IA02 PWS JLAB DRAFT 2DEC21.pdf

PERFORMANCE WORK STATEMENT (PWS)

ARMY JROTC LEADERSHIP AND ACADEMIC BOWL (JLAB)

29SEP2022

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract for the planning, coordination, and execution of the JROTC Leadership and Academic Bowls (JLAB) for the United States Army Cadet Command (USACC). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for the planning, coordinating, and conducting of the Army JLABs, consisting of a Leadership Bowl, Academic Bowl and Essay contest as defined in this PWS, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JLAB is a long running leadership symposium and academic bowl, providing forums for high performing Cadets to study, plan, compete, and collaborate with their Cadet peers from across the Army JROTC. This program includes an online segment for thousands of Cadets as well as a resident segment for teams with the best scores. JLAB also affords the opportunity for Cadets to interact with notable leaders and guest speakers, while generating opportunities for positive media. The primary goals of JLAB are to (1) improve Cadet retention, (2) strengthen Army JROTC unit leadership skills, core HS curriculum knowledge, and improve all STEM capabilities and college/career success, (3) expand stakeholder perception of Army JROTC as a viable academic and life-skills program.

1.2.2 Overview of the Army JROTC Leadership Bowl (LB). The LB targets incoming JROTC Cadets in leadership positions – primarily, this includes rising junior or rising senior cadets. Qualifying Cadets compete as a team (6 cadets: 4 primary and 2 alternates) in a three level web-based competition. Following two levels of on-line competition, as a minimum, the top 40 leadership teams, within a controlled and managed environment, prepare for the face-to-face championship round by studying leadership theories, Army Values, JROTC curriculum content and the leadership lessons/principles /tenets of prominent military leaders, by developing an event-related experiential learning plan and by creating exportable products that will contribute to the improvement of JROTC unit administration and operation. The LB Competition aims to be a nationally recognized JROTC leadership competition created exclusively for Army JROTC Cadets. The purpose of the competition is to provide a national-level forum for JROTC Cadets to compete. By participating, Cadets develop valuable skills and increase their capacity for leadership, citizenship, team competitions, and high- stakes test taking. Cadets are assessed using questions from the Army JROTC curriculum, the leadership lessons/principles /tenets of prominent military leaders, performance in a leader reaction course, and participation in leadership forums. At the site of the championship round, the leadership teams compete in various testing venues, take part in a leadership forum, participate in an experiential learning exercise, and tour the area to visit historic sites as outlined in their curriculum.

LB Objectives.

1.2.2.1 Provide a forum that quickly fosters rapport and performance

1.2.2.2 Develop Cadet mentorship and leadership skills

1.2.2.3 Design learning activities that will contribute to a high-level final project

1.2.2.4Establish a legacy mindset for Cadets and cadre

1.2.3 Overview of the Army JROTC Academic Bowl (AB). The AB Competition aims to be a nationally recognized Leadership, Academic, Civics, and Geography competition created exclusively for Army JROTC Cadets. The purpose of the competition is two-fold, to promote and develop high-stakes test taking skills and to provide a national level forum for academically gifted Cadets. By participating, Cadets develop valuable skills and increase their capacity for citizenship, team competitions, and high-stakes test taking. Cadets are assessed using question items from college-prep material (i.e. study materials that support the national Army JROTC outcomes in preparing Cadets to succeed in post-secondary options and career pathways, including but not limited to;

SAT/ACT study guides, general college preparatory materials, educational games and guides that assist JROTC students in college or career development), current events, and the Army JROTC curriculum. The competition creates tremendous positive media opportunities for JROTC and its Cadets. There are three levels of competition. Starting with the Practice test, all JROTC Cadets can participate. With Level I, teams of four Cadets and two alternates compete against teams from around the world. The winners of Level I advance to the collegiate level (on-line Level II). The top collegiate teams earn advancement to the national level competition (Resident Level III).

