IA02 PWS - DRAFT Sam posting.docx

DRAFT:

PERFORMANCE WORK STATEMENT (PWS) Comment by Leppala, Jon A CIV: CMR is not required - below SAP $ amount

FOR

Junior Reserve Officer Training Corps (JROTC) Cadet Leadership Challenge (JCLC) 2023 Georgia Military College Milledgeville, Georgia 31061

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide services to support JCLC 2023. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JCLC 2023 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC is located in Milledgeville, GA at Georgia Military College (GMC). GMC has the capability to provide billeting, food service, transportation, medical support with facilities as well as rappel towers and other sports complexes required to support JCLC.

1.3 Objectives: - Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities available and to have fun.

1.4 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for JROTC Cadet Leadership Camp (JCLC) 2023, for a maximum of 495 Cadets and 95 cadre members, at Georgia Military College in Milledgeville, Georgia. 2 Cycles will run back-to-back with the first running from 29 May to 02 June 2023 and the second running from 04 June through 08 June 2023. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work: All activities to include training, meals, and lodging will be co-located in the same geographical area.

1.5 Period of Performance: The period of performance is 29 May – 03 June and 05 June – 09 June, 2023.

1.6 General Information

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The QASP will be provided by 6th ROTC Brigade, Cadet Command.

1.6.2 Recognized Holidays: Georgia Military College recognizes the following holidays: Comment by Leppala, Jon A CIV: Add Juneteenth Day as a Holiday

Note: Contractor is required to provide services in support of JCLC on holidays.

1.6.3 Hours of Operation: The contractor shall conduct business between the hours of 0800 and 1700 Monday through Friday. The contractor will continue to provide limited operations in support of JCLC during the hours of 1700 to 0800 (throughout the night oversight of facility use in support of planned events and facility security).

1.6.4 Place of Performance: The work to be performed under this contract will be performed at Georgia Military College.

1.6.5 Type of Contract: The government will award a service contract.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. The COR is provided by 6th ROTC Brigade, Cadet Command.

1.6.7 Contracting Officer Representative (COR): The (COR) will be identified by 6th ROTC Brigade, Cadet Command. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. The COR is provided by 6th ROTC Brigade, Cadet Command.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. The QASP is provided by 6th ROTC Brigade, Cadet Command

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Housing Requirements. The contractor shall provide housing for 495 Cadets and 95 cadre members participating in JCLC 2023 at Georgia Military College in Milledgeville, Georgia. Camps are 29 May – 02 June and 04 – 08 June 2023. Housing must include one bed per individual. Contractor shall also make available certain recreational facilities (rappelling equipment, leadership reaction course, obstacle course, on-site medical coverage during training events, lake, gymnasium, and sports complex).

4.2.1 Contractor shall provide one (1) certified lifeguard for drown-proofing training. Contractor shall provide office space for the camp operations center 29 May – 02 June and 04 – 08 June 2023, to include cleaning supplies, 2 nurses for 09-hr first aid station, 1 dumpster, and 20 port-o-potties to be setup at multiple locations. All items to include first aid support facilities and operations headquarters will be located on the Georgia Military College campus.

4.3. Audiovisual. The Contractor shall make available the auditorium and equipment for inclement weather. Inclement weather equipment includes lightening protective shelters, gymnasium, and billets. No other audiovisual equipment is required.

4.4. Transportation requirements. Contractor shall provide two 55 seat passenger buses and drivers from 0730 hours - 1800 hours, 30 May – 02 June 2023 and 05 – 08 June 2023, for daily transportation for camp participants from Georgia Military College to the training sites in/around Milledgeville, Georgia. Vehicles shall be operated by drivers who meet all state and local licensing and insurance requirements. Vehicles used to transport event participants shall have operational heating/air conditioning and shall be in operation if weather deems necessary. Drivers shall transport camp participants in a safe, legal and courteous manner. Safety standards and courtesy rendered will equal those that would be afforded by any other chartered or public transportation service.

4.4.1 Contractor shall provide passenger buses for 495 cadets and 95 cadre per day each cycle, to travel to and from training sites in/around Milledgeville, Georgia on 30 May – 02 June and 05 June – 08 June, 2023.

-Drivers (4) to operate buses.

-Eight (8) golf carts to be used for JROTC cadre camp transportation (4 days) each camp period.

4.5 Meal Requirements. Contractor shall provide meals for camp participants from 30 May – 02 June and 05 – 08 June, 2023 for GMC JCLC. Meals will be provided as follows:

GMC JCLC Camp 2022 for 2 Camp Cycles > 29 May – 02 June and 04 – 08 June 2023.

Breakfast meals on 31 May and 01, 02 June and 06,07, 08, June 2023 for 495 cadets and 95 cadre members.

Lunch meals on 30,31 May, 01, 02, June and 05, 06, 07, 08, June 2023 for 495 cadets and 95 cadre members.

Dinner meals on 30,31 May, 01 June and 05, 06, 07 June 2023 for 495 cadets and 95 cadre members.

Below is the detailed menu we will use during the camps. On the last day of camp for lunch all cadets will be provided a box lunch to eat on the road after graduation as requested by camp leadership. Also, there will be box lunches/dinners used to facilitate training as directed by Operations Team from the Camp.

Breakfast

Lunch

Dinner

Garden Salad

4.6 Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.7 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.8. Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Lodging Specifications. The contractor’s facilities shall meet the following minimum standards.

5.2. Provide fitness area for training to utilize for physical fitness which includes athletic fields for softball and outdoor volleyball, gymnasium for inclement weather.

5.3 Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.4 The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy.

5.5 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.6 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the camp participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.7 Contractor will provide all food and condiments for use at each meal.

5.8 Contractor will provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.9 Contractor will wipe down and sanitize all tables at serving location as well as the food preparation areas and equipment.

5.10 The contractor shall prepare the following menu: see attached menu

6.0. N/A

CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. Comment by Leppala, Jon A CIV: Below Dollar threshold for reporting = N/A

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. CCR 145-3, CCR 145-2, DA PAM 30-22, FAR

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – N/A

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PWS Para. 4.1 The contractor shall provide housing for 495 Cadets and 95 cadre members participating in JCLC Camps at Georgia Military College in Milledgeville, GA. Camps are 30 May – 02 June and 05 – 08 June 2023. Housing must include one bed per individual. Contractor shall also make available certain recreational facilities (rappelling equipment, leadership reaction course, obstacle course, medical coverage facilities, lake, gymnasium, and sports complex).

considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Sub-contracted to certified life guards that are validated before camps begin.

Vendor: georgia military college Address: 201 east greene street City/State: milledgeville, Georgia 31061 POC: BEN CARRICK phone#: 478-387-4707 email: BCARRICK@gmc.edu

2 drivers

4 lunch 3 dinner