IA02 SSN DRAFT Statement of Work eSports Automation Equipment.pdf

DRAFT

Statement of Work (SOW) eSports Foundry

Automation Equipment!

1. Project Overview & Background

This Statement of Work defines the procurement, delivery, physical installation, integration, and commissioning of an advanced Broadcast, Audio-Visual (A/V), and Stage Lighting system. The system integrates multi-window 4K processing, digital signal processing (DSP) audio, robotic PTZ tracking, LED video wall displays, and automated DMX stage lighting into a unified control infrastructure.

1.1 Organizational Context

The U.S. Army Esports Team was founded in 2018 as a specialized recruiting initiative operating under the U.S. Army Marketing and Engagement Brigade at Fort Knox, KY [recruiting.army.mil]. The team consists of active-duty Soldiers who compete in high-visibility national tournaments to bridge the civilian-military gap and connect with tech-savvy Generation Z prospects [recruiting.army.mil].

To maintain credibility within the highly competitive gaming industry, the team operates a professional-grade broadcast facility. This stage serves as the primary hub for content creation, live-streamed matches on platforms like Twitch, and national tournament hosting [recruiting.army.mil].

1.2 Purpose & Justification

The facility requires specialized stage automation equipment to transition from rudimentary, manually operated setups to a standardized, high-production-value broadcast system. This modernization is critical to projecting a technologically advanced image of the modern Army to the public.

Not receiving this stage automation equipment severely cripples the team's broadcast production quality, directly undermining its core Gen Z recruitment mission. Without automated camera systems, lighting cues, and advanced audio-visual routing, the stream lacks the polished, professional look needed to compete for viewer attention on platforms like Twitch [recruiting.army.mil]. This technical deficit forces the team into inefficient, error-prone manual operations, which slows down tournament workflows, increases personnel overhead, and projects an outdated image that fails to showcase the modern Army's technological advancement.

2. Place of Performance & Access Rules

All physical deployment services, equipment deliveries, and integration tasks shall take place at the following government facility:

Facility: Building 1610

Street Address: Wilson Ave

Location: Fort Knox, KY 40121

2.1 Access Constraints & Schedule

Daily Work Hours: The operational window is strictly 0700 to 1700 hours, Monday through Friday.

Site Coordination: Work outside these hours requires written approval from the site manager 48 hours in advance.

Base Security Compliance: The Vendor must ensure all personnel, subcontractors, and delivery drivers comply with Fort Knox physical security and access control procedures.

Vetting Requirements: All individuals assigned to this project must pass background checks at the Fort Knox Visitor Control Center to obtain a temporary installation pass.

Identification: Personnel must present valid unexpired government-issued photo identification (such as a REAL ID driver's license or U.S. Passport) to secure entry.

Delays: Failure of vendor personnel to obtain base access will not relieve the vendor from meeting the project schedule timelines.

3. Scope of Work & Delivery Directives

The Vendor shall execute all phases of the system lifecycle on a turnkey delivery and installation model:

Inside Delivery: Sourced items must be shipped directly to Building 1610 on Wilson Ave.

The Vendor must coordinate all logistics and freight handling to achieve inside delivery. No government offloading support is provided.

Physical Installation: Mount POV cameras, PTZ tracking units, ceiling speakers, subwoofers, LED paneling, and staging projectors securely to structural surfaces.

Infrastructure Cabling: Route all active hybrid optical-copper HDMI, plenum speaker, DMX lighting, and non-plenum CAT5 Ethernet runs within the facility.

Control Programming: Configure GUI Designer and GC Plus software to program the primary Touchlink Pro panels and IPCP control processors.

System Integration: Matrix route all A/V inputs through the XTP 3200 switcher and synchronize multi-window layouts on the MGP 641 XI.

Testing & Commissioning: Validate multi-cam live switching, replay editing, streaming workflows, and 7.2 channel surround audio tuning.

4. Warrior Corner Engineering Requirements

In addition to the standard broadcast and automation layout, the vendor shall design, engineer, and deploy a dedicated Warrior Corner zone within Building 1610.

4.1 Structural & Graphic Display Walls

Angled Display Walls: The vendor shall manufacture and erect two (2) double-sided walls fixed at a precise 25-degree angle oriented toward the central axis of the Warrior Corner.

Display Integration: These structural walls shall house a 100-inch television display. The vendor must provide heavy-duty, commercial-grade TV structural mounts, robust installation hardware, and concealed wire management tracks to eliminate exposed cables.

Fabric & Branding Wrap: The entire surface area of the walls must be wrapped in premium tension fabric showcasing official U.S. Army branding. Fabric printing must include:

A full-wall graphic layout utilizing the kiosk-side stacked U.S. Army logo.

A horizontal U.S. Army logo positioned directly above the 100-inch television displays.

4.2 Structural Storage Enclosure

Vector Frame Closet: The vendor shall construct a large-format vector frame storage closet integrated seamlessly into the space layout.

Dimensions: The physical footprint of the enclosure must measure approximately twenty-four feet (24’) wide by eight feet (8’) deep (

5. Equipment Inventory & Deliverables

5.1 Broadcast & Camera Systems

11x Marshall Electronics CV508: PC POV Cameras (3.5"x3.5"x4").

11x Marshall CVM-5: Dedicated mounting clips for POV cameras.

1x Marshall CV605 U3: PTZ Action camera for gameplay capture.

1x Marshall Mount Bracket: Dedicated support hardware for the CV605 U3.

1x BlackMagic Design ATEM Television Studio HD8: 1 RU G/HD-SDI production switcher.