1.2.4 Team Selection & Eligibility.

For the Leadership and Academic competitions, qualifying Cadets compete as teams at their school in a two level on-line competition. For each AB and LB team, the instructors select six Cadets of their choice (four primary and two alternates). Team membership must remain consistent when advancing to level II and/or the national level competition.

Cadets must participate in either the leadership or academic competitions, but cannot compete on both teams. The Director, Army JROTC assigns parameters and guidance for each competition in an OPORD and follow-on memoranda of instruction.

1.2.5 Cadet Readiness.

The JROTC curriculum is modular to maximize instructor flexibility to meet local and state academic requirements. As such, Cadet readiness and knowledge will vary based on a number of factors (e.g. NCLB state requirements). However, all instructors must teach “core” lessons as identified by USACC, JROTC. The core lessons for Leadership Theory & Application are most commonly taught during all four of the Cadet’s academic years.

1.2.6. Overview of the Army JROTC Essay Contest (JEC) The Army JEC was implemented to promote high school student preparation for continued achievement as active citizens for the nation and to compete in the world’s job market. It is a part of the Common Core State Standards for the nation’s high schools; thousands of students participate in the essay contest annually. Essays are judged and scored using criteria outlined in a rubric. Brigades select and submit the top essays to HQ JROTC where the top essays from each Brigade are selected as national winners. The top seven essays will be featured as part of JLAB. These national essay contest winners will be selected to attend JLAB where they will read their essays and receive appropriate recognition during the JLAB Awards Ceremony.

1.3 Objectives: The collection and analysis of lessons learned resulted in the following goals:

1.3.1 Maintain co-located leadership and academic events.

1.3.2 Increase worldwide participation by Army JROTC/NDCC Programs.

1.3.3 Improve the capacity for national level recognition.

1.3.4 Create learning materials, activities, programming that can be re-purposed into leadership, test prep, and test-taking lessons.

1.4 Scope: Provide the government with a challenging, motivating, web-based competition to identify finalists for the national level LB and AB events. The levels I & II competition will include a state of the art web based game to determine winning teams advancing to the National In-Person event. In-person Championship round ideally includes participation from all service branches.

1.5 Period of Performance: See Delivery schedule

1.6 General Information

1.6.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Program (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. QCP is to be delivered to the government; within 30 days after contract award or with the contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the QCP the contractor will receive the KO’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0900 hours to 1700 hours Monday thru Friday except Federal holidays or when Fort Knox is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. During online competition open dates, contractor will be staffed between 0500 hours to 2200 hours to accommodate worldwide participation time zones. Hours of operation for the live event are 24/7. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at contractor facility (see contractor furnished items, part 4) and locations of live events, pending selection (contractor is responsible for securing/payment of all in-person competition expenses including rooms, meals, classrooms- 14 each, large breakout rooms- 4 each, 1 large hall for opening and closing ceremonies, dining facilities, etc.).

1.6.6 Type of Contract: The government will award a Firm Fixed Priced contract.

1.6.7 Security Requirements: All contractors will complete OPSEC level 1 training.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials will be secured.

1.6.7.2 Reserved

1.6.7.2.1 Reserved

1.6.7.2.2 Reserved

1.6.7.3 Reserved

1.6.8 Reserved

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The KO, COR, and other Government personnel, as appropriate, will meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues.

These meetings will be at no additional cost to the government.

