IA02 PWS DRAFT - PANMCC 018661 5BDE North Crowley HS JCLC.pdf

PERFORMANCE WORK STATEMENT (PWS)

North Crowley High School JROTC Cadet Leadership Challenge (JCLC)

United States Army Cadet Command 5th Brigade JROTC Programs

1-5 June 2025

Part 1 General Information

1. General: This is a non-personal services contract to provide services to support the North Crowley High School Task Force Lone Star JROTC Cadet Leadership Challenge (JCLC) camp for 130 Cadet and 26 Cadre during the period 1-5 June 2025. The Government shall not exercise any supervision or control over the contract service providers performing the services. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide co-located lodging facilities, training facilities, meals services, furniture, equipment, supplies, facilities, medical services, tools, management and labor as specified herein, for the North Crowley High School Task Force Lone Star JCLC Camp Challenge during the period 1-5 June 2025. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: The contractor shall have the proven capability to provide billeting, food service, transportation, medical support with specialized facilities and activity areas required to support the North Crowley High School Task Force Lone Star JCLC.

1.3 Scope: The contractor shall provide co-located facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for the North Crowley High School Task Force Lone Star JCLC for 130 Cadets and 26 Cadre from thirteen schools on 1-5 June 2025. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

1.4 Objectives: The objective of this contract is to:

● Provide Cadets an opportunity to test their Leadership skills in an unfamiliar environment.

● Allow Cadets a chance to participate in citizenship building exercises.

● Give Cadets the opportunity to experience living and interacting with their peers from other JROTC units.

● Instruct leadership-type skills to Cadets in a “hands-on” military-type environment.

Provide an opportunity to participate in adventure training not normally available to Cadets.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 0700 – 2100 of identifying those issues. Verbal reports shall be followed up by written reports within 1-5 June.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Reserved.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Contractor Support Hours: The Contractor shall provide support between the hours of 0700 – 2100 1 June 2025 through 05 June 2025. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: Place of performance will be the contractor’s location.

Contractor shall provide a location within 100 miles of East Texas A&M University, 2200 West Neal Street, Commerce, TX, 78428.

1.5.6 Type of Contract: Reserved

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: Reserved

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel:

1.9.1 Special Qualifications: The Contractor shall ensure all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract. Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations; such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform http://www.dimoc.mil/resources/limitations/ specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism CFR Code of Federal Regulations COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property ID Identification IGE Independent Government Estimate IT Information Technology KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security PII Personally Identifiable Information POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit USAG United States Army Garrison UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: Reserved

3.1 Services: Reserved.

3.2 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. Supplies shall include cleaning items for the utilized facilities, comprehensive medical supplies and licensed nurses, training and safety equipment for aquatics, rappelling, zip-line, climbing, Alpine Tower, and archery.

4.2 Materials: The Contractor shall provide training activities, training areas, trained instructors and all training equipment. Facilities shall include adequate, gender-separate lodging for 130 Cadets and 26 Cadre, two swimming pools with lifeguards, a “high ropes” and “low ropes” training area with certified trainers with Alpine Tower, climbing, rappelling, zip-line, and team-building obstacles, a pavilion for training classes and picnic with grills, tables, and seating, a training area adequate for survival training with safety fire pit, an archery/marksmanship range, “ga-ga ball”, “human foos ball”, softball field for competitive games, an in-door facility for classroom instruction, a securable-area facility for use as a supply and temporary storage facility, an in-door, full-service dining facility, and camp administrative support staff. Training equipment and materials provided must be serviceable and safe for use. Contractors providing training on activities shall be properly trained prior to providing Cadet/Cadre training. Contractor shall transport and set-up all food and serving equipment prior to each meal start time as coordinated with the government key personnel. Contractor shall furnish cooking equipment, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

4.3 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.4 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

4.5 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide co-located services for 130 Cadets and 26 Cadre to include co-located lodging accommodations, training facilities, meal services, furniture, equipment, supplies, tools, management, and labor as specified herein, for the North Crowley High School Task Force Lone Star JROTC JCLC from 01- 05 June 2025. The contractor shall provide permanent-structure facilities with electrical power for in-processing, camp operations center for our staff and Headquarters element, and dining facilities.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging: The contractor’s facilities shall meet the following minimum standards and be co-located to the dining and facility requirements. The contractor shall provide lodging accommodations that are furnished solely based on one individual to a bed/cot with no more than two individuals to a room for double occupancy. Bed linens or sleeping bag, pillow, towel, washcloth and toiletries will be brought with Cadets and Cadre.

5.2.2 Billeting: The contractor shall provide co-located fixed-facility, non-smoking, climate-controlled lodging accommodations with running hot water, toilets, showers, sinks, and personal space for 130 Cadets and 30 Cadre. Contractor shall provide restrooms and showers located in all male and female quarters. Sixty Male and sixty female Cadets will be lodged separately.

