IA02-PWS Will Rogers JCLC Camp Gruber POP 28 May - 1 June 2024 DRAFT.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

Will Rogers JROTC Cadet Leadership Challenge (JCLC) 28 May - 1 June 2024

Oklahoma National Guard Camp Gruber Training Center 327 Central Europe Rd, Braggs, OK 74423

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide meals services, management and labor as specified herein, for the Will Rogers JROTC JCLC camp during the period 28 May - 1 June 2024 for 80 Cadets and 21 Cadre. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC is an annual requirement for all JROTC units.

1.3 Scope: The Contractor shall provide non-personal services. The contractor shall provide all personnel, materials, supervision, and other items and non-personal services necessary to provide meal service support as defined in this PWS, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4 Objectives: The objective of this contract is:

• Provide Cadets an opportunity to test their leadership skills in an unfamiliar environment.

• Allow Cadets a chance to participate in citizenship building exercises.

• Give Cadets the opportunity to experience living and interacting with their peers from other JROTC units.

• Instruct leadership-type skills to Cadets in a “hands-on” military-type environment.

• Provide an opportunity to participate in adventure training not normally available to

Cadets.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day M. L. King Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: Reserved.

1.5.4.2 Government Facility Operating Hours: Reserved

1.5.4.3 Contractor Support Hours: The contractor shall provide support between the hours of 0700-0830am for breakfast, 1130-1300pm for lunch, and 1630-1830pm for dinner daily during the contracted dates. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Training Holidays: Reserved

1.5.6 Place of Performance: Oklahoma National Guard Camp Gruber, 327 Central Europe Rd, DFAC BLDG 220, Braggs, OK 74423.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract do not require a security clearance however they must be able to pass the security requirements to enter Camp Gruber.

Requirements shall be obtained from Camp Gruber. All contractor and any sub-contractors must have approval to enter the installation at time of the proposal submission and must maintain the level of security required for the life of the contract. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: Reserved

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.4 Background Checks: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.5 Physical Security: Reserved

1.6.6 Operations Security (OPSEC) Requirements: Reserved

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys are accounted for by key control for the DFAC building if necessary. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer Representative (COR).

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the government: Meal Service Director. The contractor shall provide a meal service director who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The meal service director or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The camp director or alternate shall be available between 0600-1800, Monday thru Friday except federal holidays or when the government facility is closed for administrative reasons.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.)

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs Reserved

1.15 Data Rights: Reserved

1.16 Non-Disclosure Requirements: Reserved

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: Reserved

1.19 Organizational Conflict of Interest (OCI): Reserved

1.20 Phase In /Phase Out Period: Reserved

1.21 Safety: Reserved

1.22 Environmental Compliance: Reserved

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: Reserved

http://www.dimoc.mil/resources/limitations/

1.23.2 OPSEC Training: Reserved

1.23.3 iWATCH Training: Reserved

1.23.4 Information Assurance (IA) Training Reserved

1.23.5 Personally Identifiable Information (PII): Reserved

1.24 Government Property and Services: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CFR Code of Federal Regulations COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property IA Information Awareness ID Identification IGCE Independent Government Cost Estimate IT Information Technology JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers Training Corps KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security PII Personally Identifiable Information

POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison UOM Unit of Measure TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

3.2 Facilities: Camp Gruber will provide the DFAC building 220 for vendor to utilize for the cooking, preparation, and serving of meals. The building will include areas for food storage, meal preparation, serving lines, tables and seating for 120 personnel, and washing/clean up equipment. Specific government provided equipment for meal preparation in listed in Paragraph 5.1 below. Primary meal preparations shall be conducted on-site at the DFAC building 220. Contractor may do final meal prep in the designated Camp Gruber DFAC including cooking, heating up food, and cold prep (e.g. salad prep, drinks, etc.). The contractor shall clean all items used in the kitchen when they leave or as they found it. An inventory shall be conducted by the Contractor and the Government of the equipment furnished, to include condition for accountability purposes.

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards (CAC): Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide all necessary materials such as, disposable plates, cups, napkins, and utensils for each meal and serving equipment to perform under this contract, to include serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

4.3 Vehicles and Equipment: Reserved

4.4 Background Checks): As required by Camp Gruber installation policy.

4.5 Courtesy: The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public facility and in accordance with FAR 3.1002.

4.6 Contractor Personnel Attire: Contractor personnel shall wear clothing that is clean, does not contain statements that may be offensive to others.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for 80 Cadets and 21 Cadre attending JCLC at Oklahoma National Guard Camp Gruber located at 327 Central Europe Rd, Braggs, OK 74423 during the period 28 May- 1 June 2024. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The dining facility is fully furnished, and the contactor has full use of the facilities.