1.6.10 Contracting Officer Representative: The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager, Lead Designer. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 9:00 a.m. to 5:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

At a minimum, the contractor’s team shall consist of:

1.6.11.1 Contract Manager

1.6.11.2 Program Manager

1.6.11.3 Leadership Program Coordinator

1.6.11.4 Lead Designer

1.6.11.5 College Standardized Testing Expert

1.6.11.6 Systems Gaming Design Engineer

1.6.11.7 Assistant Systems Gaming Design Engineer

1.6.11.8 Database Programmer

1.6.11.9 Quality Assurance /Testing Manager

1.6.11.10 Proof Reader

1.6.11.11 Travel Coordinator

1.6.11.12 Administrative Assistant

1.6.11.13 Logistics Coordinator (for Live competition).

Live Event Support Staff (3 weeks at 40 hours per assignments):

1.6.11.14 Movement and Labor Team (6 people at the Live competition.

1.6.11.15 Security Team (4 people at the Live competition.)

1.6.11.16 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.6.11.17 Contract Manager: An earned Bachelor’s degree, 5+ years of proven event coordination and educational secondary and post-secondary educational experience.

1.6.11.18 Program Manager: An earned Bachelor’s degree, 5+ years of proven event coordination and educational secondary and post-secondary education experience.

1.6.12 Contractor Travel: Contractor shall be required to travel CONUS/OCONUS and within the National Capital Region (NCR) during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. Contractor shall provide a projected listing of travel locations to include frequency and number of persons required to travel in the proposal. All travel requests require prior authorization/approval by the COR or his supervisor. All travel requests will be submitted to the COR NLT 30 days prior to the travel execution date. At a minimum, contractor travel may include:

1.6.12.1 Quarterly IPRs at Command HQ, Fort Knox.

1.6.12.2 Two (2) Site Visits/Recons, On-Site, Live Event reviews.

1.6.12.3 DAI Training Workshop at Command HQ, Fort Knox

1.6.13 Contractor shall provide:

1.6.13.1 Purchase or write SAT/ACT practice questions, approximately 500 per contract year.

1.6.13.2 Purchase or develop software to assist students participating in online events (approximately 80,000) with current college success software (at a minimum, contractor shall supply the following books or materials for 80,000 plus Cadets; financial aid guide, finding and winning scholarships, school choice tutorials, SAT and ACT prep guides or books, vocabulary study guides for college prep testing, etc.)

1.6.13.3 Signage, billboards, stage backdrops, and other physical promotional devices:

contractor shall provide approximately 20-25 “sandwich boards” 3x5 foot tall for promotional displays around campus. Shall also provide large banners, on-stage backdrops, directional signs and other promotional materials and signs to promote event.

1.6.13.4 Equipment for live quiz and academic competitions (buzzer systems, recorders, microphones and light systems) to support live action competitions on stage.

1.6.13.5 For academic competitions provide; lead moderator, approximately 13 assistant moderators, and support staff to run 4 days of academic and 4 days of leadership competitions (moderators shall be experienced academic professionals with 3-5 years’ experience in running in-person high school competitions)

1.6.13.6 For leadership competitions provide; identification of the top 40 teams as a minimum for level III (National Championship round); design, develop and implement the components of the leadership program ( (1) on-line platform to manage competing teams’ preparation for the competition and the production of exportable JROTC unit improvement products, (2) the competition to include testing materials (tests, rubrics, evaluation systems, etc.) testing facilities/venues, personnel, equipment, supplies and material needed to support 8 full days of competition/testing (with 1 additional day between the completion days for reset of venue), to include a hands on leadership reaction course and ranking all competing teams and provide awards to the top three teams, (3) leadership forums that allow Cadets to exchange ideas and learn from each other on JROTC topics that are of interest to all JROTC units, and (4) experiential learning exercise(s) to enhance the Cadets’ understanding and knowledge of leadership, US history, government and key historical.)

1.6.13.7 In and around transportation services for VIP’s and guests: contractor is responsible to assist with not only coordinating VIP speakers and guests, but also providing in and around transportation for same. Guest speakers or special attendees will also require transportation to and from the DC area, lodging, and meals.

