IA02 PWS for SSN DRAFT 6BDE JCLC Camp Gillis Long - East Baton Rouge.docx

PERFORMANCE WORK STATEMENT (PWS)

East Baton Rouge Parish ARMY JROTC JCLC Camp Gillis Long 27-31 May 2026

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items necessary to perform meal services for 120 Cadets and 51 Cadre from East Baton Rouge (EBR) schools from 27-31 May 2026 and an additional 120 Cadets and 35 Cadre for lunch and dinner meals on Saturday, 30 May 2026 in support of JCLC Camp Gillis Long as defined in this PWS. The Contractor shall meet the standards in this contract.

1.2. Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp (JROTC) program and requires each JROTC unit to annually conduct a JCLC/STEM. Training categories include required, integrated, and organized activities. Required training includes a leadership reaction course, high and low ropes courses, land navigation, raider recon, water safety, archery, marksmanship and drone. Integrated training includes physical training, field sanitation, leadership, and drill-and-ceremonies.

1.3. Scope: The Contractor shall provide all personnel, equipment, supervision, food, and all items and services necessary to perform full meal services in accordance with the Department of the Army Pamphlet 30-22, Operating Procedures for the Army Food Program (DA PAM 30-22) for 120 Cadets and 51 Cadre from EBR schools from 27-31 May 2026 and an additional 120 Cadets and 35 Cadre for lunch and dinner meals on 30 May 2026 for JCLC Camp Gillis Long. Preparing, serving, and cleanup is the responsibility of the Contractor. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS.

1.4. Objectives: Provide a clean environment and hot meals throughout all meals.

1.4.1 Provide breakfast, lunch, and dinner meals for 120 Cadets and 51 Cadre from EBR beginning at lunch on 27 May 2026 and ending with lunch on 31 May 2026.

1.4.2 Provide access to a hand washing station for each meal service.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) working hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) business days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: No federal holidays occur during the period of performance.

1.5.3.1 U.S. Holidays: No U.S. holidays occur during the period of performance.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Contractor Support Hours: The Contractor shall provide support between the hours of 11:30am to 6:00pm Central Standard Time (CST) on Wednesday, 27 May 2026 and 6:00am – 6:00pm (CST) Thursday to Sunday, 28-31 May 2026. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility at the Louisiana National Guard, Gillis Long National Guard Training Center, Carville, LA. Maximum travel allowable, one-way, is 25 miles from our center point which is Tara High School, 9002 Whitehall Ave, Baton Rouge, LA 70806.

1.5.6 Type of Contract: This will be awarded as a Firm-Fixed Price (FFP) contract.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: RESERVED

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.2. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: RESERVED

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Cadet - An eligible student who is enrolled in JROTC and actively participating in a LET level.

Cadre - Military instructor recognized by the Army employed to conduct JROTC at a school.

Chaperone - A person who accompanies and looks after another person or group of people.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government. Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Junior Reserve Officers’ Training Corps (JROTC) - Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

Unit - The organization comprising JROTC Cadets and military instructors at one school.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

EBR East Baton Rouge

JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers' Training Corps

STEM Technology, Engineering, and Mathematics TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: There are no Government property or services associated with this requirement.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items necessary to perform services as described in the PWS.

4.2 Materials: The Contractor shall provide all expendable, durable, and non- expendable supplies that support the STEM camp meal services. The Contractor shall prepare and serve meals during the times indicated for the duration of the contract as specified within this PWS.

4.3 Facility: The Contractor shall provide a dining facility for meal consumption.

4.4 Courtesy: The Contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide meal services for 120 Cadets and 51 Cadre participating in EBR JCLC from 27-31 May 2026 and an additional 120 Cadets and 35 Cadre for lunch and dinner meals on 30 May 2026.

5.2 Tasks: Tasks consist of the following:

5.2.1 Meal Services: The Contractor shall provide meal services for 120 Cadets and 51 Cadre from 27-31 May 2026 and an additional 120 Cadets and 35 Cadre for lunch and dinner meals on Saturday, 30 May 2026. The Contractor shall meet the following minimum requirements:

5.2.1.1 The Contractor shall provide and prepare all food, beverages, and all condiments, i.e., mayonnaise, mustard, ketchup, hot sauce, pickles, salad dressing, syrup, salt, and pepper for use at each meal. The Contractor shall have all meals prepared and ready to serve 15 minutes prior to each scheduled serving time as listed in PWS para 5.2.1.6.

5.2.1.2 The Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable, plates, disposable cups, disposable bowls, napkins, and utensils for each meal.

5.2.1.3 The Contractor shall wipe down all tables at serving location as well as food preparation area and equipment, and remove debris from site.

