IA02 PWS DRAFT - JCLC Glory.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES ARMY CADET COMMAND

HEADQUARTERS 4TH BRIGADE ARMY JROTC

JCLC Eagle 14 – 20 June 2026

Part 1 General Information

1. General: This is a non-personal services contract to provide facilities, personnel support, lodging and meals to Junior Reserve Officers' Training Corps (JROTC) Cadets under which the personnel rendering the service are not subject, either by the contract's terms or by the manner of its administration, any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government

1.1. Description of Services/Introduction: This is a non-personal service contract to provide a complete support system to conduct of our annual JCLC for 300 cadets and 50 cadre during the conduct of our annual JCLC encampment to include all personnel, equipment, supplies, facilities, transportation, meals, supervision, lodging, and other items and services necessary to perform training. The contractor will perform to the standards in this contract. All services are to be co-located and cannot be dispersed.

1.2. Background: The Army JROTC program has an annual training requirement which the contractor provides all associated support requirements for JCLC EAGLE.

The contractor provides trained staff to provide meals and billeting for Cadets and Cadre while they conduct training.

1.3 Scope: The Contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations and meals for 300 Cadets and 50 Cadre attending JCLC Eagle from 14 - 20 June 2026 (Advanced party. The contractor shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work.

1.4 Objectives: To provide quality catered meals to Camp Eagle JROTC cadets and staff in support of various training events. The contractor must provide timely, high-quality meals cooked under commercial standards and high-quality customer service.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The contractor's existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall

DRAFT

be followed up by written reports within 7 days.

1.5.2 Quality Assurance: The Government will evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels

1.5.3 Recognized Holidays: Contractors shall be required to work on any of the below recognized holidays.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The contractor shall conduct business between the hours of 5:00 a.m. to 9:00 p.m., Monday thru Sunday. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: Maximum travel allowable, one way, is 50 miles from 600 Edmund Street, Bedford, VA 24523.

1.5.6 Type of Contract: This will be awarded as a Firm-Fixed Price.

1.6 Security Requirements: The contractor shall be responsible for all government equipment, information and property provided for contractor use.

1.6.1 PHYSICAL Security: The contractor shall be responsible for all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

KEY FEATURES:

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Sunday

2.1 ACRONYMS: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

2.2 ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation FAR Federal Acquisition Regulation JROTC Junior Reserve Officer Training Corps KO Contracting Officer POC Point of Contact PRS Performance Requirement Summary PWS Performance Work Statement QA Quality Assurance QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide 5 medical staff from camp commandant.

The service will be available 24/7 during the duration of JCLC. Service will consist of sick call hours both in the morning and upon completion of training. The aid station will be operational throughout the training day. Nurses will be on call for after-hour care.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish meals, training areas, training activities, services, equipment, supplies, management, supervision and labor as specified herein, for the Headquarters 4th Brigade Army JROTC Annual JCLC Leadership Challenge 2026. The Contractor shall provide services in accordance with the terms, conditions and specifications act forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2 Materials: The contractor shall provide training activities, training areas, and training equipment. Training equipment and materials provided must be serviceable and safe for use. Contractors tasked to provide training activities must be properly trained prior to providing training. Furthermore, contractor must transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government Key Personnel. Contractor shall furnish cooking equipment, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Contractor shall also provide all condiments for use at the meal.

4.3 Clothing: The contractor's personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.4 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment.

4.5 Point of Contact: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

4.6 Taxes. The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.7 Facilities: The contractor shall set up all classrooms, lodging, cafeteria and storage rooms. The contractor shall provide access to indoor swimming pool 25 ft x 35 ft. The contractor will provide certified lifeguards during pool hours.

Part 5 Specific Tasks

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide facilities, lodging, logistical support, meals, training areas, and training activities. The purpose of this contracting requirement is to support 300 Cadets and 50 Cadre during the period of performance.

The JCLC will take place within the contractor’s boundaries with the period of performance being 14 June 2026 through 20 June 2026.

5.2. Tasks: Tasks consist of the following training schedule

5.2.1 Lodging: The contractor shall provide adequate lodging accommodation on campus, for 300 Cadets and 50 Cadres. Barracks rooms must be capable of accommodating Cadets of the same gender in a 3–5-person room, with the males being separated from the females. The contractor will provide latrines with working toilets, urinals, and be equipped with toilet paper, paper towels, and trash cans. Dorm rooms will be equipped with working AC. There shall be gender specific latrines to preclude males and females from sharing the same latrine. The contractor will provide beds, mattresses and mattress covers. The contractor will not provide bedding, Cadets attending the camp will bring their own linens for beds (blankets/pillows, etc.).