1.6.14 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract will be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials will not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government will be the sole property of the Government and will not be used for any other purpose (unless copy-written materials, already completed are supplied by the contractor for work outlined in the PWS). This right does not abrogate any other Government rights. Moreover, the contract vendor shall provide all copies of data, files, and information pertaining to participant identification information to the government NLT fourteen (14) days after completion of Level III competition. The contract vendor shall delete all such copies of records from their data base files upon transfer of the files to the government.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 PHASE-IN /PHASE-OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30 day, phase-in/ phase-out periods. During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE. An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILANCE PLAN. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13. CADRE. A JROTC instructor employed to conduct JROTC. Warrant Officers and Officers in rank are typically senior instructors (SAI); Non-Commissioned Officers in rank are typically assistant instructors (AI). The abbreviation may be used in referring to instructors as a group or as individuals.

2.1.14. GUESTS. A person who is invited to a place or an event as a special honor. For JLAB, a guest is anyone invited to participate in JLAB who is not a Cadet, Cadre member or Chaperone escorting Cadets for JLAB, or anyone working as part of the planning and execution teams to conduct JLAB. Attendance for all guests for JLAB will be approved by the COR. .The guest(s) will be present for the JROTC competitions as this is their place of duty. If they have completed their requirement as a Guest or Guest Speaker and choose to do non-JLAB events they are responsible for all costs. The Government will not be responsible for these expenses.

2.1.14.1 VIP GUEST. Any COI or high ranking Government official that is deemed necessary by the Government to be invited to participate of view this event.

2.1.15. CIRICULLUM MANGER VERSION III (CMV3), is a technology based productivity tool used for direct instruction, assessment, evaluation and management. It promotes active learning with full student engagement and participation.

2.1.16. THINKING MAPS® - Developed by Innovative Learning Group to create a common visual language that promotes integrated thinking and interdisciplinary learning. Eight graphic organizer-like maps are used to teach specific though processes across disciplines and LET levels.

2.1.17. WINNING COLORS®- Developed by Stefan Neilson, schools and corporations use this self-assessment tool as a present time, readily understandable behavioral observation indicator.

2.2. ACRONYMS:

AB Academic Bowl ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JLAB JROTC Leadership and Academic Bowl JTR Joint Travel Regulation (JTR) JEC JROTC Essay Contest LB Leadership Bowl KO Contracting Officer NCR National Capital Region OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control

QCP Quality Control Program TE Technical Exhibit

VIP GUEST

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide personnel to evaluate and assist with the execution of live, in-person programs at national events. One (1) Senior representative from each of the Army JROTC BDEs, a minimum of six (6) Government curriculum subject matter experts to assist in the development and execution of live and resident events. This will be paid by Government funds

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: The Government will provide hard-copy and digital versions of all Cadet and instructor materials; multimedia products; JROTC regulations and directives;

Program of Instruction (POI); AB and LB materials. Regulations: Army Regulation 145- 2, Junior Reserve Officers’ Training Corps; CCR 145-2, Junior Reserve Officers’ Training Corps. Cadet and instructor materials as identified in Table 1 upon the award of the contract.

3.4 Materials: General officer flags for live awards ceremony.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all personnel, facilities, services, transportation, equipment, supplies, materials, data necessary to support the LB & AB, essay contest, management supervision, guest speakers and labor required for the performance of this contract, except that specified as government furnished property / equipment in paragraph 3.0., this will include:

4.1.1 Current computer hardware and software programs to execute assigned tasks

4.1.2 Phone and/or cell phone services to support the mission

4.1.3 Hardware and software requirements to support the in-person events (14 computers, 7 printers, 3 projection devices with screens, sound system to support 1,000 audience attendees, etc.)

4.2 Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3.1 Run-times of all competitions and supporting programs

4.3.2 Database structures and documentation of schematics

4.3.3 Hard and soft copies of all instructional materials provided to the units to prepare them for participating in the competitions.

