IA02 - PWS JPS JROTC Laundry - Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

For

Laundry and Dry Cleaning (L&DC) and Alteration/Repair Services Jackson Public School District (JROTC)

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide for laundering, dry cleaning, alteration/repair, and destruction of uniforms, associated items and equipment services for Jackson Public School District JROTC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform dry cleaning, laundering, alteration and uniforms, associated items and equipment for Jackson Public School District JROTC as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Cadet Command Regulation 145-2 mandates the issue and wear of uniforms for all cadets enrolled in JROTC. The cadets are required by regulation to wear the uniform a least once a week. Within this district selected cadets are asked to wear their uniforms several times per week. Because of the economic situation faced by many American families, the cost to maintain their children’s uniform is unaffordable;

therefore, the issuing authority (US Congress/US Army) must do its part and assist with maintaining the Army Service Uniform as necessary, to ensure that our cadets project and display the standards of appearance/cleanliness that are required of everyone visually representing the United States Military.

1.3 Objectives:

1.3.1. Launder Army Combat Uniforms (ACU), ASU Shirts, per label instructions.

1.3.2. Dry clean Army Service Uniforms (ASU), Army Cold Weather Coats and Jackets per label instructions.

1.3.3. Alter and repair Army service clothing and equipment per DA PAM 670-1.

1.3.4. Maintain accountability and tracking of all laundry, dry cleaning, alteration, repaired items.

1.3.5. Contractor pick-up and delivery of dry cleaning and alteration and repaired uniforms.

1.4. Scope: Services shall include but not limited to laundry, dry cleaning, alteration/repair, pick- up and delivery of uniforms. Alterations/repair shall henceforth be known as alterations. The contractor’s place of performance shall be located within the Jackson, MS metro area.

1.5. General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract.

1.5.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays: The contractor is not required to perform services on the holiday below.

New Year’s Day Independence Day Christmas Day Martin Luther King Jr.’s Birthday Labor Day President’s Day Columbus Day Memorial Day Veteran’s Day Juneteenth Day Thanksgiving Day

1.5.4. Hours of Operation: The contractor is responsible for coordinating pick-up/drop-off, between the hours of 8:00 a.m. – 5:00 p.m. Monday thru Friday except Federal holidays or when Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings or when JPSD Administration directs school closures due to seen or unforeseen circumstances. Four times during this contract and when cadets return from summer camps in June, the contractor will be required to pick up and drop off uniform items 5:00 p.m. -7:00 p.m. on Wednesday- Saturday. The contractor will be notified at least 10 days prior to requirements to conduct after standard hours/days business.

1.5.5. Place of Performance: The work to be performed under this contract will be performed at the contractor facility, while measurements for alteration, and pick-up/drop-off will be at Jackson Public School District JROTC locations listed in Technical Exhibit D.

1.5.6. Type of Contract: The government will award a Firm Fixed price contract.

1.5.7. Period of Performance: The period of performance shall be for one base year of 12 months and four option years.

1.5.8. Contracting Officer Representative (COR): The (COR) will be identified by separate designation letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Reserved

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. DEFINITIONS: (Contract specific)

2.2.1. ALTERATION. Modification and REPAIR of uniforms. Shall also mean TAILOR. Shall also mean the sewing and pressing of any uniform item (trousers, slacks, skirts, coats, neck tabs) that have been adjusted to fit the requiring student.

2.2.2. CLEAN. Free from dirt, soil, marks, lint, lint balls, piling, knots and fuzz, foul odors, alteration in color, or stains.

2.2.3. COMBAT UNIFORM. Current U.S. Army combat uniform. IAW AR 670-1

2.2.4. DRY. Free from water or moisture.

2.2.5. LABEL INSTRUCTIONS. Attached garment label or manufacturer’s instructions.

2.2.6. PHYSICAL FITNESS UNIFORM. Current U.S. Army physical fitness uniform. IAW AR 670-1 and/or fitness wear (jacket, pants, short and t-shirt) procured by the district for JROTC students.

2.2.7. REPAIR. Restore uniform items to serviceable condition.

2.2.8. SERVICE UNIFORM. Current U.S. Army dress uniform (male/female). IAW AR 670-1

2.2.9. TAILOR. Adjusting fit of outer garments to fit a particular person.

2.3. ACRONYMS:

ACU Army Combat Uniform AFARS Army Federal Acquisition Regulation Supplement APFU Army Physical Fitness Uniform AR Army Regulation ASU Army Service/Dress Uniform COR Contracting Officer Representative DA PAM Department of the Army Pamphlets IAW In Accordance With JPSD Jackson Public School District JROTC Junior Reserve Officer Training Corps KO Contracting Officer L&DC Laundry and Dry Cleaning POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TM Technical Manual

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Repair items/Materials: Button. The Government will provide Buttons for the ASU Coat as necessary.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, materials, equipment, facilities, transportation, and services required to perform work under this contract that are not listed in this PWS.

5. Specific Tasks:

PART 5

SPECIFIC TASKS

5.1. Basic Services. JROTC laundry and dry cleaning (L&DC), alteration.

5.1.1. The contractor shall conduct a joint inventory of all items with the JROTC program representative before acceptance of items.

5.1.2. Contractor shall provide documentation to the JROTC program representative that details the date, time, item descriptions, and item count of the joint inventory before accepting possession of uniforms/items and when returning uniforms/items.

5.1.3. The contractor shall correct all deficiencies in services performed by the contractor at no additional cost to the government.

