High COPEs, Leader Readiness Course, canoeing, rafting, and Aquatics) to conduct a safe training event.

5.2.6 The Contractor shall make available facility and equipment for inclement weather.

Inclement weather equipment includes lightening protective shelters, HQs building, billets, dining facility, and other hard structures.

5.2.7 Contractor shall also make available certain recreational and administration facilities: High COPEs (challenging outdoor personal experience) and Ropes training area, rafting, leadership reaction course, land navigation training area, and pool.

Contractor shall provide a Staff Administration building/room. Contractor shall provide office space for the camp operations center.

5.2.8 Contractor shall provide one (1) certified lifeguard for water safety training.

5.2.9 Contractor shall provide cleaning supplies.

5.2.10 Contractor shall provide medical facilities with a registered/licensed nurse to provide first aid / medic support.

5.2.11 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

5.2.12 Landline Phone. Contractor shall provide land line phone throughout the duration of the JCLC.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Lifeguard

27-30 March

In person

HQ, 5th BDE

JROTC,

USACC

1939 Buck Rd Fort Sam Houston, TX 78234

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para. 4.1 The contractor shall provide housing for 80 Cadets and 20 Cadre are participating in the JROTC JCLC 27-30 March 2025, for a maximum of 120 Cadets and 15 Cadre at Deer Park High School ISD JCLC to be held within 25 miles of New Braunfels, TX, Housing must include one bed/cot per individual.

Contractor shall also make available 24-hr medical coverage facilities.

Billets provided with beds in separate bunk houses to accommodate females and males with all necessary hygiene facilities.

Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

Phone# (210) 221-1128

Cleaning supplies

Cleaning supplies to be used every day while JCLC is in session

In bulk

Same as above

Nurse

Designated trained medical personnel to provide medical support during

JCLC

With credentials

Showers, Sink, & toilets

Showers, sinks, and toilets to be available for use during the duration of

JCLC

Per Quarters

Multiple locations

Land Line Phone

Capable to provide land line throughout the duration of the JCLC as per 5.2.12 of the PWS

Each

Meals Meals to serve approximately 100 persons per day

1 breakfast

1 Lunch

1 Dinner

Each

Training Venues Personnel

COPES, LRC

Canoeing, Pool, as per

Minimum required to

In person Same as above

5.2.5 of the

PWS

conduct safe training

Ice 27-30 March

Available each day

Unlimited Same as above

Showers 27-30 March

Per Quarters Each Same as above

Invoice Completion of contract

1 Digital WAWF at https://PIEE.eb.

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