4.4. Equipment: The Contractor shall furnish all equipment necessary to meet the requirements under this PWS.

PART 5 SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for a national Leadership and Academic competition to include three online rounds and one final, in-person Championship round. The contractor shall also provide services for a Leadership Program (LP) component of the (JLAB). The contractor must, except as otherwise specified herein, furnish all personnel, facilities, services, equipment, materials, and data necessary to execute the Army JROTC JLAB LB and LP. The contractor shall review Level I results and conduct Level II web-based competitions. The results of these competitions will determine the finalists for the national level event. The contractor shall score all Level I tests, which scores will determine those that qualify for the Level II contest. The contractor shall update questions (i.e. format and content) to prevent an advantage for repeat competitors and teams. The contractor shall provide and distribute study guidance and materials (e.g. Online materials and/or books) to prepare for the online and in-person events to more than 1,700 high schools. The contractor shall organize and execute a national level LP for 40 teams of four Cadets each. The LP shall include four components – (1) Preparation and Project Development (study guidance of select lessons of the Army JROTC curriculum and readings on the leadership tenets/principles of prominent military leaders and guidance for the development of JROTC unit best practices, JROTC unit challenges, and material to be exported to all other JROTC units and the management and distribution thereof), (2) LB (in person competition to determine the top Army JROTC Leadership Teams in USACC), (3) Leadership Forum(s) to contribute to the leadership education and training of all participating Cadets and/or the improvement of JROTC unit operations and administration, (4) Experiential Learning (from the leadership perspective represented in the US Army JROTC Curriculum and Program of Instruction enhance the participating Cadets’ understanding and knowledge of leadership, US history, government and key historical figures represented by the museums, monuments, memorial sites, buildings, etc.,)

5.2. JLAB Tasks.

5.2.1 Specific Tasks. The contractor shall provide all necessary supplies, equipment, facilities and transportation. The Army AB is executed simultaneously and at the same location as the Air Force, Navy, Marine Corps, Coast Guard and Space Command JROTC competitions. AB contractor will be required to coordinate with each service branch and conduct their AB in conjunction with the Army events and provide a final joint service Academic Competition. Currently, the Air Force JROTC program has a similar contract to provide sixteen 4-person teams for the live/resident event including level 1 and level 2 online competitions. The Marine Corps and Navy both have a similar program and an agreement for the in-person championship. . These are completely separate and different contract/agreements with the Air Force, Navy, and Marine Corps JROTC and has no correlation to this PWS. At this time neither the Coast Guard nor Space Command have a contract for this event.

5.2.2 The contractor shall provide for the management of the databases for the various levels of the competition the team registration database can be coupled with the team scores database. The contractor must provide an easily accessible online dashboard program that displays the school’s/team’s registration information, and the various team scores for each of the Level I and II competitions (Leadership and Academic). The dashboard program must also provide access to array viewer programs, access to actual competition test programs, and access to the cadet achievement certificates among other items. Contractor shall also maintain capabilities for “paper based delivery” and instructions for those limited schools or programs which have no access to Internet.

Contractor must maintain a domain/website specifically for the Army JLAB. Any data that is collected during the competitions, to include registration data, is the sole property of the U.S. Government and will not be used for any other purpose other than the execution of this contract. At the conclusion of the event, all registration and competitive data will be turned over to HQ JROTC for deletion. No copies will be maintained by the contractor or USACC JROTC Directorate.

5.2.3. Web-based competition.

5.2.4 Individual Registration – Contractor shall provide an electronic registration system that is robust enough to handle every JROTC Cadet worldwide upon awarding of contract. Whereas 100% participation is improbable, the system must be able to easily handle 100,000 entries. In addition to tracking cadet information, the registration system must capture the Cadet’s school and college preference information, however, all Cadet Identification information must be provided via an identification number assigned to each Cadet.

5.2.5 Team Registration – The contractor shall provide a system on the contest website where the instructors can register their team. The team registration will track the team’s information, JROTC unit data, instructor contact information, and an identification number for each Cadet on the team. The team registration system must also obtain school demographic information as posted on the school’s web site as accessible by the public for determining division placement within the contest. The registration system must be able to safely and securely handle identification numbers for 100,000+ competitors. The system must also provide a method for the instructors to update their team’s roster during the contest season. The system also must provide a method for the instructors to retrieve their schools and team’s identification information.