5.2.2 Billeting: The contractor shall lodge male and female Cadets on separate floors and/or in separate buildings or lodging areas. The facility shall provide separate lodging accommodation for Cadre. The facility shall be able to accommodate male and female Cadre in separate rooms based on gender. The contractor shall provide separate restroom and shower facilities for males and females. The showers shall have a shower curtain and a divider between showers to afford privacy while showering.

5.2.3 Meals:

5.2.3.1 Menus: The contractor shall provide a menu like the one state 5.2.3.2. All meals shall be served hot and set up all equipment required to serve the food 30 minutes prior to serve, all meal items must be replenished within 5 minutes of running out. Serving line must be set up at least 15 minutes prior and after serving hours to allow for buffer and must be nutritionally balanced and follow USDA dietary guidelines. Contractor shall provide box lunch on the last day of training. Mealtimes should be able to flex in case of training needs, 30 min early or later with proper coordination.

The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 10 days. Any changes to the menu for alternative replacements shall be coordinated upon at the time. Water shall be served with all meals. Note: consideration/accommodations must be made for vegetarian meals for approx. 10 people per meal. Dining facility should be free of dirt and grime. All furniture shall be in working condition and safe for use.

5.2.3.2 Sample Menu:

Breakfast sample 1: Scrambled eggs, turkey sausage patty, shredded hash browns, biscuits and sausage gravy, loaded eggs, continental bar Breakfast sample 2: pork sausage links, potato cakes, baked apples, biscuits and sausage gravy, continental bar

Lunch sample 1: Grilled cheese, Herb grilled chicken thighs, chefs blend vegetable, spaghetti tossed with olive oil, creamy tomato soup, salad bar Lunch sample 2: Cajun chicken sloppy joe with buns, bbq rib sandwich, steamed peas, mac and cheese, salad bar

Supper sample 1: Beefy mac, honey garlic pork bites, steamed broccoli, white rice, dinner rolls, salad bar Suppler sample 2: Salisbury steak with gravy, chicken parmesan, steamed green beans with tomatoes, pasta tossed in olive oil, garlic bread, salad bar Box Lunches: Sandwich sample: Ham or Turkey, assorted Chips, hand Fruit, bottled Water, cookie

5.3.3. Feeding Times:

Supper-14 June 2026 (40 each for JROTC Cadets and 10 each for JROTC Cadre on Advance Party)

Breakfast-15 June 2026 (40 each for JROTC Cadets and 10 each for JROTC Cadre on Advance Party) Lunch-15 June 2026 (40 each for JROTC Cadets and 10 each for JROTC Cadre on Advance Party) Supper-15 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre)

Breakfast-16 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Lunch-16 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Supper-16 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre)

Breakfast-17 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Lunch-17 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Supper-17 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre)

Breakfast-18 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Lunch-18 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Supper-18 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre)

Breakfast-19 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Lunch-19 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Supper-19 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre)

Breakfast-20 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre) Boxed Lunch-20 June 2026 (300 each for JROTC Cadets and 50 each for JROTC Cadre)

Meal schedule will be breakfast 0700-0800, lunch 1200-1300, and dinner 1730-1900.

5.3.4 Training Facilities: The contractor shall provide following service for JCLC.

5.3.4.1 Training Schedules

Company 15 June 16 June 17 June 18 June 19 June

HQ Staff Work, Operations, Logistics, Medical, Admin Daily Update Briefing

Staff Work, Operations, Logistics, Medical, Admin Daily Update Briefing

Staff Work, Operations, Logistics, Medical, Admin Daily Update Briefing

Staff Work, Operations, Logistics, Medical, Admin Daily Update Briefing

Staff Work, Operations, Logistics, Medical, Admin Daily Update Briefing

A Reception, Staging, Occupation of Barracks

Rapple, High Ropes, LRC, Rope Bridge

Air Rifle, Obstacle Course, Land Navigation, Survival

STEM Activity, Aquatics

Field Day, Meet Your Army, STEM Demo

B Reception, Staging, Occupation of Barracks

STEM Activity, Aquatics

Rapple, High Ropes, LRC, Rope Bridge

Air Rifle, Obstacle Course, Land Navigation, Survival

Field Day, Meet Your Army, STEM Demo

C Reception, Staging, Occupation of Barracks

Air Rifle, Obstacle Course, Land Navigation, Survival

STEM Activity, Aquatics

Rapple, High Ropes, LRC, Rope Bridge

Field Day, Meet Your Army, STEM Demo

5.3.4.2 The contractor shall provide three days’ usage of a large swimming pool that is a minimum of 25 meters in length and 1.35 m deep with a lifeguard on duty when the pool is being utilized.