5.2.3 Meals:

5.2.3.1 Menus: Contractor shall provide meals for 130 Cadets and 26 Cadre from 02-05 June 2025. The contractor shall provide an indoor, full-service dining facility that is co-located to the lodging accommodations and training facilities. Contractor shall transport and set-up all food and serving equipment a minimum of 30 minutes prior to each meal start time as coordinated with the government key personnel. The Contractor shall serve meals during the times indicated below:

2-Jun-25 3-Jun-25 4-Jun-25 5-Jun-25 Total Meals

Qty Qty Qty Qty

Breakfast Served 0700-0800 160 160 160 480

Lunch Served 1200-1300 160 160 160 480

Dinner Served 1700-1800 160 160 160 480

Total

Meals: 1440

5.2.3.2 Sample Menu:

The contractor shall provide a menu like the following for each meal. All provided meals shall be served hot (as applicable). The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

2-Jun-25 3-Jun-25 4-Jun-25 5-Jun-25 Sample Menu Sample Menu Sample Menu Sample Menu

Breakfast Served 0700-

Scrambled Eggs, Sausage Patties, Biscuits and Gravy, Fruit, Assorted Cereal, Milk/Juices and

Coffee, or comparable meal.

Scrambled Eggs, Bacon, Pancakes, Fruit, Assorted Cereal, Milk/Juice, and

Coffee, or comparable meal.

Scrambled Eggs, Hash browns, Biscuits with Gravy, Sausage, Fruit, Assorted Cereal, Milk/Juice, and

Coffee, or comparable meal

Lunch Served 1200-

Hamburger and French Fries, Cookies, Fruit, Tossed Salad and Dressing, Milk/Juice or comparable meal.

Cheeseburger and French fries, Cookies, Fruit, Tossed Salad and Dressing, Milk/Juice, or comparable meal.

Cheeseburger and French fries, Cookies, Fruit, Tossed Salad and Dressing, Milk/Juice, or comparable meal.

Dinner Served 1700-

Steak Fingers, Mashed

Potatoes and Gravy, Green

Beans, Tossed Salad and

Dressing, Yeast Rolls and Butter, Brownie, Milk/Juice and

Coffee, or comparable meal.

Baked Ziti with Meat Sauce, Broccoli, Breadstick, Tossed Salad and dressing, Chocolate Pudding, Milk/Juice, and Coffee, or comparable meal.

Chicken Strips, Mash Potatoes and Gravy, Corn, Biscuits, Tossed Salad and Dressing, Peach Cobbler, Milk/Juice, and

Coffee, or comparable meal.

5.2.3.3 Contractor shall provide all food and condiments for use at each meal. Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Contractor shall wipe down and sanitize all tables at serving location as well food preparation area and equipment. The contractor shall serve all meals in a dining facility co-located to the lodging and training facilities. The contractor shall provide clean-up of the dining facility including a dumpster to dispose of all trash. Contractor shall provide unlimited amount of water per day throughout the JCLC.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations (FAR)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE THRESHOLD

PWS Para. 5.2.1 The contractor shall provide lodging for 130 Cadets and 26 Cadre are participating in the JROTC JCLC 2-5 June 2025. Lodging accomodations shall include one bed/cot per individual. Contractor shall also make available 24-hr medical coverage facilities.

Lodging accommodations provided with beds in separate bunk houses to accommodate females and males with all necessary hygiene facilities.

The contractor shall provide lodging as described in the PWS 100% of the time. Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

PWS Para. 5.2.2 The contractor shall provide meals timely for 130 Cadets, and 26 cadre participating in the JCLC 02-05 June 2025.

Meals served are nutritious, filling, and of appropriate temperature.

Meals served on time 100% of the time. The contractor shall have meals prepared to serve 30 minutes prior to the times indicated in paragraph 5.2.2.

1200 – 1300 Lunch, 2 June 2025 (160 Each) 1700 – 1800 Dinner, 2 June 2025 (160 Each) 0700 – 0800 Breakfast, 3 June 2025 (160 Each) 1200 – 1300 Lunch, 3 June 2025 (160 Each) 1700 – 1800 Dinner, 3 June 2025 (160 Each) 0700 – 0800 Breakfast, 4 June 2025 (160 Each) 1200 – 1300 Lunch, 4 June 2025 (160 Each) 1700 – 1800 Dinner, 4 June 2025 (160 Each) 0700 – 0800 Breakfast, 5 June 2025 (160 Each)

PWS Para 5.2 Facilities / Training Facilities provided co-located to lodging and dining facilities.

Training facilities shall be provided as indicated in the PWS and be in good working order.

Training facilities provided in safe, working condition as described in the PWS 100% of the time.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Provide Menu Once 1 A minimum of 10 calendar days prior to event.

JCLC Camp Commander

Meals Meals to serve 156 persons per day (130 Cadets and 26 Cadre)

480 Breakfasts 480 Lunches 480 Dinners

Each Same as above

Lodging Accommodations

Nightly Accommodations for 130 Cadets and 22 Cadre for 3 nights and 4 cadre for 4 night

Each Same as above

Training Facilities and trained instructors

Daily 1 With credentials Same as above

Cleaning supplies

Cleaning supplies to be used every day while occupied is in session

1 In bulk Same as above

Space to be used as a First

Aid Station / Health Center

Daily 1 Each Same as above

Portable toilets Portable toilets to be available for use during the duration of JCLC

As required Separate Locations

Same as above

Dumpster Dumpster to be available on site for the duration of JCLC is provided

1 Individual Same as above

Invoice Once 1 Electronic WAWF at https://piee.eb

.mil https://piee.eb.mil/ https://piee.eb.mil/

PERFORMANCE STANDARD