5.2.6 The contractor shall distribute competition study materials (e.g. study materials that support the national Army JROTC outcomes in preparing Cadets to succeed in post-secondary options and career pathways, including but not limited to; SAT/ACT study guides, general college preparatory materials, educational games and guides that assist JROTC students in college or career development) to all registered Cadets and Instructors at least 30 days prior to the online competition to JROTC units.

5.2.7 The contractor shall provide a website to post competition information upon awarding of the contract. The website must include a description of the selection criteria and process, competition results (i.e. list of teams to advance to level II, technical requirements to run game-based competition, technical assistance information (e.g.phone and email), and resource links (e.g. educational links).

5.2.8 Posting of Results and Determination of Teams Proceeding to the Next Level – The contractor shall be responsible for the accuracy of the scores and the posting of the results at each level of competition by Brigade and by Division; results will be determined by team scores. The top scoring teams, by Brigade and Division, will qualify for the next Level of competition. The contractor shall certify the scoring and notify each team in a timely manner after the close of each stage of the contest.

5.2.9 Certificates - Certificates of Participation will be available for each level of the contest. The contest Certificates of Participation will contain editable fields where the instructor can enter the team member’s name and the certificate will be able to be printed on any standard computer printer. Only teams that have earned the right to the Certificates of Participation will be allowed access to them, through eligibility verification and/or unique unlock code.

5.2.10 Award Ordering – Contractor shall provide awards, plaques, or ribbons commensurate with the level of this competition and the essay contest.

5.2.11 Provide Statistics - Following the completion of the online portion of the contests, the contractor shall compile and produce a statistical analysis of the current season’s level of participation, score profiles, and other required data and statistics.

5.2.12 Provide Real-time Technical Support – The contractor shall be available to provide logistical and technical support to the instructors and teams before, during and after each of the levels of competition. This technical support may be a combination of phone, online and email support.

5.2.13 Army JROTC AB: The contractor shall, except as otherwise specified herein, furnish all personnel, facilities, services, equipment, materials, and data necessary to execute the Army JROTC AB for approximately 140 Cadets; 32 cadre and up to 32 chaperones. The contractor shall conduct Level I and Level II web-based competitions to select finalists for the national level event. The contractor shall update questions (i.e.

format and content) to prevent an advantage for repeat competitors and teams. The contractor shall provide and distribute study materials (e.g. DVDs, paper-based study guides) to include, at a minimum, computer based SAT/ACT study guides. The contractor shall organize and execute a national level event for 32 teams of four members each. Other service branches may compete simultaneously and the event may conclude with a joint service national level academic bowl.

5.2.14 Army JROTC LB: The contractor shall, except as otherwise specified herein, furnish all personnel, facilities, services, equipment, materials, and data necessary to execute the Army JROTC Leadership Challenge for approximately 174 Cadets; 40 cadre and up to 40 chaperones. The contractor shall conduct Level I and Level II web-based competitions to select finalists for the national level event. The contractor shall cross-walk Level I content for accuracy with the curriculum, applicable study materials (i.e. the latest leadership theories), and current events. The contractor shall update questions (i.e. format and content) to prevent an advantage for repeat competitors and teams. The contractor shall provide and distribute study materials (e.g. DVDs and books) to prepare for the online and in-person events. The contractor shall organize and execute a national level Leadership Challenge for 40 teams of four Cadets each.