1x BlackMagic Design HyperDeck Studio HD Plus: 1 RU half-rack media recorder.

1x BlackMagic Design DaVinci Resolve Replay Editor: Multicam live replay hardware panel.

10x Basic Production Converters: Scalers, converters, and decimators for signal normalization.

5.2 Signal Processing & Automation Systems (5-Year Warranty Covered)

1x Custom XTP 3200: High-performance Inputs/Outputs Matrix switcher.

2x MGP 641 XI: Multi-window processors for four 4K/60 HDMI sources.

2x LinkLicense Software: Technology stack license for MGP 641 xi processors.

1x IPCP Pro 360Q Xi: Compact control processor with 3 dedicated AV LAN ports.

1x TL Pro 1725TG: 17.2" Tabletop edge-to-edge touchscreen control interface.

2x TLP Pro 1025M: 10" Wall-mount Touchlink Pro automation panels (Black).

1x IPL EXP PDU4H: Power expansion interface for remote AC output management.

1x GUI Designer & GC Plus: Custom touch panel programming and system configuration software.

5.3 Media, Audio, & Acoustics

1x SMP 352: 80 GB SSD dual-recording streaming media processor.

1x DMP 128 Plus AT: Audio DSP with 64-bit floating-point technology.

6x SF 26CT Speakers: Two-way ceiling speakers with deep composite back cans.

2x SF 8CT Sub: In-ceiling low-frequency extension subwoofers.

1x XPA U 2004 FX: Four-channel 200W high-performance audio power amplifier.

5.4 Displays & Visual Output

1x Colorlite Controller: LED paneling master video controller.

1x DVS Optic 3E Package: 3.9 mm pixel pitch indoor LED Wall system.

1x Sony VPLXW5000ES: 4K HDR home theater ceiling-mountable stage projector.

1x White Projector Screen: Dedicated projection surface optimized for the venue stage.

1x Sony STR-AZ1000ES: Premium ES 7.2 Channel 8K A/V receiver.

5.5 Stage Lighting Systems

1x ETC CS20: 20-Fader ColorSource multi-channel connected lighting console.

6x Chauvet Wash Lights: Indoor/outdoor dynamic stage wash fixtures.

8x EZLink Wedge Q3BT: 360-degree truss-mountable uplighting components.

1x Safety Kit: Miscellaneous safety cables, structural attachments, and rigging adapters.

5.6 Cabling & Connectivity Infrastructure

2x DA2 HD 4K Plus: Two-output HDMI signal distribution amplifiers.

20x HD Pro P/50: 50-foot active hybrid optical-copper HDMI cables.

15x HD Pro P/75: 75-foot active hybrid optical-copper HDMI cables.

18x HDMI Ultra 3/-3': 3-foot active hybrid optical-copper HDMI patch cables.

10x HDMI Ultra/6-6: 6-foot active hybrid optical-copper HDMI cables.

2x HDMI Ultra/12-12": 12-inch active hybrid optical-copper HDMI jumpers.

1x SPK 18P/1000: 1000-foot spool of 18 AWG plenum-rated speaker cable.

15x MIS UTP RJ45: 9-foot CAT5 non-plenum network patch cables.

1x LED/Screen Cable Kit: Custom-length bulk cables tailored to structural room dimensions.

1x Ethernet Run Supply: Bulk network cabling infrastructure and structural termination modules.

1x DMX Cable Supply: High-end shielded stage lighting communication cabling.

5.7 Administrative Deliverables & Documentation

3D Renderings Package: The vendor must provide a comprehensive 3D design and layout blueprint file comprising a thirty (30) template rendering package compiled in digital PDF format. This documentation must completely detail the proposed stage assembly, cable pathways, sensor coverages, and Warrior Corner spatial placement to be considered technically responsive.

6. Warranty Terms

Automation Equipment Warranty: A comprehensive 5-year warranty is applicable to all central automation, matrix switching, software layers, hardware control interfaces, and network processing elements specified under the Signal Processing & Automation Systems classification.

Coverage: This warranty guarantees coverage against component defects, hardware failure, and firmware bugs from the final system acceptance date.

7. Financial Summary

Category Total Price

Total Hardware, Licensing, Logistics, Delivery, Fabric Work, & Turnkey Physical Installation $172,537.92

8. Project Milestones & Performance Period

Phase 1: Procurement & Logistics: Secure base security clearances, submit the complete delivery vehicle manifest, and ship all hardware and structural display framing to Building 1610 within 30 days of contract signature.

Phase 2: First-Fix Cabling: Structural routing, physical cable dressing, and internal closet wall framing within the 0700-1700 window, completed within 15 days of site delivery.

Phase 3: Hardware Integration: Mounting of visual equipment, 100" televisions, fabric canvas wraps, speakers, equipment racks, and lighting arrays completed within 10 days of first-fix.

Phase 4: Programming & Tuning: Automation script logic calibration, touchscreen GUI deployment, API synchronization, and DSP audio balancing completed within 7 days of hardware deployment.

Phase 5: Final Acceptance: Delivery verification testing, total operational validation walkthrough, and government handover sign-off within 5 days of tuning.

9. Acceptance & Sign-off

System acceptance requires successful execution of the 4K matrix video routing, flawless multi-window screen division, balanced audio acoustic distribution across all zones, complete installation of branded fabric display walls, and responsive automated DMX lighting recall.

Accepted Date: ___________________________

Accepted By (Signature): ___________________________

Printed Name & Title: ___________________________

541512 — Computer Systems Design Services

N059 — Installation of Equipment: Electrical and Electronic Equipment Components