5.1.4. The contractor shall pickup and deliver items that require dry cleaning, laundering, alterations, and/or disposal (pick up only) from each of the locations listed at Technical Exhibits 4 within 3 working days after the customer has requested.

5.2. LAUNDRY AND DRY-CLEANING SERVICE (L&DC): The contractor shall:

5.2.1. Be responsible for pick-up and delivery of laundry and dry cleaning from/to the locations listed in PWS 1.5.5.

5.2.2. Maintain accountability and tracking of all L&DC uniforms.

5.2.3. Laundry or dry clean uniforms consistent with label instructions and DA PAM 670-1.

5.2.4. Press, iron, or de-wrinkle uniforms consistent with label instructions and DA PAM 670-1.

5.2.5. Box or bundle bulk uniforms in quantities of 25.

5.2.6. Place non-bulk uniforms on individual hangers.

5.2.7. Complete L&DC within a maximum of seven (7) days.

5.2.8. Remove all odor, soil, spots, and stains during the laundry or dry-cleaning process.

5.2.9. Clean, thoroughly dry and remove lint, lint balls, piling, knots and fuzz from each item.

5.2.10. Process all fabrics leaving no trace of white, yellow or gray tints and colored fabrics shall be bright.

5.2.11. Ensure that all items are free of objectionable odors such as harsh cleaning fluids, unless Lysol type product is specifically requested for certain associated items and equipment such as sleeping bags, boots, etc.

5.2.12. Remove all traces of wash supplies or dry-cleaning fluids from the items.

5.2.13. Ensure that all items are free of wrinkles, have no rough or dry spots, and retain their original shapes and sizes.

5.2.14. Ensure that shrinkage is no more than what can be called natural shrinkage, based on cleaning or laundering instructions listed on the label as provided by the manufacturer.

5.2.15. Employ wash, extracting, and drying formulas of his own derivation. The procedures used shall ensure the washed item is restored to its intended purpose.

5.2.16. The contractor shall ensure that the ACU coat zipper hardware is not crushed or closed shut when pressed. The contractor will zip the coat zipper to indicate that the zipper hardware is operational.

5.2.17. Clean all surfaces outside and inside of boots. The contractor shall sanitize all inside surfaces of boots.

The contractor shall ensure that boots are paired by size upon return – returned pairs should be exactly as when picked up.

5.2.18. Clean all surfaces of the sleeping bag. The contractor shall sanitize all surfaces of the sleeping bag. The contractor shall ensure that each cleaned and sanitized sleeping bag is neatly rolled prior to delivery.

5.3. ALTERATIONS AND REPAIRS: The contractor shall:

5.3.1. Be responsible for pick-up and delivery of uniform alterations from/to the locations listed in PWS.

5.3.2. Maintain accountability and tracking of all uniforms requiring alterations.

5.3.3. Tailor uniforms to the individual wearer

5.3.4. Repair uniforms to serviceable condition. If uniform is not able to be repaired, contractor shall notify the JROTC program representative no later than one (1) business day after discovery of non-repairable condition.

5.3.5. The contractor shall hem, press, and place on a hanger ASU trousers, slacks, skirts, and coats as required using thread and materials of the same type, texture, quality, color, and color fastness as that used in the manufacture of the article.

5.3.6. During the months of August and September schools are given an opportunity to coordinate specific date and time with the contractor to visit their school location and provide on-site tailor(s) who will conduct measurements for alterations and repairs. The tailor must be familiar with Army Standards to properly fitting the Army Uniform, especially when slacks, trousers, skirts and coat sleeve hemming is required.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.2. DA PAM 670-1 Guide to the Wear and Appearance of Army Uniforms and Insignia

6.1.3. AR 210-130 Laundry and Dry Cleaning Operations

6.1.6. CCR 145-2 Cadet Command Regulations

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

7.3. Technical Exhibit C – Estimated Workload Data

7.4. Technical Exhibit D – List of Schools

TECHNICAL EXHIBIT A

PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS 5.2.2

L&DC uniform and equipment

Meet or exceed standards in PWS Part 5.1, 5.2, and 6.

Not greater than 5% requiring re-work to correct defective or missed cleaning.

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file

PW5.3

Alterations

Meet or exceed standards in PWS Part 5.1, 5.3 and 6

Not greater than 5% requiring re-work to correct defective or missed alterations.

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Itemized invoice for service rendered

Monthly 1 per service Digital WAWF (https://piee.eb.mil)

TECHNICAL EXHIBIT C

ESTIMATED WORKLOAD DATA

See Laundry Table

TECHNICAL EXHIBIT D

JACKSON PUBLIC SCHOOLS JROTC ADDRESSES FOR CONTRACT PICK UP AND DELIVERY

DIRECTOR OF ARMY INSTRUCTION

JACKSON PUBLIC SCHOOLS JROTC

2221-A BOLING STREET

JACKSON, MS 39213

CALLAWAY HIGH SCHOOL

601 BEASLEY ROAD

JACKSON, MS 39205

FOREST HILL HIGH SCHOOL

2607 RAYMOND ROAD

JACKSON, MS 39212

JIM HILL HIGH SCHOOL

2185 FORTUNE STREET

JACKSON, MS 39204

LANIER HIGH SCHOOL

833 W. MAPLE STREET

JACKSON, MS 39203

MURRAH HIGH SCHOOL

1400 MURRAH DRIVE

JACKSON, MS 39202

PROVINE HIGH SCHOOL

2400 ROBINSON STREET

JACKSON, MS 39209