5.2 Tasks: Tasks consist of the following:

5.2.1 Meal Requirements: The contractor shall provide the following meals for 80 Cadets and 21 Cadre:

28-May-24 29-May-24 30-May-24 31-May-24 1-Jun-24 Total Meals

Qty Qty Qty Qty Qty Breakfast Served 0700- 0830 101 101 101 101 404 Lunch Served 1200- 1300 101 101 101 101 404 Dinner Served 1700- 1830 101 101 101 101 404

Total

Meals: 1212

5.2.1.1 The contractor shall provide all food and condiments for use at each meal.

5.2.1.2 The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.1.4 The contractor shall set-up all food and serving tables, chairs and other equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time.

5.2.1.5 The contractor shall tear down each meal service upon completion and remove all debris from site. Tearing down includes removing all food and serving equipment from the serving line, cleaning/sanitizing all serving, preparing and dining areas and removing all trash to nearest government provided dumpster.

5.2.2 Menus and serving times: The contractor shall provide a menu similar to the following for each meal. All provided meals shall be served hot except for sack lunches. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

28-May-24 29-May-24 30-May-24 31-May-24 1-Jun-24 Sample Menu Sample Menu Sample Menu Sample Menu Sample Menu

Breakfast Served

0700-0830

Loaded biscuits and gravy with fruit, juice, milk, chocolate milk, and water.

Machecado (Brisket)

Tacos with fruit, juice, milk, chocolate milk, and water.

Potato, egg and cheese tacos with fruit, juice, milk, chocolate milk, and water.

Ham steak & cheesy grits with fruit, juice, milk, chocolate milk, and water.

Lunch Served

1200-1300

Sack lunch to include sandwich, chips, fruit and bottled water.

Sack lunch to include sandwich, chips, fruit and bottled water.

Sack lunch to include sandwich, chips, fruit and bottled water.

Sack lunch to include sandwich, chips, fruit and bottled water.

Dinner Served

1700-1830

Grilled beef fajitas w/charro beans &

Spanish rice with bread, tortillas, pickles, onions, jalapenos, salsa, BBQ sauce, soda and bottled water.

Chef inspired lasagna, fresh salad with bread, tortillas, pickles, onions, jalapenos, salsa, BBQ sauce, soda and bottled water.

Brisket shepherd’s pie w/smoked bacon wrapped green beans with bread, tortillas, pickles, onions, jalapenos, salsa, BBQ sauce, soda and bottled water.

Grilled hamburgers, hotdogs, potato salad pickles, onions, tomatoes, BBQ beans, chips, and lemonade.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

6.4 Oklahoma Administrative Code, Title 310 Oklahoma State Department of Health, Chapter 257 Food Establishments, Subchapter 5 Food

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary (PRS)

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE THRESHOLD

ACCEPTABLE QUALITY LEVELS (AQLs)

PWS Para. 5.2 The contractor shall provide meals timely for 80 Cadets, and 21 Cadre participating in the JROTC Cadet Leadership Challenge at Camp Gruber Training Center, Braggs, OK.

Meals served are nutritious, hot, filling, and of appropriate temperature in accordance with Oklahoma State Food Service standards.

The contractor shall set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time. Meals shall be served on time. The contractor shall serve meals during the times indicated below.

DATE TIME MEAL Qty 5-28-2024 1200 Lunch 101 5-28-2024 1700 Dinner 101

5-29-2024 0700 Breakfast 101 5-29-2024 1200 Lunch 101 5-29-2024 1700 Dinner 101

5-30-2024 0700 Breakfast 101 5-30-2024 1200 Lunch 101 5-30-2024 1700 Dinner 101

5-31-2024 0700 Breakfast 101 5-31-2024 1200 Lunch 101 5-31-2024 1700 Dinner 101

6-01-2024 0700 Breakfast 101

PWS Para. 5.2 The contractor shall clean, wipe down and sanitize all tables at dining location as well food serving area and equipment.

Cleaning includes removing trash to the nearest government provided dumpsters.

Clean up is completed immediately following each meal in accordance with Oklahoma State Food Service standards.

The contractor shall restore Dining Facility to be ready for preparing and serving the next meal no later than two hours after conclusion of the current meal.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Provide Menu Once 1 A minimum of 10 calendar days prior to the event.

JCLC Camp Commander

Meals Serve 101 personnel per meal

4 Breakfasts 4 Lunches 4 Dinners

Each Same as above

Facility and Equipment Clean Up

After each meal 4 Breakfasts 4 Lunches 4 Dinners

Each Same as above

Invoice Once 1 Digital https://PIEE.eb.

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