IA02 PWS LDC Chicago Public Schools JROTC Watermark Draft.pdf

1 PERFORMANCE WORK STATEMENT (PWS)

Laundry and Dry Cleaning (L&DC) and Alteration/Repair Services

United States Army Cadet Command

Chicago Public Schools Junior Officer Training Corps (JROTC) Program

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide for laundry, dry cleaning, and alteration/repair services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Laundry and Dry Cleaning (L&DC) and Alteration/Repair services for the Army Combat Uniforms (ACUs), Army Service/Dress Uniforms (ASUs), Army Physical Fitness Uniform (APFU), and sleeping bags as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Chicago Public Schools Junior Officer Training Corps (JROTC) Program consisting of, 4000 cadets of the 35 different schools in the Chicago, Illinois area listed in Part 7 Technical Exhibit D.

1.3. Objectives: The contractor shall furnish all supplies, labor and equipment for the laundry, alteration, sewing and dry cleaning for the ASU, Army Operational Camouflage Pattern (OCP) combat uniforms, and sleeping bags for the Chicago Public Schools JROTC Program. There are approximately 4000 cadets in the Chicago Public Schools JROTC Program.

1.3.1. Launder ACUs and APFU per label instructions.

1.3.2. Dry clean ASU per label instructions.

1.3.3. Alterations and repair of service clothing per DA PAM 670-1.

1.3.4. Maintain accountability and tracking of all L&DC and alteration/repair items.

1.3.5. Pickup and delivery of L&DC and alteration/repair to each of the Chicago Public Schools Army JROTC Program.

1.3.6. Contractor shall pickup and delivery of LD&C and alteration and repair uniforms with a five (5) day turnaround time. The only exception is the bulk uniform turn in at the end of the school year. The contractor shall return the bulk turn with a 5 day turnaround time.

1.4. Scope: Services shall include but not limited to L&DC, alteration/repair, pickup and delivery of uniforms. Alterations/repair shall henceforth be known as alteration(s).

1.4.1. Period of Performance: The period of performance as follows:

Base Year: 2 August 2021 – 1 August 2022 Option Year 1: 2 August 2022 – 1 August 2023 Option Year 2: 2 August 2023 – 1 August 2024

1.5. General Information

1.5.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.5.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.4. Hours of Operation: Chicago Public Schools JROTC Program hours of operation are 7:00 a.m. – 3:00 p.m. CST except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Pickup and delivery outside of these hours require prior coordination with the JROTC staff.

1.5.5. Place of Performance: The contractor shall pick up from the 35 different Chicago Public Schools listed in Part 7 Technical Exhibit D between the hours of 9:00 a.m. and 3:00 p.m. CST L&DC, alteration and repair services will occur at the contractor’s normal place of business.

1.5.6. Type of Contract: The government will award a Firm/Fixed price contract.

1.5.7. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.8. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.9. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: (Standard)

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to assist in the administration of the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. DEFINITIONS: (Contract specific)

2.2.1. ALTERATION. Modification and REPAIR of uniforms. Shall also mean TAILOR.

2.2.2. BULK UNIFORMS. Those uniform items that are normally laundered in large quantities together.

Bulk uniforms include Army Combat Uniforms (ACUs) and Army Operational Camouflage Pattern (OCP) combat uniforms.

2.2.3. NON-BULK UNIFORMS. Those uniform items that are normally dry cleaned. Non-bulk uniforms include Class A and Army Service Uniforms (ASU).