5.2.1.4 The Contractor shall provide a minimum of two (2) serving lines for each meal to expedite the service.

5.2.1.5 The Government will not furnish Cadets to serve meals to participants.

5.2.1.6 Feeding Times:

Breakfast: 6:00am – 7:00am Lunch: 11:30am – 12:30pm Dinner: 5:00pm – 6:00pm

27 May 26

Qty.

28 May 26

Qty.

29 May 26

Qty.

30 May 26

Qty.

31 May 26

Qty.

Total Meals

Breakfast 6:00am - 7:00am

None

120 Cadet 51 Cadre

120 Cadet 51 Cadre

120 Cadet 51 Cadre

120 Cadet 51 Cadre

Lunch 11:30am -12:30pm

120 Cadet 51 Cadre

120 Cadet 51 Cadre

120 Cadet 51 Cadre

240 Cadet 86 Cadre

120 Cadet 51 Cadre

Dinner 5:00pm -6:00pm

120 Cadet 51 Cadre

120 Cadet 51 Cadre

120 Cadet 51 Cadre

240 Cadet 86 Cadre

None

Total Meals

2,533

5.2.1.7 Menus: The Contractor shall prepare and serve a menu similar to para 5.6 in order to meet the dietary needs of JCLC participants. Menus shall be compliant with USDA guidelines and coordinated with the Government POC a minimum of five (5) days prior to the event. Any changes shall be agreed upon at that time. All meals shall be served hot with the exception of cold sandwiches. Once the food is cooked or reheated, it should be held hot, at or above 140*F. Food may be held in oven or on the serving line in heated chafing dishes, or on preheated steam tables, warming trays, and/or slow cookers. Bottled water and beverages shall be available at each meal. The Contractor shall adhere to the meals identified on the JROTC menu sample below or equivalent nutrition.

5.6 Menu Sample:

Wednesday, 27 May 2026 Lunch: Chicken Fingers/ chicken strips, fries, salad bar, fruit (apples and oranges), cookies and beverage (Sodas –Sprit, Cola, Fanta-Orange)

Dinner: Meat loaf, mashed potatoes and gravy, green beans, salad bar, dinner roll, ice cream, cake (or ice cream cookie), and beverages (Soda-Sprit, Cola, Fanta-Orange)

Thursday, 28 May 2026 Breakfast: Scrambled eggs, bacon, sausage patties, grits, assorted cereals, oatmeal, fruit (apples, bananas and oranges), juice(s), milk, coffee

Lunch: Ham/Turkey sandwiches w/ cheese. Fruit (apples, bananas and oranges), cookies (Chocolate Chips), and beverage (Gatorade different flavors). Lunch bags folded neatly- two times)

Dinner: Spaghetti w/meat sauce, garlic bread, corn, salad bar, beverages, and dessert (cake, ice cream or cookies)

Friday, 29 May 2026 Breakfast: biscuits with gravy, grits/oatmeal, scrambled eggs, sausage/bacon, juice(s), coffee Lunch: Lunch: Ham/Turkey sandwiches w/ cheese. Fruit (apples, bananas and oranges), cookies (Chocolate Chips), and beverage (Gatorade different flavors). Lunch bags folded neatly- two times)

Dinner: Baked Chicken, mashed potatoes, salad bar, green beans, rolls, mixed fruit, juice(s), and dessert (cake, ice cream or cookies)

Saturday, 30 May 2026 (Activity Day) Breakfast: Waffles/Pancakes, scrambled eggs, sausage (patty), oatmeal/grits, assorted cereals, fruit (apples, bananas and oranges), juice(s), milk, coffee

Lunch: Hot Dogs, Cheeseburgers, baked beans, fries, salad bar, fruit (apples and oranges), cookies and beverages (Sodas -Sprite, Orange Fanta, Cola

Dinner: Red beans/sausage, steamed rice, collard greens, corn, cornbread, fruit, and dessert

Sunday, 31 May 2026 Breakfast: Grits/oatmeal, scrambled eggs, bacon/sausage, assorted cereal, milk, fruit, hash brown, jelly, toast, and beverage

Lunch: Ham/Turkey sandwiches w/ cheese. Fruit (apples, bananas and oranges), cookies (Chocolate Chips), and beverage (Gatorade different flavors). Lunch bags folded neatly- two times)

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – JROTC, Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 - Operating Procedures for the Army Food Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD

PERFORMANCE THRESHOLD ACCEPTABLE QUALITY LEVELS (AQLs

PWS Para. 5.2.1 – Meals Services

The Contractor shall provide meal services for 120 cadets and 51 cadre from 27-31 May 2026 and an additional 120 cadets and 35 cadre for lunch and dinner meals on 30 May 2026.

Everyone gets a meal.

TECHNICAL EXHIBIT B

Deliverables Schedule