5.2.15 LB Elements:

The LB contains the following design elements:

5.2.15.1 Platform for participating teams to prepare for the competition and to complete preparative projects/assignments

5.2.15.2 Eight days of meaningful competition in a college campus setting

5.2.15.3 Competition orientation session

5.2.15.4 Effective leadership testing venues

5.2.15.5 Leader Reaction Course

5.2.15.6 Facilitated leadership forums

5.2.15.7 Experiential Learning Exercise(s)

5.2.15.8 Tour(s) of area/region locations highlighted for the LB

5.2.15.9 Participate in learning experiences led by invited notable guests and speakers (military, civilian, academia)

5.2.15.10 Opportunities for Cadets to learn about colleges and universities

5.2.15.11 Opportunities for social interaction among the participating cadets, teams and instructors

5.2.15.12 Exportable products that will contribute to the continuous improvement of JROTC units

5.2.15.13 Competition rankings of all teams with awards to first, second and third place teams

5.2.15.14 Professional learning credit and documentation for participating JROTC instructors

5.2.15.15 Participation in appropriate awards ceremony

5.2.16 Army JROTC Essay Contest: The contractor shall provide billeting space for the participants in the essay contest, as well as for their cadre and chaperones. This includes seven (7) Cadets, seven (7) cadre members, and up to seven (7) chaperones.

The contractor shall also identify and provide scheduled times when essay contest winners will read their winning essays to the entire JLAB attendee population. The contractor shall also identity and provide transportation assets for the essay contest winners and their cadre and chaperones to visit historic monuments and places in the area to gather information for next year’s JROTC or other classroom experiences.

5.2.17 Identify, invite, and secure notable guest speakers. Contractor is responsible for all transportation, lodging, meals and incidentals associated with guest speakers (contractor shall anticipate the level of guest speakers to be commensurate with previous years attendees; Vice Chief of Staff of the U.S. Army, Miss America, business, industry, and educational leaders). Coordinate with USACC JROTC to ensure the JROTC leadership is aware of all guests invited to participate.

5.2.18 The contractor shall identify notable guest speakers and a keynote speaker. The contractor shall identify recognized leaders within their field based on professional awards or honors (e.g. Teacher of the Year, Emeritus status). The speakers shall reflect the demographics of the Army (e.g. race and gender). The contractor shall select speakers that represent a range of career fields (e.g. academia, military, and performing arts). The contractor shall assess the speaker’s ability to relate with the AB & LB student audience. The contractor shall solicit recommendations from JROTC staff, request sample speaking engagements (i.e. DVDs, on-line video), and research professional speaker bureaus. The contractor shall recommend ideal times for speakers to present each day of the LB and AB events. The contractor shall recommend primary and substitute guest speakers. The Deputy Director, Army JROTC is the final approval authority. In her/his absence, Chief, Education & Curriculum JROTC will serve as the approval authority.

5.2.19 The contractor shall invite guest speakers informally (i.e. telephone) and formally (e.g. mailed letter). The contractor shall provide guest speakers with the purpose and background of the event.

5.2.20 The contractor shall secure approved guest speakers for the AB & LB no later than ninety (90) days after award of the contract.

5.2.21 Secure team facilitators and one Master Facilitator for the LB, for 174 Cadets (40 teams x 4 Cadets) and AB, for 140 Cadets (32 teams x 4 Cadets) NLT sixty (60) days after award of the contract.

5.2.22 Secure moderators and tournament officials. Contractor shall anticipate securing nationally recognized AB moderators, and tournament officials with a minimum of five

(5) years of experience in conducting academic bowls. Moderators must have a minimum of a bachelor’s degree, and the lead moderator must have a minimum of a master’s degree and eight (8) years’ experience in conducting academic events. JLAB will require 16-20 moderators and tournament officials to execute academic competitions. Three weeks prior to event, contractor shall provide training and rehearsal programs for moderators and officials. The Contractor is responsible for securing all transportation, lodging, meals and incidentals associated with moderators and tournament officials. List of individuals shall be provided to the COR prior to travel is conducted.

5.2.23 Publicity, marketing and/or communication materials.

5.2.24 Publicize the events (e.g. local print media, organizational websites), local photographer and provide media with a local point of contact. The contractor shall identify existing media relationships with national finalist schools and collect contact information from senior Army instructors (SAI)/assistant instructors (AI).