5.4 Contractor shall assist with high ropes activities.

5.5 The contractor shall set up all classrooms, offices, and storage room audio-visual equipment and training aids.

5.6 Contractor shall provide classroom space for hands-on STEM related activities and practical exercises.

PART 6

APPLICABLE PUBLICATIONS

6.Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1. CDC’s COVID-19 Cleaning and Disinfecting Your Facility guidance located at https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html.

6.1.1 US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.1.2 Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

Part 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List:

7.1. Technical Exhibit A - Performance Requirements Summary

7.2. Technical Exhibit B - Deliverables Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENT SUMMARY (PRS)

PERFORMANCE

OBJECTIVE

PERFORMANC

E STANDARD

PERFORMAN

CE

THRESHOLD

INCENTIVE /

DISINCENTIVE

The contractor shall provide the location, facilities, and logistical support necessary for the establishment of the

JCLC.

The contractor will make its location, facilities, and logistic assets available to the JCLC. The contractor will ensure that that the infrastructure is maintained and is functional during the

JCLC.

Properly coordinated for JROTC Cadets and JROTC Cadre are allowed access to contractor’s facilities 100% of the time during JCLC. The contractor’s infrastructure, such as buildings, equipment, roads, sewer system, water, electricity, are in a functional state 98% of the time during the

POP.

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. Any trends of less than acceptable performance could result in terminating the contract or the contract being paid at a reduced price based on the discretion of the Contracting Officer.

The contractor shall provide billeting during the JCLC.

Contractor will provide six (6) nights of billeting for 300 Cadets and 50 Cadre within the contractor’s boundaries over the duration.

Female JROTC Cadets and JROTC Cadre will not share billets with their male

The contractor billeting facilities are maintained in a habitable state 98% of the time during the POP.

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. Any trends of less than acceptable performance could result in terminating the contract or the contract being paid at a reduced price based on the discretion of the Contracting Officer.

counterparts.

Moreover, JROTC Cadre (Female or Male) will not share billets with the JROTC Cadets participating in the JCLC.

The contractor shall provide meals for the

JCLC.

Meals and beverages will be based on contractor’s pre planning menus and will include at a minimum; a primary entrée with a vegetarian substitute (protein), three side dish options (vegetables and starches), fruit (breakfast), salad (lunch and Supper), bread (breakfast and Dinner), dessert (Supper), and a minimum of two beverage options at each meal.

Meals will be served in Crozet Hall.

Contractor will ensure meals are served on time 95% of the time during the POP and the meals are fit for Consumption based on reasonable standards. Also, the contractor will account for the amount of Cadets fed daily during meal times.

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. Any trends of less than acceptable performance could result in terminating the contract or the contract being paid at a reduced price based on the discretion of the

The contractor shall provide training activities & training equipment for JCLC

Contractor will provide hands-on activities to include: Rock Climbing/Rappel ling Site, One Rope Bridge Site, Leadership Reaction Course, Obstacle Course, Swimming Pool, Air Rifle Range, Archery Range, High Ropes Site, Land Navigation Site, Classroom Space for STEM activities, Field for Drill and Ceremony and Field Day activities

Contractor will ensure personnel providing training are properly trained 100% of the time prior to presenting training.

Contractor will also ensure that equipment used for JCLC training activities is serviceable, safe, and functional.

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. Any trends of less than acceptable performance could result in terminating the contract or the contract being paid at a reduced price based on the discretion of the

ECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency Process Standard Submit To

Menus and Meals Meals for cadets will be provided 14-20 June 2026 as stated in

PWS.

Menus for all meals will be finalized and provided 5 days prior to arrival.

Hot meals will be served in the designated dining areas and sack lunches will be distributed for consuming during travel.

Menus will be created using Microsoft Office application and provide via email. Food will be prepared in accordance with USDA food handling and preparation guidelines.

Government Point of Contact

Training Facilities and Training Equipment

Facilities and associated Equipment necessary for all scheduled activities will be provided by contractor and on location at the start of the activity. A complete plan/schedu le of activities will be finalized and provided 30 days prior to arrival.

Personnel designated to facilitate training will be properly trained prior to event. Items such as safety equipment, lifeguards, classrooms, LRC accessories , any other items required by scheduled activities for use by cadets will be issued and collected at the activity site.

Training schedules will be created using Microsoft Office application and provide via email. All training equipment will be inspected for serviceability and only serviceable equipment will be issued to cadets participating in the training.

Government Point of Contact

Final Invoice A final invoice will be provided within 10 days of event completion

The final invoice must be invoiced by line item.

The final invoice will be created and submitted in the Wide Area Workflow

(WAWF).

WAWF