2.2.4. CLEAN. Free from dirt, soil, marks, lint, foul odors, alteration in color, or stains.

2.2.5. COMBAT UNIFORM. Current U.S. Army combat uniform. IAW AR 670-1

2.2.6. DRY. Free from water or moisture.

2.2.7. DRY CLEAN. Cleansing of fabrics with substantially nonaqueous organic solvents

2.2.8. LABEL INSTRUCTIONS. Attached garment label or manufacturer’s instructions.

2.2.9. PHYSICAL FITNESS UNIFORM. Current U.S. Army physical fitness uniform. IAW AR 670-1

2.2.10. REPAIR. Restore uniform items to serviceable condition.

2.2.11. SERVICE UNIFORM. Current U.S. Army dress uniform (male/female). IAW AR 670-1

2.2.12. TAILOR. Adjusting fit of outer garments to fit a particular person.

2.3. ACRONYMS:

ACOR Alternate Contracting Officer's Representative ACU Army Combat Uniform AFARS Army Federal Acquisition Regulation Supplement APFU Army Physical Fitness Uniform AR Army Regulation ASU Army Service/Dress Uniform CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CST Central Standard Time DA Department of the Army DA PAM Department of the Army Pamphlet DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With JROTC Junior Reserve Officer Training Corps KO Contracting Officer L&DC Laundry and Dry Cleaning OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OCP Army Operational Camouflage Pattern (OCP) combat uniforms ODC Other Direct Costs PIPO Phase In/Phase Out

POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The government will provide the appropriate insignia/patches to the contractor for sewing repairs and application to uniforms.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Transportation requirements. The Contractor shall pick up and drop off all dry cleaning, laundry, alterations, and repairs to the 35 different school listed in Part 7 Technical Exhibit D.

4.3. Security. The contractor shall store, secure, and protect all articles of clothing while in the possession of the contractor.

4.4. Taxes. The government shall be exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.5. Materials. The Contractor shall provide all material and labor to meet the needs of this contract.

4.6. Equipment. The Contractor shall have all equipment to meet the needs of this contract.

4.7. Courtesy. The contract’s employees shall be courteous to all person under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public facility.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. JROTC laundry and dry cleaning (L&DC) and alteration services for an estimated 4000 individual uniforms for each school year.

5.1.1. The contractor shall conduct a joint inventory of uniforms with the JROTC Program representative before acceptance of uniforms.

5.1.1.1. Contractor shall provide documentation to the JROTC Program representative that details the date, time, item descriptions, and item count of the joint inventory before accepting possession of uniforms.

5.1.1.2. The JROTC Program representative will conduct a joint inventory with the contractor upon delivery before acceptance of completed uniforms.

5.1.2. The contractor shall correct all deficiencies in services performed by the contractor at no additional cost to the government.

5.1.3. The government will furnish additional buttons for repair services.

5.2. LAUNDRY AND DRY CLEANING SERVICE (L&DC). The contractor shall:

5.2.1. Be responsible for pickup and delivery of laundry and dry cleaning from/to the location listed in

PWS 1.5.5.

5.2.2. Maintain accountability and tracking of all L&DC uniforms.

5.2.3. Launder uniforms per PWS 2.2.4 and dry per PWS 2.2.6 or dry clean per PWS 2.2.7 consistent with label instructions and DA PAM 670-1.

5.2.4. Press, iron, or de-wrinkle uniforms consistent with label instructions and DA PAM 670-1.

5.2.5. Box or bundle bulk uniforms in quantities of 25.

5.2.6. Place non-bulk uniforms on individual hangers.

5.2.7. Complete L&DC within a maximum of five (5) days.

5.3. ALTERATIONS SERVICE. The contractor shall:

5.3.1. Be responsible for pickup and delivery of uniform alterations from/to the location listed in PWS 1.5.5.

5.3.2. Maintain accountability and tracking of all uniforms requiring alterations.

5.3.3. Tailor uniforms to the individual wearer.

5.3.4. Repair uniforms to serviceable condition. If uniform is not able to be repaired, contractor shall notify the JROTC Program representative no later than one (1) business day after discovery of non-repairable condition.

5.3.5. Complete alterations within a maximum of five (5) days.

5.4. The school will turn in a large quantity of uniforms at the end of the school year to be cleaned. The contractor shall return this bulk turn in within a maximum of 5 days.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. AR 670-1

6.1.2. DA PAM 670-1

6.1.3. AR 210-130

6.1.4. AR 700-84

6.1.5. TM 10-227

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

7.3. Technical Exhibit C – Estimated Workload Data

7.4. Technical Exhibit D – Chicago Public Schools JROTC Program Addresses

TECHNICAL EXHIBIT A

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS 5.2.

L&DC uniforms and equipment

Meet or exceed standards in PWS

5.2. and 5.1.

Not greater than 5% requiring re-work to correct defective or missed cleaning.

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file.

PWS 5.3.

Alterations

Meet or exceed standards in PWS

5.3. and 5.1.

Not greater than 5% requiring re-work to correct defective or missed alterations.