5.2.25 Collect the following Cadet information from SAI/AIs (security of PII information in accordance with paragraph 5.2.31 Systems and Data Security)

5.2.25.1 Name of each Cadet (first name, middle initial, last name)

5.2.25.2 Year in school (such as junior, senior)

5.2.25.3 Position in the JROTC unit (such as battalion commander, company commander, S3, platoon leader, etc.)

5.2.25.4 Integrated activities in the unit (such as Armed Drill Team Commander, member of Rifle Team, etc.)

5.2.25.5 Extracurricular activities in school (such as Student Government President, National Honor Society, Allstate in Debate, Varsity Track with 3 letters, etc.)

5.2.25.6 Honors & Awards (such as "has compiled 1,000 hours volunteering with local fire department," or "has accepted an appointment to USMA," "organized a fund raiser in the community that collected $2,000 for victims of a local flood,")

5.2.25.7 Other interesting facts about the unit and/or team members

5.2.25.8 All Privacy Act Notices shall be followed by the contractor. The COR shall have access to information being collected.

5.2.26 Provide National Level host facilities and venues for meals, receptions, competitions, transportation and registration, facilities or venue must be commiserating with national level, highly publicized event, at very least a nationally recognized university or hosting venue as appropriate. The Government shall be the final authority of the venue.

5.2.27 The national level facility must be within a 75 mile radius of a major airport hub (see http://www.fly.faa.gov/flyfaa/usmap.jsp) within the Continental United States. The facility must be located within a 20 mile radius of a nationally recognized college or university campus. The facility must accommodate requirements as specified within the PWS for both events (LB & AB) as well as for the JROTC Essay Contest.

5.2.28 Provide a break-out room to accommodate up to Government 86 cadre/chaperones and at least 20 HQ Cadet Command personnel. The room must support interactive discussion and multimedia presentations.

5.2.29 Provide break areas. Accommodate approximately 300 Cadets and 160 cadre/chaperones/guests during scheduled breaks. The break areas must contain enough restrooms to support a 15-20 minute break. If Cadets and cadre from the other military services participate, provide an area for approximately 450 cadets and 220 cadre/chaperones.

5.2.30 Meals. Arrange and provide four breakfasts, three informal luncheons, and four dinners for approximately 300 Cadets, 160 Cadre/chaperones and 70 guests.

5.2.31 Furnish transportation matrix for personnel attending the National Level event.

Contractor is responsible for all transportation (Cadets, cadre, chaperones, speakers, moderators and officials, and VIP guests). Contractor shall anticipate 600+ attendees that will require transportation. Air transportation will be most commonly used.

Contractor shall expect an approximate equal amount of teams from each of the 50 states, including Hawaii and Alaska, and DOD schools from Korea, Guam, American

Samoa’s, Puerto Rico, Germany, and Italy. Outside of 6 hours driving time from event location will require air transportation, bus services are not authorized. Transportation includes from high school location to local airport, to host location airport, and airport to specific facilities.

5.2.32 Registration. Provide facilities and supplies to register 300 Cadets. The contractor shall not collect registration fees. Register and in-process Cadets, cadre, and chaperones. The contractor vendor shall ensure all teams are registered to participate in Level III of the JLAB which will be conducted in the Washington, DC area in the summer with a date agreeable to both USACC and awarded contractor. Registration will be conducted in such a way as to minimize the potential of youth PII or PHI being compromised. The registration of participants will be accomplished by using school names and assigning ID numbers to each Cadet so as to minimize identification of youth. Registration will be outlined as in the following example:

School Name Team Name Participants John McArthur HS Patriots JP123451

JP123452

JP123453

JP123454

JP123455

Upon conclusion of JLAB Level III, all school data and participant information will be deleted from contractor vendor files, and…