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Itemized invoice for service rendered

No more than once per month

1 Electronically WAWF

TECHNICAL EXHIBIT C

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Dry Clean ASU Coats 4000 Annually

2 Dry Clean ASU Trousers/Slacks 4500 Annually

3 Dry Clean ASU Skirts 100 Annually

4 Dry Clean Windbreakers with Liners 500 Annually

5 Dry Clean Overcoats with Liner and Belt 500 Annually

6 Dry Clean Sleeping Bags 70 Annually

7 Launder ASU Shirts/Blouse 5000 Annually

8 Launder ACU Trousers 1500 Annually

9 Launder ACU Coats 1500 Annually

10 Launder Physical Fitness T-Shirt 300 Annually

11 Launder Physical Fitness Shorts 200 Annually

12 Launder Physical Fitness Jacket 200 Annually

13 Launder Physical Fitness Sweatpants 200 Annually

14 Hem / Adjust ASU Trousers/Slacks Length 500 Annually

15 Hem / Adjust ASU Coat Sleeve Length 500 Annually

16 Major Alteration to Coats/Trousers/Slacks 500 Annually

TECHNICAL EXHIBIT D

CHICAGO PUBLIC SCHOOLS JROTC PROGRAM ADDRESSES

SCHOOL STREET ADDRESS CITY, STATE ZIP

Carver Military Academy 13100 S Doty Ave Chicago, IL 60827

Chicago Military Academy 3533 S Giles Ave Chicago, IL 60653

Phoenix Military Academy 145 S Campbell Ave Chicago, IL 60612

William J. Bogan Computer Technical High School 3939 W 79th Street Chicago, IL 60652

James H Bowen High School 2710 E 89th St Chicago, IL 60617

Roberto Clemente Community Academy 1147 N Western Ave Chicago, IL 60622

Chicago Vocational High School 2100 E 87th St Chicago, IL 60617

Paul Laurence Dunbar Career Academy High School 3000 S King Dr Chicago, IL 60616

Farragut Career Academy 2345 S Christiana Ave Chicago, IL 60623

Fenger High School 11220 S Wallace Street Chicago, IL 60628

Edwin G Foreman College and Career Academy 3235 N Leclaire Avenue Chicago, IL 60641

Gage Park High School 5630 S Rockwell St Chicago, IL 60629

Harlan Community Academy High School 9652 S Michigan Chicago, IL 60628

Harper High School 6520 S Wood Street Chicago, IL 60636

N G.S. Hubbard High School 6200 S Hamlin Avenue Chicago, IL 60629

Hyde Park Academy High School 6220 S Stony Island Ave Chicago, IL 60637

Percy Julian High School 10330 S Elizabeth St Chicago, IL 60643

Kelvyn Park High School 4343 W Wrightwood Avenue Chicago, IL 60639

Martin Luther King High School 4419 S Drexel Blvd Chicago, IL 60653

Lake View High School 4015 N Ashland Ave Chicago, IL 60613

Lane Technical High School 2501 W Addison Street Chicago, IL 60618

Lincoln Park High School 2001 N Orchard Street Chicago, IL 60614

Lindblom Math & Science Academy 6130 S Wolcott Avenue Chicago, IL 60636

Manley Career Academy High School 2935 W Polk Street Chicago, IL 60612

Morgan Park High School 1744 W Pryor Avenue Chicago, IL 60643

Prosser Career Academy High School 2148 N Long Avenue Chicago, IL 60639

Theodore Roosevelt High School 3436 W Wilson Avenue Chicago, IL 60625

Schurz High School 3601 N Milwaukee Avenue Chicago, IL 60641

Nicholas Senn High School 5900 N Glenwood Avenue Chicago, IL 60660

South Shore International College Prep High School 1955 E 75th Street Chicago, IL 60649

Spry Community Links High School 2400 S Marshall Blvd Chicago, IL 60623

Steinmetz College Prep 3030 N Mobile Avenue Chicago, IL 60634

Roger C. Sullivan High School 6631 N Bosworth Avenue Chicago, IL 60626

Wells Community Academy High School 936 N Ashland Avenue Chicago, IL 60622

Chicago JROTC Logistics Center 3532 West 47th Place Chicago, IL 60632